Building Resilience to Tsunamis in the Indian OceanUnited Nations International Strategy for Disaster Reduction (UN/ISDR)

ANNUAL NARRATIVE REPORTDecember 2008

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ANNUAL NARRATIVE REPORT

1. Description

1.1. Name of beneficiary of grant contract: United Nations International Strategy for Disaster Reduction (UN/ISDR)

1.2. Name and title of the Contact person: Mr. German Velasquez, Senior Regional Coordinator, UNISDR – Asia & Pacific

1.3. Name of partners in the Action: UNDP, UNEP, IUCN, PWRI, UNESCO/IOC, ADRRN, National Disaster Management Centres/ Organizations, NIED, ADPC, Kyoto University, ABU, etc.

1.4. Title of the Action: “Building Resilience to Tsunamis in the Indian Ocean”

1.5. Contract number: ASIE/2006/131-249

1.6. Start date and end date of the reporting period: April 2008 – December 2008

1.7. Target country(ies) or region(s): Countries in the Indian Ocean Region – India, Sri Lanka, Maldives & Indonesia

1.8. Final beneficiaries &/or target groups:

Beneficiaries include the disaster risk reduction community including governmental and non-governmental disaster management and early warning institutions, development planners, coastal communities, NGO practitioners, school teachers and ultimately the people of tsunami-affected countries. The national platforms (or mechanisms) for disaster risk reduction in the target countries play a major role in the implementation and sustainability of this action.

1.9. Country (ies) in which the activities take place (if different from 1.7): India, Indonesia, Maldives, Sri Lanka

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TABLE OF CONTENTS

Sl. No Title Page No.2 Background and purpose of the project3 Short overall summary4 Financial status, including UNISDR contribution 5 Progress towards strategic goals and operational objectives and indicators

6 Progress against performance indicators7 Knowledge Management Initiative8 Challenges in the management of the initiatives9 Lessons Learnt10 Opportunities11 Changes introduced in the project design and implementation12 Visibility13 Work plan15 Annexes

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2. Background and purpose of the project

As part of UN/ISDR secretariat’s support to the implementation of the Hyogo Framework for Action 2005-2015 (HFA) and building upon the outcomes of the multi-partner multi-donor Tsunami Flash Appeal efforts of enhancing end-to-end tsunami early warning system (TEWS) establishment in the Indian Ocean, UN/ISDR has launched the initiative “Building Resilience to Tsunamis in the Indian Ocean”. This initiative is supported by the contribution of European Commission Europe Aid Co-operation Office (EC/AIDCO). The overarching objective is to build the resilience of communities and nations to disasters by strengthening national and local institutions, mechanisms and capacities for disaster risk reduction. The planned activities targeting this objective will be coordinated by UN/ISDR and carried out during 2007-2009 by several regional and national implementing partners in close coordination with Governments and non-governmental stakeholders.

The initiative addresses identified gaps and needs on national and community level in India, Indonesia, Maldives and Sri Lanka and the specific objectives are targeting the following four core areas:

1. To strengthen national institutional capacity in disaster risk reduction. (targeting national focal points responsible for disaster management and early warning as well as national platforms for disaster risk reduction). Key expected outcomes include:

Strengthened capacities of national platforms and institutions for disaster risk reduction through targeted capacity building activities, technical support for national policy development and planning for disaster risk reduction frameworks and national tsunami early warning systems.

Integration of disaster risk reduction in environmental planning and coastal zone management in cooperation with national environmental agencies.

Enhanced regional coordination, information sharing, exchange of knowledge and experiences among the targeted countries in the Indian Ocean.

2. To increase public awareness and knowledge on tsunami risk and disaster risk reduction towards an enhanced culture of safety. (targeting stronger engagement from media, and educators, with specific training to school teachers). Key expected outcomes include:

Increased public awareness on tsunami and disaster risk through targeted awareness-raising campaigns, stronger engagement of the media and the development of public information material that is tailored to local cultures and languages.

Strengthened role of the education sector in early warning and disaster risk reduction through training of trainers targeting school teachers in primary grades and supporting the integration of natural hazards components and disaster risk reduction into school curricula in selected countries.

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3. To strengthen local community capacities for disaster risk reduction (preparedness, mitigation, and response) targeting coastal zones and engaging community-based organisations and NGOs. Key expected outcomes include:

Strengthened capacities and mechanisms for disaster risk reduction at the community levels by assessing community preparedness measures in coastal zones and supporting the strengthening and development of community tools and methods for effective disaster risk reduction.

