26 august 2020 at 10.00am ohakune · 2 that version one of the live, work, play, thrive! ruapehu...

Wednesday 26 August 2020

at 10.00am

Council Chamber 37 Ayr Street

Ohakune

RUAPEHU DISTRICT COUNCIL

NOTICE OF MEETING

A MEETING OF RUAPEHU DISTRICT COUNCIL WILL BE HELD AT THE COUNCIL CHAMBER, 37 AYR STREET, OHAKUNE ON WEDNESDAY 26 AUGUST 2020, AT

10.00AM

Members

Mayor: Don Cameron Deputy Mayor: Karen Ngatai Taumarunui Ward Councillors: Graeme Cosford Taumarunui Ward

Adie Doyle Taumarunui Ward Ben Goddard Waimarino-Waiouru Ward Robyn Gram Taumarunui Ward Vivienne Hoeta Waimarino-Waiouru Ward Lyn Neeson Ohura Ward Rabbit Nottage Waimarino-Waiouru Ward Elijah Pue Waimarino-Waiouru Ward Kim Wheeler Taumarunui Ward Murray Wilson National Park Ward

Clive Manley CHIEF EXECUTIVE

Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to

amendment either by addition or withdrawal of items contained therein.

Ruapehu District Council – Public Business – 26 August 2020

RUAPEHU DISTRICT COUNCIL ORDER PAPER

A MEETING OF RUAPEHU DISTRICT COUNCIL WILL BE HELD AT THE COUNCIL CHAMBER, 37 AYR STREET, OHAKUNE ON WEDNESDAY 26 AUGUST 2020, AT

10.00AM

PUBLIC BUSINESS

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Apologies

Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968

Public Forum: Temporary Suspension and Reinstatement of Standing Orders

Confirmation of Minutes: 5 August 2020

Taumarunui Museum Regional Archive and Community Taonga Store

Statement of Intent and Visit Ruapehu Verbal Update

Annual Dog Control Report

Bancorp Treasury Services Ltd Quarterly Report to 30 June 2020

Mayor’s Report: July 2020

Chief Executive’s Report: July 2020

Mayor, Deputy Mayor, Elected Members and Chief Executive update (verbal reports)

PUBLIC-EXCLUDED BUSINESS

13 Resolution to Exclude the Public for Consideration of Council Business 135

Electoral System for 2022 Elections

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5 - 18

19 - 22

23 - 46

47 - 60

61 - 65

66 - 82

83 - 84

85 - 134

Report to: Council

Meeting Date: 26 August 2020

Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders

Purpose of Report 1.1 The purpose of this report is to enable Council to temporarily suspend Standing Orders in their

entirety to allow Members and the public to address Council.

Significance and Engagement 2.1 This Report does not trigger the Significance and Engagement Policy.

Public Forum Guidelines 3.1 Council has adopted the following Public Forum Guidelines:

(a) Five minutes speaking time will apply to each speaker or group.(b) Members of the public wishing to speak must advise Council of the reasons and subject

he/she wishes to address the Council a minimum of two clear working days prior to themeeting.

(c) The Chairperson may refuse applications which are repetitious or offensive and mayterminate a speaker in progress where the subject matter is disrespectful or offensive.

(d) There are not to be criticisms of individual Council members or individual staff members.(e) The Public Forums are designed for people to speak about matters of interest to them to

Council. It is not intended that people should be questioning Council members on theseoccasions. However, Council members may ask questions of speakers to clarify theirstatements.

Suggested Resolutions 1 That the report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders

be received.

2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council temporarily suspends Standing Orders in their entirety to allow Members and the public to address Council.

Council received addresses as follows: …

RESOLVED

That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council reinstates Standing Orders in their entirety for consideration of the agenda.

Liana Mua GOVERNANCE OFFICER

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Unconfirmed Unconfirmed

Ruapehu District Council – Public Business – 5 August 2020 Page 1

RUAPEHU DISTRICT COUNCIL MINUTES

MEETING HELD AT THE COUNCIL CHAMBER, 59-63 HUIA STREET, TAUMARUNUI ON WEDNESDAY 5 AUGUST 2020, AT 10.04AM

PUBLIC BUSINESS

Present

Mayor: Don Cameron Deputy Mayor: Karen Ngatai Taumarunui Ward Councillors: Graeme Cosford Taumarunui Ward

Adie Doyle Taumarunui Ward Ben Goddard Waimarino-Waiouru Ward Robyn Gram Taumarunui Ward Vivienne Hoeta Waimarino-Waiouru Ward Lyn Neeson Ohura Ward David Nottage Waimarino-Waiouru Ward Elijah Pue Waimarino-Waiouru Ward Kim Wheeler Taumarunui Ward Murray Wilson National Park Ward

Staff: Clive Manley Chief Executive Pauline Welch Group Manager, Customer Services Margaret Hawthorne Group Manager, Community Services Warren Furner Economic Development Manager Anna Sage Human Resources Manager (interim) Alan Young Finance Manager Stuart Watson Projects, Environmental Services Aaron Pendergrast Risks and Projects Control Manager Cristel Craig Financial Accountant Shona Spadotto Team Leader, Customer Services Rebecca Van Orden Team Leader, Community Property Andrea Nicol Team Leader, Land Transport Candice McNaught Team Leader, Policy Jo Tocker Senior Iwi Advisor Mary Shephard Environmental Services Assistant Tessa Owen Executive Assistant to Chief Executive and Mayor Liana Mua Governance Officer

In attendance: Kahurangi Carter Fiona Kahukura Chase Jo Kennedy John Smythe Glenn Tootill Alastair Wells

1 Apologies

No apologies were received.

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2 Declarations of Interest

No conflicts of interest were declared.

3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders

Council temporarily suspended Standing Orders in their entirety to allow Members and the public to address Council.

RESOLVED Moved: Cr Doyle Seconded: Cr Neeson

1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received.

2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, Council temporarily suspends Standing Orders in their entirety to allow Members and the public to address Council.

Fiona Kahukura Chase presented a number of ideas for Council to consider in regards to the Long Term Plan, including the prioritization of Maori and the establishment of three Maori Wards. Discussion then took place with Councillors and Fiona on Maori engagement and representation in the district.

John Smythe spoke about Maori Tourist operators in the district and his perceived lack of support from Council, as well as a job opportunity at the Council.

RESOLVED Moved: Cr Wilson Seconded: Cr Doyle

That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, Council reinstates Standing Orders in their entirety for consideration of the Agenda.

4 Deputation: Kahurangi Carter, Zero Waste Network

Kahurangi Carter from Zero Waste Network spoke about waste to energy incinerators and informed Councillors that these may not be the best solution to New Zealand’s growing waste problem.

RESOLVED Moved: Cr Ngatai Seconded: Cr Pue

That the report on Deputation: Kahurangi Carter, Zero Waste Network be received.

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5 Confirmation of Minutes: 24 June 2020

RESOLVED Moved: Cr Doyle Seconded: Cr Hoeta

That the minutes of the Ruapehu District Council meeting dated 24 June 2020 be confirmed as a true and correct record.

6 Taumarunui and Districts War Memorial Hall

Note: This item was taken after item 7.

Members were presented with an update on opportunities to upgrade the Taumarunui and Districts War Memorial Hall. Consultant Alastair Wells joined via Zoom to speak to this report and answer members’ questions.

RESOLVED Moved: Cr Cosford Seconded: Cr Doyle

That the report on Taumarunui and Districts War Memorial Hall be received.

7 Ngāti Maniapoto Settlement

Members received a report on what is required for redress in the Ngāti Maniapoto deed of settlement in which the Ruapehu District Council has an interest. Ngāti Maniapoto negotiator Glenn Tootil joined via zoom and spoke to this report answering members’ questions.

RESOLVED Moved: Cr Pue Seconded: Cr Doyle

1 That the report on Ngati Maniapoto Settlement be received.

2 That Council agrees to develop a relationship agreement with Ngāti Maniapoto.

3 That Council confirms its support for the Crown to offer a right of first refusal over the Taringamotu Hall property (land only) to Ngāti Maniapoto, subject to Ministerial approval and Ngāti Maniapoto addressing any overlapping iwi interests to the satisfaction of the Crown.

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8 Adoption of Long Term Plan 2021-31 Engagement Plan

Note: This item was taken before item 5.

Members received a report enabling them to adopt the Long Term Plan 2021-31 Engagement Plan. It was suggested that some of the language be changed. Key Maori stakeholders need to be consulted and engaged with, not “informed”.

RESOLVED Moved: Cr Ngatai Seconded: Cr Goddard

1 That the Adoption of Long Term Plan 2021-31 Engagement Plan report be received.

2 That the Long Term Plan 2021-31 Engagement Plan be adopted.

9 Retrospective Adoption of Ruapehu District Council’s Local Government (Rating of Whenua Māori) Amendment Bill Submission

Members received a report seeking their retrospective adoption of the Ruapehu District Council’s Local Government (Rating of Whenua Māori) Amendment Bill Submission.

RESOLVED Moved: Cr Pue Seconded: Cr Doyle

1 That the Retrospective Adoption of Ruapehu District Council’s Local Government (Rating of Whenua Māori) Amendment Bill Submission report be received.

2 That Ruapehu District Council’s Local Government (Rating of Whenua Māori) Amendment Bill Submission is retrospectively adopted.

10 Proposed Changes to the Ruapehu Bylaw - Schedule 7 Signage

Note: The meeting adjourned at 11:39AM and reconvened at 11:41AM.

Members considered a report with suggested updates to Schedule 7, the signage section of The Ruapehu Bylaw 2018. A further report on signage was requested for the next Taumarunui-Ohura Ward Committee meeting.

RESOLVED Moved: Cr Goddard Seconded: Cr Doyle

1 That the Change to the Ruapehu Bylaw – Schedule 7 Signage report is received.

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2 That the proposed changes to Schedule 7: Signage of the Ruapehu Bylaw 2018 are adopted.

11 Live, Work, Play, Thrive! Ruapehu Promotional Prospectus 2020

Members were presented with the Ruapehu promotional prospectus for its adoption. A number of amendments were suggested, as well as Ngāti Rangi's review of this prospectus in the future.

RESOLVED Moved: Cr Doyle Seconded: Cr Wilson

1 That the report on the Live, Work, Play, Thrive! Ruapehu Promotional Prospectus 2020 be received.

2 That Version One of the Live, Work, Play, Thrive! Ruapehu Promotional Prospectus 2020 be adopted for use as a Living Document that will be amended and enhanced as required.

12 Progress Report: Solid Waste Activity

Members were updated on progress in the solid waste activity leading into closure of the Taumarunui Landfill in October 2020. It was requested that the Group Manager of Community Services explores the idea of weekly recycling collection in Waiouru. Also, the Communications Manager will be asked to produce communications on the repurposing of white ware and other inorganic items.

RESOLVED Moved: Cr Doyle Seconded: Cr Cosford

1 That the Progress Report: Solid Waste Activity be received.

2 That free disposal of inorganic waste to Taumarunui Landfill in the week prior to 30 September be approved.

RESOLVED Moved: Cr Doyle Seconded: Cr Pue

3 That free disposal of inorganic waste to district transfer stations in the week prior to 30 September be investigated further.

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13 Mayor’s Report: June 2020

Members were briefed on the appointments and meetings undertaken by the Mayor during the month of June 2020.

RESOLVED Moved: Cr Ngatai Seconded: Cr Pue

That the Mayor’s Report: June 2020 be received.

14 Chief Executive’s Report: June 2020

Members considered a report presenting an update on activities for discussion. Council’s Chief Executive and relevant staff members spoke to the report and answered Members’ questions.

Note: Cr Doyle exited the meeting at 12:33PM and returned at 12:37PM.

Note: Cr Cosford exited the meeting at 12:42PM and returned at 12:45PM.

Note: Cr Hoeta at 12:46PM and returned at 12:48PM.

RESOLVED Moved: Cr Pue Seconded: Cr Goddard

That the Chief Executive’s Report: June 2020 be received.

15 Mayor, Deputy Mayor, Chief Executive and Elected Members’ Reports (Verbal)

Cr Cosford requested some information on Maori tourism. Cr Nottage spoke of the great participation at the recent community hui in Waiouru. Cr Hoeta informed members of the Catering course being run at the Raetihi Marae and also

encouraged everyone to continue buying locally. Cr Goddard spoke of the recent meeting he had in Waiouru where a safe passage across

SH1 was identified. Mayor Cameron informed members of the Northern Explorer resuming in

September/October and that it will be more of a commuter than tourist train.

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16 Resolution to Exclude the Public for Consideration of Council Business

Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Council the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section.

RESOLVED Moved: Cr Doyle Seconded: Cr Wheeler

1 That the report on Resolution to Exclude the Public for Consideration of Council Business be received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above.

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C5 Update on the Three Waters Reform Programme

Councillors were briefed on the launch of the Three Waters Reform Programme and the key dates for decisions.

RESOLVED Moved: Cr Goddard Seconded: Cr Wheeler

1 That the Update on the Three Waters Reform Programme report be received;

2 That Council agrees to sign the Memorandum of Understanding (MOU) and the Funding Agreement with the Crown for Three Waters Services Reforms;

3 That Council agrees to nominate Clive Manley, Chief Executive as the primary point of communication for the purposes of the MOU and reform programme;

4 That Clive Manley, Chief Executive be authorised to enter into the Memorandum of Understanding (MOU), the Funding Agreement to submit the Delivery Plan and accept a Tranche One grant from the Crown to spend on operating and/or capital expenditure relating to three waters infrastructure and service delivery;

5 That Council agrees that Clive Manley, Chief Executive be delegated to make decisions about the allocation of regional funding;

6 That this resolution is recorded in the Public Business Minutes of this meeting.

7 That this report is released as publicly available information.

There being no further business, the meeting concluded at 4:00PM.

Dated at Ohakune this 26th day of August 2020.

Don Cameron, JP MAYOR

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Attachment

Report to: Council


Subject: Update on the Three Waters Reform Programme

Purpose of Report 1.1 The purpose of this report is to brief Council on the launch of the Three Waters Reform

Programme and the key dates for decisions.

1.2 The initial stage of the reform programme involves three core elements:

• Memorandum of Understanding• Funding Agreement• Delivery Plan

1.3 Initial funding will be made available to those Councils which sign the MOU and associated Funding Agreement and provide a Delivery Plan.

1.4 This initial funding will be provided in two components: a direct allocation to individual Councils and a regional allocation. The participating Councils in each region are required to agree an approach to distributing the regional allocation.

