29 May 2019

Notice is hereby given in accordance with Section 83 of the Local Government Act 1999 that a meeting of the Grants & Sponsorship Committee will be held in the Council Chamber at 62 Commercial Road, Port Adelaide on Wednesday 29 May 2019. The meeting will commence at 7:00 pm The business to be considered at the above-mentioned meeting, is set out on the enclosed Agenda.

Mark Withers Chief Executive Officer 23 May 2019

DISCLAIMER - Please note that the contents of the Grants & Sponsorship Committee Agenda have yet to be considered by the Committee and recommendations may be altered or changed by the Committee.

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29 May 2019

Commencing at 7:00 pm

Emergency Procedure In the case of an emergency please follow the Exit signs as directed. Kaurna Acknowledgement Before we begin the proceedings, I would like to acknowledge and pay respect to the Traditional Owners of the land on which we stand, the Kaurna People of the Adelaide Plains. It is upon their ancestral lands that the Port Adelaide Enfield Council meets. It is also The Place of the Kardi, the Emu, whose story travels from the coast inland. We pay respect to Elders past and present. We respect their spiritual beliefs and connections to land which are of continuing importance to the living Kaurna people of today. We further acknowledge the contributions and important role that Aboriginal people continue to play within our shared community.

1. Apologies

2. Leave of Absence

3. Confirmation of the Minutes – 18 December 2018

4. Deputations - Nil

5. Adjourned Debate Nil

6. Questions without Notice

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Agenda (Contd.)

7. Questions on Notice - Nil

8. Committee Business

8.1 Community and Individual Grants Update

8.2 PAE Places Grants – Progress Report

8.3 Grants and Sponsorship Committee – Terms of Reference

8.4 Heritage Grants Program – 2019 Funding Round

9. Notice of Motion - Nil

10. Motions without Notice

11. Closure of Meeting

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ITEM 8. COMMITTEE BUSINESS ITEM 8.1 COMMUNITY AND INDIVIDUAL GRANT UPDATE Report Type

For Information

City Plan Theme

A city that supports community wellbeing

Report Author

Funding & Partnerships Officer (Community Development)

Report Summary

This report provides an update on grants allocated through Council’s Community Projects, Small Grants, Equipment Grants, Individual Grants, Sporting Club Grants and Minor Community Events Grants programs.

Attachments Nil RECOMMENDATION The Grants and Sponsorship Committee resolves that the Director Community Development’s report titled "Community and Individual Grant Update" be received and noted.

Report This report provides an update to Elected Members on the Community Projects, Small Projects, Equipment, Individual, Sporting Club and Minor Community Events Grants programs since the December Grants & Sponsorship Committee meeting (12 December 2018 to 26 April 2019), in accordance with the Program Guidelines. The Grants and Sponsorship Programs support Council’s commitment to creating ‘A City that values its diverse community and embraces change through innovation, resilience and community leadership’. The Community Project, Individual, Sporting Club and Minor Community Events Grants focus predominantly on the Community Wellbeing theme of the City Plan. Community Project Grants Community Project Grants allows applicants to apply for up to $7,500 (in any 12 month period) to deliver projects that support community health and wellbeing. Projects should demonstrate an alignment with Council’s City Plan and lead to positive outcomes for the community. Applications can be submitted at any time throughout the year with four assessment periods per year (February, May, August and November). Each application is assessed independently by four panel members (who are staff with differing roles in the organisation) using the agreed grant guidelines and weighted criteria. The Panel then meets to agree on a final score and applications are ranked in order of their final score, with the top two or three generally able to be funded in each round.

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Since the December Grants & Sponsorship Committee meeting this grant program has supported seven (7) applications (totalling $35,428) from the seventeen 17 submitted. The organisations and projects that have been funded are: • St Patrick’s Primary School were approved $2,900 to deliver an inclusive program

that will engage migrant women and refugee families and children in a basic skills and wellbeing program;

• Australian Refugee Association were approved $3,000 to deliver a Refugee Education Scholarship program to PAE residents;

• YMCA were approved $5,708 to initiate a Senior Theatre Program at The Parks Theatre to increase participation and reduce social isolation for over 50s by giving them opportunities to participate in cultural, social and artistic activities that are currently not available;

• CK Community Hub (previously known as Cottage Kitchen) were approved $3,595 to deliver a creative art project that will engage people experiencing mental health challenges in photography and watercolour painting workshops with exhibitions to be held during SALA in August 2019;

• Junction Community Centre were approved $6,466 to establish a multicultural community choir to bring isolated people together and encourage cross cultural relationships;

• Caribbean Association of South Australia were approved $6,259 to deliver an after school music program from the Parks Library to engage disadvantaged and disengaged young people; and

• Second Chances SA were approved $7,500 to support children of prisoners in the PAE region to attend camps where young people are mentored and engaged in activities which build their sense of positive value, with the aim of diverting them from entering the juvenile justice system.

During this same period the Community Project grant program was unable to fund the following projects due to ineligibility of the Applicant and/or budget limitations: • Eritrean & Ethiopian Youth of Adelaide for the Horn of Africa Soccer event; • Sk8Therapy for Mentoring Workshops; • Multiple Sclerosis Society of South Australia and Northern Territory to train mentors; • Somali Communities Council to hire a part time program coordinator; • Avenues College for a community garden upgrade; • Le Fevre Community Children’s Centre to upgrade their yard; • Heart & Soul Community Group to purchase a forklift; • Port Adelaide Bowling club for capital works; • Heart & Soul Community Group for a Bogan Bingo event; • Multicultural Communities Council of SA for an Intercultural basket weaving project. Small Grants The Small Grants Program supports projects which provide a community wellbeing outcome for residents of PAE; require less than $1,000; and a quick response (four week turnaround) is essential. A maximum of $1,000 can be applied for in any 12 month period, and unlike some of our other grant programs unincorporated community groups may apply.