Strengthened community resilience – especially in coastal zones – through integrated disaster risk reduction and the establishment of effective chain of communication between the community and local authorities as well as facilitating the integration of disaster risk reduction into post tsunami recovery projects at the community level.

4. To advance research and analysis on the risk and impact of tsunamis and other related hazards such as earthquakes and cyclones. (Targeting comparative risk and vulnerability assessments and analysing the socio-economic impact of disasters including gender aspects). Key expected outcomes include:

Conducted field research and comparative studies on the risks and the socio-economic impacts of disasters by analysing already completed tsunami risk assessments and filling in the gaps where necessary, analysing tsunami historical records and identifying future tsunami prone areas, and supporting research of relevant information and need for policy makers such as cost-benefit analysis of early warning systems and disaster risk reduction.

3. MOU status

By end of December 2008, the project has signed MoU’s with 16 agencies/organizations for implementation of the specified objectives in all the four target countries.

Multiple projects are being executed under some of the partners listed such as SEEDS India, Kyoto University and SEEDS Asia.

The status of agreements with partners is shown in the table below:

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SI.No Project Title Agency/Partner Project phase Start Date End Date

Original 31-Dec-07No Cost Extension 30-Jun-08

2nd No Cost Extension 30-Nov-08Phase II 1-Nov-08 31-May-09Original 31-Dec-08

No Cost Extension 31-Mar-09

Phase I 31-Dec-07Phase I No Cost Extension 30-Jun-08

Phase II 31-Dec-08No Cost Extension 31-Mar-09

Original 31-Dec-08No Cost Extension 31-Mar-09

5Capacity building to integrate DRR into Coastal Zone Management

UNEP Original 1-Jan-08 31-Mar-09

Original 31-Dec-07No Cost Extension 31-Oct-08

Phase II 1-Nov-08 31-Mar-09Original 31-Dec-08

No Cost Extension 31-Mar-09Original 31-Dec-08

No Cost Extension 31-Mar-09

9Reaching the unreachable - Enhancing outreach capacity for DRR in Sri Lanka

UNDP Sri Lanka Original 1-Oct-08 31-Mar-09

10Making schools and hospitals safer in Uva and Eastern provinces of Sri Lanka

UNDP Sri Lanka Original 1-Dec-08 30-Jun-09

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Safer communities through DRR in development: Supporting the Formation and Performance of Indonesia National Platform for DRR

UNDP Indonesia Original 1-Aug-08 31-May-09

Phase 1 31-Dec-071st No Cost Extension 30-Apr-082st No Cost Extension 31-Jul-08

Phase 2 31-Dec-08Phase2 NCE 31-Mar-09

Original 31-Dec-08No Cost Extension 31-Mar-09

Original 31-Dec-07Amendment 31-Dec-08

No Cost Extension 31-Mar-09

15Training on Development of Content on DRR for the mass media in Maldives

SEEDS Asia Original 1-Jul-08 1-Mar-09

Original 15-Oct-07 31-Dec-07Amendment 31-Dec-08

No Cost Extension 31-Mar-09Original 31-Dec-08

No Cost Extension 31-Mar-09

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Education policy Advocacy: Integrating DM in School Curricula; Capacity Building of Civil Society Organizations on DRR; Building safer community systems (hospital and community preparedness)

Mercy Malaysia Original 29-Jan-08 31-Dec-08

Original 31-Dec-071st No Cost Extension 30-Apr-07

2nd No Cost Extension 31-Jul-08Phase2 31-Dec-08

No Cost Extension 31-Mar-09Original 31-Dec-07

Amendment 1-Jan-08

21International conference on Re-examining disaster, recovery and reconstruction: Social science perspective on the tsunami

Jawaharlal Nehru University

Original 1-Jan-08 30-Apr-08

5-Oct-07

8-Aug-08

Regional program for capacity building in risk reduction

Strengthening national capacities for coordination and implementation of DRR

Strengthening CBDRM sub component of the GoI-UNDP Disaster Risk Management Program (Phase I)

Estimating tsunami periods and its behavior in the Indian Ocean through tsunami

Building models for disaster preparedness

Promoting Broadcasters' Engagement in DRR

Capacity buiding and mainstreaming DRR project in the Maldives

Safe School Safe Community Strengthening Links between Schools and Surrounding Coastal Communities for DRR