Memorandum of Understanding

1.5 The MOU is the ‘opt in’ to the first stage of the reform and stimulus programme. The MOU needs to signed and submitted by the end of August 2020. The Funding Agreement and Delivery Plan need to be submitted by the end of September 2020 to access the stimulus funding.

1.6 Councils that do not opt in by the end of August 2020 deadline will not receive a share of the stimulus funding. Councils will still be able to opt in to the reform programme at a later date but will not have access to the initial funding package, retrospectively.

1.7 An MOU has been developed by the Steering Group for each Council to enter into with the Crown. This is a standardised document which cannot be amended or modified by either party.

1.8 Signing the MOU commits Councils to:

• Reporting milestones;• Engage in the first stage of the reform programme – including a willingness to accept

the reform objectives and the core design features set out in the MOU;• The principles of working together with central government and the Steering

Committee;• Work with neighbouring Councils to consider the creation of multi-regional entities;• Share information and analysis on their three waters assets and service delivery

arrangements

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Attachment

Update on the Three Waters Reform Programme 2

Funding Agreement

1.9 Ruapehu District Council has been allocated funding by the Crown if it opts into the reform programme. A further amount has been allocated to the region to agree an appropriate distribution between participating Councils. This funding will be provided as a grant which does not need to be repaid if the Council does not ultimately commit to reform at later stages of the process.

1.10 There are several options for how the regional funding could be allocated between Councils.

1.11 The Funding Agreement guides the release and use of funding. It sets out:

• The funding amount allocated to the Council;• Funding conditions;• Public accountability requirements, including the Public Finance Act

Delivery Plan

1.12 The Delivery Plan is the other mechanism for accessing the funding package.

1.13 This Delivery Plan must show that the funding allocation is to be applied to operating and/or capital expenditure relating to three waters infrastructure and service delivery and which

• Supports economic recovery through job creation, and;• Maintains, increases and/or accelerates investment in core water infrastructure

renewal and maintenance;

1.14 The Delivery Plan is a short-form template which sets out:

• A summary of the works to be funded, including location, estimated associated costsand expected benefits/outcomes;

• The number of people to be employed in these works;• An assessment of how the works support the reform objectives in the MOU;• Reporting obligations

1.15 The Delivery Plan will be supplied to Crown Infrastructure Partners (and other organisations as agreed between the Council and Crown) for review and approval. Crown Infrastructure Partners will monitor progress against the Delivery Plan to ensure spending has been undertaken with public sector financial management requirements.

1.15 The report also seeks Council to sign a Memorandum of Understanding (MOU) with the Crown, agreeing to participate in the initial stage of a central/local government three waters service delivery reform programme; and

1.16 Authorise the Chief Executive to enter into the Funding Agreement to accept a grant from the Crown to spend on operating and/or capital expenditure relating to three waters infrastructure and service delivery.

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Attachment


Significance and Engagement 2.1 Significance

While this report specifically does not trigger the Significance and Engagement Policy, future decisions made by Council will.

2.2 Social Policy Again, while this report does not trigger the Social Policy, decisions that Council will be required to make will need to take into account not only the social policy, but also the economic, environmental, and cultural wellbeing of said decisions.

Background 3.1 In July 2020 the Government announced an initial funding package of $761 million to

provide a post Covid_19 stimulus to maintain and improve water networks infrastructure and to support a three-year programme of reform of local government water services delivery arrangements; and

3.2 Initial funding will be made available to those Councils which agree to participate in the initial stage of the reform programme through a MOU, Funding Agreement and approved Delivery Plan.

3.3 A joint Central/Local Government Three Waters Steering Committee has been established to provide oversight and guidance to support progress towards reform and to assist in engaging with local government, iwi/Maori and other water sector stakeholders on options and proposals.

3.4 This initial funding will be provided in two parts: a direct allocation to individual territorial authorities and a regional allocation. The participating individual authorities in each region will need to agree an approach to distributing the regional allocation.

3.5 On 4 August 2020 Government announced the Tranche One funding with $2.8 million being allocated to Ruapehu District Council and $20.47 million to be decided regionally.

3.6 This information was emailed to all Councillors at 2.54pm on 4 August, shortly after receipt by the Chief Executive.

3.7 The Memorandum of Understanding (MOU) and Funding Agreement cannot be amended or modified by either party; doing so would void these documents.

3.8 That participation in this initial stage is to be undertaken in good faith but this is a non-binding approach and the Council can opt out of the reform process at the end of the term of the agreement.

3.9 Ruapehu District Council will be allocated its funding, which will be received as a grant as soon as practicable once the signed MOU and Funding Agreement are returned to the Department of Internal Affairs and a Delivery Plan has been supplied and approved.

3.10 The Delivery Plan will show that the funding is to be applied to operating and/or capital expenditure relating to three waters infrastructure and service delivery, and which:

• Supports economic recovery through job creation, and;

• Maintains, increases and/or accelerates investment in core water infrastructurerenewal and maintenance.

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Attachment


Discussion 4.1 The new drinking water regulations stemmed as an outcome from the Havelock North

Drinking Water Inquiry that commenced in 2016 following campylobacter contamination of the drinking water supply. Around 5,000 people reportedly fell ill as a consequence of that contamination incident, with four fatalities.

4.2 The Havelock North incident was not an isolated case. It is estimated that a further 34,000 people per year suffer illness as a consequence of their drinking water supply. This includes public and private drinking water supplies.

4.3 The primary outcome of the Havelock North enquiry is the establishment of the Water Services Regulator Bill (The Bill). The Bill creates a new regulatory body to oversee, administer and enforce a new drinking water regulatory system, and establishes the new Water Services Regulator - Taumata Arowai.

4.4 The Bill will give effect to decisions to implement system wide reforms to the regulation of drinking water and source water, and targeted reforms to improve the regulation and performance of wastewater and stormwater networks.

4.5 The Bill is expected to be enacted in August 2020, thus making the Regulator a legal entity. In the meantime, an establishment unit has been created to complete preparatory work towards setting up the Regulator. Until then, drinking water regulations remain the responsibility of the Ministry of Health.

4.6 The Bill is an early foundation step, but only part of the 3WRP. In short, the Government is looking to establish public, multi-regional, models for water service delivery.

4.7 A joint Government/Local Government NZ (LGNZ) Three Waters Steering Committee has been established to develop the policy design process, led by Department of Internal Affairs. While the Government has accepted the LGNZ position of voluntary changes to service delivery arrangements, regardless of whether Councils choose to participate in the Government’s reform programme or pursue their own service delivery arrangements, all Councils will be required to meet legislated public health and environmental standards.

4.8 A phased, three-year, three-tranche reform programme has been established, commencing with the option of agreeing to an MOU and associated Funding Agreement and Delivery Plan (Tranche One).

4.9 The MOU will not be legally binding and will not commit a Council to future stages of reform, but is attendant with expectations of good faith and a genuine commitment to the process.

4.10 As Government funding is in part designed to support economic recovery post COVID-19, there is very little time to consider if Councils wish to take up the Tranche One option. The deadline for opting-in to Tranche One is no later than 31 August 2020.

4.11 Allocation of Government funding is dependent on Council agreement to participate in the initial stages of the reform process. That includes working with stakeholders and iwi to consider multi-region groupings. Only Councils that opt in to Tranche One will be eligible for the stimulus funding.

4.12 Funding for those Councils that decide to opt in will be provided as a grant towards operating and capital costs for three waters.

4.14 Tranches 2 and 3 are scheduled to take place in approximately 12 months and 24 months’ time, respectively. A decision to opt in to the next two tranches is also voluntary, but

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Attachment


becomes binding. There is no Government commitment to further stimulus funding at Tranches 2 and 3, at this stage.

Fig.1 – Indicative timeline 3WRP (Source: Allan Prangnell, DIA)

4.15 Tranche 2 reforms include participation in multi-regional groupings and pre-establishment planning.

4.16 Tranche 3 triggers the formation and commencement of operations under the new water entities.

4.17 SUMMARY AND IMPLICATIONS FOR RDC

4.18 The Government has launched a phased, three-year, 3WRP, supported by a $761M stimulus package linked to three waters infrastructure that supports economic recovery. The funding can be used for operating and capital expenditure, with drinking water and wastewater the first priority.

4.19 Eligibility for funding requires an opt in decision to Tranche One of the programme before the end of August 2020. It requires agreement to a MOU, Funding Agreement and Delivery Plan.

4.20 Opting-in to Tranche One does not commit Councils to Tranches Two and Three.

4.21 Irrespective of whether Council opts in to Tranche One, all Councils will be required to meet legislated public health and environmental standards.

4.22 Given all of the above, opting in to Tranche One would appear on face value to be low risk, and potentially beneficial to RDC’s financial resources. The effort required through Tranche One does not appear, at this time, to be overly onerous.

Suggested Resolution(s) 1 That the Update on the Three Waters Reform Programme report be received;

2 That Council agrees to sign the Memorandum of Understanding (MOU) and the Funding Agreement with the Crown for Three Waters Services Reforms;

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Attachment


3 That Council agrees to nominate Clive Manley, Chief Executive as the primary point of communication for the purposes of the MOU and reform programme;

4 That Clive Manley, Chief Executive be authorised to enter into the Memorandum of Understanding (MOU), the Funding Agreement to submit the Delivery Plan and accept a Tranche One grant from the Crown to spend on operating and/or capital expenditure relating to three waters infrastructure and service delivery;

5 That Council agrees that Clive Manley, Chief Executive be delegated to make decisions about the allocation of regional funding;

6 That this resolution is recorded in the Public Business Minutes of this meeting.

7 That this report is released as publicly available information.

Clive Manley CHIEF EXECUTIVE

Email address for point of contact: [email protected]

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mailto:[email protected]

Report to: Council


Subject: Taumarunui Museum Regional Archive and Community Taonga Store

Purpose of Report 1.1 The purpose of this report is to update Council on progress to develop a Regional Archive

and Community Taonga Store in the proposed Museum development in the Taumarunui Railway Station.

Significance and Engagement, Social Impact 2.1 SIGNIFICANCE

This report does not trigger the Significance and Engagement Policy.

2.2 ENGAGEMENT

2.2.1 Consultation with the community began in 2016 with a series of public meetings to discuss the need for a museum to bring together the groups in Taumarunui. Throughout 2017 and 2018 the Museum Building Management Committee met with project managers and architects to develop the stories and identify costs.

2.2.2 Engagement with Iwi has been fundamental to developing the project. Taumarunui is a meeting place for three Iwi - Taranaki, Maniapoto and Tuwharetoa and Ngati Haua have guarded this intersection since human settlement began. Many of these stories have never been presented to the wider public before and many concerning colonisation and development of timber, railways, hydro schemes and farming will be potentially confronting. Ngati Haua are in the process of negotiating Treaty redress and are committed to include their history as the significant part of the museum.

2.3 SOCIAL IMPACT This report does not trigger the Social Policy.

Background 3.1 As part of the development of the Ruapehu District Council 2018-2028 Long term Plan (LTP)

the Council updated its Economic Development Strategy1. Five focuses for investment were identified as part of that plan:

(a) Visitor Sector Growth(b) Infrastructure and Broadband enhancements(c) Town centre refresh initiatives(d) Business and enterprise support and,(e) Skills and talent development

1 Ruapehu Economic Development Strategy 2018-2028

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Taumarunui Museum Regional Archive and Community Taonga Store 2

3.2 Tourism has been steadily growing in the District over recent years as visitors take advantage of adventure experiences associated with the mountains, rivers, cycle and walkways and the historic legacy of development over the last century. The Ruapehu Regional Development Plan 20172 aims to double visitor expenditure by 2025 by encouraging projects that will transform the visitor experience.

3.3 Taumarunui, like many provincial towns in New Zealand, has been declining as a centre in recent years and has not been seen as a destination of itself by travellers. The Ruapehu District Council LTP has recognised this and has targeted funding over the plan period to provide transformative investment to encourage investment and enhance the visitor experience.

3.4 Three projects in Taumarunui relate to encouraging visitors to stop in town for longer in keeping with the strategic goals of this plan:

(a) Re-development of the main street to refresh the landscaping and create a more userfriendly and attractive destination. This project is focused on the main street but alsoextends to enhancing local reserves and walkways and refreshing signage to guidevisitors and tell the stories of the town and surrounding district.

(b) Shop fronts and verandas. Most of the verandas have seen better days and are inneed of deferred maintenance and enhancement. They also pose a risk to the publicin a moderate earthquake under the earthquake prone building legislation introducedfollowing the Canterbury earthquakes and need seismic work to ensure public safety.

(c) The third project is to revitalise the aging railway station to create a visitor destination.

3.5 These projects are designed to make the town a destination for visitors and to create spaces that will engender pride in the community and thereby encourage investment in services, accommodation and retail.

3.6 In 2017 the Ruapehu District Council facilitated discussions with local museum interest groups into how local interests could come together to work with the Council in bringing the Taumarunui stories into the work the Council was proposing to undertake in revitalising the town. The Council had been considering leasing the Taumarunui Railway Station building and through these meetings it was agreed that the station offered an ideal location and from this the representatives formed the Museum Building Management Committee. The following organisations represent the interests of the community:

(a) Historical Society – John Poole and Anne Cribb(b) Taumarunui Museum Trust – Raewyn West and David Robinson(c) Ngati Haua – Jim Anderson and Teresa Hall(d) Taumarunui Rail Action Centre Trust (TRAC – Gary Stewart and Weston Kirton(e) Community Representatives – Vivien Ruahina and Hokio Tinirau(f) Local Historian – Ron Cooke(g) Ruapehu District Council – CEO Clive Manley and i-SITE Manager Kim Treen

3.6.1 Clive Manley, Chief Executive of the Ruapehu District Council was elected Chair.

3.6.2 Specialist Museum Advisor to the Committee is Kate Elliot of Waikato Museum.

3.7 Through a series of workshops the committee came up with a number of themes to help guide the design and concepts of the museum. Broadly these themes involved: the place of the local hapu, Ngati Haua, and their relationships in the rohe, the Whanganui and Ongarue Rivers, the development of the railways and the main trunk line, forestry and farming, the

2 Ruapehu Regional Visitor Development Plan 2017

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development of tourism and the ongoing settlement and development of Taumarunui. More particularly the stories would be:

(a) Ngati Haua and their place in the land and association with the four mountains(Ruapehu, Ngarahoe, Tongariro and Taranaki) and meeting place of three iwi(Taranaki, Maniapoto and Tuwharetoa)

(b) The creation of the Kingitanga to protect land and unite people(c) Pressure from the government to push the rail through the whenua(d) Alexander Bell and the beginnings of European settlement and surveying(e) Opening the rail through tribal areas arriving in Taumarunui in 1903(f) The link between the rail and river changing the traditional use of the river(g) Agricultural development and timber in the early 1900’s through to the 20’s(h) The Raurimu spiral and Makatote viaduct as technological icons(i) Rapid settlement through to the 1920’s following the first world war(j) Slowing development through the depression of the 1930’s(k) Later developments of jet boats, skiing, cycle trails and tourism(l) Treaty settlements and redress

Discussion 4.1 The process to develop the museum has identified that there is no facility in the wider region

to manage the safety and preservation of artifacts which has led to an impact of the integrity and condition of some items. As a result, noting their significance and the need for an appropriate level of storage the Council has proposed the development of a Regional Archive and Community Taonga Store. The upper floor of the station building is secure, environmentally stable and requires only minor modification.

