2.barriers in communication
TRANSCRIPT
BARRIERS IN COMMUNICATION
Barriers in communication Barriers are the factors
which influence the clarity, accuracy and effectiveness of the message by acting upon any or all of the basic elements of communication process.
Recognizing barriers to effective communication is the first step in improving communication style
• Semantic• Organizational• Psycho-sociological barriers• Cross Cultural Barrier• Physical Barrier
CATEGORIZATION OF COMMUNICATION BARRIERS
Semantic Barriers Semantics: the science of meaningDisruptions in understanding the meaning of
words and information exchanged.Use of technical jargons (e.g. USP)Words having similar pronunciation but
different meanings.(homophones) e.g.. Sight, site, cite
Words with Different Meanings e.g. He is facing a problem Your face is oval shape
Psycho-Sociological BarriersThe meaning assigned to a message
depends upon the emotional and psychological status of both sender and receiver.Selective perceptionHalo effectInattentionStatus relationship
Organizational BarriersCommunication can be affected by the different factors in organisation :
Organization CultureStatus relationshipComplexity in structureInadequate facilities
Cultural Barriers Different cultural norms, values, traditions and cultural
behaviour.Examples :
When the Japanese say “Yes”, they mean “Yes, I am listening”. The Americans may take it to mean, “Yes , I agree.”
Many Americans take an informal approach towards their colleagues, referring to nearly everyone by their first names, a practice that people from more Asian cultures may find disrespectful or even offensive.
In Israel, people are generally more accustomed to speaking loudly than in America.
Physical Barriers Physical distractions and defects in the
medium/ channel involved.Environmental Factors like noise,
temperature, lighting, room size , arrangement of seating, distance between participants, voice and visual qualities.
Defects in the medium: the telephone, postal system, courier service or electronic media may fail or break down.
Overcoming barriers SENDER
Follow W’s and H WHO : audience WHY : motive WHAT : the idea/
information WHEN : right timings WHERE : place with
minimal external disturbances
HOW : ensure clarity
RECEIVER Attention Active listeningAsking for
clarification and repetition where necessary.