19 Sarvodaya

Building Resilience to Tsunamis in the Indian Ocean

Capacity building of coastal community on DRR in Shaviyani Atoll

Action research, IEC and Practices

Indigenous Knowledge for DRR

CBDRM in selected villages in Nuwara Eliya (Central Province) and Hambantota District in Sri Lanka

1-Jan-08

17 Kyoto University (IK) 19-Jul-08

16 Kyoto University (IEC)

Comprehensive Tsunami Disaster Prevention Training Course

PWRI20

16-Jan-08

14 SEEDS Asia 1-Nov-07

13 SEEDS India (IPT)

1-May-07

2-Nov-07

4-Aug-08

12 SEEDS India

6-Nov-08

8 UNDP Maldives 1-Apr-08

7Asia Pacific Broadcasting Union (ABU)

1-Jan-08

6 UNESCO1-Nov-07

4 NIED

1-May-07

1-Oct-083 UNDP India

1-Oct-07

2 UNDP RCB NPO 1-Jan-08

1 UNDP RCB

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4. Financial status, including UNISDR contribution

5. Progress towards strategic goals and operational objectives and indicators

Objective 1 Expected Results

Reporting Period

Strengthened national institutional capacity in disaster risk reduction

1.1. The capacities of national platforms and institutions for disaster risk reduction strengthened.  

UNDP RPActivity : Regional Workshop on Development of Capacity Assessment Tool for National Platform for Disaster Risk Reduction , 8-12 September 2008, Makati City, Philippines The workshop was organized in cooperation with CADRI and UN/ISDR Secretariat. The objectives of the workshop were to i) train UNDP focal points, national partners, and experts from the countries on the UNDP capacity development/capacity assessment (CD/CA) approach and methodology; ii) adapt the capacity assessment tool for DRR with specific applications to Sri Lanka, Maldives, Indonesia and the Philippines; and iii) formulate work plans for the implementation of the capacity assessment process in 2008-2009. The workshop was attended by 24 participants from Indonesia, Sri Lanka, Maldives , and the Philippines.

Results: Workshop participants gained understanding of the principles and theoretical background for the capacity assessment process; the skills to draft and prepare capacity assessment worksheets; and knowledge on how to adapt the UNDP capacity assessment tool for DRR and for each country context. In Maldives, following the Regional Workshop in December 2007, a draft capacity assessment tool was developed. RP will continue supporting adaptation of capacity assessment tool to pilot countries.

Activity : Meeting with National Disaster Management Centre on Capacity Assessment, 21-23 July 2008, Maldives In July 2008, Regional Programme Coordinator participated in meetings to discuss disaster management/risk reduction (DM/DRR) as well as specific issues on NDMC capacity. Meeting was participated by seventeen government ministries and agencies, UN agencies, and international organizations working on disaster management in the country were held. The meetings produced information on the status of DM/DRR in the country particularly in the context of tsunami recovery efforts, the emerging concerns of stakeholders, as well as insights on the on-going reforms in the country.

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Results: The NDMC capacity assessment is expected to provide policy support to the passage and subsequent implementation of the National Disaster Management Act (NDMA) in the country, including strengthening of national and local mechanisms for DM/DRR. It will also inform the emphasis and focus of DM/DRR support by UNDP Maldives.

Activity : S upport to the Launch of DiBi (Disaster and Informasi Bencana Indonesia), 29 July 2008, Jakarta, IndonesiaThe official launch of the DiBi website was organized on 29 July 2008 and was attended by about 100 representatives from government agencies, national and international agencies and donors. The Head of BNPB officially launched the DiBi and UNDP Country Director and National Project Director of SC-DRR delivered remarks on the launch. Results:The new disaster database in Indonesia DiBi (Disaster and Informasi Bencana Indonesia, website http://dibi.bnpb.go.id) has been set up by SC-DRR (Safer Communities through Disater Risk Reduction). Exisitng available data with BNPB (National Disaster Management Agency) for the last 5 years (2002-06) was imported and made available on the website. The new base-map of Indonesia was completely added into the DiBi down to sub-district (Kecamatan) level. Analysis of existing official disaster loss data was shared with the participants at the launch. While the institutional restructuring was taking shape in Indonesia, RP continued supporting the historical disaster database. Regional Programme’s continuing support enabled institutionalization of DesInventar, to regularly collect and analyse disaster data in order to share it with policy and decision-makers.