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Since the December Grants & Sponsorship Committee meeting the Small Grant program supported one (1) application (totalling $1,000) of the two (2) submitted. The approved grant was awarded to St Brigid’s School to enable the immediate response following interest from the community to engage socially isolated refugee women in a sewing and gardening program. During this same period the Adelaide Roller Derby were refused under this category for an application to host an event in order for the club to maintain an international ranking. This type of activity does not meet the grant guidelines assessment criteria. Equipment Grants Council’s Equipment Grant Program supports groups and organisations to purchase equipment where the purchase will facilitate a community wellbeing outcome for residents of PAE. A maximum of $2,000 can be applied for in any 12 month period. Since the December Grants & Sponsorship Committee meeting until the 1 April 2019 (when the program closed) the Equipment Grant program supported three (3) applications (totalling $4,672) of the four (4) submitted. The approved applications were: • South Australia Telangana Association were approved $672 to purchase equipment

for the Clean Up Australia Day event; • Portlife Church were approved $2,000 to purchase toys for their community

playgroup; • The Port Church Inc were approved $2,000 to purchase a projector that facilitates

free job ready training opportunities. During this same period the following application was declined due to not meeting the grant guidelines: • Le Fevre Community Children’s Centre to build a storage shed. Individual Grants The Individual Grant Program provides a small amount of financial support to residents (up to $200 per year or until recently $400 over a two year period) where they have been selected, recommended, chosen for or demonstrated a particular talent for a sport or other activity that significantly contributes to their personal growth or development. Supporting the aspirations of individuals and enabling their participation is vital for building a community which is engaged, resilient, supports its future leaders and fosters strong connections. Since the December Grants & Sponsorship Committee meeting the program supported sixty-one (61) individuals from seventy-two (72) applications (84% approval rate). Twenty-nine (29) of the approved applications were from residents who had previously received funding (more than 12 months earlier). Total amount of funding allocated in this period was $12,200.

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The introduction of the revised Community Grants programs in January 2017 aimed to provide a more flexible approach to grantmaking. Individual Grants replaced the Special Opportunity Arts grants, Youth Development grants and Individual Sponsorship grants, simplifying the three programs into one program catering for a range of opportunities provided the applicant had been selected or invited based on merit or ability. The number of applications received (and the proportion of these approved) continues to increase year on year. This is attributed to a range of factors including: clearer Individual Grant guidelines; promotion of the grants via Council’s website; the move from a paper-based application process to an online application process; and local clubs and groups becoming more aware of this particular grant program. The increase in approval rates could be attributed to Council encouraging prospective applicants to contact Council’s Funding & Partnerships Officer prior to submitting any application – meaning that applications are generally complete and of a higher standard. A report detailing the budget implications as a result of the increased volume of Individual Grant approvals and proposed options to address them was presented to Council at the December 2018 meeting. The Figures below show the approved applications broken down by Council Ward, gender and age.

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Ten (10) approved grants were to applicants who have a health care card (which is indicative of living in a low income household1); two (2) identified as Aboriginal and three (3) identified as living with a disability. None of the approved applicants identified as Torres Strait Islander, caring for someone with a disability or having a lived refugee experience. Individual Grants included (but were not limited to) participating in the following: • 2019 National Touch League • 57th International Cadet Australian Sailing National Championships • Artistic National Roller Skating Championships • Australian Athletics Championships • Australian DrillDance Championships • Australian Junior National Tenpin Bowling Nationals • Australian National Basketball Championships • Australian National Netball Championships • Australian National Ultimate Team • Australian National Youth Baseball Championships • Calisthenics Nationals • Gaelic Football World Games • Generations In Jazz • International Dragon Boat Federations World Championships • International Mirror Class World Championships • Interstate Regatta Pathways 8 • National Badminton Championships • National Cheerleading Championships • National Christian School Games • National Women's Indigenous Basketball Team • Oceania Canoe Polo Championships • Royal Rumble Roller Derby Tournament • School Sport Australia Triathlon Championships • World Ultimate Frisbee Championships • Youth Parliament

1 For a two adult two child family, this is below approximately $53,924 pa

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Sporting Club Grants Council’s Sporting Club Grant level of assistance allows sporting clubs who provide structured sport to young people (under the age of 18) to apply for financial assistance for the purchase of sporting equipment. A maximum of $750 can be applied for in any 12 month period. Since the December Grants & Sponsorship Committee meeting the Sporting Club Grant program supported thirteen (13) applications from the thirteen (13) submitted (totalling $9,444). The approved applications included the following: • Port Adelaide Tennis Club were approved $750 to purchase special balls for juniors; • Rosewater Football Club were approved $750 to purchase a defibrillator; • Sunnybrae Pony Club were approved $585 to purchase junior squad jackets; • Portland Football Club were approved $750 to purchase junior guernseys; • North Haven Surf Life Saving Club were approved $750 to purchase 6 boards for

their nippers program; • Largs Bay Sailing Club were approved $609 to purchase 2 inflatable stand-up paddle

boards for sail training; • Port District Football Club were approved $750 to purchase White Ribbon football

socks for junior players; • Adelaide Olympic Football Club were approved $750 to purchase porta goals for

MiniRoos development; • Gepps Cross Junior Football Club were approved $750 to purchase indigenous

round guernseys; • Croydon Kings Football Club were approved $750 to purchase junior footballs, corner

posts, bibs and general coaching tools; • Port Adelaide Soccer Club were approved $750 to purchase soccer training

equipment; • West Adelaide Bearcats Basketball Club were approved $750 to purchase soft

dodgeballs, foam posts, dribbling goggles and resistance bands; and • Dynamic Gymnastics were approved $750 to support the urgent purchase of a

replacement beam. Minor Community Event Grants Council’s Minor Community Event Grant allows applicants to apply for up to $750 in any 12 month period to support the costs associated with hosting an event with local appeal and an approximate estimated attendance of less than 1,000 people. Applications must be submitted in advance of the community event. Since the December Grants & Sponsorship Committee meeting the Minor Community Event Grant program supported four (4) applications (totalling $2,910) from the five (5) submitted. The approved applications were: • RSL Largs Bay Sub-Branch were approved $750 to hold the 2019 Remembrance