4.2 The archive store will allow the museum committee to:

(a) Receive important and appropriate artifacts as loans(b) Store them in secure and environmentally stable facility(c) Review artifacts that are suitable for display, arrange for their study, cleaning and

conservation as necessary

4.3 Once the museum is established and KiwiRail releases more upper floor space the area will be available for the public.

4.4 In 2019 an audit was undertaken of local museums to see what is available and in what condition. This identified significant unique and historical artifacts many of which are seriously in need of protection and conservation.

4.5 Preliminary loan agreements have been agreed with the view to formalising these under the museum’s collection policies once a facility is available.

4.6 The archive space has been costed at $127,417. A funding application to the Lotteries Environment and Heritage Fund was made in January 2020 for $84,942 being two-thirds of the cost of the archive. Council had committed one third of the funding required at $42,475 as the required local share. Council was granted $63,865 in June thus leaving a shortfall of funding of $21,076.

4.7 It is proposed that this shortfall could be funded through the Town Revitalisation - Taumarunui Capital budget.

4.8 Contract Documentation and working drawings are complete and therefore the archive space is available for immediate start and while the work is mainly carpentry, flooring and lighting the planning to date has identified that some demolition, cleaning, patching and painting, removal of rubbish and old fittings can occur immediately funding is made available. This

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would allow a contractor to provide work for local people looking for employment and application for support under the COVID regulations may be appropriate.

4.9 Funding for the ground floor museum function will be sought from several sources later this year. Documents have been completed for application to the Provincial Growth Fund.

4.10 However, MBIE have informed applicants that, due to the numbers of applications and oversubscription, they will not be receiving applications before the elections when announcements over future funding will be made. Preliminary discussions with the Ministry of Culture and heritage have confirmed that, in principle, this project aligns with the objectives and goals of the Regional Culture and Heritage Fund.

Suggested Resolution(s) 1 That the report on the Taumarunui Museum Regional Archive and Community Taonga

Store be received;

2 And that Council approves $21,076 to complete the Regional Archive and Community Taonga Store from the Town Revitalisation – Taumarunui budget.

A Wells CONTRACTOR


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Report to: Council


Subject: Statement of Intent and Visit Ruapehu Verbal Update

Purpose of Report 1.1 The purpose of this report is to present to Council the ‘Statement of Intent Visit Ruapehu

2020-2021 to 2022-2023’ for adoption.

1.2 VR General Manager Jo Kennedy is in attendance to provide a Visit Ruapehu verbal update.

Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement Policy.

2.2 This report does not trigger the Social Policy.

Background 3.1 Visit Ruapehu (VR) is our Regional Tourism Organisation (RTO) and has been formed to:

(a) Promote social, cultural, environmental and economic welfare of the citizens of theRuapehu District;

(b) Promote the Ruapehu District for the benefit of the public and visitors;(c) Develop and maintain resources holding public information and tourism in the

Ruapehu District.

3.2 VR is a Limited Liability Company with five Directors, constituted on 23 August 2019. VR operates as a Council-Controlled Organisation, owned by Ruapehu District Council.

Discussion 4.1 The Statement of Intent (SOI) publicly states the objectives, nature and scope of activities

and measurements of Visit Ruapehu (VR) for the coming three years, the SOI demonstrates how VR delivers Council’s Vision (below) and Strategy.

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4.2 Adoption of the SOI ensures RDC’s and VR’s mutual alignment with objectives, outcomes and reporting procedures etc. as stated in the attached document. The Statement of Intent is attached to and forms part of this report.

Suggested Resolution(s) 1 That the report on Statement of Intent and Visit Ruapehu Verbal Update be received.

2 That the ‘Statement of Intent Visit Ruapehu 2020-2021 to 2022-2023’ be adopted by Council.

Warren Furner Ruapehu Tourism Development Manager


Attachments: 1. Statement of Intent Visit Ruapehu, 2020-2021 to 2022-20232. Visit Ruapehu Constitution

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STATEMENT OF INTENT VISIT RUAPEHU 2020-2021 to 2022-2023

July 2020

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1. INTRODUCTION

1.1 Purpose of Statement of Intent In accordance with section 64 (1) of the Local Government Act 2002, this Statement of Intent (SOI) publicly states the objectives, nature and scope of activities and measurements of Visit Ruapehu Ltd (VR) for the coming three years.

This Statement of Intent is to be reviewed annually by the Company in consultation with Ruapehu District Council.

1.2 About Visit Ruapehu Visit Ruapehu Ltd [VR] is the registered legal name of this limited liability company, operating as a Council-Controlled Organisation [CCO] wholly owned by Ruapehu District Council [RDC].

The company is a New Zealand Regional Tourism Organisation and has been formed with the specific objectives of a] the promotion of social, cultural, environmental and economic welfare of the citizens of the Ruapehu District, b] the promotion of the Ruapehu District for the benefit of the public and visitors and c] the development and maintenance of resources holding public information about tourism in the Ruapehu District.

1.3 Company Mission Enrich Ruapehu social, cultural, environmental and economic wellbeing through sustainable, inclusive tourism growth

1.4 Company Vision A thriving and sustainable visitor economy for Ruapehu

2. GOVERNANCE

2.1 Board of Directors The Visit Ruapehu Board has five directors, each appointed as per the constitution dated 23 August 2019.

The business and affairs of the Company must be managed by, or under the direction or supervision of the Board. The role of the Directors is to assist the company to meet its objectives. Directors of the VR Board as at 01 June 2020 are:

- Antoinette Rolls [Chair]- Kim Wheeler [RDC]- Andrea Messenger RBC]- Ah-Leen Rayner- Nigel Douglas

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2.2 Reporting

VR will provide quarterly updates to the Council in October, January, May and July with progress reports on agreed strategic priorities outlined in the annual business plan and grant funding agreement. This is in addition to annual reporting which will include an independently audited financial report and annual performance results

2.3 Accountability

The Board of Directors is responsible for the direction of Visit Ruapehu and ensuring compliance of the company to the Constitution, SOI and all obligations under the Local Government Act 2002.

3. OBJECTIVES

The Company’s core purpose is:

3.1 To promote the Ruapehu region as an appealing destination to potential visitors in order to support the economic sustainability of our communities

3.2 To grow visitor expenditure whilst enhancing the cultural, social, economic and environmental wellbeing of Ruapehu and its people

3.3 To support the tourism industry and local people to develop and deliver quality, sustainable visitor experiences

3.4 To maintain and strengthen support for the visitor sector through partnerships with local and national government, the tourism industry, tangata whenua and the wider Ruapehu community

3.5 To encourage demand into softer travel periods and diversify product promotion in order to realise sustainable tourism

4. NATURE OF ACTIVITIES

4.1 Domestic Marketing Develop strategies and deliver campaigns to the New Zealand market, positioning the region as New Zealand’s Greater Outdoors, a place to visit for “up-for-it” families who wish to plan their holidays around a variety of year-round activity options in our centrally located region

4.2 International Marketing Market Ruapehu as a visitor destination in targeted markets jointly with Tourism New Zealand and in partnership with the Explore Central North Island group (eight RTOs) targetting active travellers and adventure lovers seeking authentic and breath-taking New Zealand experiences as borders open post COVID-19

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4.3 Digital presence 4.4.1 Provide an effective online presence for visitors through

visitruapehu.com and third party newzealand.com content. 4.4.2 Use Social Media and online search & display tools to enhance Ruapehu’s

digital footprint

4.5 Thriving Partnerships 4.5.1 Nurture key commercial partnerships for growth through collaboration

with local and national government, the tourism industry, tangata whenua and wider regional communities

4.5.2 Represent Ruapehu region’s interests at regional and national tourism events and forums

4.6 Increasing Investment 4.6.1 Enable a desire for investment into both Visit Ruapehu (RTO) and Ruapehu’s tourism infrastructure

4.7 Product Development 4.7.1 Encourage the development and diversification of visitor offerings by providing support to the region’s tourism and related business ,stakeholder groups and Ruapehu District Council teams

4.7.2 Ensure visitor sector and community needs are considered within local government and national industry planning conversations ensuring NZ Government destination management guidelines are followed

5. PERFORMANCE

Key performance indicators for 2020 are;

5.1 Digital targets as per the annual business plan met - including increased reach and engagement from Social Media, and visitruapehu.com metrics

5.2 Increase in awareness and consideration to visit Ruapehu from targetted travellers

5.5 Media and travel trade activity targets met as per business plan including hosted media visits and travel agent, wholesaler or inbound tour operator group familiarisation hosted visits

5.6 Average growth in visitor expenditure of 3% per annum over the three year period measured from the Monthly Regional Tourism Estimates provided by the Ministry of Business, Innovation and Employment

6. COMPENSATION FROM LOCAL AUTHORITY

Ruapehu District Council intends to purchase services from Visit Ruapehu and agrees to the level of funding of $587,826 plus GST for the 2020-2021 financial year. Visit Ruapehu will invoice Ruapehu District Council two equal amounts annually, the first in July and the second in October; both accompanied by the agreed reporting detailed in the Constitution.

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7. ACCOUNTING POLICIES

The financial statements are prepared in accordance with A Special Purpose Framework for use by For-Profit Entities (SPFR for FPEs) as determined by Governance. The accounting principles are recognised as appropriate for the measurement and reporting of the Statement of Financial Performance and Statement of Financial Position on a historical cost basis, unless otherwise stated in the Specific Accounting Policies detailed in the company’s audited annual Financial Statements.

8. HEALTH AND SAFETY

The Board and Management as a PCBU [Person Conducting a Business or Undertaking] will ensure that health and safety requirements as per the Health and Safety at Work Act 2015 are met and Visit Ruapehu workers are engaged in H&S policies and reporting.

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Report to: Council


Subject: Electoral System for 2022 Elections

Purpose of Report 1.1 The purpose of this report is to present Council’s options for the electoral system for the

2022 Elections.

Significance and Engagement, Social Impact 2.1 SIGNIFICANCE

This report does not trigger the Significance and Engagement Policy.

2.2 SOCIAL IMPACT This report does not trigger the Social Policy.

Background 3.1 BASIS OF ELECTION REVIEWS

3.1.1 The Local Electoral Act 2001 (LEA) and subsequent amendments (2002 and 2013) set out legislative requirements and process for local authority basis of election reviews. This process is highly prescribed in the LEA.

3.1.2 Local authorities’ Basis of Election reviews determine detailed arrangements for: (a) The number of electoral subdivisions (if any).(b) Their boundaries, names and numbers of members.

3.1.3 For territorial authorities, the Basis of Election review also includes deciding the: (a) Basis for election (at large, wards, or a mix of both), and(b) Establishment of community boards.

3.1.4 Local authorities are required to carry out a Basis of Election review at least every six years. They may undertake a review sooner than six years if they choose.

3.1.5 In addition to the above Basis of Election arrangements, local authorities and communities have the opportunity to consider the: (a) Electoral system to be used for their elections (first past the post (FPP) or single

transferable vote (STV).(b) Establishment of Maori wards / constituencies.

3.1.6 According to the LEA, local authorities must begin making decisions for the next election around 2 years out from the election date.

3.1.7 The only decision under consideration in this report is which electoral system will be used in Ruapehu for the 2022 Election.

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Electoral System for 2022 Elections 2

3.1.8 The processes in 3.1.5 are not formally part of Basis of Election reviews and are matters for local discretion with no right of appeal to the Local Government Commission. However, these options relate to identifying appropriate representation arrangements for a district and need to be resolved before the detailed ward / constituency arrangements are determined.

3.1.9 For the 2019 elections, of the 78 local authorities in NZ, 11 (14%) used STV and 67 (86%) used FPP. Councils that used STV for the 2019 elections were: (a) Kaipara District Council(b) Tauranga City Council (first time in 2019)(c) Ruapehu District Council (first time in 2019)(d) New Plymouth District Council (first time in 2019)(e) Palmerston North District Council(f) Kapiti Coast District Council(g) Porirua City Council(h) Wellington City Council(i) Greater Wellington Regional Council(j) Marlborough District Council(k) Dunedin City Council

3.1.10 STV was introduced in 2004 as an alternative electoral system option for local authorities.

3.2 RECENT ELECTION CYCLES AT RUAPEHU DISTRICT COUNCIL

In 2011, Council resolved to use the FPP system in the 2013 and 2016 Elections, and in 2017, resolved to use the STV for 2019 and 2022.

Discussion 4.1 In the past week, Council has been instructed that it does not have to keep the same system

for two elections as previously advised. This has been highlighted by Hamilton City through a recent legal opinion.

4.2 Council does then have the choice to change back to FFP if they choose, or retain the STV method.

4.3 Considering this is very recent advice from Simpson & Grierson to Hamilton City, Council will need to make a decision at the meeting of the 26 August to meet the legal deadline of 12 September 2020.

4.4 Council will also need to advertise by 19 September 2020 of its decision and the ability of the public to demand a poll to reverse the decision (or if Council does not change to FPP, to change to FPP).

4.5 ELECTORAL SYSTEMS

4.5.1 There are two electoral systems available in NZ for Local Government. First Past the Post (FPP) and Single Transferable Voting (STV). Legislation requires that any explanatory information and educational material being provided to the public on this matter to be neutral.

4.5.2 STV is a form of preferential or proportional voting where voters use numbers to rank candidates in their order of preference. Voters can rank as few or as many of the candidates as they wish. To cast a valid vote, a voter needs to rank at least one candidate.

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4.5.3 A quota (determined from the number of valid votes and number of positions) is then used to determine who is elected. First preference votes are then counted and candidates who reach the quota are elected.