Activity : Support to BNPB (National Disaster Management Agency) and UNDP Jakarta on Building Historical Disaster Database, Jakarta Indonesia, 27 July – 02 August, 2008The purposes of the mission by Regional Information Systems Specialist and Disaster Inventories Associate were to, (1) support and participate in the launch of DiBi; (2) provide orientation and training on DesInventar methodology and technical aspects of the software to newly recruited DesInventar Assistant; (3) discuss the steps required to build the disaster database for Indonesia; (4) discuss and plan the implementation of DiBi with UNDP Jakarta and BNPB; and (5) verify the base map of Indonesia for missing details and import in the DiBi.

Results:RP provided orientation and training on DesInventar methodology to newly recruited DesInventar Assistant. Necessary documentation was shared for future reference purpose. The Desinventar Assistant is based at BNPB and works closely with the Data and Information Unit of BNPB. Detailed discussions with SC-DRR team were held on the next steps for

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building the historical disaster database. The "communication forum" was established by the BNPB for this purpose.

Activity: Meeting with SC DRR Project Director on Risk Assessments (incl. DesInventar) and Regional Programme’s Support to Indonesia, 4 July 2008, Jakarta Indonesia Regional Programme Coordinator had meeting with SC DRR Project Director on Risk Assessments. BAPPENAS’ interest in Risk Assessment is very high but has yet to define the focus of it. The National Project Director of SC DRR is seeking examples of similar processes i.e. Extensive Risk and Poverty methodology; Gujarat RA and the Philippines risk assessment process that engages scientists, local government and communities for preparedness and response.

Results:The Regional to be engaged in facilitating a scoping workshop in Indonesia.

Activity : Support to UNDP Tsunami Recovery Unit, Chennai on Risk Assessment, 3-9 August, 2008, Tamil Nadu India Regional Information Systems Specialist had meeting with UNDP Tsunami Recovery Unit to (1) discuss and understand the scope and purpose of risk assessment in the four southern states of India; and (2) review and provide inputs to the on-going analysis of Tamil Nadu historical disaster data (Indisdata) by the consultant.

Results:Risk Assessment: It was identified that the current need is to build capacity of stakeholders in the four southern states of India (Tamil Nadu, Puducherry, Kerala, and Andhra Pradesh). Based on the discussions and meetings with selected stakeholders (TNTRC, Farel India, Additional Secretary-Puducherry), a draft concept note was developed to define the scope and depth of risk assessment exercise and role of the Regional Programme.

Analysis of Historcial Disaster Database: A national consultant has completed draft analysis report of the historical database (Indisdata). Comments were provided to the consultant on the earlier draft. It was agreed to undertake analysis for most occuring events and major impacts as identified by the database. The draft analysis report was submitted to the Tamil Nadu government in the last week of September and further comments are awaited to plan the next steps.

Risk knowledge that is based on analysis of hazards, vulnerabilities, and capacities will contribute to development choices stakeholders make. Because of the extensive coverage of disaster loss databases, the Tamil Nadu and Sri Lanka databases are also used as two of the pilot case studies for development of a methodology on analyzing linkage between disasters and poverty. This analysis will contribute to the UNISDR 2009 Global Assessment Report being produced

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under the ISDR System.

Activity : Support to Analysis of Disaster Risk and Poverty Linkages The Regional Programme International Consultant (Methodology Advisor) continued to provide support to the teams in Tamil Nadu and Orissa states of India, Sri Lanka, Nepal and Iran to support the analysis of disaster loss and poverty data. All national teams have made progress in examining the disaster risk and poverty linkages.

Activity : Hyogo Framework for Action Progress Review & Reporting Support (Maldives, Indonesia, India, Sri Lanka, Bangladesh, Philippines, Lao PDR, and Nepal)During this reporting period, the Regional Programme had meeting with National HFA Reporting Officers in Indonesia (June) and Maldives (July) to provide supports. On September 18, Regional Programme & UNISDR had meeting with National HFA Officers (Indonesia, India, Maldives, and Sri Lanka) to discuss next step after on-line HFA monitor.

In addition to tsunami countries, government representatives from non-tsunami countries (Bangladesh, Philippines, Nepal, Cambodia, Vietnam and Lao PDR) have articulated the need for external guidance and resources in establishing HFA review system and participated in Regional HFA Orientation Workshop in April. The UNDP COs of Bangladesh, Philippines, Lao PDR, and Nepal further reconfirmed their interest in Regional Programme’s support. ISDR and RP decided to provide similar supports to tsunami affected countries to these four non-tsunami affected countries:

Bangladesh: Short-term local consultant was recruited to support completing online HFA monitor (consultation, verification, one-day workshop, compilation of DRR activities, progress review).