Day Commemoration; • Guru Nanak Society of Australia were approved $750 to hold the 2019 Lohri Mela; • Devon, Croydon, Renown Park Neighbourhood Watch were approved $660 to hold a

Neighbourhood Watch Community BBQ;

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• Clipper Ship City of Adelaide Ltd were approved $750 to participate in the History

Festival. The only application to be declined in this same period was for Kalaya Children's Centre on account of the applicant being a government entity. City Plan Relationship Provision of community grant programs is a mechanism for Council to support a number of important projects and services within the local community which contributes to the wellbeing of residents (community wellbeing) and the vibrancy of our community. Community grants programs have a significant impact on the organisations and groups who rely on funding to support their activities, and also the participants and other stakeholders of funded programs. Individual grants can bring about profound change and opportunity for individuals, their families and their wider social networks. Legislative Context and Related Policies The Local Government Act 1999 indicates that a principle role of a Council is ‘to encourage and develop initiatives within its community for improving the quality of life of the community’. Council’s delivery of a community grants program is one such way that Council can support the community to take initiative in improving quality of life outcomes. Stakeholder Engagement Council’s commitment to continuous improvement of its grant programs is demonstrated by the review conducted during 2015-2016 and subsequent changes to policy and guidelines. This review consulted extensively with stakeholders who were current and past applicants of our grants programs, as well as those who may not previously have applied. Ongoing stakeholder engagement relating to grants occurs through information sessions, advice provided by our Funding and Partnerships Officers, and community development activities. Risk Management Regular review of grant programs assists in managing strategic risk in relation to performance and accountability. Grant decisions and outcomes of funded activities are highly visible in the community and therefore present a reputation risk to Council if grant programs are not effective. Ongoing reporting on grant program outcomes provides a degree of risk minimisation in relation to Council’s governance, accountability, fairness and transparency in providing funding programs. Grant programs are also subject to periodic review through Council’s internal audit program and the administration regularly monitors and reminds applicants regarding any approved grants with outstanding acquittals.

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Financial Management Grants are limited to fit the allocated budget. Demand for grants is increasing, on an already oversubscribed grants program. This is occurring particularly for the Individual Grants, Community Projects and Equipment Grants Programs. At present this is being managed as follows: • Individual Grants – a report detailing the budget implications as a result of the

increased volume of Individual Grant applications and proposed options to address them was presented to the December 2018 Council meeting. As a result, Council approved a budget increase of $20,000 and Council Administration committed to find an additional $20,000 within the Community Development budget to ensure the program could remain open for the remainder of the financial year;

• Community Projects – dividing the budget so that equal funds are available for each of the four rounds, and then assessing (using both rating and ranking processes) to ensure that those which best align with the City Plan goals are funded. Depending on the funding sought, two to three applications are able to be funded in each round. The assessment period for the most recent round is currently underway, and given the number of applications submitted we are anticipating full expenditure of this budget allocation;

• Equipment Grants – This program closed on 1 April 2019 as the budget allocation was fully expended;

• Sporting Club Grants – This program closed on 6 May 2019 as the budget allocation was fully expended;

• Minor Community Event Grants – This program closed on 6 May 2019 as the budget allocation was fully expended.

Council may wish to consider at some future point whether the overall budget for the grants programs should be amended, or whether variations to the current suite of grants programs (or grants within the overall program) should be considered. Environmental and Social Impacts Community grants enhance Council’s capacity to bring about positive social change within the community. Grant making is a significant tool in many local governments’ approach to community development and can be effective in achieving significant positive social impact when properly utilised. Community grants generate only modest or indirect environmental or ecological impacts as the activities funded typically centre around social, cultural and community wellbeing outcomes.

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ITEM 8.2 PAE PLACES GRANTS - PROGRESS REPORT Report Type

For information

City Plan Theme

A city where people love to be

Report Author

Funding & Partnerships Officer (Community Development)

Report Summary

This report provides an outline of projects funded and achievements to date from the PAE Places Grant program.

Attachments Attachment 1 - PAE Places Grants - Photos of Completed Projects RECOMMENDATION The Grants and Sponsorship Committee resolves that the Director Community Development’s report titled "PAE Places Grants - Progress Report" be received and noted. PAE Places Grants Council’s PAE Places Grant Program aims to demonstrate Council’s commitment to creating ‘A City that values its diverse community and embraces change through innovation, resilience and community leadership’. The PAE Places grant program has a strong emphasis on ‘A City where people love to be’ but aims to achieve this through leverage of and alignment with the Council’s Economy, Community and Environment objectives. PAE Places grants support City of PAE communities, individuals and businesses to create and deliver projects to improve public spaces as well as to develop, invigorate and activate neighbourhoods across the City. The program calls for applications in two streams – Grand Visions ($1,000–$5,000 for the inaugural 2017/18 round and $1,000–$3,000 for the 2018/19 round) and Intimate Inspirations (up to $1,000). The program included an option for a small number of applications to be eligible for an additional sum to expand the project concept up to a total value of $7,500. In the inaugural 2017/18 round nineteen (19) applications were received (all but two in the “Grand Visions” category) requesting a total of $74,962.30. Of these, thirteen (13) were funded totalling $65,515 (excluding GST). Of the applications that were not funded, one (1) withdrew and five (5) were not supported due to their failure to meet eligibility and assessment criteria to a sufficient level. The organisations and projects that were funded are: • Parks Children's Centre – $5,000 for a community inspired mural and small

interactive garden in Angle Park; • Neami Limited – $7,500 for a creative space centring around a sustainable and

accessible garden on the verge and front wall of the Neami National office at Port Adelaide;

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• Anna Rennie Chapter – $5,000 for a series of inclusive and creative events utilising

Anna’s Path and its natural surrounds in Port Adelaide; • Pirates of Port Adelaide - $5,000 for a school holiday scavenger hunt in Port