4.5.4 The surplus votes for elected candidates are then transferred according to voter’s second preferences.

4.5.5 This process then repeats until the required number of candidates are elected.

4.5.6 There has been some suggestion that the STV electoral system may negatively impact voter turnout due to it being less familiar, however, evidence suggests that the type of electoral system used in elections has little to no impact on voter turnout.

4.5.7 All DHBs must use STV under the NZ Public Health and Disability Act, so most electors will likely already have some experience / familiarity with the STV.

4.5.8 FPP is not a proportional voting system, but rather a block voting system where voters tick the names of candidates they wish to vote for: (a) A voter can vote for as many candidates as there are positions to be filled.(b) The candidates with the most votes get elected to Council.

4.5.9 The attachment details the pros and cons of each system.

4.5.10 Even if Council makes no resolution to change the electoral system, the public may demand a poll to change the electoral system. In order for the poll to be valid it must be signed by 5% of electors for this local authority. Other requirements for a public poll are listed in s30 of the LEA.

4.5.11 Council must notify the public of its right to demand a poll to change the electoral system by 19 September 2020.

4.6 POLLS ON ELECTORAL SYSTEMS

4.6.1 Following a decision on the electoral system being made by the Council, a public notice of the resolution must be made by 19 September 2020 giving electors the right to demand a poll on the matter.

4.6.2 The threshold to demand a poll is 5% of electors from the 2019 election.

4.6.3 Following public notice of a decision, electors have until 21 February 2021 to submit a demand for a poll and if a valid demand is received, the poll must be held by 21 May 2021, with the outcome effective for the 2022 and 2025 triennial elections.

4.6.4 The Council may itself choose to resolve to hold a poll on the electoral system before 21 February 2021, but a date for the poll need not be specified. If no date is specified, then the poll must be held as soon as practicable (within 89 days and completed by 21 May 2021) with the outcome effective for the 2022 and 2025 triennial elections.

4.6.5 Electors may demand a poll on this matter at any time, and if demand for a poll is received after 21 February 2020, the poll must be held after 21 May 2021 i.e. with the 2022 triennial election. The outcome of a poll held after 21 May 2021 will then only be effective for the 2025 and 2028 triennial elections.

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4.6.6 If the public demand a poll, or the Council resolve to hold a poll, the results of the poll are binding for the following two elections (2022 and 2025 if the poll is conducted by 21 May 2021 or 2025 and 2028 if the poll is held after 21 May 2021).

4.7 OPTIONS

4.7.1 There are three possible courses of action: (a) If Council wishes to change back to the First Past the Post system, it must resolve to

do so at this meeting.(b) If Council wishes to maintain STV, no resolution is needed and simply receiving this

report is sufficient.(c) Alternatively, Council may resolve, of its own volition, to hold an electoral system poll

(however this decision can be made any time between now and February 2020).

4.7.2 If the Council resolves to change the electoral system ahead of the next triennial election, it must do so by 12 September 2020 and publicly notify the electors of their right to demand a poll on the electoral system by 19 September 2020.

4.7.3 If the electoral system changes as a result of a council resolution, the new electoral system takes effect for the next two triennial elections, however, that decision can be reversed after the subsequent first election by a resolution of Council or poll of electors.

4.7.4 If an electoral system is decided by poll, the outcome of the poll determines the electoral system that must be used for the following two triennial elections.

4.7.5 If the outcome of a Council resolution is to retain the current electoral system, then this will only be in effect for the following election, meaning a further decision will be required in the next triennium.

4.7.6 The principles of the LEA include fair and effective representation for individuals and communities. The decision on an electoral system should consider how that system enables fair and effective representation to occur.

Suggested Resolution(s) 1 That the Electoral Systems for 2022 elections be received.

2 That the _____________________ electoral system be used for Ruapehu District Council’s 2022 elections.

Pauline Welch GROUP MANAGER CUSTOMER SERVICES


Attachment: SOLGM guide – Changing electoral Systems

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Report to: Council


Subject: Dog Control Policy and Practice Report 2019/2020

Purpose of Report 1.1 The purpose of this report is to present to Members the annual report on Council’s Dog

Control Policy and Practices for the period 1 July 2019 to 30 June 2020 as required by Section 10A Dog Control Act 1996.

Background 2.1 The Dog Control Act 1996 requires all territorial authorities to report annually to Central

Government on their Dog Control Policy and Practices in respect of each financial year.

2.2 The requirement for Council to adopt an annual report on Dog Control Policies and Practices is a statutory one. When compiling such a report, Council is required to have regard to its Dog Control Policy 2018.

2.3 Once Council has adopted the annual report, public notice must be given that the report is published in one or more newspapers circulating the District and made available to the public and a copy sent to the Secretary for Local Government. This is a new provision under the Dog Control Amendment Act 2003.

2.4 The information outlined in the annual report will assist Central Government to build a database of national information and to assess national trends and developments with regards to dog control.

2.5 Educational initiatives are being developed by Central Government. Collecting information from territorial authorities on a national level will enable Central Government to develop further guidelines or initiatives.

Discussion 3.1 An overview of the past year’s activities is contained in this report.

3.2 Serious issues that warrant more than an infringement prompt Council staff to prepare a file showing any history of offences being committed and clear evidence of guilt before a decision to proceed with prosecution is made.

Recommendation 4.1 It is recommended that the attached annual report be adopted, that the Territorial Authority

give public notice of the report and that a copy of the report be sent to the Secretary for Local Government New Zealand.

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Suggested Resolution(s)

1 That the Report on Dog Control Policy and Practice Report be received.

2 Pursuant to Section 10A of the Dog Control Act 1996, the Ruapehu District Council Annual Report on Dog Control Policy and Practices for 2019/2020 be adopted.

Brenda Ralph TEAM LEADER COMPLIANCE

11 August 2020

Attachment: Annual Report On Dog Control Policy And Practices For The Ruapehu District Council For The Year Ending 30 June 2020

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Dog Control Policy and Practice Report 2019/2020 3

ANNUAL REPORT ON DOG CONTROL POLICY AND PRACTICES FOR THE RUAPEHU DISTRICT COUNCIL FOR THE YEAR ENDING 30 JUNE 2020

The following report represents the information required under to Section 10A(2) of the Dog Control Amendment Act 2003 for the period 1 July 2019 to 30 June 2020

Number of dogs 4,953 Number of registered dogs 2,865 Number of probationary owners 1 Number of disqualified owners 16 • Number of dogs classified as Dangerous under Section 31(1)(b) – this

period• Total Number of Dogs in district classified as Dangerous under Section 31

0 9

• Number of Dogs Classified as Menacing under Section 33(1)(a) (i) – thisperiod

• Total Number of Dogs in district classified as Menacing under Section 338 42

Number of Infringement notices issued –

• For failure to register a dog• For Failure to control• For Bylaw offences• For Failure to comply with effects of menacing dog• For Failure to comply with effects of dangerous dog• For Willful obstruction of an officer

63 9 2 5 0 2

• Number of Dogs Impounded• Number of dogs Returned to owner after being impounded• Number of Dogs Re Homed after being Impounded• Number of Dogs Euthanised after being Impounded

154 77 42 35

Total Number of dog related complaints Attacks on a Person 21 Attacks on other animals 28 Dog Rushing, Challenging or Chasing Traffic 30 Bylaw breach (e.g. dog fouling in public) 4 Wandering dogs 261 • Barking• Unregistered Dogs• Welfare

133 19 19

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• Number of prosecutions• Defended hearing on non-registration – found guilty• Defended hearing on False statement – found guilty

NIL NIL NIL

Council adopted a Dog Control Policy in 2006; a copy of this policy is attached.

General Comments relating to the implementation of the Policy are as follows:

Bylaws and Wandering Dogs

All dogs, which are found wandering, are uplifted and either returned to the owner, if registered, or impounded. In some cases if no history of valid complaints is identified, the dog may be returned to the owner. If the dog was impounded the owner is required to pay impounding fees, and an infringement for failure to control is generally issued. The dog owner then has an opportunity make a submission and request a waiver of the infringement notice.

Impounded Dogs

In all cases where a dog is impounded the full amount of fees as per Council’s adopted fees and charges are payable before the dog is released.

Compliance works with various external organisations (e.g. ARAN (Animal Rescue Action Network) and Retired Working Dogs to ensure a good home is located for those dogs that are identified as being suitable for rehoming..

In all cases where dogs are euthanised, either because of surrender or not being claimed, euthanasia is undertaken by a licensed veterinarian.

Exercise Areas

Council established dog exercise areas and dog-prohibited areas within the district, The Policy also requires dogs to be on a leash at all times in a public place not deemed exercise areas. The exercise areas and dog prohibited areas are regularly monitored as part of normal patrols. There have been no problems sighted or complaints relating to the use of the exercise areas.

Special Permits 2+ Dogs

Owners with more than two dogs in any Residential area not zoned Rural must obtain a permit. The policy uses zones defined in Council’s operative District Plan. The property is inspected to assess whether or not the criteria is met prior to a permit being issued.

Fees and Charges Fees and charges are reviewed annually and set by Council resolution. For the 2019/2020 these fees were:

Registration

Entire Pet $95.00 De Sexed Dogs $65.00 Responsible Owner $36.00 Working Dogs $20.00 Dangerous Dogs 150% of applicable fee

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Late Payment Penalty 50% of applicable fee

Impounding

First Impounding – all dogs $75.00 Second Impounding- all dogs $168.00 Third Impounding- all dogs $280.00 Daily Sustenance $12.00 Registration Investigation $30.00 Surrender fee $45.00 Re-Homing fee $50.00

Education and Communication

Council’s communicates with the public by way of direct written communication, press releases in the local papers, and radio advertisements and public media such as Facebook.

Council supports the public by providing a school education bite prevention program and will extend any assistance to any adult agencies if requested.

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Report to: Council


Subject: Bancorp Treasury Services Ltd Quarterly Treasury Report 30 June 2020

Purpose of Report 1.1 The purpose of this report is to provide members with the Bancorp Treasury Services

Limited’s Quarterly Treasury Report to Council as at 30 June 2020.

Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement or Social Policies.

Background 3.1 Bancorp Treasury Services Limited are Council’s advisors on Treasury matters and they

perform a quarterly report to Council on its debt, which at 30 June 2020 totalled $29 million.

Discussion 4.1 Council’s current total debt is $29 million, which is split between the Bank of New Zealand

($4m) and Local Government Funding Agency (LGFA) ($25m).

4.2 Council’s cost of funds at 30 June 2020 was 2.03% down from 3.36% at the end of June 2019. Council’s cost of funds is one of the lowest in the local authority sector. This is due to the lower interest rates being obtained from LGFA when the Bank of New Zealand loans mature.

4.3 Council has one Bank of New Zealand loan at an interest rate of 4.55% maturing on 3 April 2023. When this loan is rolled over with the LGFA there will be a further reduction in Council’s average cost of funds. Management checked the cost of rolling the loan over earlier but the cost was too great.

4.4 Our Annual Plan 2019/20 projected Council’s borrowing to be $30.1 million as at 30 June 2020. The Long Term Plan 2019/20 had a borrowing estimate of $33.6 million.

4.5 It should be noted that the Reserve Bank of New Zealand, Official Cash Rate (OCR) was 0.25% at 31 March 2020. This will continue to have a flow on effect on interest rates offered by the LGFA for Council borrowing.

4.6 As mentioned in point 4 of the Bancorp Treasury Services Limited’s Report, Council is compliant with all the covenants of LGFA and Council’s Treasury Management Policy.

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Bancorp Treasury Services Ltd Quarterly Treasury Report 30 June 2020 2

Suggested Resolution That the Bancorp Treasury Services Limited Quarterly Treasury Report 30 June 2020 be received.

Alan Young FINANCIAL CONTROLLER


Attachment: Bancorp Treasury Services Limited – Treasury Report for Ruapehu District Council as at 30 June 2020.

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the board, except against the Australian dollar. This has changed the dynamic between the

currency markets and the equity markets, with equity markets being potentially overly

optimistic regarding a post COVID-19 recovery.

1.2 NEW ZEALAND MARKET OVERVIEW (AS AT 30 JUNE 2020

OCR 90 day 2 years 3 years 5 years 7 years to years

31 March 2020

30 June 2020

Change

0.25%

0.25%

0 bps

0.50%

0.31%

-19 bps

0.53% 0.55% 0.63% 0.75%

0.21% 0.23% 0.35% 0.51%

-32 bps -32 bps -28 bps -24 bps

0.93%

0.74%

-19 bps

The Reserve Bank of New Zealand's ("RBNZ") Financial Stability Report noted that "the

financial system is in a solid position to *weather the significant economic impact," and

• our economic stress test analysis suggest banks can continue to lend and prosper

through a broad range of adverse scenarios." RBNZ Governor, Adrian Orr, added a few

warnings stating that the significant part of the economic challenge is still ahead of us,

that he sees more room for banks to increase lending and he expects credit demand to

rise.

New Zealand Finance Minister, Grant Robertson, announced the Government will extend

the COVID-19 support schemes for businesses by lowering the required revenue drop

threshold from 50% to 40%. This will see an additional 40,000 businesses eligible for the

financial support. To date, the scheme has paid out NZD11.0 billion, covering 1.7 million jobs.

New Zealand's GDP fell by 1.6% in the first quarter of 2021 as the country felt the first hit

from the COVID-19 pandemic. It was the first contraction in growth since late 2010 and is

the biggest single quarterly fall since 1991. Most sectors of the economy contracted, with

the biggest being in construction, retail and travel. The number was worse than expected,

and the economy shrank by 0.2% in the year ending March. Ominously, economists are

warning that the second quarter to 30 June will show the major impact on growth, with

expectations of a fall of as much as 20%.

Positive news came out of the latest GlobalDairyTrade auction as the index rose 1.9%, its

largest gain since January and the third auction in a row that has delivered stronger dairy

prices. Whole Milk Powder prices lifted 2.2% while Skim Milk Powder rose 3.1% suggesting

some stability for the dairy industry.

Businesses are a little more optimistic as all preliminary outlook indicators increased in

the ANZ Business Outlook June Report. Business confidence increased to -33.0 from a net

-41.8, export intentions are up to -17.1, from -32.2 the previous month, and employment

intentions have increased 5.0 points.

BANCORP Page2

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Report to: Council


Subject: Mayor’s Report: July 2020

Purpose of Report 1.1 The purpose of this report is to inform Councillors of appointments and meetings undertaken

by the Mayor during the month of July 2020. The report also outlines fee waiver applications approved (if any) by the Mayor during the same period.

Significance and Engagement 2.1 This report does not contain anything that triggers the Significance and Engagement Policy.

