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Halifax Regiona

School Board

33 Spectacle Lak

Dartmouth NS

B3B 1X7

T 902 464-2000 E

F 902 464-2420

The HRSB would appreciate the support of the public and staff in creating a scent-reduced environment at allmeetings. During Board meetings, cell phone ringers should be switched to vibrate or turned off. Cell phone

conversations must take place outside the Board Chambers. We appreciate your cooperation. Thank you.

AGENDASchool Board Meeting

Wednesday, March 28, 2012 6:00 pm Dartmouth High School

95 Victoria RoadDartmouth, NS

1. CALL TO ORDER

2. APPROVAL OF AGENDA

3. AWARDS / PRESENTATIONS (Normally awards and presentations

will be limited to 5 minutes the Chair may extend the time limit under

unique circumstances.)

4. PUBLIC PRESENTATIONS

5. APPROVAL OF MINUTES/BUSINESS ARISING FROM THE

MINUTES

February 29, 2012 (Regular Board)

6. CORRESPONDENCE

7. CHAIRS REPORT

8. SUPERINTENDENTS REPORT

9. ITEMS FOR DECISION

9.1 Report #12-03-1339 School Review Identification Reports

Charles Clattenburg, Director, Operation Services

9.2 School Review Decisions Central Spryfield Elementary, Gertrude

Parker, Prince Arthur Junior High, Sackville Centennial Elementary,South Woodside Elementary
http://../reports/2011-2012/March/12-03-1339.pdfhttp://../reports/2011-2012/March/12-03-1339.pdfhttp://../reports/2011-2012/March/12-03-1339.pdf

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Halifax Regiona

School Board

33 Spectacle Lak

Dartmouth NS

B3B 1X7

T 902 464-2000 E

F 902 464-2420

The HRSB would appreciate the support of the public and staff in creating a scent-reduced environment at allmeetings. During Board meetings, cell phone ringers should be switched to vibrate or turned off. Cell phone

conversations must take place outside the Board Chambers. We appreciate your cooperation. Thank you.

9.3 Board Member Chris Pooles motion:

That we revise the Halifax Regional School Boards School Review

Process for Permanent Closure policy and Creating SchoolPopulation policy to include consultation with any schools identified

as a receiving school by the school review process or boundary

review.

10. COMMITTEE REPORTS (Committee reports will be limited to 5

minutes the Chair may extend the time limit under unique

circumstances.)

10.1 Audit Committee

10.2 Nova Scotia School Boards Association

11. INFORMATION ITEMS

11.1 Report #12-02-1338 Early Literacy Support Interim Report Geoff

Cainen, Director, Program

12. NOTICE OF MOTION

13. DATE OF NEXT MEETING

Board Meeting April 25, 2012

14. IN-CAMERA

15. ADJOURNMENT
http://../reports/2011-2012/March/12-02-1338.pdfhttp://../reports/2011-2012/March/12-02-1338.pdfhttp://../reports/2011-2012/March/12-02-1338.pdf

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Public X ReportNo. 12-03-1339

Private: Date:March 28,2012

HALIFAXREGIONALSCHOOLBOARDPotentialSchoolReviewsfor2012-13SchoolYear

PURPOSE: ToprovidetheBoardwithanidentificationlistofschoolsforpossible

permanentclosure.

BACKGROUND: Currently,staffiscompletingalongtermfacilitymasterplanwhichwas

initiatedinparttoaddressthechallengesofagingfacilities,declining

enrolments,unpredictableregionaldevelopment,andlimitedfunding.The

effectsareexcesscapacityinmanyoftheboardsschools,overcrowdingin

others,anddifficultyinproperlyprovidingschoolprogramming,modern

technology,artsandmusicopportunities,andphysicalactivityoptions.

Schoolsthathavebeenrecommendedforreviewwillbeconsolidated

with new infrastructure that will be included in a request for capital funding totheDepartmentofEducation.

CONTENT: Theseschoolshavebeenidentifiedforreviewbasedonconstructionof

replacementinfrastructure.