Adelaide; • Australian Association of Environmental Education SA Branch – $7,500 to initiate a

growing network of endemic butterfly habitat plantings with attractive explanatory signage on private and approved public land, ultimately across the City, but starting from Alberton;

• Baldock Creative – $7,500 for a culturally and symbolically designed seating and plantings at Hart’s Mill in Port Adelaide;

• Kilburn Peace and Welcome Community Garden Inc. – $3,065 to refresh, rejuvenate and upgrade The Kilburn Peace and Welcome Community Garden in Kilburn;

• Lefevre Uniting Church Taperoo – $5,000 to develop the Taperoo Community Library Café;

• Community Housing Ltd – $5,000 to develop a “Neighbourhood Garden” in Enfield; • North East Community House Inc. – $5,000 to create and beautify an existing

outdoor space within the Hillcrest Community Centre; • Tutti Arts Inc. – $3,600 to learn about and install paste-ups with the theme of local

flora and fauna of Port Adelaide; • Neighbourhood Node Pty Ltd, trading as “The Pear” – $5,000 to grow existing and

new community groups to build connectivity within the Alberton area; • Mixed Creative – $1,350 for the Nile St Port Adelaide Food Garden and Workshops. In the 2018/19 round, which is currently open for submissions, so far nine (9) applications have been received (all but two in the “Grand Visions” category). Of these, four (4) have been funded totalling $14,494 (excluding GST). The remaining five (5) applications are currently being assessed. The organisations and projects that have been funded are: • Neighbourhood Node Pty Ltd, trading as “The Pear” – $3,000 to host a street party to

celebrate The Pear's first birthday with its community in Alberton; • RSL Largs Bay Sub-Branch Inc – $7,500 to activate and beautify the laneway

running alongside the RSL to the Largs North Railway Station with memorial gardens;

• Mixed Creative – $2,994 to host the Wonderwalls Block Party to celebrate the completion of street art works by international, national and local artists during the Wonderwalls Festival 2019 in Port Adelaide;

• GroundSwell Community Group – $1,000 to assist residents in the Lefevre Peninsula to construct verge garden beds.

Completed Projects Since the last progress report eight (8) of these placemaking projects are now complete and fully acquitted (refer to Attachment 1). Further updates will be provided to Elected Members as more applicants finalise their grant acquittal.

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A Place to Be - Parks Children's Centre The project delivered a community inspired mural and small interactive foraging garden along the external wall at the Parks Children’s Centre in Angle Park. Activities included an introduction to placemaking, planting days, learning about Australian foraging plants and bush tukka as well as tasting sessions. Additionally, the painting program saw participants engaging with an Aboriginal artist who was able to share her knowledge of Aboriginal cultures and experience in community cultural development, collaborating in the creation of the mural. The artwork celebrates and visually demonstrates respect for Aboriginal and Torres Strait Islander cultures and histories. The artwork and garden have been instrumental in engaging children, families, staff and local community to understand more about Kaurna land. The preschool children and their families have contributed to the foraging garden through planting, watering, drawing and painting and eating the plants. Understanding their role in biodiversity, which is part of the preschool curriculum, the garden has enhanced their learning and participation beyond the preschool gates. Preschool children have also been able to contribute by painting the mural which will remain in the community long after they have graduated from preschool. Their families have been able to attend painting, gardening and bush tukka sessions. Some have enjoyed painting and learning about Aboriginal and Torres Strait Islander art, histories and cultures and want to continue to participate in this beyond the life of the project. Some parents shared art practices from their country of origin and this has increased their participation in the project. In turn, this has assisted their children's sense of belonging and community. On the Verge of Wonderful Things - Neami Limited The project supported artists and community members to work together to design and create a fun and engaging garden for the local community to enjoy. It is situated on the verge and front wall of the Neami National (a mental health service provider) office at 36 Dale Street, Port Adelaide. Project participants were guided through various workshops to decorate the art pieces using mosaics on the pallets for the hanging garden and painting the wood and tyres used as planting casings on the verge. Neami National consulted with Aboriginal community artist Tony Wilson to acknowledge the traditional owners of the area and to respectfully incorporate their vision into the cultural space. They also collaborated with community organisations such as the Defence Shed and Semaphore Pets and Gardens to deliver the project. The project launch was a wonderful success with over 60 people attending the opening. Project participants along with collaborators have provided feedback that the experience was positive in many respects. The creative space is engaging, and people are stopping to look at what is happening in their neighbourhood. Some of the direct neighbours have reported that it is a conversation starter and that they feel like they are connecting to their community. Through the project new art skills were developed and participants are more informed around the process involved in creating a public art piece. Artists particularly enjoyed designing the mosaic art pieces and enjoyed the opportunity to celebrate their achievements at the launch where they also met other community members. They felt validated that people wanted to be present and talk about their art which gave them a sense of pride and determination to continue with their recovery journey.