Discussion 3.1 APPOINTMENTS UNDERTAKEN BY THE MAYOR

July 2020 2 July Attended Ministerial announcement at Whanganui Port 3 July Attended Valley meeting in Ohura 5 July Attended Sarah McIntyre’s book launch in Kakahi 6 July • Radio interviews

• Zoom meeting with Mayors’ Taskforce for Jobs aroundcommunity recovery programme with senior staff

• Attended Regional Transport Committee meeting on zoom• Attended Valley meeting in Owhango

7 July • Discussion with Commandant of Waiouru NZDF base aroundpublic meeting

• Met with ratepayer around Old Station Road development8 July Attended NZ Walking Access Commission Board meeting on zoom 9 July • Attended HR Manager interview with senior staff

• Attended meeting with NZ Walking Access Commission• Radio interview with Gavin Gosney• Attended bi-monthly North Ruapehu Social Recovery meeting

with the Chief Executive and relevant staff• Attended ‘thank you’ function for Covid_19 volunteers in

Taumarunui10 July • Met with ratepayer in Ohakune around illegal bee hives

• Catch up zoom meeting with NZ Walking Access Commission13 July Radio interviews

Met with Department of Conservation with the Chief Executive and senior staff

14 July • Attended Road Controlling Authorities Forum zoom meeting

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• Attended LGNZ National Council dinner in Wellington15 July Attended LGNZ National Council meeting in Wellington 16/17 July Attended Rural & Provincial Sector meeting in Wellington 18 July Attended public unveiling and blessing of the Pou at National Park

Village 20 July Radio interviews 21 July Met with Whanganui Land Settlement Trust with the Chief Executive

and senior staff in Ohakune 22 July • Met with Cr Doyle

• Met with senior executives from The Lines Company with theChief Executive in Taumarunui

23 July Met with staff from NZ Walking Access Commission in Wellington 27 July Radio interviews 28 July Attended Regional Transport matters teleconference with the Chief

Executive 29 July Zoom meeting with EquiP Professional Development Advisory Group 30 July • Zoom meeting with Michelle de Beer of SVS Consulting around

the Chief Executive’s performance review for 2020 with theDeputy Mayor and Councillors Pue and Doyle (Chief Executive’sAppointments Panel)

• Zoom meeting with Mayors’ Taskforce for Jobs and communityrecovery

• Attended zoom meeting with Ohakune Town Centre StrategyGovernance Group with the Chief Executive

• Radio New Zealand interview – Northern Explorer reinstatement

3.2 No fees were waived during July 2020.

Suggested Resolution That the Mayor’s Report: July 2020 be received.

Don Cameron JP MAYOR


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Report to: Council


Subject: Chief Executive’s Report: July 2020

Purpose of Report 1.1 The purpose of this report is to present a Management Summary of activities for discussion.

More detailed information is available in the attachment.

Significance and Engagement 1.2 Nothing in this report triggers the Significance and Engagement Policy.

Executive Group Management Summary Clive MANLEY

1.3 The following outlines relevant meetings attended by the Chief Executive during the month of July 2020.

July 2020 1 July • Attended Coordinating Executive Group (CEG) meeting in

Palmerston North• Telephone call to consultant on War Memorial Hall

2 July • Interview with HR Manager candidate• Attended Waimarino-Waiouru Community Board meeting

3 July • Zoom meeting with ConnectNZ to discuss setting up of improvedzoom-capable meeting facilities

• Zoom meeting with Veolia, Acting Environmental Manager andFinance staff

• Telephone call to Peter McKinlay, consultant.• Telephone reference check for HR Manager candidate• Attended Valley Meeting in Ohura with the Mayor and Deputy

Mayor

8 July • Telephone call to Manager of New World in Taumarunui aroundproposed use of Council-owned premises for ‘pop-up’ store.

• Telephone call to Gloria Campbell of MSD• Attended ‘thank you’ function for southern Covid_19 volunteer team

in Ohakune

9 July • HR Manager interview with the Mayor and senior staff• Held New World developers’ meeting to look at location options• Attended bi-monthly North Ruapehu Recovery meeting with Mayor

and stakeholders/agencies• Attended ‘thank you’ function for northern Covid_19 volunteers in

Taumarunui with the Mayor

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Chief Executive Report – July 2020 2

10 July • Zoom meeting with ConnectNZ to discuss zoom room options• Telephone call with Steven Wilson of Maniapoto• Telephone call with Ngati Haua• Telephone call to Ree Anderson, consultant around housing

options in Ruapehu

13 July • Telephone call with New World head office around potentialpremises for ‘pop-up’ store

• Zoom meeting with Waka Kotahi (NZTA) around working togetherpost Covid_19 with senior local government staff

• Teleconference with MW LASS directors• Meeting with DOC with the Mayor and Ruapehu Tourism

Development Manager• Telephone conversation with Hoani Ponga, Chief Executive of

Ngati Rangi• Telephone call with Chief Executive of Palmerston North City

Council around regional Spatial Planning meeting dates for electedmembers

14 July Telephone call with Palmerston North City Council Governance Officer around possible regional Spatial Planning dates

16/17 July Attended LGNZ Rural & Provincial Sector meeting in Wellington with the Mayor.

18 July Attended public unveiling and blessing of the Pou at the Park and Ride site with the Mayor, some elected members and senior staff

20 July Attended GHD function in National Park

21 July • Telephone call to the Deputy Mayor• Zoom meeting with ConnectNZ to discuss further zoom room

options• Telephone call to Steven Hirwini of Uenuku• Attended hui with Whanganui Land Settlement Trust with the Mayor

and Ruapehu Tourism Development Manager in Ohakune• Attended National Park Community Board meeting

22 July • ‘Toolkit’ health and safety meeting with Veolia team• Meeting with Steve Carey of Whanganui DHB around Integrated

Social Governance• Meeting with senior staff at The Lines Company with the Mayor• Zoom meeting with Ree Anderson, consultant around housing

initiatives in Ruapehu

24 July • Zoom meeting with ConnectNZ around zoom options for Councilmeetings

• Preparation for speaking engagement with SOLGM

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27 July • Presented to SOLGM Digital Forum on Governance in the sectorwebinar

• Zoom meeting with Ree Anderson, consultant and senior staffaround housing in Ruapehu and report to Council

• Meeting with Lisa Roberts of Infrastructure Solutions aroundbusiness continuity planning with Civil Defence staff

28 July • Business continuity planning meeting with managers and teamleaders with Lisa Roberts of Infrastructure Solutions: lessonslearned from Covid_19

• Discussion with senior staff at CIP around housing initiatives inRuapehu funding

• Discussion with Ngati Haua around housing initiatives in Ruapehu

29 July • Meeting with Cr Cosford and Man Shed around funding for vehicle Telephone conversation with Ree Anderson, consultant around

housing report to Council

30 July • Attended District Licensing Committee with the Group ManagerCommunity Services and staff

• Telephone conversation with Alastair Wells, consultant aroundPGF application for Tangiwai and Memorial Hall

• Met with Mark Tyrrell to discuss options for Memorial Hall• Attended zoom meeting with the Ohakune Town Centre Strategy

Governance Group with the Mayor

2.1 HUMAN RESOURCES STRATEGIC ACTIVITIES:

(a) Develop/review RDC HR policies.(b) Review Individual Employment Agreement templates to include recent legislative

changes.

2.2 HEALTH AND SAFETY

2.2.1 Training completed/to complete:

(a) Unit Standard 497 demonstrate knowledge of workplace health and safetyrequirements to be delivered to Councillors and all RDC staff – looking into someonline options.

(b) 4WD/AWD training delivered to relevant staff on 16 July 2020.

2.2.2 Health and Safety Strategic activities:

(a) Health and Safety Committee met on 20 July.(b) Sub-contractor pre-qualification templates from MW LASS are now available. A rollout

plan will be developed with the Assets team.(c) Summary of progress of the RDC Health and Safety Strategy 2019 to 2022 provided

to the H&S Committee.

2 HUMAN RESOURCES Anna SAGE

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(d) Summary of progress of the Safe+ Onsite Assessment and Advice Report providedto the H&S Committee.

(e) Develop/review suite of RDC Health and Safety policies – currently working on this.(f) Critical risks and critical outcomes now included into the Audit and Risk Committee

report.(g) Review the RDC Emergency Procedures to better align with WorkSafe

recommendations.

2.2.3 Health and Safety Statistics July 2020:

Indicator Goal Current

Inductions for new staff – 2 new staff.

100% 100%

Significant incidents. 0% 0%

Health and Safety Committee meetings – 1 completed.

100% 100%

2.2.4 Council staff incidents reported in July 2020: (h)

There were four incidents reported. Three were minor injuries, including one to a member of the public. The near miss related to the behaviour of children in the Ohakune Library.

2.2.5 Contractor incidents reported during first quarter to July 2020:

Contract by Activity

Number of Incidents Reported

Level of Harm Follow up Action in Place

Land Transport 0

Near Miss Minor Moderate Serious

Water Services 8 Near Miss 4

1. Heavy traffic on road during TMP set upfor water leak repair.

2. Many members of the public around whennew water connection being set up soimplemented TMP and barrier plan.

3. Leaking hydrant creating a slip hazard sochannel dug to direct water away.

4. Water leak from under 3m flax bush soarranged to get a small digger on site.

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Contract by Activity

Number of Incidents Reported

Level of Harm Follow up Action in Place

Minor 3

1. Back door to Raetihi WTP forced openand plant room vandalised with no majordamage or any theft.

2. WTP broken into and polymer spilled onconcrete floor so used a product to breakdown the polymer and cleaned the floor.

3. Sewer-flushing truck does not havehand-washing equipment available.Hand sanitiser available on board truck.

Moderate 1 Damaged chlorine gas leak sensor did not send signal to SCADA.

Serious

Waste Minimisation 0

Near Miss Minor Moderate Serious

3 DISTRICT LAND TRANSPORT EXECUTIVE SUMMARY Warren FURNER

3.1 HEALTH AND SAFETY

3.1.1 Health and Safety – Site Safety For the July period, Downer and Jilesen have reported no incidents for July and there are no obvious H&S trends emerging in the transport teams.

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The team have however responded immediately to Covid-19 working protocols from midday Wednesday 12 August 2020 when Auckland returned to Level 3 and the rest of New Zealand returned to Level 2. GHD continued to work from the office during Level 2 with an increased focus on maintaining separation, tracking and cleanliness.

3.2 EMERGENCY WORKS There are 19 Minor Event sites to be evaluated for either construction quality or yet to be completed. These reinstatement sites are currently estimated at $155,745.

3.3 FINANCIAL YTD 3.3.1 The total value of subsidised work claimed and approved for the month to 31 July is $899,780.

The Subsidised Roads maintenance and renewals programme is sitting at 7.0% expenditure at 8% of the year. The main activities undertaken this month were approved work activities such as unsealed metalling, pavement rehabilitation, drainage maintenance, minor events and unsealed roads maintenance.

3.3.2 The following graph shows the Land Transport maintenance and renewals expenditure from all contracts to 30 July 2020.

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3.4 CAPITAL PROGRAMME

3.4.1 The seal damage on the Ohakune Maintain Road 13.52 to 13.9 km hairpin was repaired by means of stabilising the damaged areas and resealing the site; it appears to have been damaged by a snowplough. The carpark channel that is to be extended over the fill and the drop chamber will be completed in the upcoming construction season. Kerb and channel, further pavement construction, seal and AC will be undertaken on the hairpin this season.

3.4.2 Site walkovers, programmes and discussions for all the sites are well underway for the 2020/2021 construction season. Site clearing commenced on Poro O Tarao Rd 8.15 to 9.33 km, Ongarue Waimiha Rd 14.1 to 16.35 km in August and aggregate stockpiling on three other sites in preparation for the upcoming construction season.

3.4.3 Bridge Renewal Programme

The Large Culvert Works consent and Bridge Painting consents are currently under review with identified works to be carried out over a number of years. Emmett’s Civil Construction is investigating 19 bridges for a bridge painting program. The draft 2020/21 work programme, is in place and continuously updated in the monthly report as works are completed.

3.5 NETWORK AUDIT

The July 2020 audit was undertaken with 120.87 km of the targeted 134.04 km completed. The sealed network achieved 7.24 faults per km (fail) and the unsealed roads 5.71 faults per km (fail) for an overall 6.22 faults per km (fail). The main maintenance issues identified were Detritus (158), Detritus (131), Potholes (136), Edge Marker Post (97) and Traffic Sign cleaning (86). The identified faults are being forwarded to the relevant contractors, for their action, where applicable.

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Type Acceptable level Jul 20 faults Jun 20 faults May 20 faults

Sealed roads <5.5 7.24 Fail 5.6 Fail 4.2 Pass

Unsealed roads <5.5 5.71 Fail 4.4 Pass 5.3 Pass

Overall <5.5 6.22 Fail 5.0 Pass 4.7 Pass

3.6 RUAPEHU PUBLIC TRANSPORT PILOT PROJECT

At the time of writing this report, the project funding application has been referred to the Provincial Growth Fund for further consideration and no decision had been made. It is expected that private shuttles will operate when demand is sufficient over the season.

3.7 PGF COVID-19 RESPONSE – REDEPLOYMENT AND ACCELERATION – TRANSPORT

Council was been awarded $1,330,000 to undertake additional projects within the district with the focus being on social procurement and getting additional work going at pace to increase job opportunities. As a result of the funding GHD has recruited a cadet to do the power line ID project and other similar work, the cadet commenced work at GHD on Monday 3 August. An RFP for the cycleway maintenance upgrades and tree felling projects has been issued and evaluated during July with Ruapehu WorX Ltd. and AgSpec Services Ltd. Being awarded works. Initial programming works have been identified and the contractors are starting on site visits.

3.8 CIP SHOVEL READY PROJECT – TRANSPORT

Council submitted a number of applications in mid-April. The transport funding application is part of the selection which has been shortlisted and Council is waiting for confirmation if these projects will be funded. The transport application included tree removal, pavement renewal, seal extension and bridge replacements.

4 ECONOMIC DEVELOPMENT Warren FURNER

4.1 VISIT RUAPEHU ACTIVITY

4.1.1 Table of Monthly Regional Tourism Estimates:

Visitor spend for June was down $630,000 [6%] compared to June 2019. COVID-19 level 1 came into effect on 9 June and the region benefited from Queen’s Birthday weekend at Level 2 allowing regional travel.