Philippines: Short-term local consultant was recruited to support in-depth study and complete online HFA monitor. Regional Programme provided orientation to the consultant (1 August), participated in task team meeting (7 August), and provided technical support to the consultant (2-3 October).

Lao PDR: Regional Programme provided technical advice to UNDP Lao/government focal point on HFA reporting (20-23 August).

Nepal: Short-term local consultant was recruited to support completing online HFA monitor. One-day national consultation workshop was facilitated by consultant.

Results:8 tsunami (Indonesia, India, Sri Lanka, and Maldives) and non-tsunami countries (Philippines, Lao PDR, Nepal, and Bangladesh) supported by RP completed HFA monitor in August/September 2008 (Maldives upload to HFA monitor in November, due to absence of government HFA focal point. India partly HFA monitor partly uploaded). Also in India (in

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progress) and Philippines (completed in September) that was selected to be case study countries, an in-depth progress analysis was carried out on the implementation of risk reduction and recovery efforts, highlighting progress and challenges. The in-depth analysis is expected to inform the national progress review process, and contribute to the analysis presented in the GAR/DRR. Regional Programme’s support to the HFA progress review will contribute to; identification of existing problems/gaps and increasing their importance on the political agenda; promoting solutions through new or strengthened policies, programmes, plans, capacities and resources.

Activity : Documentation of Experiences of Implementing Disaster Loss Databases in the Tsunami Affected CountriesThe RP has been supporting the implementation of disaster loss databases in the tsunami affected countries. There has been significant progress made and lessons learned during the implementation of the disaster database. Due to keen interest of several countries in establishing similar disaster loss databases, the RP has initiated to document the processes in each country, including lessons learned and challenges. Further discussions with key stakeholders in each country were conducted to supplement the information provided by the DesInventar Associates. Final Review Workshop was held on 25-26 September to review and finalize the documentation by seeking inputs from the tsunami countries and other participating “non-tsunami” countries planning to build their respective disaster loss databases.

Results:The Workshop was attended by the focal points implementing disaster loss databases in the tsunami affected countries. In addition, selected “non-tsunami” countries also attended the workshop with a view to learning from the experiences of the tsunami affected countries and to know more about the processes involved in building a disaster loss database (15 participants from Sri Lanka, India, Indonesia, Maldives, Mongolia, Vietnam, Papua New Guinea, and Bhutan). The Workshop contributed to regional cross learning for capacity development in disaster risk reduction. The documentation would be useful for the DRM staff of UNDP COs in the region to help them better understand the entire process of building the disaster loss database.

Technical Support for the Planning and Development of National Tsunami Early Warning Centers Provided in Two Countries

Effective EWS requires good decision making process with clear roles and responsibilities and SOP. Regional Training on End to End Tsunami Early Warning System was held in August in Jakarta. Participants from Tsunami Warning Centers and Tsunami Emergency Response Organizations (Indonesia, Thailand, India, Maldives, and Sri Lanka) leaned recent improvements in Indian Ocean tsunami warning systems. Existing SOPs were reviewed and revised incorporating

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best practices and lessons learned and detailed involvement of key sectors critical during the warning stage. Revised SOPs were tested through a table top exercise. Indonesia’s ability to provide EWS in 5-10 min. after occurrence of earthquake and cooperation with IOC UNESCO created opportunities to replicate similar processes in Maldives and Sri Lanka. A common framework was developed to support end to end early warning systems in Maldives and Sri Lanka and continuing support to Indonesia.

Activity: National Training on Standard Operating Procedures (SOP) Development for Tsunami Early Warning 31 July – 6 August 2008, Manila, PhilippinesRegional Programme provided expertise through workshop discussion and presentation during the National Training on Tsunami SOP Development. The National Workshop was successful in training a core group of professional on SOP development for end to end early warning systems. Participants include PHIVOLCS, OCD, NAMRIA, Philippine Coast Guard, selected media and PAGASA. During this mission, the Regional Programme Coordinator was also invited to act as a resource person for a discussion on the role of the media in disseminating emergency alert for different type of impending hazards. The meeting was attended by OCD, DOST, PAGASA, PHIVOLCS, Kapisanan ng mga Broadcasters sa Pilipinas (KBP), The Catholic Media Network and other media networks. Results:The participants with guidance from resource persons from International Tsunami Information Center, Pacific Tsunami Warning Center and UNDP RP were able to complete SOP for potential distant and local tsunami events. This SOP was further tested through a table top exercise using two tsunami scenarios. The participants agreed on an action plan to improve and institutionalize an emergency broadcast systems.