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Feedback from one individual was that they now had a sense of hope for the future and are actively working towards developing pathways to improve their mental health and wellbeing. Visually, the creative space has brought colour to the urban environment, with people picking the edible herbs and reading the positive quotes written on the planter boxes. Bringing Back the Butterflies (BBB) - Australian Association of Environmental Education SA Branch The BBB project was designed to initiate a growing network of endemic butterfly habitat plantings with attractive explanatory signage on both private and public land across the City of Port Adelaide Enfield. BBB team and volunteers have completed 9 community, 6 school and 9 front garden/verge BBB gardens across Exeter, Semaphore, Mansfield Park, Blair Athol, Alberton and Rosewater. The first ‘urban nature trail’ is emerging in Alberton/Rosewater. BBB launch at the Pear Cafe attracted over 200 people. As a result of the project, links have been established with NRM Education, PARAPEG, TFL, Tennyson Dunes, Taperoo Dunes, Friends of Torrens Island, Butterfly Conservation SA, Botanic Gardens, Adelaide Zoo, Port Adelaide Artists Forum, Australian Education Union, plus schools, preschools, churches, businesses and community centres. Education for sustainability was embedded in all school and community BBB gardens. As gardens grow they become a more visual feature. This, together with emerging interpretive signage, helps to foster community connections. Volunteers want to learn about local biodiversity and are proud of their achievements. They are well versed to foster the BBB story with passers-by and neighbours from all walks of life. This, together with public events has led to further BBB requests. With BBB expansion comes increased plant species and butterfly diversity. This novel visual educational addition to streetscapes and increased street activity creates new connections with neighbours and local residents and a focal point for interactions. They learn about Kaurna history and pre-European vegetation by recreating ‘places’ and becoming more connected to the natural environment and each other. At a recent planting in Ozone St, Alberton a newly arrived family from India participated in activities and were made to feel very welcome, so much so that another volunteer took them to his garden and gave them fresh produce. A Place at Hart – Baldock Creative Located within the Hart’s Mill precinct, the display consists of a seating area, two 1:5 model shipping containers and a planter box displaying native plants. Culturally and symbolically celebrating our rich history, the street furniture piece comprises of three main elements: Indigenous, maritime and recycled materials. The Indigenous component includes the display of a Kaurna shield, designed under the close guidance of Kaurna elder Michael O'Brien. This is meant to celebrate our First Nations people, extending the path of reconciliation. The design philosophy is for Port Adelaide's historical maritime industry and traditional architecture to be celebrated and reflected through the concept of the piece. The Street Furniture project also highlights the importance to introduce recycled, reused and locally sourced materials that reflect our rich history of maritime and a design scope of industrialism.

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The public seating area aims to celebrate the Port’s history and heritage while sharing our diverse cultures to a younger audience and future generations. The final stage of the project saw the introduction of native plants and bush foods housed in the planter box to further ignite interest in traditional practices. Organisers will be extending an invite to schools, exploring the potential of educational/cultural tours and talks. The project will involve local school children in its development furthering reconciliation through storytelling of our Indigenous, maritime and industrial history. Taperoo Community Library Cafe – Lefevre Uniting Church Taperoo The project transformed an underutilised building in Taperoo into a new community coffee shop called Coffee@63. The project has been made possible through the cooperation of a range of community organisations including the Lefevre Uniting Church, Uniting Church SA, Taperoo Community Centre (Uniting SA), Ocean View College, North Haven Primary School and The Smith Family. Volunteers created an outdoor area to be part of Coffee@63 that includes an undercover secure play area for children with herbs and geraniums in planter boxes. Students from Ocean View College have designed and installed a street library which will include books that have been purchased and donated. Also in conjunction with students and the Bring Back the Butterflies group, vegetation has been cleared from a garden area that will be used to create a community butterfly garden. As a result of the project, a welcoming community place has been created where neighbours can meet for a coffee and chat, parents and caregivers can relax with a coffee while their children play and where families have access to library resources and preschool children are encouraged to read with their families through The Smith Family Let’s Read program. In addition, as people have found out about the project, they have offered to volunteer to help in the garden, coffee shop and op shop. Neighbours have started coming in on a Friday morning when it is open to have a coffee, morning tea and a freshly baked pie. Neighbourhood Garden Project – Community Housing Ltd A 'Neighbourhood Garden' for the residents of Bradford Court, Wilkinson Court, Porter Crescent, Watts Court and Brooks Lane in Enfield which provides opportunities for residents to engage in building a stronger, healthier, safer neighbourhood. It started with working together to design and build the garden, grow some simple food that people could share. It has now grown into a place where people feel safe to walk through, where community arts projects are happening and a place where locals rest and meet. Project leaders circulated information and the opportunity to be involved to 200 homes in the area and also engaged skilled gardeners and artists to work with the community. From consultation stage through to the completion of the garden about 25 different residents participated. Some were Community Housing Ltd tenants, others were Housing SA tenants, local home owners and private renters. Families were involved with their children and many elderly passers-by would sit and join as participants worked developing the space. People of multicultural backgrounds and people with disabilities were also involved with the development of the garden. Outcomes achieved so far include pride in the space, new friendships, neighbours previously in conflict working side by side, skills and knowledge gained, food being grown and the group making collaborative decisions together.

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Paste It Up! – Tutti Arts Inc. The project saw the Tutti Arts artists celebrate the area surrounding their studio at Fontanelle by creating several paste up murals. The drawings used related to local flora and fauna which further enhances a sense of place and pays homage to Port Adelaide. Participants engaged in a series of workshops with artist Jake Holmes to learn about the process of creating a paste up, making the glue and how to install them. Supported by Tutti staff the artists then developed drawings which were transformed into paste ups and installed them on selected walls. The quirky images and bright colours used in the murals positively impact the area enhancing the overall aesthetic and encouraging people to take the time to absorb and enjoy their surroundings. Having two murals situated in the Black Diamond Laneway has added to the vibrancy of this space which is often activated during events such as Fringe and SALA. The project also celebrates Tutti’s presence in the Port and increases awareness around the arts and disability. For many of the artists this was only their first or second experience of creating public art and it allowed them to showcase their work to a wider audience. Port Adelaide is a hub for street art and Paste It Up! added to this, while introducing locals and tourists to new artists. The Pear's First Birthday Street Party – Neighbourhood Node Pty Ltd, trading as The Pear The Pear Cafe in Alberton celebrated its first birthday on Sunday 27 January 2019 with a family friendly community-led street party. Organisers, together with 40 local volunteers and residents, closed the Station end of Sussex Street in Alberton, put up a stage for live music performed exclusively by local musicians, had an area for kids craft and play that was run by local mums, had a small street market with local products including crafts produced by The Pear’s knitting club, set up tables and chairs, umbrellas and wine barrels in the street, decorated the street with lights and bunting, and served food and drinks for all to enjoy. The event was attended by approximately 600 people throughout the evening. The street party was a neighbourhood celebration bringing together hundreds of people that might have occasionally seen each other at The Pear or walking down the street, and giving them an opportunity to talk to each other over food, drink and music. Dozens of kids of different ages played with each other and created birthday hats and playdough cupcakes while their parents chatted to each other. On stage, 8 local musicians got to share their talent and passion with their local community.