4.1.2 Website sessions to visitruapehu.com for July 2020 were more than double those from June 2019, reaching 44,160 sessions. People engaging on our site continues to be strong with pages per session increasing 18% compared to the year prior to an average of 3.3 pages.

Month Mthly Spend % Change yoy Year end spend %change yoy May 2020 $6.50m -16% $188.00m -13%Jun 2020 $10.27m -6% $187.43m -12%

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4.1.3 Work plan for Visit Ruapehu includes:

(a) We continue to work with Tourism NZ’s ‘Do Something New, New Zealand’ domestic campaign to deliver Ruapehu content ideas for their content partnerships with mainstream media such as Stuff , New Zealand Herald and TVNZ Breakfast.

(b) Midweek ski 2020 campaign in conjunction with RAL and Love Taupō in development

and will include a Ski midweek deal to drive visitation Mon-Fri. Launch will be August dependant on COVID19 alert levels.

(c) Explore Central North Island spring touring campaign, targeting September school

holidays and beyond Get Out More NZ launched with Billboards and radio and full launch of campaign booked for 1 September dependant on Covid-19 alert levels.

(d) Visit Ruapehu’s application for $700,000 through the Strategic Tourism Assets

Protection Programme [STAPP] was successful to support specifically Destination Management & Planning, Industry Capacity Building, Product Development and Domestic Marketing.

(e) Collaborating with neighbouring regional tourism organisations on Domestic

Consumer Show opportunities alongside some of our operators. The first of these is in Auckland early September, dependant on Covid-19 alert levels.

(f) Updating imagery where necessary to meet Tourism NZ photography guidelines in

their pivot to the domestic market (g) Delivery of content for Adventure Magazine, Wilderness Magazine and Discover NZ

magazine for Spring (h) Utilise support secured from KPMG to align STAPP plans, FY21-FY23 business plan

and Ruapehu District Council’s Long Term Plan and Strategy documents.

4.2 BUSINESS DEVELOPMENT AND RELATIONSHIPS – MEETINGS AND ACTIVITIES: July 2020

Peggy VEEN

(a) A series of meetings attended with different parties to promote the Regional Business

Partners’ Programme which is a voucher system for SMEs to access fully funded business support and advisory services with a reallocation of this fund from NZTE which offers 100% funded service as a Covid-19 response.

(b) Meeting with Ministry of Education Secondary Transitions Manager (New Plymouth)

and the Student Achievement Function Practitioner to outline and inform on local matters.

(c) Meetings in Whanganui with the Bayleys’ Commercial Team who are looking at

commercial and industrial opportunities in the whole district. Additionally met with Whanganui and Partners acting CEO and the team and had meeting with the Agri advisor and a potential investor for both districts.

(d) Meeting with Hillary Outdoor Pursuits, i-SITE Manager and Visit Ruapehu to discuss

Visitor Education Opportunities.

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(e) Business advisory catch-ups on various topics: resource consents and planning etc.,

navigating that within the Council processes. (f) Community Waikato catch up on local funding opportunities and community

development. (g) Business After Five in Taumarunui with Neesha Bremner.

5 CUSTOMER SERVICES GROUP Pauline WELCH

5.1 CUSTOMER SERVICES

NZ Post moved into the meeting room at the front of the building in Raetihi to create better access and give them more space. We are currently working on turning the vacated space into office space.

5.2 POLICY

The Policy team has taken the opportunity to focus on Long Term Plan work streams whilst there have been no Council meetings. Long Term planning is on track with pre-engagement currently taking place. Financial Policies are being reviewed and Asset Managers are working on their Asset Management Plans. An internal staff workshop was held to review current levels of service and KPIs and to ensure they accurately reflect back to Councils vision, mission and community outcomes.

5.3 i-SITEs 5.3.1 Overall, the i-SITEs have been in demand due to all the changes in the tourism industry. In

the month of July there was an overall increase in revenue of 10% and increased number of inbound phone calls. Ohakune i-SITE doubled their revenue compared to July last year. The i-SITE staffing is less than it was pre-Covid and so the staff have done well to cope with the increased workload. Staff have been a support service to all visitors, community, operators and agencies, keeping them informed about the changes.

5.3.2 The Covid-19 worldwide pandemic and numerous other challenges throughout the year have

impacted the overall performance of the i-SITEs this year. Despite all the challenges the Ruapehu i-SITEs are 16% down in revenue this financial year compared to the 2018/19 financial year.

5.4 IWI DEVELOPMENT

5.4.1 Te Awa Tupua Technical Advisory Group (TAG) Hui

Attended the TAG Hui on 3 July 2020 in Whanganui. The TAG continues to implement the work streams for Te Awa Tupua to meet the obligations following the settlement. This work includes supporting the establishment of the Surface Water Activities Group (SWAG). Local authorities identified in the Te Awa Tupua legislation will need to appoint a representative to SWAG. TAG anticipates to have the representatives confirmed by the end of September 2020.

5.4.2 Te Kōpuka Nā Te Awa Tupua strategy group is now meeting every six weeks.

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5.4.3 Treaty Settlements

Attended a meeting in Ohakune with the Whanganui Land Settlement Trust where they provided an update on their settlement.

5.4.4 Operational Projects

Work continues with internal and external teams to ensure iwi and hapū are being informed and consulted.

5.5 SOCIAL DEVELOPMENT 5.5.1 The Economic and Social Recovery Household Survey closed. Results will be processed

mid-August. 5.5.2 Regional recovery meetings have transitioned out of recovery. A Covid Recovery Leadership

Collective is being established in its place.

5.5.3 One on one work continues with agencies.

5.5.4 Work continues on the Liveability and Wellbeing study. Narratives and data continue to be collected, analysed and processed.

5.5.5 The next bi-monthly North Ruapehu Social Recovery meeting has been scheduled.

5.6 LIBRARIES 5.6.1 The school holidays saw many more children visit the libraries to use the APNK computers,

often for extended periods, which kept staff busy with behaviour management. ‘No-sew bag’ workshops were held as a school holiday programme.

5.6.2 Raetihi library received new seats for use around the APNK computers. 5.7 YOUTH 5.7.1 Festival for the Future live forum was held this month. Due to the timing of the festival this

year (school holidays) there was only a small number of youth who attended 5.7.2 The first official meetings for the Taumarunui – Ohura and Waimarino – Waiouru Youth

ambassadors are scheduled for August.

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Total rates arrears at 31 July 2020 were $255,275 above the same time last year. The main

increases were in Maori Land Investigation $61,593, Possibly Abandoned Land/Rating Sale $62,472 and Further Action $160,555. The Further Action arrears will be worked on over the next few months to work out payment arrangements to reduce this arrears classification. The number of properties with rates arrears at 742 was reduced by 77 over the last year’s total.

6 FINANCE Alan YOUNG

31 July 2020 Arrears Status

31 July 2019 Status

Arrears Properties Arrears % of $ Total Properties Arrears % of $ Total Making Regular

Payments

236 $342,448 15% 248 $377,470 19%

Debt Collection

45 $559,440 25% 55 $530,811 26%

Has Mortgage

Holder

- - -% 4 $22,952 1%

Abandoned Land Sealed

Orders

- - -% - - -%

Maori Land Investigation

7 $252,637 11% 7 $191,044 10%

Possibly Abandoned Land/Rating

Sale

17 $230,125 10% 17 $167,653 8%

Further Action

437 $882,628 39% 488 $722,073 36%

Outstanding Totals - Arrears

742 $2,267,278 100% 819 $2,012,003 100%

Levied to Date Outstanding % Collected Levied to Date Outstanding % Collected

Current Years Rates

& Penalty 7,202,708 5,910,740 18% 6,939,621 5,796,318 16%

Total Outstanding $8,178,018

Total Outstanding $7,808,321

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7 ENVIRONMENTAL SERVICES Stuart WATSON

7.1 The graphs of service trends have been updated based on monthly data collected for July 2020.

7.2 Overall total for drinking water requests for services same as last year.

7.3 Overall, requests for service calls for wastewater were slightly lower this month compared to last year.

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7.4 Significant increase of calls to investigate due to customers seeking information regarding

stormwater related issues.

8 COMMUNITY SERVICE GROUP Margaret HAWTHORNE

8.1 RECREATION AND COMMUNITY FACILITIES A number of projects completed, including the installation of the Big Belly Solar Compacting

Rubbish Bins, provided by a $129,000 grant from the Tourism Infrastructure Fund. 8.2 ENVIRONMENTAL HEALTH & LIQUOR

The team is steadily getting busier with liquor renewals picking up this month, however special licences are still very quiet and this could be due to people still being cautious of public events. Health has been very busy making contact with all the current ski clubs within the district to get the ones who haven’t currently registered compliant, as well as organising verifications for those ski clubs and other premises around the district.

8.3 CIVIL DEFENCE EMERGENCY MANAGEMENT

The Emergency Management Officer has been assisting Council’s consultant, Lisa Roberts in the business continuity planning for Council internal and external contractors.

8.4 RESOURCE MANAGEMENT

As shown in the activity graphs, there has been a good number of applications received in this month of July, exactly the same number as this time in 2019. All processing timeframes were met. The RFS numbers have settled down after the initial rush of the public coming back to BAU and making contact with the team.

8.5 BUILDING CONTROL AUTHORITY

July figures are slightly down on this time last year. Is this due to Covid-19? We will be watching with interest the numbers of new consents lodged over the next few months. However the Project Value and income from fees is higher due to the commercial work happening in Manunui. 31 new consents received for the month is very good. Overall the Building Team continue to meet all deadlines.

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8.6 ANIMAL CONTROL/COMPLIANCE All dogs were to be registered by 31 July. Due to Covid 19 there was an expectation that more owners would be struggling to register their dogs by this date. However statistics comparison from last year shows of the 4990 owners this year 897 owners still needed to register compared to last year of the 5034 owners 948 were outstanding.

8.7 SOLID WASTE

Preparations for the mobilisation of the new waste collection and disposal contracts in October are being advanced with food waste bin purchase confirmed and planning for transfer station site works advanced to engineering design phase. Site locations for the new infrastructure are being investigated.

8.8 WASTE TRENDS

Volumes are down on this time last year. Transfer station tonnages are down on this time last year but kerbside volumes are higher. This could be attributed to an Envirowaste driver who is currently undergoing disciplinary procedures due to a number of complaints of clean recyclables being placed in the refuse compartment.

8.9 INFORMATION MANAGEMENT Flying Filing Squad draft report received currently being reviewed.

Suggested Resolution That the Chief Executive’s Report: July 2020 be received.

Clive Manley CHIEF EXECUTIVE Email address for point of contact: [email protected] Attachments: Group Reports

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GROUP REPORTS 1 ENVIRONMENTAL SERVICES Stuart WATSON 1.1 TAUMARUNUI 1.1.1 Annual compliance reports have been completed by Veolia and submitted to RDC for

the following plants: (a) Raetihi Wastewater Treatment Plant Discharge compliance (b) Ohakune Wastewater Treatment Plant Discharge compliance (c) Abstraction compliance for all Water Treatment Plants (d) Drinking Water Compliance for all townships

1.1.2 Multiple asset locates have been completed for the Lines Company throughout the district

this month. Routine maintenance and repairs attended and resolved.

1.1.3 A 50mm watermain that crosses the river at SH41 in Manunui has been identified as being in very poor condition. A clamp has been used in the interim whilst a proposal is prepared for this priority renewal for this watermain that supplies the Bell Road, Manunui and Kirton Road area. A member of the public reported a fountain of water on Rangaroa Road / Lairdvale Road intersection. Upon attendance, operators isolated and excavated to find a leak on the 32mm lateral and not the 300mm trunk main as first suspected. Brief water outage with services and site restored.

1.1.4 Two sewer overflows on the Falkner Park sewer main, the first on 24 July and the second

on 28 July. A sucker truck was brought in to clear up the debris and a bund created to prevent the overflow from entering the natural flowing stream located here. A large blockage of solidified fat and rags was chased down from the overflow site to the Golf Road junction which continued to cause issues at the downstream manholes until it was removed. Other foreign matter included wet wipes, a ball and a pair of jeans. Samples were taken upstream and downstream on both occasions with results indicating the overflow had a limited impact on the nutrient and solid levels within the stream however had significant effect on the bacteria levels at the downstream sample point. The paddock was cleaned up by the operators after flushing. A mail drop informing residents of the incidents and the message of “Wipes - not in the Pipes” was co-ordinated by Waters Team and Civil Defence for properties upstream to these overflows.

1.2 NATIONAL PARK AND WHAKAPAPA 1.2.1 A second attempt to break into the National Park WTP building. Minor damage caused

including the removal of a manhole cover in front of the building. 1.2.2 A proposed increase to the available online monitoring data is also in the process of being

scoped to improve the WTP compliance to DWSNZ for the provision of continuous monitoring data.

1.3 OHURA Minor upgrades completed at the Ohura WTP with the high lift pump realignment completed

including the installation of a new steel plate to provide a level surface on which to mount the pumps. The new compressor stand has been fitted at the same time.

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1.4 OHAKUNE

1.4.1 A standard operating procedure (SOP) and addendum to the Ohakune Water Safety Plan was created for the use of the filter bypass at the WTP. These documents were created as a priority due to the need to maintain supply during the July school holidays which is typically a period of very high demand coupled with poor raw water quality affecting the plants ability to process enough treated water (“to make water”) that meets Drinking Water Standards New Zealand. A strict set of parameters have been detailed in the SOP and the requirements for notification to RDC and appropriate DHB is specified. Additional SCADA control has been required to improve the overall monitoring and management of this system.

1.4.2 A new 100mm connection has been installed on Old Station Road for the supply to the new

subdivision. A tee and new isolation valve have been installed on the 100mm main located on Kowhai Cres.

1.5 RAETIHI

Contractors have replaced the drive motor in the UVT unit at the Raetihi WTP. Issues had

been occurring with the unit after the drive motor faulted due to positioning errors. 1.6 The graphs for urgent and non-urgent attendance and resolution times are updated using

monthly KPI data collected for the month of July.

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1.6.1 Attendance and resolution times for urgent call outs for water supply are trending above data collected from the same period last year.

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Target Level Above Target 2020/21 Previous Year

102Attachment


1.6.2 Attendance and resolution times for non-urgent call outs for water supply are tracking below data collected for the same period last year.

2 CUSTOMER SERVICES REPORT Shona SPADOTTO 2.1 GENERAL 2.1.1 Between our three offices, the Customer Services team processed 1362 receipts, entered a

total of 941 Requests for Service and answered 2600 inwards phone calls during July 2020. 2.1.2 NZ Post moved into the meeting room at the front of the building in Raetihi to create better

access and give them more space. We are currently working on turning the vacated space into office space.