TheCapitalPlanhasidentifiedanumberofschoolsthatshouldbeconsidered

forreviewaspartoftheongoingplanningprocess. Catchmentareasthatare

experiencingenrolmentdeclineprovideopportunitiestoconsolidate

populationsintoexistinginfrastructure,renovatedorreplacementschools.

Staffhasidentifiedanumberofschoolsthatmeettheabovereferenced

criteriaforschoolreview;however,duetostaffingresourceconstraints,theseschoolswillnotberecommendedforreviewinthe2012-2013schoolyear.

Schoolsidentifiedforfuturereviewasaresultofrequestedcapitalfunding:

Duncan MacMillan Family of Schools:

ReplacementforDuncanMacMillanHighSchool EasternConsolidatedElementary

Sheet HarbourConsolidatedElementary

LakefrontConsolidated

Identificationreportshave beencompiledinaccordancewiththeprovincial

schoolreviewregulations. Thereportsincludethefollowinginformation:

Historicalandprojectedenrolmentpatterns

Generalpopulationpatterns

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Factorsrelatingtothephysicalconditionofthe

publicschool,including:

- deliveryofpublicschoolprogram

- facilityutilization,includingexcessspace

- conditionofbuildingstructureandsystems

- costsassociatedwithitsmaintenanceand

operation- informationaboutmunicipalplans

- geographicalisolation

- factorsrelatingtostudenttransportation

- proposeddevelopment

If the Board decides to direct staff to prepare impact assessment reports to be

prepared, these reports will be tabled at a public meeting no later than May 31, 2012.

COST: Facilitator, building assessment reports, public meeting costs, etc. will cost

approximately $20,000 per site.

FUNDING: From Board Services and Operations Services Budget

TIMELINE: ReporthasbeenpreparedintimeforthemandatedApril1,2012deadline.

APPENDICES: Appendix1Identification Report- Eastern Consolidated Elementary

Appendix2Identification Report- Lakefront Consolidated Elementary

Appendix3Identification Report- Sheet Harbour Consolidated Elementary

RECOMMENDATIONS: ItisrecommendedtheBoard:

receivethisreportforinformation;

direct staff to prepare Impact Assessmentreports for the schools identifiedforreviewwhichinclude:

o Eastern ConsolidatedElementary

o Lakefront Consolidated Elementary

o Sheet Harbour Consolidated Elementary

initiatethereviewprocessfortheschoolsidentifiedforreview.

COMMUNICATIONS:

From: ForfurtherinformationpleasecontactCharlesClattenburg,Director,

[email protected]

[email protected]

464-2000ext5118.

To: Board: March28,2012

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SCHOOL REVIEW PROCESS

Appendix 1

Identification Report

Eastern Consolidated Elementary

March28,2012

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Identification Report: Eastern Consolidated Elementary School 2 | P a g e

INTRODUCTION

In December, 2011, the provincial government submitted a letter to the chairperson of the Halifax Regional

School Board (HRSB) which outlined the approach the provincial government is to use for school capital

planning. At this same time, the Superintendent of the Board also received a letter from the Deputy

Minister of Education providing additional detail information regarding the school capital planning

process. The letter reminded School Boards that the latest school capital construction submissions

were made in 2008, and advised that the government believes that since that time there have been

changes to the P-12 system for which government is providing Boards with an opportunity to review

and revise current capital construction needs and priorities. The Halifax Regional School Board was

instructed to submit no more than ten (10) capital projects to Government for consideration.

A draft proposed Capital Construction priority list has been established that includes construction of

a P-12 school in Sheet Harbour. The proposed timeline requires that an Identification Report be

submitted to the governing Board prior to April 1, 2012.

The information in this report has been compiled according to the provincial school review

regulations. It will be supplemented by an Impact Assessment Report which will be tabled at a

public meeting of the Halifax Regional School Board no later than March 30, 2012. That report will

outline in detail the rationale supporting the Boards decision to initiate the school review process for

Eastern Consolidated Elementary School as well as the impact of the possible review outcomes.

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POPULATIONPATTERNSANDPROJECTIONS

HalifaxRegionalMunicipalityHistoricalandProjectedPopulation

Sources:StatisticsCanada(historical),EnvironmentalDesignandManagementLtd(projected).