The little market gave locals a chance to showcase their products, such as handcrafted wooden products, homemade relish and sauce, knitted bears, boomerang bags and second-hand products. During the night and after the event, dozens of people provided feedback saying it was a fantastic event that made them feel proud of living in Alberton and of being part of this community. The street party was a first of its kind for the neighbourhood, bringing together the absolute best of the local community and enabling people to engage with each other, the street and the public space in new ways. Those who were actively involved shared they were very proud of the success of the event and particularly of having been a part of making that possible.

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City Plan Relationship The PAE Places Grants arise from Council’s commitment to make the City a place where people love to be. In doing so, they support a range of community, economic and environmental outcomes. Legislative Context and Related Policies The Local Government Act 1999 outlines that a principle role of a Council is ‘to encourage and develop initiatives within its community for improving the quality of life of the community’. Council’s delivery of the PAE Places grants program is one such way that Council can support the community to take initiative in driving improved quality of life outcomes. The Grants and Sponsorship Policy provides a framework to guide the provision of consistent, outcomes-focussed funding administration and assessment processes across Council. The policy covers all grant programs, including the broad principles which apply to all grants. Stakeholder Engagement The PAE Places grants program has a significant impact on the organisations, groups, businesses and individuals who rely on funding to support their activities, and also the participants and other stakeholders of funded programs. With this being a new grant program, particular emphasis was placed on community engagement and education about the notion of placemaking and how it can be harnessed by and for the communities in the Port Adelaide Enfield council area. Risk Management Placemaking initiatives have inherent risks associated to their public nature as they aim to bring community together to improve public spaces. Officers ensured that these risks were minimised through ongoing communication with applicants and the communities they are working with, as well as with relevant stakeholders and authorities, focusing on specific permitting and approval requirements without stifling the creativity of the process. This engagement has been helpful in reducing red tape, together with simplifying/ clarifying Council processes from the customer’s perspective. More generally, regular review of grant programs assists in managing strategic risk in relation to performance and accountability. Grant decisions and outcomes of funded activities are highly visible in the community and therefore present a reputational risk to Council if grant programs are not effective. Ongoing reporting on grant program outcomes provides a degree of risk minimisation in relation to Council’s governance, accountability, fairness and transparency in providing funding programs. Grant programs are also subject to periodic review through Council’s internal audit program.

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Financial Management The inaugural 2017/18 PAE Places Grants round allocated funds from a budget combining 2016/17 and 2017/18 Council allocations, amounting to $70,000. This has enabled a high success rate in this round. The budget for 2018/19 has been endorsed at $50,000 to ensure a more competitive funding round. Following an internal review of the inaugural round of PAE Places Grants, and in keeping with its pilot nature, some adjustments have been made to the mode of delivery for the 2018/19 grant round which is currently open. These include: • an ongoing and more flexible application approach welcoming submissions at any

time between November 2018 and early June 2019; • a rolling assessment process to allow for faster decision making and project

implementation; • a focus on supporting smaller, more grassroots projects including provision of

additional project development support to prospective applicants. Environmental and Social Impacts Community grants enhance Council’s capacity to bring about positive social change within the community. The collaborative emphasis of the PAE Places Grants supports social outcomes both in the process of project delivery as well as project outputs. A number of supported projects will also have significant impact on local or neighbourhood environments across the City of Port Adelaide Enfield.

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ATTACHMENT 1

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ITEM 8.3 GRANTS AND SPONSORSHIP COMMITTEE TERMS OF REFERENCE Report Type

Decision

City Plan Theme

A city that supports community wellbeing A city confident in its leaders

Report Author

Community and Cultural Development Leader (Community Development)

Report Summary

This report outlines proposed amendments to the Grants and Sponsorship Committee Terms of Reference

Attachments Attachment 1 – Grants and Sponsorship Committee Terms of Reference Attachment 2 – Grants and Sponsorship Committee Terms of Reference (with track changes)

RECOMMENDATION The Grants and Sponsorship Committee resolves that: 1. The Director Community Development’s report titled "Grants and Sponsorship

Committee Terms of Reference" be received and noted. 2. The Grants and Sponsorship Committee Terms of Reference be presented to

Council in June 2019 for endorsement. Report Council created a new Section 41 Committee for Grants and Sponsorship (the Committee) at its 12 July 2016 meeting. The Committee is a committee of the whole, as its membership consists of all Council Members. The purpose of the Committee is to assess the appropriate structure and allocation of grants, periodically review the guidelines for grant programs, (in the case of some programs) to approve or decline grant funding payments, and review evaluations provided by organisations/ groups who have received grants. Delegation has been provided by Council to the Committee to accommodate this. The Committee’s decision making is guided by Council’s Grants and Sponsorship Policies and Program guidelines. The Committee’s Terms of Reference were adopted by Council on 13 September 2016. Recently the Terms of Reference have been reviewed (refer Attachment 1) and several amendments are proposed (refer Attachment 2). These amendments are: • to clarify the role of the Deputy Presiding Member; • refine language used; and • update a policy title.

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The proposed amendments do not affect the role, delegations or functions of the Committee. Once endorsed by the Committee, the amended Terms of Reference will be presented to Council for endorsement at its June 2019 meeting. City Plan Relationship Provision of a range of community grant programs is a mechanism for Council to support a number of important projects and activities within the local community which contribute to the wellbeing of residents (community). Delivery of a community grants program that is transparent, outcomes focussed, and includes a rigorous approach to assessment (aligned to our City Plan) delivers strategic and accountable outcomes (leadership). Legislative Context and Related Policies The principle role of a Council, is ‘to encourage and develop initiatives within its community for improving the quality of life of the community’ (Local Government Act 1999). Council’s delivery of a community grants program is one such way that Council can support the community to take initiative in improving quality of life outcomes. Stakeholder Engagement The amendments to the Terms of Reference for the Grants and Sponsorship Committee have been made based on advice provided by Council’s Governance team. Once endorsed by the Grants and Sponsorship Committee, the Terms of Reference will be presented to Council at the June Council meeting. Given that the proposed changes do not impact on the role of the Committee, the grants available, the criteria associated with any grants program or the ways in which decisions are made there has been no stakeholder engagement. Risk Management Having a Grants and Sponsorship Committee delegated to oversee the management of strategic/ significant grants, sponsorships and community partnerships improves Council’s compliance with relevant legislation; ensures a consistent and strategic approach to grant guidelines, criteria, assessment and evaluation; and reduces the reputational risks associated with community reaction to Council's grants decision making. Financial Management There are no financial impacts as a result of this report. Environmental and Social Impacts Grants and sponsorship opportunities are one avenue for Council to invest in its community and have a positive social impact. Innovative and creative events, activities and projects driven by the community are more likely to have a strong following as there is existing buy in and support from among community networks.

