2exceed 2emap process mapping web tool copyright © 2012 2exceed m arch 2013 – initial test...

2Exce

ed

2eMAPProcess Mapping Web tool

Copyright © 2012 2ExceedMARCH 2013 – INITIAL TEST VERSION

A quick guide for getting started

2eMAP is a supporting tool for a team jointly mapping a business process

Current state: Brown paper Future state: 2eMAP

The team gathers on the same location

The team may participate from their desks around the world

Moving post-it labels around the brown paper takes up a lot of time

New tasks are easily inserted by all participants during the process, and measures are instantly recalculated

After the session the time consuming documentation is expensive

Press print or e-mail the result

Copyright © 2012 2Exceed

Easy login and access control

Access via: http://note.mediaxplore.dk/2eMAP/ (best suited browsers are Explorer and Google Crome – 100% zoom level)

Push <<Login>> Login as Project manager or User


The Project Manager (PM) owns the project, invites workshop participants, and control the mapping process. Participant can only access those projects that they are assigned to

1

2 3

First, you enter the cockpit of 2eMAP


Projects: PM project portfolio overview – for users, it is only the project relating to the pass code

Overview: The process mapping area

New: Entry of new posts (process tasks)

Measure: Calculate measures across a project (various options)

Log in/Log out

The PM chooses and defines projects within the ‘projects’ screen

1b Select a project by marking the activate boxand press, ´Edit´, and then press ‘Update’ - now you are ready to utilise the menu bar in top of your screen. You can also ´Copy´ a project, to use same framework or as template for standardwork.

1a Enter a new project, or…

1 2 34

12


3

Project manager considerations before starting the mapping session

• Which kind of workshop is it: planning, flow mapping, brainstorm ?

• Invite participants by sending them an e-mail with 1. Web-link: http://note.mediaxplore.dk/2eMAP/2. Project name 3. Project pass code as project user (right site of view)

• Prepare instructing the team regarding the use of posts – i.e. choice of colours, levels of detail in posts including use of measures and description


Overview – example of process mapping

Optional features:

Different colours

Different strings (horizontally)

Post headline

Grid position coordinates of the post

Use of symbols


The sequence of

posts comprise the

mapped process

Process for working with posts in the overview


All users can add, edit or delete posts in ‘unconfirmed posts’ during the workshop• double clicking and choose copy, edit

or delete within 5 sec

Only the PM can drag-and-drop into the overview area - Note! The new post will be placed next to the last placed post – on the lowest horisontal placed post and from here drag it to right position• by default it is placed in the underlying grid next

to the most recently placed post• Replace one post with another – place it on top

All users can open a post to see details by a double click (doesn’t affect other users) – and more posts can be edited by PM at the same time in same view – drag them around by left upper corner

Only the PM can relocate posts in the overview screen (posts are being attached to an underlying grid) Drag in more posts at the same time– mark them by Crl left click

All screens are updated every 5 sec. and manually by pressing the F5 bottom

!1

2

3 4

Making a post

• Make a post by pressing ‘new’ in the cockpit screen

• Define the name of the post (task) which will be the headline of the post within the overview screen

• Other fields are optional and support your way of mapping

• ‘Description’ is a free text area; we encourage to include time of start and completion

• All fields below ‘description’ are measures that are computed across the project (except for ‘initials’)

• ‘Initials’ names the person or function responsible for the task

• Volume (e.g. number of failure etc.)• Push ”insert post” to upload data and

place it in unconfirmed posts


Editing a post

• Adjust the post in edit screen similar to making a new post

• Double click a post within ‘unconfirmed posts’ or ‘overview’

1

2

3

4• Subsequently choosing ‘edit’ within 5 sec.

• Press ‘update’ and confirm to upload data and place the post in ‘unconfirmed posts’


Measurements – by choice

Calculating the measures

of each post across the activated project


• Press ‘measure’ in the cockpit screen to

enter the module

• Choose the string (row or column)/color,

you want to measure

• Press ‘show’ to calculate and present

• E.g. show current and future state total

operation time depending on the PM’s

choice when defining the posts

1

2

3

See underlying calculations next slide

Underlying Calculations

Total flow time = Sum of all (flow time)Total operation time = Sum of all (operation time)Yield operation time = Sum of all (operation times) - Sum of all (operation time * Operation waste percentage)Waste operation time = Sum of all (operation time * Operation waste percentage)Yield cost = Sum of all (Cost) - Sum of all (Cost * Cost waste percentage)Waste cost = Sum of all (Cost * Cost waste percentage)Total volume = Sum of all volume

Expand view to Full screen by pressing icon and press F11 to have a total screen

view. Press F11 again, left arrow in browser, if you want to go back to normal overview.

Overview – other functionalities


Logout

Insert row or column make post active by Crl Left click

Print (output options)

Overview/Detail to PDF file

Overview/Detail to Excel file

Overview/Detail to Visio file

Bottom of Full screen view

New post

Reduce screen view

Help (how to manage 2eMAP)

See links to Manual or video

Zoom in and out(set your browser to 100% )

Examples

Milestone Plan

2exceed 2emap process mapping web tool copyright © 2012 2exceed m arch 2013 – initial test...

Documents