Activity : Regional Training on End to End Tsunami Early Warning System, 11-15 August 2008, Jakarta Indonesia The workshop was facilitated by, UNDP Regional Center in Bangkok, UNDP Indonesia, International Tsunami Information Center, UNESCO, Jakarta Tsunami Information Center, and Badan Meteorologic dan Geofisica (BMG). The workshop was attended by 44 participants from five countries: i.e. Indonesia, Thailand, Maldives, and Sri Lanka. Participants were from Tsunami Warning Centers and Tsunami Emergency Response Organizations (Disaster Management Offices, Critical Sectors and selected local governments from tsunami prone areas). Regional Programme also participated in meeting hosted by BMG in preparation for the workshop in June.

Results:The workshop participants learned recent improvements in Indian Ocean tsunami warning systems at the international

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and country level. i.e. Standard Operating Procedures for Tsunami Warning Centers and Tsunami Emergency Response; Preparedness, Public Awareness and Exercise. Existing SOPs were reviewed and revised incorporating best practices, lessons learned and detailed involvement of key sectors critical during the warning stage. Revised SOPs were tested through a table top exercise. The regional workshop was notable as participants also includes media (in Maldives) and supports the vision and mandate of the BMG Indonesia to share its expertise to the ASEAN and other Indian Ocean Countries. BMG expressed its willingness to continue hosting regional learning events in cooperation with UNDP and other interested stakeholders.

Activity : Mechanisms for Exchange of Experiences among the Targeted Countries Strengthened

PWRIActivity : Capacity training of government officials on disaster risk reduction

Conducting the training course Technical visit to Kii Peninsula Coastal Area, including attending lectures on local disaster management plan by local government personnel and interview with local resident related to community disaster countermeasure volunteer group; Field training on Tsunami Hazard Map assessment by conducting town-watching at Owase-City. Visiting a primary school which carries out an educational program on tsunami disaster mitigation; to observe the

teaching methodology and lecture content Visiting Inamura-no-hi Museum and Tsunami Education Museum Visiting the Disaster Reduction and Human Renovation Museum. Capacity training on Project Cycle Management; Action Plan presentation by each country-groups and discussions among the participants; Closing Ceremony

Media reports by some newspapers as well as local TV stations about the technical visit to Kii Peninsula Coastal Area.Final Report/Action Plan by the course participants; (can be accessed at:http://www.icharm.pwri.go.jp/html/training/ctdpcourse/index.htm)

Activity : Review report on the latest knowledge of tsunami disaster mitigation especially after Indian Ocean tsunami 2004Collecting information from any possible source related to the topic; Compilation of any related information appeared

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during lecture discussion within the course. Draft of Review report on the latest knowledge of tsunami disaster mitigation especially after Indian Ocean tsunami 2004.

UNDP Maldives

Activity : Development of national disaster risk reduction mainstreaming framework

No. major modification will be done in the planned activity. However, similar to output 1, the timeframe of implementation is adjusted accordingly. Due to the transition in the government, a new Head for NDMC was appointed early December 208. This required the UNDP to brief the new management on this activity. The work plan for this output will need revision pending final decision of NDMC to proceed with this project activity. Specific attention has to be given to the project timeframe which is ending by 31st March 2009.

Application forms from interested candidates to undertake the consultancy were received. UNDP is in the process of short listing the candidates. The recruitment and selection process will only proceed upon concurrence of the NDMC on the matter. Thus this is put on-hold until further notice from the implementation partner.

1.2. Integrated disaster risk reduction in environmental coastal zone management implemented.

UNEP

Activity :Detailed design and partnership development

Participation of UNEP staff from Geneva and Bangkok in the Mangroves for the Future (MFF) Regional Review Forum, 21-24 April, 2008, In Ahungalla, Sri Lanka with the objective of introducing the project to MFF partners and consulting with national counterparts from India, Indonesia and Sri Lanka.A presentation was delivered in plenary session attended by some 50 national experts and decision makers (including the Deputy Minister of Environment from India). The project was well-received. The MFF partners readily recognized the value and need for DRR components in their work, saw clear linkages with climate change adaptation and welcomed the effort by UNEP and ISDR in this regard. National counterparts provided the UNEP team with clear guidance on their expectations and preferred modalities for implementing in their country. As anticipated, the approach to capacity building will unfold differently in each of the three target countries.