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ATTACHMENT 1

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ATTACHMENT 2

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ITEM 8.4 HERITAGE GRANTS PROGRAM - 2019 FUNDING ROUND Report Type

Decision

City Plan Theme

A city which cares for its natural environment and heritage

Report Author

Funding & Partnerships Officer (Community Development)

Report Summary

This report presents an assessment of the applications received for the March 2019 funding round of the Heritage Grants Program. A summary is provided of each application including description, Heritage Advisor’s assessment, and recommended priority for funding.

Attachments Attachment 1 - Heritage Grants 2019 Application Summary RECOMMENDATION The Grants and Sponsorship Committee resolves that: 1. The Director Community Development’s report titled "Heritage Grants Program

– 2019 Funding Round" be received and noted. 2. On the satisfactory completion of the conservation work as agreed and

detailed in their Heritage Grant Application, the owners of the following properties be reimbursed 50% of the cost of the conservation work up to the total subsidy listed:

2.1 Property No. 181757 in Semaphore to restore stone heritage fence up to a

maximum of $3,000. 2.2 Property No. 157447 in Lightsview to replace vented roof gable up to a

maximum of $3,000. 2.3 Property No. 165901 in Port Adelaide to repair and repaint building up to a

maximum of $2,000. 2.4 Property No. 144265 in Semaphore to repaint front of building and replace

verandah posts up to a maximum of $2,000. 2.5 Property No. 157456 in Semaphore to repaint damaged areas and repair

verandah post up to a maximum of $2,000. 2.6 Property No. 173577 in Klemzig to repair major cracks and paint up to a

maximum of $825. 2.7 Property No. 108946 in Kilburn to prepare and restore exterior painting up

to a maximum of $1,575. 2.8 Property No. 142734 in Semaphore to install a new bullnose verandah up

to a maximum of $3,000. 2.9 Property No. 137936 in Rosewater to reroof and restore verandah up to a

maximum of $3,000. 2.10 Property No. 137664 in Alberton to remove and replace asbestos cladding

up to a maximum of $3,000. 2.11 Property No. 137872 in Alberton to repair and repoint front and side walls

up to a maximum of $3,000. 2.12 Property No. 137607 in Alberton to restore sandstone and treat salt damp

up to a maximum of $3,000.

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2.13 Property No. 137659 in Alberton to restore chimneys and repair verandah

hips up to a maximum of $1,500. 2.14 Property No. 142863 in Semaphore to restore chimneys up to a maximum

of $1,500. 2.15 Property No. 142737 in Semaphore to replace stonework and repoint up to

a maximum of $1,500. 2.16 Property No. 146505 in Largs Bay to replace roof up to a maximum of

$1,500. 3. The owners of the following properties be advised that their Heritage Grant

Application has not been approved for funding:

3.1 Property No. 137254 in Alberton to replace bullnose verandah, guttering and wooden fascia.

3.2 Property No. 146432 in Largs Bay to replace guttering. 3.3 Property No. 146014 in Semaphore to replace front fence and gate. 3.4 Property No. 146461 in Largs Bay to paint exterior walls, fascias, gables

and balustrade. 3.5 Property No. 143472 in Semaphore to treat salt damp, replace render and

repaint. 3.6 Property No. 137946 in Rosewater to restump and replace bearers. 3.7 Property No. 146531 in Largs Bay to replace and repaint gables and

replace gutters and downpipes. 3.8 Property No. 142351 in Semaphore South to replace windows. 3.9 Property No. 155275 in Semaphore to replace front fence.

4. The owners of the following property be advised that their Heritage Grant

Application has been deemed ineligible and not approved for funding:

4.1 Property No. 137483 in Alberton to add front fence. Report The aim of heritage conservation is to ensure that the cultural significance of heritage places is retained for future generations to enjoy. The City of Port Adelaide Enfield has a unique character and is one of the oldest Council areas in South Australia with over 1,000 properties that contribute to Historic Conservation Policy Areas. Council’s Heritage Grants Program supports applicants to undertake conservation work to the exterior of the building that has a visible impact from the street, as recommended by Council’s Heritage Advisor. Internal works to local heritage items where public access is readily available can also be considered. The type of work that is eligible includes: • Masonry repairs to stone work or brick work; • Chimney repairs; • Mortar repairs (ie. re-pointing); • Structural stabilisation of walls; • Repair and repainting of timber trim such as fascia and barge boards;