2.2 AFTER HOURS- PALMERSTON NORTH CITY COUNCIL (PNCC) 2.2.1 Call volumes for the Ruapehu District were up 10% in July compared to June with a total of

236 calls offered and 219 being answered. PNCCs busiest day was 25 July with 19 calls offered and 17 calls being answered. There were no particular events or issues which would have contributed to the increased number of calls. The KPI was met with 84% of phone calls being answered within 20 seconds. There were 81 jobs logged for Council in July including 27 animal jobs, 13 noise complaints and 10 roading issue calls.

2.2.2 Statistics

Item Numbers Number of Calls 231 Number of RFS 81 Abandoned rate (%) 5% Service Level (%) 84% Average wait to Abandon 00:00:46 Average Handle Time 00:01:51

0

10

20

30

40

50

60

70

80


Hour

s

Water Supply Median Non-Urgent Resolution Times

Target Level Above Target 2020/21 Previous Year

103Attachment


2.3 Inbound/Outbound Calls at Taumarunui, Ohakune & Raetihi Offices

0

500

1000

1500

2000

2500

3000

3500

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Inbound Telecom Calls

Taumarunui Inbound Ohakune Inbound

Raetihi Inbound Previous Year

0

500

1000

1500

2000

2500

3000

3500

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Outbound Telecom Calls

Taumarunui Outbound Ohakune Outbound

Raetihi Outbound Previous Year

104Attachment


2.4 Key Customer Service Roles Reports 2.4.1 Request for Service (RFS) Calls Logged by Council

020406080

100120140160180


Annual RFS (1)

Animal Control Compliance Previous Year

020406080

100120140160180


Annual RFS (2)

Building Info Mngmnt Res Plnning Previous Year

020406080

100120140160180


Annual RFS (3)

Health Liquor Previous Year

105Attachment


020406080

100120140160180


Annual RFS (4)

Property Parks & Res Previous Year

020406080

100120140160180


Annual RFS (5)

Rates Previous Year

020406080

100120140160180


Annual RFS (6)

Roading Solid Waste Previous Year

106Attachment


2.4.2 Development Contribution Assessments There were 21 assessments undertaken during July. All of the assessments were for Building

Consents. One Building Consent was deemed to be payable for Development Contribution fees.

The number of assessments relates directly to the number of Building Consent and

Subdivision applications.

020406080

100120140160180


Annual RFS (7)

Sewer Storm Water Previous Year

0

5

10

15

20

25

30

35


Development Contribution Assessments

Building Subdivisions Previous Year

107Attachment


2.4.3 Value of Development Contributions Assessed During July

Type of Development Contribution Fee

National Park (Urban) $

Ohakune (Urban) $

Raetihi (Urban) $

All Other Areas $

Land Transport 1,374.00 Stormwater 697.00 Water Wastewater Totals 0.00 2,071.00 0.00 0.00

2.4.4 Value of Development Contribution Fees Invoiced During July

Type of Development Contribution Fee

National Park (Urban) $

Ohakune (Urban) $

Raetihi (Urban) $

All Other Areas $

Land Transport 1,374.00 1,437.50 4,122.00 Stormwater 12.65 Water 564.00 Wastewater 1,786.00 Totals 3,724.00 1,450.15 0.00 4,122.00

0

5

10

15

20

25

30

35


Development Contributions Payable

DC Applicable DC Not Applicable Previous Year

0.00

1,000.00

2,000.00

3,000.00

4,000.00

5,000.00

6,000.00

7,000.00

8,000.00

Land Transport Stormwater Water Wastewater

Value of Development Contribution Fees Invoiced During July

National Park Ohakune Raetihi All Other Areas

108Attachment


2.4.5 Cash Receipting

2.4.6 Cemetery Totals

Item Taumarunui Manunui Owhango Matiere Ohura

Raurimu

Ohakune/ Rangataua Raetihi

Burials 2 1 Ashes Burial 3 Burial Plots Reserved 3 1 1 Ashes Plots Reserved Plot/Genealogy Enquiries 12 4 3 6

2.4.7 Infringements: Parking, Dogs, Litter and RMA One infringement was issued. In July.

0.00

200.00

400.00

600.00

800.00

1,000.00

1,200.00

1,400.00

1,600.00

Land Transport Stormwater Water Wastewater

Value of Development Contributions Assessed During July

National Park Ohakune Raetihi All Other Areas

0

500

1000

1500

2000

2500


Number of Receipts Processed

Taumarunui Ohakune Raetihi 2018/19

109Attachment


Type of Infringement Parking Reminders sent 0 Dog Reminders sent 1 Litter Reminders sent 0 RMA Reminders sent 1 Parking Infringements lodged with the Court 0 Dog Infringements lodged with the Court 0 Litter Infringements lodged with the Court 0 RMA Infringements lodged with the Court 1

3 i-SITE VISITOR INFORMATION CENTRES Kim TREEN 3.1 GENERAL 3.1.1 As per the figures below, July has seen a very busy month for the i-SITE’s in general. The

huge increase in sales at Ohakune was mostly due to transport and gondola sales. The increase in Taumarunui was mostly for Gondola sales, accommodation and activities. There has been a significant drop in transport sales in Whakapapa due to the parking restrictions at Whakapapa Village. The Visitor Centre at Whakapapa have also restricted visitors into the centre on certain days, which has impacted on the ability to serve visitors. There was a request from transport operators that the i-SITE have a presence at National Park Village, Park and Ride to help with the customer experience there.

3.1.2 Inbound calls overall into the i-SITEs have increased during July to 1604 compared to 1036

calls last July. This is mainly due to the new parking, transport and RAL issues. 3.1.3 We have worked closely with DOC, transport operators and accommodation providers to

ensure visitors enjoyed their experience at the ski-fields and to ensure the visitors who stayed in Ohakune when Turoa was closed, got to Whakapapa instead. We also worked closely with them to give feedback on changes and updates on their relevant websites and or communications to ensure they were correct. Changes to the parking meant that walkers at both sides of the mountain were not able to park and access walks without a parking permit which the i-SITEs are now providing on behalf of DOC.

3.1.4 We have also been working closely with Intercity due to issues with updates and information

on their websites and their services, to improve the experience to our customers. The increase in prices to travel with Intercity have caused some issues with passengers and an increase in customer complaints. We are also updating Visit Ruapehu and ensuring they have complete information about these issues.

3.2 REVENUE 3.2.1 All i-SITEs The revenue for July for all the i-SITEs is 10.4% up on the revenue for July last year.

110Attachment


3.2.2 Taumarunui i-SITE The income received during July 29.1% up on the income received during July last year.

0.00

20,000.00

40,000.00

60,000.00

80,000.00

100,000.00

120,000.00

140,000.00


Revenue All i-SITEs

2020/21 2019/20 2018/19 2017/18 2016/17

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000


Taumarunui i-SITE Revenue

Taumarunui 2019/20 2018/19 2017/18 2016/17

111Attachment


3.2.3 Ohakune i-SITE The income received during July is 176.5% up on the income received during June last year.

..

3.2.4 Whakapapa i-SITE The income received during July is 66.4% down on the income received during July last year.

4 COMMUNITY FACILITIES Rebecca VAN ORDEN 4.1 HEALTH AND SAFETY

Critical Control Audits and Safe Behaviour Observations were completed this month for asset cleaning, maintenance and rubbish collection.

4.2 REFUSE

4.2.1 The volume of refuse and recycling has been high throughout June. The Raetihi recycling station has required two and sometimes three services per day as the amount of recycling and general waste overwhelmed the stations capacity.

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000


Ohakune i-SITE Revenue

Ohakune 2019/20 2018/19 2016/17 2016/17

010,00020,00030,00040,00050,00060,00070,00080,00090,000


Whakapapa i-SITE Revenue

Whakapapa 2019/20 2018/19 2017/18 2016/17

112Attachment


Raetihi Recycling Centre

4.2.2 The remaining Solar Compacting Big Bell rubbish bins have been installed at National Park at the Park’n’Ride and at Mangawhero Terrace, Ohakune.

Compacting Bin installed at National Park Park’n’Ride

New bins at Mangawhero Terrace

4.2.3 The Bins in Ohakune and Raetihi have been cleaned using the steam clean unit.

4.3 PARKS AND RESERVES

4.3.1 Crown reduction and uplifting of trees has been undertaken in Taumarunui, Ohakune and Raetihi.

4.3.2 The softfall leftover from the Taumarunui Domain Playground installation has been used to

top up the climbing net activity softfall and the security fencing removed and replaced with big boulders to exclude vehicles from entering the playground.

113Attachment


Boulders at Taumarunui Domain Playground

4.3.3 Some of the boulders at Cherry Grove have been replaced with bigger ones following them

being shifted by people gaining vehicle access to the Cherry Grove sports fields. 4.3.4 Compaction of Fanthorpe ramp on Taumarunui Domain is underway in readiness for

concreting.

Compaction of Fanthorpe Ramp

4.4 CEMETERIES

There were seven burials in July.

Cemetery Ashes Single depth Re open Double depth Manunui Matiere 1 Ohakune Ohura Owhango Raetihi 1 Rangataua Taumarunui 2 1 1 1

4.5 COMMUNITY PROPERTY 4.5.1 Cleaning of picnic tables and seats along Manson Gardens has been completed using the

steam unit. Hard surfaces as paved areas at the Northern Entrance and playgrounds in Taumarunui were also cleaned.

114Attachment


Street Furniture cleaned

4.5.2 A new sign has been installed on the exterior of the Raetihi Swimming Pool.

New Raetihi Swimming Pool Sign

4.5.3 A volunteer has painted the floors at the KCE Jubilee Grandstand building in Taumarunui,

which has made a huge difference to the appearance and feel of this area.

Main upstairs entrance

Upstairs female toilets

4.6 FORWARD WORK BY P&R CONTRACTOR

Programmed activities for August include cemetery tributes, chemical control of kerb and channel and mown areas, grave levelling, bin maintenance and cleaning and hedge trimming.

115Attachment


4.7 DOWNER KEY PERFORMANCE INDICATORS

The above graph shows that Downer is able to continually meet KPI level expectations month after month.

5 ENVIRONMENTAL HEALTH AND LIQUOR Phoebe HARRISON

5.1 Team busy with onsite verifications of food premises with 23 conducted over the month. Several disappointing results from several businesses who have allowed records to lapse after having them fully in place at completion of checks last year.

5.2 Positive result achieved with the cleansing notice issued to a commercial property in

Taumarunui with the property owner being an active part of resolution after several failed discussions with the occupier.

5.3 Installation has commenced of new Liquor ban signage in Ohakune after many delays by the

contractor.

5.4 LIQUOR LICENSING

27

29

31

33

35


Contractor KPI Scores

Below Average Average (reactive)

Average (Pro-active) Above Average

Excellent 2020/21

Previous Year

0

5

10

15

20


New Licensing Applications

Managers Certificate New On Licence New

Off Licence New Club Licence New

Previous Year

116Attachment


5.4.1 Another quiet month compared to this time last year for new licensing applications.

5.4.2 Applications are up compared to this time last year so we are getting busy again. Renewal Reminders for Managers Certificates were sent out to 19 applicants this month, only three were renewed.

5.4.3 Special Licence applications are still very quiet for this time of year, it may be that people are still very cautious about public events.

0

5

10

15

20


Annual Licensing Renewals

Managers Certificate Renewal On Licence Renewal

Off Licence Renewal Club Licence Renewal

Previous Year

0

5

10

15

20


Temporary Licensing Applications

Special Licence Temporary Authority On

Temporary Authority Off Previous Year

117Attachment


0

5

10

15

20


Unopposed Applications referred to DLC Commissioner (New)

Managers Certificate New On Licence New

Off Licence New Club Licence New

Previous Year

0

5

10

15

20


Unopposed Applications referred to DLC Commissioner (Renewal)

Managers Certificate Renewal On Licence Renewal

Off Licence Renewal Club Licence Renewal

Previous Year

0

5

10

15

20


Unopposed Applications referred to DLC Commissioner (Temporary)

Special Licence Temporary Authority On

Temporary Authority Off Previous Year

118Attachment


5.4.4 Five special licences, six managers and two renewal licence applications were determined

by the District Licensing Committee this month, this is a little bit quieter compared to this time last year.

6 EMERGENCY MANAGEMENT Nick WATSON 6.1 CIVIL DEFENCE In July the first working party with the Mt Ruapehu local eruption response was conducted.

Emergency services, Iwi, network utilities and sciences attended the meeting in relation to field based response planning. Second meeting will take place in September.

7 RESOURCE MANAGEMENT Margaret HAWTHORNE 7.1 TERRITORIAL AUTHORITY RESOURCE CONSENT ACTIVITY

Consents Issued for July 2020

ID Consent Details Target Days

Days Taken

Consent Type

Status Date Zone Address

1326 Realignment of a section of SH4 to remediate an under-slip

20

11 Land Use Granted 1/7/2020

Rural 2559 Parapapa Road (SH 4)

1328 Subdivision of one 324.9ha rural site into four lots with an amalgamation of new lots 2, 3 and 4

20 16 Subdivision Granted 13/7/2020

Rural 1843 Oio Road

1322 Process to realign State Highway 43 (SH43) away from an under-slip; cutting away 4000m3 outside of the road

20 19 Land Use Granted 10/7/2020

Designated

1666 Whanganui River Road (SH 43)

1323 Process to realign State Highway 43 (SH43) away from an under-slip; cutting away 4560m3 from the existing batter within the road reserve

20 19 Outline Plans of Works

Granted 10/7/2020

Designated

1666 Whanganui River Road (SH43)

1330 To subdivide 1.2381ha into two allotments with land use consent for Commercial and Visitor Accommodation Use

20 19 Subdivision Granted 31/7/2020

Rural 835 State Highway 4

1332 To place a container on the eastern side of an existing building for coffee retail

20 10 Land Use Granted 24/7/2020

Commercial

56 Clyde Street

7.2 APPLICATIONS RECEIVED

The graph demonstrates we are on par with this time last year and it is BAU for the Resource Management Team.