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Opportunities for complementary projects on DRR and ecosystem valuation and risk mapping were identified. The latter resulted in a proposal by UNEP, IUCN and the World Conservation Monitoring Center to map the role of protected areas and ecosystems in promoting community resilience. The AIDCO effort is expected to continue to catalyse new initiatives and actions throughout the year.

The negotiation of Institutional arrangements and preparation of agreements with national agencies and other partners and 2) delivery of pilot training modules, based on regional training packages developed.

A formal agreement was concluded with the Coast Conservation Department (CCD) under the Ministry of Environment and Natural Resources in Sri Lanka, and finances were transferred accordingly. The CCD has assumed responsibility for designing nationally relevant DRR training material, and undertaken to build institutional arrangements wit the National Disaster Management Center (DMC) and other relevant national institutes/authorities for the implementation of the project. A draft review of existing Climate change and DRR material available in country was undertaken and an inception workshop to discuss identification of gaps, as well as design of the training was planned. A first draft of the outline of the training and of the target group of the training was prepared and will be finalized basing on the results of the workshop, which is planned for the end January 2009. The training, which will include a substantive emphasis on ecosystem-based measures for DRR will be delivered in the first quarter of 2009 to a group of national and sub-national authorities, as well to participants from civil society. The target group includes organizations involved in designing and implementing coastal zone management projects/programmes. In order to enhance the collaboration and exchange of information between this project and the MFF, the focal point for the project in Sri Lanka also supported the MFF Regional training course “Applying Project Cycle Tools to Support Integrate Coastal Management” by co-facilitating (with UNEP and ADPC) the “Coastal Climate Change considerations and Disaster Risk Reduction” training module.

Negotiations with the Government of Indonesia are going. The Ministry of Marine Affairs and Fisheries has been identifies as the lead agency with an informal working group set up in the framework of the Mangroves for the Future (MFF)’s National Coordinating Body (NCB). A draft agreement bas on the model used in Sri Lanka has been reviewed by the Government and a meeting was planned among the national counterparts to consider the most suitable national-level administrative arrangements. In addition to the Mininstry of Marine Affairs and Fisheries, other key actors include the Ministry of Environment, Ministry of Planning and the National Disaster Management Agency. Finally, in support of implementation the project, UNEP has arranged for two secondments from the Ministry of Environment to join the UNEP regional office in Bangkok. In addition to supporting project activities these secondments, (13 October 2008) – 12 January 2009) and 5 January – 4 April 2009), are expected to strengthen the capacity of MoE to work on DRR and

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related climate change issues.

Negotiations with the Government of India are ongoing. Two lead agencies have been identified for national-level project implementation through suggestions received by India’s National Coordinating Body of the Mangroves for Future Initiative and ISDR AIDCO partners – one disaster management authority (National Institute for Disaster Management) and one environmental technical organization (Cetre for Environmental Education). An informal agreement has been reached wit the CEE and with NIDM/SAARC Disaster Management Centre (SDMC) for the implementation of the project in India. National consultations to conclude formal agreements on administrative and technical arrangements were scheduled in New Delhi for 10-12 December; however the meetings had to be postponed to January 2009 due to the closure of airports in Bangkok. Nevertheless, telephone conferences were held with national counterparts to advance discussions on terms of reference, administrative and technical arrangements.

Activity : Training Course Material DevelopmentScoping and Piloting of the regional training course; progress in development of national training is outlined in the preceding section. Note that the regional training material will be revisited in Q1 2009 to highlight key elements from the national material.

1) A formal agreement was concluded with ADPC and finances were transferred accordingly. Two draft sets of training material have been prepared and are available in both hard copy and online on Prevention web. A pilot training was carried out at the IUCN World Congress in Barcelona and an extended training module was delivered at the Regional Training Course “Applying Project Cycle Tools to Support Integrated Coastal Management”.

2) A preliminary draft of the training material including exercises was prepared for pilot review at the IUCN World Congress on 6 October 2008. The draft material was modified to fit a half-day format. The training was delivered by experts from ADPC, UNEP and IUCN. Over 30 participants attended the event including representatives from Environmental NGOs, Government agencies, and bilateral donors. A formal evaluation carried out by the IUCN World Congress Organizing Committee is expected soon, but comments from participants suggested that the training was well received. The DRR issue is clearly a growing concern among environmental organizations. Specific comments on the form and content of the material were incorporated in a revised draft for the MFF Regional Training Course.