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• Under setting of foundations; • Removal of render; • Salt damp repair; • Replacement of roofs, gutters or downpipes; • Repair and repainting of timber joinery (ie. windows, doors and facades); • Fencing where there is clear evidence that what is proposed is restoration or

reinstatement of original features. Applications were invited from owners of local heritage listed properties and contributory places to maintain, conserve or restore their heritage places with a closing date in April 2019. A maximum of 50% of the value of the conservation work may be funded up to a total subsidy of $3,000. Grant funds are made as a reimbursement of the owner’s expenditure after full documentation, including receipts, is provided and Council’s Heritage Advisor has inspected the completed work to ensure compliance with the original grant approval. Council received twenty-six (26) applications for the 2019 funding round (refer to Attachment 1). All applications are assessed for their eligibility and the type of works to be undertaken in accordance with the Heritage Grants Program guidelines. Priority is given to Local Heritage Places. Contributory items in Historic Conservation Policy Areas are considered subject to availability of funds. Due to the oversubscription to the grant program this year, priority levels were required to be further clarified in order to prioritise applications and to maintain strategic alignment within the guidelines. This clarification has been provided by Council’s Heritage Advisor as follows: 1. Local Heritage Place; 2. Contributory Place (required structural work); 3. Contributory Place (significant streetscape); 4. Contributory Place (less urgent and medium streetscape impact); 5. Contributory Place (not urgent with low streetscape impact); 6. Local and Contributory Place (minor or non-urgent); 7. Contributory Place (minor); 8. Not eligible for funding; The rationale for priority levels is as follows: 1. Local Heritage Place

A Local Heritage Place is designated generally after a Heritage Survey. The listings are generally based upon satisfying Development Act Section 23(4) Criteria, which can include the whole building and setting. Local Heritage Places are listed in the Council’s Development Plan.

2. Contributory Place (required structural work)

With Contributory Places, contribution to historic streetscape character is the main consideration. Category 2 can be ascribed to Contributory Places where, due to structural condition, an aspect of the contribution may be lost; for example, chimneys and verandahs in poor structural condition. Restumping was considered of structural importance because without restumping the Contributory Place may be lost.

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3. Contributory Place (significant streetscape)

A number of the recommendations in this category related to less urgent structural works, but those that would have a powerful impact on streetscape contribution.

4. Contributory Place (less urgent and medium streetscape impact)

A number of the recommendations in this category, while important, were not considered as urgent or as having the degree of streetscape impact offered by Categories 2 and 3.

5. Contributory Place (not urgent with low streetscape impact)

A number of the recommendations in this category, while important, were not considered as urgent or as having the degree of streetscape impact offered by Categories 2, 3 and 4.

6. Local and Contributory Place (minor or non-urgent)

The proposed works, while eligible were not considered to be as urgent, compared to the higher categories.

7. Contributory Place (minor)

Recommendations in this category, while of importance, were considered to be of a minor nature that was close to being routine maintenance.

8. Not eligible for funding

Does not meet the criteria for funding. City Plan Relationship The delivery of Council’s Heritage Incentive Grant Program is one of the many ways in which Council contributes to the protection of cultural heritage as outlined in the City Plan 2030. Council is committed to ensuring that the natural environment and heritage are cared for by supporting the community to maintain distinctive features within the region's Historic Conservation Areas. Legislative Context and Related Policies The Local Government Act 1999 determines that Councils are required to provide services, facilities and programs to its community. Council’s Heritage Grants Program guidelines have been developed to underpin our commitment to maintaining the significant places Port Adelaide Enfield has within the metropolitan area, with over one thousand (1,000) properties that contribute to Historic Conservation Policy Areas. Council recognises the importance of the conservation of heritage places in connecting us to the history and culture of our community. Heritage places provide a link to the people and events that have shaped the areas in which we now live. The Heritage Grants Program was established in 2001 to complement other initiatives including a free Heritage Advisory Service.

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Stakeholder Engagement Members of the public were made aware of the opening of the Heritage Grants round through information provided on Council’s website and a mail-out to all eligible properties within the area. Further information and support in submitting an application was provided to applicants by Council’s Funding and Partnerships Officer. Council’s Heritage Advisor consulted with all applicants regarding their potential works and placed applications into priority order in line with the guidelines. Feedback from applicants indicates that meeting with the Heritage Advisor, irrespective of the grant outcome, is particularly helpful (and valued by residents) in better understanding the heritage of their building and how to best maintain it. The Heritage Grants Program is reviewed periodically to ensure it is consistent with Council’s commitment to conserving heritage places within the community. Any future review will take into consideration any findings and recommendations included in the Heritage Plaques reports. Risk Management To ensure property owners privacy, details of names and addresses have been omitted from this report, but property numbers, property suburbs and the type of work have been included. However, to ensure Elected Members can make a sound decision and declare any conflict of interest, full details of applicants has been provided confidentially to Elected Members. To ensure transparency and accountability is maintained for decisions made, applicants will be provided feedback on their applications. Financial Management Of the twenty-six (26) applications received, seven (7) are for Local Heritage Places rated Category 1 with the remaining nineteen (19) being for Contributory Places. The approach in relation to assessing and approving applications has been to identify and recommend: • full funding for the urgent works on Local Heritage Places with highly visible

conservation outcomes; • partial funding for less urgent external painting works on Local Heritage Places; • full funding for less urgent but inexpensive external painting and structural repair

works to a Local Heritage Place; • full funding for urgent structural works to Contributory Places; • partial funding for less urgent works on Contributory Places. While work to the seven (7) Local Heritage Places is considered important, the nature of the external painting of five (5) Local Heritage Places, while beneficial, is not considered sufficiently urgent to warrant full funding in all cases.

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This would significantly limit the available funds for Category 2 Contributory Places, of which there are five (5) urgent applications of a structural nature with important streetscape benefits. Partial funding to the remaining four (4) applications assessed as Category 2 is proposed to evenly distribute the benefit of the Heritage Grants Program, within the available funds. The approach ensures that of the twenty-six (26) applications received, sixteen (16) grants will be offered, without increasing the allocated funds ($35,400) available for the round. The recommended approach has therefore been to assess and prioritise applications to ensure an equitable distribution of the available funds and funding distribution to all applications assessed as Category 1 or 2. Environmental and Social Impacts The Heritage Grants Program guidelines provide a framework that enables Council to support the conservation of local heritage assets in order to retain the original elements or reinstate original features. Materials and methods must be appropriate for heritage places and consistent with current conservation practices and principles such as the Burra Charter. The Burra Charter advocates for conservation practices to be based on respect for the existing fabric, use, associations and meanings. It is based on a cautious approach in doing as little as possible but as much as necessary.

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ATTACHMENT 1

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