FiguresdonotincludeCensusunder-count.

ENROLMENTPATTERNS

Eastern Consolidated Elementary School provides regular programming for grades primary to five.

Actual enrolments are given through 2011 and projected enrolments are provided through 2018. Projections

provided by Paradigm Shift.

HistoricalandProjectedEnrolmentsofEastern ConsolidatedElementarySchool

MUNICIPAL DEVELOPMENT

The Halifax Regional Municipality staff advise there are not any residential or economic development plans

currently being considered for the Moser River area.

AgeCohort 1996 2001 2006 2011 2016 2021

0to4 22,460 19,925 18,205 18,104 18,311 18,368

5to9 23,675 22,365 19,645 17,957 17,873 18,080

10to14 22,040 23,685 22,325 19,608 17,924 17,842

15to19 21,190 22,905 24,340 23,025 20,274 18,510

20to24 25,570 26,560 28,120 29,842 28,868 25,938

25to29 27,950 26,440 26,015 27,578 29,262 28,261

30to34 33,195 27,600 25,850 25,461 27,025 28,676

35to39 31,980 32,850 27,405 25,677 25,294 26,852

40to44 28,080 31,645 32,745 27,336 25,601 25,214

45to49 25,765 28,070 31,565 32,675 27,327 25,569

50to54 19,075 25,525 28,235 31,741 32,913 27,674

55to59 14,155 18,335 25,065 27,778 31,229 32,402

60to64 12,305 13,670 18,235 24,898 27,819 31,262

65to69 10,595 11,840 13,210 17,525 23,918 26,89670to74 9,415 9,715 11,010 12,327 16,254 22,172

75to79 7,055 8,060 8,560 9,677 10,854 14,197

80to84 4,610 5,535 6,475 6,924 7,771 8,719

85to89 2,325 2,880 3,735 4,420 4,758 5,301

90andover 1,230 1,505 1,935 2,476 3,014 3,400

TotalPopulation 342,670 359,110 372,675 385,029 396,289 405,333

2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

P-5 34 28 17 12 12 15 18 18 15 17 20 21 21

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BUILDINGANDSITEINFORMATION

28875 Highway 7

Moser River, NS

B0J 2K0

Area: 11,990 ft Site Area: 3.35 acres

No. of storeys: 2

Portables: 0Total Pupil Loaded Instructional Spaces:

Capacity: 110

Utilization 2011: 14%

Excess Space 2011: 86%

Building Age and Renovations: 1956/60

Accessibility: not accessible

Elevator (Y/N): no

Geographicisolation

The school is located within the Moser River community and may be considered geographically isolated.

StudentTransportationFactors

Students within the boundary of Eastern Consolidated Elementary School are bussed and potential bus times

will be considered as part of the Impact Assessment Report.

CONDITIONOFTHEBUILDINGSTRUCTUREANDSYSTEMS

Facility Program Delivery Review Observations

Site condition averageEducational Areas

Classrooms averageOther instructional areas poorLibrary poorGymnasium poor

Support AreasAdministration/Student Services poorCafeteria/Food Services poor(none)

DeferredMaintenanceandRequiredCapitalUpgrades

Roof replacement

Window/panels upgrade

Electrical upgrade

One boiler upgrade Washrooms upgrade

Exhaust ventilation only

No public address system

COSTSASSOCIATEDWITHMAINTENANCEANDOPERATION

It is estimated that it currently costs $5.99 per square foot of building space for yearly maintenance and

operations.

11,990 ft building x $5.99 /ft/yr = approximately $71,820/yr spent in operations and maintenance costs

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Appendix 2


Lakefront Consolidated Elementary

March28,2012

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Identification Report: Lakefront Consolidated Elementary School 2 | P a g e

INTRODUCTION

















Lakefront Consolidated Elementary School as well as the impact of the possible review outcomes.

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ENROLMENTPATTERNS

Lakefront Consolidated Elementary School provides regular programming for grades primary to six.



HistoricalandProjectedEnrolmentsofLakefront ConsolidatedElementarySchool


According to Halifax Regional Municipality Planning, Tangier might be influenced by the new gold mine proposed

near Moose River. No other specific residential or economic development is reported for this area.