119Attachment


7.3 APPLICATIONS EXEMPT FROM RESOURCE CONSENT

Deemed Permitted Boundary Activity – July 2020

ID Consent Details Target Days

Days Taken

Consent Type

Status Date Zone Address

1329 Deck extension, height in relation to side boundary

10 7 Land Use Issued 15/7/2020

Residential 6 Snowberry Lane

1333 New structure (dwelling) with height in relation to boundary encroachment in relation to north/eastern boundary

10 8 Land Use Issued 24/7/2020

Residential 46B Foyle Street

7.4 APPLICATIONS AND PRE-LODGEMENT MEETINGS A small number of pre-lodgement meetings have taken, which should result in applications in the future. Under section 87BB of the RMA no Deemed Permitted Marginal or Temporary Activity have been issued.

7.5 APPLICATIONS ON HOLD The application we currently had on hold for a number of monthly due to LINZ rejecting the suggested amalgamation condition from the applicant is now withdrawn and a new application lodged.

7.6 REQUEST FOR SERVICE (RFS) The graph shows a slight decrease from this time last year however BAU for the Resource Management Team.

0

2

4

6

8

10

12

14


Resource Consent Applications


120Attachment


8 BUILDING CONTROL AUTHORITY FUNCTIONS Bryan JACOBSEN

8.1 BUILDING CONSENTS

Month Target (days) No of

Applications % of Applications

Meeting Target

Average Processing Time

(days)

July 20 29 100% 7.37

8.2 BUILDING CONSENT SUMMARY REPORT JULY 2020

Ward Category Type Consents Fees

No Value

Taumarunui Additions and Alterations

Solid Fuel Heater 5 26,700 2,042.38

Additions and Alterations

Dwelling 4 150,000 6,747.20

New Building Commercial 1 3,000,000

19,466.00

National Park


Drainage 1 3,000 459.20


Solid Fuel Heater 3 17,500 1,148.80

0

20

40

60

80

100

120


Resource Consent RFS


121Attachment


New Building Foundation and drainage for new Dwelling 1 19,000 1,190.00

Waiouru

Waimarino


Solid Fuel Heaters 2 6,100 763.54


Dwelling 7 133,264.00 7,894.95

New Building Dwelling 2 575,000 8,919.75

Foundation and

drainage for Relocate Dwelling 2 105,000 4,338.05

Amend Fire Wall 1 2,000 568.82

Total 29 4,037,564

53,538.69

8.3 CONSENTS ISSUED

2018/

Value 2019/20 Value 2020/21 Value

July 29 $1,560,411 39 $1,620,288 29 $4,037,564

August 25 $1,429,838 40 $1,926,008

September 11 $908,903 34 $2,685,164

October 27 $1,794,210 31 $4,056,141

November 28 $3,602,149 25 $3,400,270

December 25 $4,042,077 17 $2,143,867

January 23 $6,407,756 22 $2,118,750

February 20 $2,238,242 18 $1,636,290

March 35 $3,098,666 30 $1,314,755

April 27 $2,789,450 13 $1,092,700

May 48 $3,979,748 37 $1,908,566

June 30 $1,159,674 35 $1,414,050

122Attachment


8.4 SUMMARY FOR THE MONTH OF JULY

0

5

10

15

20

25

30

35

40

45


Building Consents Issued


$0

$1

$1

$2

$2

$3

$3

$4

$4

$5


Value of Building Consents Issued ($m)


Building Inspections Ohakune 58

Building Inspections Taumarunui 47

Pre-Lodgement Meetings Ohakune 16

Pre-Lodgement Meetings Taumarunui 3

New Building Consents Received for Month 31

Number of Building Consents Awaiting CCC (Historic) 1,750

Number of CCC Reminder Letters sent to Date (Historic ) 926

123Attachment


8.5 WARRANTS OF FITNESS

Type Month

Due to Expire in Month 21

Final Notice Sent in Month 7

Waiting for Information in Month 0

Notice to Fix (BWOF) 0

Notice to Fix (second) 0

Updated Compliance Schedules 0

Notice to Fix (building) 0

Exempt building work approved 0

CPU Issued 1

Number of CCC Reminder Letters 3

CCCs Issued (Historic) 1

CCCs Issued 33

Consents Cancelled (Historic) 1

Amendments Made to Building Consents 4

RFS Complaints and Inquiries 25

COA Issued 1

124Attachment


8.6 SUMMARY FOR THE MONTH OF JULY

0

20

40

60

80

100


Non-Historic BCA Activity (Start)

Building Consents Received

Pre-lodgement Meetings Taumarunui

Pre-lodgement Meetings Ohakune

Previous Year

0

50

100

150


Non-Historic BCA Activity (During)

Building Consent Amendments RFS

Building Inspections Ohakune Building Inspections Taumarunui

Previous Year

0

20

40

60

80

100


Non-Historic BCA Activity (End)

BCs Issued CCCs Issued

Certificates of Acceptance Issued Previous Year

125Attachment


9 ANIMAL CONTROL/COMPLIANCE Brenda RALPH 9.1 COMPLIANCE ISSUES

0

10

20

30

40

50

60


Compliance Activity (1)

Illegal Dumping Abandoned Vehicles Parking Complaints Previous Year

0

10

20

30

40

50

60



Barking Welfare

Unreg Dog Complaints Uncontrolled/Secured Dogs

Previous Year

126Attachment


0

10

20

30

40

50

60



Rushing Dog Attack Animal Dog Attached Person Previous Year

0

10

20

30

40

50

60



Stock On Road Bylaw Compliance Animal

Dead Animal Collection Horse Bylaw Issues

Previous Year

0

10

20

30

40

50

60



Trespass Complaints Compliance Misc Complaints

Noise Complaints *1 Previous Year

127Attachment


9.2 There were 19 impounded dogs during July 2020. 9.3 NOISE COMPLAINTS

0

1000

2000

3000

4000

5000


Dog Registration

Registered Not registered Previous Year

0

5

10

15

20

25

30

35

40


Noise Compliants *1 - Location

North (to National Park) South Previous Year

128Attachment


10 SOLID WASTE Margaret HAWTHORNE

10.1 WASTE TRENDS

This July’s volumes are down on the same time last year. This is likely related to reduced international tourism due to the Covid_19 pandemic. Although volumes are down the tonnages received indicate good levels of local visitor numbers.

10.2 WASTE COLLECTION AND DISPOSAL

A number of complaints were received regarding non-sorting of kerbside recycling. This has been passed on to Envirowaste and taken very seriously. A new process is in place in which the drivers photograph their load at the end of the day to ensure that there are no recyclables in their refuse compartment. We will monitor this going forward.

11 INFORMATION MANAGEMENT Maggie FLONK

11.1 LIM REQUESTS During July, 24 LIM requests were received of which all were processed.

11.2 LGOIMA AND OFFICIAL INFORMATION REQUESTS For July, six requests were received of which five were completed. No requests are overdue. Ombudsman Investigation re: Sivyer – is now closed. Confirmation of the closed case was received from Ombudsman on 27 July 2020.

Candice MCNAUGHT

11.3 Flying Filing Squad draft report received.

12 POLICY AND STRATEGIC PLANNING

12.1 POLICIES AND BYLAWS

12.1.1 An internal workshop with policy, asset managers and other key staff members was held during July to align Levels of Service and KPIs with Council’s vision, mission and community outcomes. This is still a work in progress.

0

5

10

15

20

25

30

35

40


Noise Compliants *1 - Time of Day

During work hours Afterhours calls Previous Year

129Attachment


12.1.2 An internal workshop was held with the external contractor, Tim Munro who produced Council’s procurement strategy and policy to evaluate the next steps in Council’s processes to integrate the procurement strategy and policy effectively.

12.1.3 The Policy team is also working on the below, or has this scheduled for the 2020/21

year: (a) Earthquake Statement of Proposal (b) Water Bylaws

(c) Proposed Dogs on leashes in Taumarunui Hearings and Deliberations (d) Long Term planning continues in the background

12.1.4 Completed policies / bylaws / submissions / workshops and reports are: (a) LTP engagement Strategy (Council Mark) (b) Ruapehu Social and Economic Recovery Household Mail Merge (c) Rates letter insert (d) Signage bylaws schedule update report (e) Proposed Dogs on Leashes in Taumarunui hearings report/ hearing date set 12.2 ENGAGEMENT 12.2.1 Face-to-face engagement has begun as part of the LTP pre-engagement process. 12.2.2 On 22 July 2020, Neesha Bremner attended and presented to Enterprising Taumarunui at

their After 5 event. This was framed as a general introduction and the importance of the business voice in the LTP process was the key messaging presented. Feedback from attendees has been very positive.

12.2.3 On 27 July 2020 informal meet and greets took place in Ohakune and Raetihi. These were

informal chats with community members, non-resident home-owners and visitors to the region as well as local businesses and organisations.

12.3 RUAPEHU YOUTH COUNCIL 12.3.1 Festival for the Future live forum was held in July. Owing to the timing of the festival this year

(school holidays) there was only a small number of youth who attended. 12.3.2 The first official meetings for the Taumarunui – Ohura and Waimarino – Waiouru Youth

ambassadors are scheduled for August. 12.4 IWI DEVELOPMENT 12.4.1 Te Awa Tupua Technical Advisory Group (TAG) Hui

Jo Tocker attended the TAG hui on 3 July 2020 in Whanganui. The TAG continues to implement the workstreams for Te Awa Tupua to meet the obligations following the settlement. This work includes supporting the establishment of the Surface Water Activities Group (SWAG). Local authorities identified in the Te Awa Tupua legislation will need to appoint a representative to SWAG. TAG anticipates to have the representatives confirmed by the end of September 2020.

12.4.2 Te Kōpuka Nā Te Awa Tupua strategy group is now meeting every six weeks.

12.4.3 Treaty Settlements

130Attachment


Jo attended a meeting in Ohakune with the Whanganui Land Settlement Trust with the Mayor and Chief Executive where they provided an update on their settlement.

12.4.4 Operational Projects Work continues with internal and external teams to ensure iwi and hapū are being informed and consulted.

13 LIBRARIES

Fiona THOMAS

13.1 ALL LIBRARIES

13.1.1 The school holidays saw many more children visit the libraries to use the APNK computers, often for extended periods, which kept staff busy with behaviour management. A ‘no-sew bag’ workshop was held for children in Ohakune and Taumarunui libraries, as a holiday programme.

13.1.2 Raetihi library received new seats for use around the APNK computers, as the existing ones

had become very shabby. 13.2 STATISTICS

0500

10001500200025003000350040004500


Issues

Taumarunui Books Ohakune Books Raetihi Books

e-books Previous Year

Taumarunui Ohakune Raetihi Books Issued 2096 1144 170 New Members 31 29 3 Active members 296 177 28 APN Computer Users 716 380 136 WiFi Users 758 809 433 E-book issues 274

131Attachment


14 LAND TRANSPORT Warren FURNER

14.1 CONTRACT PERFORMANCE

14.1.1 The contractor performance has continued to be acceptable, generally meeting the performance criteria in physical works areas with the main issues being the financial forecasting, programming and reporting requirements of the contracts.

14.1.2 The score system works on an overall score of below 300 (poor), 300 to 500 Fair, 500 to 700

good, 700 to 900 very good and over 900 is excellent. The system scores the contractor on Health and Safety, Contractors’ Reports, Contractors’ Programmes, Workmanship, response to requests and Contractors’ processes.

0

200

400

600

800


Membership

Taumarunui Active Members Taumarunui New Members

Ohakune - Active Members Ohakune - New Members

Raetihi - Active Members Raetihi - New Members

Previous Year

0

1000

2000

3000

4000

5000

6000


WiFi/APN

Taumarunui WiFi Ohakune WiFi

Raetihi WiFi Taumarunui APN Users

Ohakune - APN Users Raetihi - APN Users

Previous Year

132Attachment


Contract Contractor Performance Indice Comments

1667 Alf Downs

Streetlighting Ltd 615 Programming to be reviewed following closedown of RAMM Contractor.

1720 Downer NZ 699 Programming to be reviewed following closedown of RAMM Contractor.

1721 Jilesen 683 Programme/forecast improvements needed. Grading followed by rain issues.

1722 J & J Walters 675 No issue this month

1723 Emmetts Civil Construction 680 Bridge painting investigations

1724 Mulch & Mow 677 No issue this month

1725 Agspec 639 No issues this month

14.2 TRAFFIC CRASH REPORTS

There were ten crash reports received from Police on the local road network during July.

Date Time Road Description Status 12/07/2020 21:00 Marsack Road Aggressive driver who felt slept entered a

left hand turn and travelled before veering into the water table.

Nil

24/07/2020 20:55 Taupo Road Vehicle 1 got hit by a vehicle 2 who didn't have its car lights on

Nil

12/07/2020 7:03 Mangawhero River Road, Ohakune

12 Year old driving too fast lost control and rolled into the ditch

Minor

25/07/2020 23:00 CNR Ohura Road and Pleasants Road

While coming around the sweeping corner driver hit what he thought was ice. He could not recover control so skidded off the road hitting a fence.

Nil

11/07/2020 21:00 Bell Road Driver on the right hand bend mounted on the kerb, narrowly missed a power pole and hot a farm fence

Nil

8/07/2020 9:30 Hikaia St Vehicle 1 while reversing hit the parked vehicle 2 causing the sensors on the front bull bars to crack

Nil

2/07/2020 3:40 Short Street Truck driver driving under the bridge damaged the truck and the trailer

Nil

133Attachment


13/07/2020 9:00 Ohakune Mountain Road

Driver driving fast skidded on the corner across the opposing lane and into a small tree

Nil

27/07/2020 21:10 Waiaruhe Road, Driver lost control on a severe bend in the road hit a bank and vehicle rolled onto its roof

Nil

8/07/2020 0:20 Lairdvale Road Driver crossed the centre line and went up into the kerb, narrowly missing a power pole and crashing into two fences

Minor

134Attachment

Report to: Council


Subject: Resolution to Exclude the Public for Consideration of Council Business

Purpose of Report 1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives Council

the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting on one or more of the grounds contained within that Section.

Suggested Resolutions 1 That the report on Resolution to Exclude the Public for Consideration of Council Business be

received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General Subject of each matter to be considered Reason for passing this resolution in relation to each matter

Ground(s) under S48(1) for passing this resolution

C1: Housing Initiative Update

C4: Confidential Briefing

C5: Chief Executive's Performance Review 2020

Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). To maintain the effective conduct of public affairs through the free and frank expressions of opinions by, or between, or to members of or officers or employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons.

48(1)(a)

C2: Preliminary Housing Information Report – Liveability and Wellbeing Study

To protect the privacy of natural persons.

C3: Confirmation of Public Excluded Minutes: 5 August 2020

The reason(s) for excluding the public is/are recorded in the Public Business Minutes of the meeting.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above.

Liana Mua GOVERNANCE OFFICER

135