AgeCohort 1996 2001 2006 2011 2016 2021

0to4 22,460 19,925 18,205 18,104 18,311 18,368

5to9 23,675 22,365 19,645 17,957 17,873 18,080

10to14 22,040 23,685 22,325 19,608 17,924 17,842

15to19 21,190 22,905 24,340 23,025 20,274 18,510

20to24 25,570 26,560 28,120 29,842 28,868 25,938

25to29 27,950 26,440 26,015 27,578 29,262 28,261

30to34 33,195 27,600 25,850 25,461 27,025 28,676

35to39 31,980 32,850 27,405 25,677 25,294 26,852

40to44 28,080 31,645 32,745 27,336 25,601 25,214

45to49 25,765 28,070 31,565 32,675 27,327 25,569

50to54 19,075 25,525 28,235 31,741 32,913 27,674

55to59 14,155 18,335 25,065 27,778 31,229 32,402

60to64 12,305 13,670 18,235 24,898 27,819 31,262

65to69 10,595 11,840 13,210 17,525 23,918 26,89670to74 9,415 9,715 11,010 12,327 16,254 22,172

75to79 7,055 8,060 8,560 9,677 10,854 14,197

80to84 4,610 5,535 6,475 6,924 7,771 8,719

85to89 2,325 2,880 3,735 4,420 4,758 5,301

90andover 1,230 1,505 1,935 2,476 3,014 3,400


2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

P-6 43 41 39 32 25 32 25 27 27 29 30 30 30

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17286 Highway 7

Tangier, NS

B0J 3H0


No. of storeys: 2 Portables: 0

Total Pupil Loaded Instructional Spaces:

Capacity: 88 Utilization 2011: 36% Excess Space 2011: 64%

Building Age and Renovations: 1972

Accessibility: not accessible

Elevator (Y/N): no

Geographicisolation

The school is located within the Tangier community and may be considered geographically isolated.


Students within the boundary of Lakefront Consolidated Elementary School are bussed and potential bus times

will be considered as part of the Impact Assessment Report.



Site condition poorEducational Areas

Classrooms fairOther instructional areas poorLibrary poorGymnasium poor

Support AreasAdministration/Student Services poorCafeteria/Food Services poor(none)


Roof replacement

Window/panels upgrade

Electrical upgrade

One boiler upgrade

Washrooms upgrade

Flooring upgrade

Interior painting

Exhaust ventilation only

No public address system



operations.

8,256 ft building x $5.99 /ft/yr = approximately $49,453.00/yr spent in operations and maintenance costs

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Appendix 3


Sheet Harbour Elementary

March28,2012

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Identification Report: Sheet Harbour Elementary School 2 | P a g e

INTRODUCTION

















Sheet Harbour Elementary School as well as the impact of the possible review outcomes.

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ENROLMENTPATTERNS

Sheet Harbour Elementary School provides regular programming for grades primary to six.



HistoricalandProjectedEnrolmentsofSheet HarbourElementarySchool


The Halifax Regional Municipality intends to undertake, within the next year, a Watershed Management/Servicing

Study for the Sheet Harbour area. HRM is aware that the community is interested in determining whether or not

central services, especially water service, is feasible. The Watershed Study will be followed by a Community

Visioning exercise, which entails working with the residents, businesses and other stakeholders to determine

what they want their community to look like in the next 5, 10, 15, 20 years.

The Greater Halifax Partnership may be working with the Sheet Harbour community on economic development

opportunities.

AgeCohort 1996 2001 2006 2011 2016 2021

0to4 22,460 19,925 18,205 18,104 18,311 18,368

5to9 23,675 22,365 19,645 17,957 17,873 18,080

10to14 22,040 23,685 22,325 19,608 17,924 17,842

15to19 21,190 22,905 24,340 23,025 20,274 18,510

20to24 25,570 26,560 28,120 29,842 28,868 25,938

25to29 27,950 26,440 26,015 27,578 29,262 28,261

30to34 33,195 27,600 25,850 25,461 27,025 28,676

35to39 31,980 32,850 27,405 25,677 25,294 26,852

40to44 28,080 31,645 32,745 27,336 25,601 25,214

45to49 25,765 28,070 31,565 32,675 27,327 25,569

50to54 19,075 25,525 28,235 31,741 32,913 27,674

55to59 14,155 18,335 25,065 27,778 31,229 32,402

60to64 12,305 13,670 18,235 24,898 27,819 31,262

65to69 10,595 11,840 13,210 17,525 23,918 26,89670to74 9,415 9,715 11,010 12,327 16,254 22,172

75to79 7,055 8,060 8,560 9,677 10,854 14,197

80to84 4,610 5,535 6,475 6,924 7,771 8,719

85to89 2,325 2,880 3,735 4,420 4,758 5,301

90andover 1,230 1,505 1,935 2,476 3,014 3,400


2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

P-6 154 151 155 139 142 128 137 136 137 132 130 130 131

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479 Church Point Road

Sheet Harbour, NS

B0J 3B0


No. of storeys: 2

Portables: 0Total Pupil Loaded Instructional Spaces:

Capacity: 176

Utilization 2011: 73%

Excess Space 2011: 27%

Building Age and Renovations: 1957; gym addition 1987

Accessibility: accessible

Elevator (Y/N): yes

Geographicisolation

The school is located within the Sheet Harbour community and may be considered geographically isolated.


Students within the boundary of Sheet Harbour Elementary are bussed and potential bus times will be

considered as part of the Impact Assessment Report.



Site condition fairEducational Areas

Classrooms fairOther instructional areas poorLibrary poorGymnasium above average

Support AreasAdministration/Student Services poorCafeteria/Food Services poor (none)


Roof replacement

Exterior painting on wood shingle required

Entrance door upgrades required

One boiler upgrade Washrooms upgrade

Floor tile replacement

Well unable to maintain sufficient water supply



operations.

21,150 ft building x $5.99 /ft/yr = approximately $126,688/yr spent in operations and maintenance costs

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Public x Report No: 12-02-1338

Private Date: February 29, 2012

HALIFAX REGIONAL SCHOOL BOARD

Early Literacy Support Interim Report

PURPOSE: To provide an interim update on the implementation of the Early Literacy Support

model, this is the replacement for Reading Recovery.

BACKGROUND: On April 26, 2011, the Department of Education released the Succeeding in Reading:

An Early Literacy Support Framework document, which replaced Reading Recovery.

Individual School Boards were asked to design models of support that aligned with the

guiding parameters, approach and roles outlined in the framework document.

The Halifax Regional School Board developed the Early Literacy Support model which

included the Department of Educations parameters of focusing support at the grade

primary and one level; basing student need on current assessment information; focusingon providing small group support within the classroom environment; using a flexible

approach to instruction; and ensuring on-going teacher professional learning and

support.

The key components of the Halifax Regional School Boards Early Literacy Support

model are:

Support is initially provided to grade one students and when student needs aremet at grade one, schools can transition to supporting at risk grade primary

students

Support is to be provided to the most at risk students, who are identified throughperformance on a series of assessment tasks

Support can be provided a number of ways:o Small group / one-on-oneo In-class / outside of the classroom

All decisions related to support are made at the school level through theDepartment of Educations Program Planning process

CONTENT: The interim report is comprised of the following sections:

A general summary of the students supported during the first support block(September November)

A summary of the results for English program students A summary of the results for French Immersion Program students Overview of participation of Early Learning Opportunities students A comparison to former Reading Recovery results

COST: N/A

FUNDING: Included in 2011/12 General Fund staffing.

TIMELINE: Ongoing with a year end report available in the fall of 2012.

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RECOMMENDATIONS: It is recommended the Governing Board accept the Early Literacy Support

Interim Report for information.

COMMUNICATIONS:

From: For further information please contact Geoff Cainen, Director, Program,

[email protected], or (902) 464-2000, ext. 2114; or Heather Syms, Coordinator,

Education Quality and Accountability,[email protected]; ext. 2626.

To: Halifax Regional School Board, February 29, 2012

AUDIENCE RESPONSIBLE TIMELINE

Board Geoff Cainen, Director Program

Heather Syms, Coordinator Education

Quality and Accountability

February 29, 2012

Elementary

Schools

Geoff Cainen, Director Program

Heather Syms, Coordinator Education

Quality and Accountability

March 1, 2012
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

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Program Department February 2012

Early Literacy Support Interim ReportFebruary 29, 2012

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Background

On April 26, 2011 the Department of Education released the Succeeding in Reading: An EarlyLiteracy Support framework document, which replaced Reading Recovery. Individual SchoolBoards were asked to design models of support that aligned with the guiding parameters, approach

and roles outlined in the framework document.

The Halifax Regional School Board developed the Early Literacy Support model which included theDepartment of Educations parameters of focusing support at the grade primary and one level,basing student need on current assessment information, focusing on providing small group supportwithin the classroom environment, using a flexible approach to instruction and ensuring on-goingteacher professional learning and support.

The key components of the Halifax Regional School Boards Early Literacy Support model are:

Support is initially provided to grade one students and when student needs are met atgrade one the support can then be directed to grade primary students at risk in their

literacy development Support is to be provided to the most at risk students, who are identified through

performance on a series of assessment tasks

Support can be provided a number of ways:o Small group / one on oneo In-class / outside of the classroom

All decisions related to support are made at the school level through the Department ofEducations Program Planning process

This report contains a summary of the data obtained from the first 12 week support block(September to November), as well as initial data for students beginning to receive support in the

second support block (December to end of February).

General Summary of Students Supported (September to November 30th)

547 students (both English and French Immersion programs) were supported

184 female (34%)

363 male (66%)

Total grade one population has 3444 students

48% female 52% male

Of the 547 students supported

449 students were in English program 98 students were in French Immersion program

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Nature of Support

The majority of students supported in both English and French Immersion received their support

within a small group.

Location of Support

The majority of students supported in both English and French Immersion received their support inclass or a combination of in class and out of class support.

English Program Interim Results

Of the 449 English program grade one students supported 225

continueto receive support

74 (33%) females 151 (67%) males

Of the 224 students that schools have determined will no longer receive support at this time 97 (43%) have not met the benchmarks set but for various reasons will

not continue to receive support

44%

25%

32%In Class

Out of Class

Combined

86%

7% 8% Small Group

Individual

Combined

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27 (28%) females 70 (72%) males

127 ( 57%) have met benchmarks and school teams have determined nolonger require additional support

53 (42%) females 74 (58%) males

French Immersion Program Interim Results

Of the 98 French Immersion program grade one students supported 29 continue to receive support

11 (38%) females 18 (62%) males

Of the 69 students that schools have determined will no longer receive support at this time 51(74%) have not met the benchmarks set but for various reasons will not

continue to receive support 12 (24%) female 39 (76%) male

18 (26%) have met benchmarks and school teams determined no longerrequire additional support

7 (39%) female 11 (61%) male

Early Learning Opportunities

Of the 70 students who participated in the Early Learning Opportunities program and are currentlyregistered in HRSB, 24 students are receiving Early Literacy Support.

19 are continuing to receive support 3 have not met the benchmarks set but for various reasons will not

continue to receive support

2 have met benchmarks and school teams have determined no longerrequire additional support

Comparison to Reading Recovery

Last year in Reading Recovery 616 English program grade students were supported

So far this year (by February 15, 2012) in both the first and second support block early Literacyteachers have supported

656 English program students 165 French Immersion students Total of 821 grade one students

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Last year ,215 grade one English program students received Reading Recovery support betweenSeptember and the end of November. By November 30 th:

53% were reading at our current benchmark -text level 8 or higher

Of the 224 English program students receiving support between September and November 30th ofthis year, 214 exited the program with exit data that could be used for comparison. By November30th.

60% were reading at our current benchmark -text level 8 or higher

Preliminary Data Indicates

We need to continue to support Early Literacy teachers to develop their instructional skills We need to examine the criteria and grade level positioning of support for French

Immersion We need to continue to support the development of classroom teacher practice so they

can further develop students skills

We need to continue to support decision making at the school level

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Documents