Activity : Training at MFF Regional Event

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A series of training modules on disaster risk reduction and climate change adaptation were delivered at the MFF Regional Training Course “Applying Project Cycle Tools to Support Integrated Coastal Management”, held from 26-31 October 2008 in Semarang, Indonesia. A total of 36 participants were introduced to the basic principles of disaster risk reduction and climate change adaptation. The participants were then divided into three modules, and 14 students (from 8 Indian Ocean countries, among which also Indonesia, Maldives, and Sri Lanka) participated in a full day module on tools for disaster risk reduction as input to the design of coastal zone management projects and subsequent full day data collection in Moro Sari Demak (Semerang). In the field the 14 participants applied the DRR tools to better understand local risks and vulnerabilities and to propose a project to address those issues. On the fourth day the participants of the climate change and disaster risk reduction module worked to design two DRR projects using the DRR tools and the project management tools (such as log frame analysis). The proposed projects, although designed as a learning exercise will be used as inputs for further development by local partners for submission to the MFF for small grants funds.

1.3 Coordination, information exchange and learning among targeted countries facilitated and enhanced.  

UNDP Regional Programme

Regional Programme continued working with UNISDR, IOC UNESCO, UNESCAP, UNEP and relevant political and regional training/technical institutions, and other bilateral programmes with similar goals. At the global level, the Regional Programme works with relevant UNDP programmes like the Global Risk Identification Programme (GRIP) and Capacity Development for Risk Reduction Initiative (CADRI). Activities related to regional partnership include:

- The RP continuing working with the Risk Assessment Working Group 3 (WG3), a working group of the Intergovernmental Coordination Group for the Indian Ocean Tsunami Warning and Mitigation System (ICG/IOTWS). Its role is to facilitate the development and application of risk assessments to inform decisions by governments and other risk managers to prepare for and mitigate the potential impacts of tsunamis in the Indian Ocean. Please see Activity 4.1.1 (1).

- Regional Programme, in cooperation with UN/ISDR supports tsunami affected countries in HFA reporting. The RP also collaborate with UN/ISDR in conducting training and providing continuous technical advice to HFA focal organizations. This support is expected to contribute to enhancing country capacity in HFA coordination, forming national platforms and reporting of progress in DRR.

- The Regional Programme is collaborating with UN/ISDR to develop a methodology for analysing disaster risk and poverty linkages. The existing disaster loss databases from Orissa and Tamil Nadu states of India, Sri Lanka, Iran, and Nepal will be used to undertake the analysis in Asia. The findings of the analysis will

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contribute to the Global Assessment Report by UN/ISDR which is scheduled for launch in June 2009 by the UN Secretary General.

- Regional Programme also collaborates with ISDR and CADRI for development of Capacity Assessment Tool development and adaptation to Sri Lanka, Maldives, Indonesia, and Philippines.

Specific activities during this reporting period are described in the following section:

Activity : Support to UNDP Indonesia CPR Team on KESRA Study, 30 June 2008, Jakarta, Indonesia Regional Programme participated in meeting with CPR team in Jakarta to follow up action on KESRA Study on lessons learned from various early recovery programme.

Results:The study consists of significant information that may contributes to development of new policies and procedures for future early recovery programming in Indonesia. The report can also be used as a learning case study for the planned regional training on early recovery to be conducted by the RCB-CPR in 2009. Agreement was made on short-term tasks and preliminary discussion on long-term strategic interventions to improve early recovery policies and practices in Indonesia.

Activity : Meeting with Project Management of Early Recovery Assistance for Yogyakarta and Central Java on Examples of Mainstreaming DRR into Livelihoods, 4 July 2008, Yogyakarta, IndonesiaThe Programme provided examples on how other countries are undertaking mainstreaming of DRR into recovery programmes. The possibility of RCB-CPR support to a proposal (also being considered by CPR Geneva) to document lessons learned from Early Recovery Assistance was also discussed. This report maybe used as a learning case study for the planned regional training on early recovery in 2009.

Results:In March 2007, the Regional Programme conducted a Workshop on Enhancing Capacity for Disaster Recovery in Bangkok. In Indonesia, the CO also embarked on forming a national surge team on early recovery starting with a core group of staff who attended the RP learning event. The second workshop is scheduled in 2009. This activity contributes to improved regional/national surge capacity for recovery.

Activity : Meeting with LIPI on Proposed Regional Knowledge Sharing on Tsunami Public Education Materials, 4 July 2008, Jakarta, Indonesia

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Regional Programme had meeting with LIPI on Tsunami Public Education Materials. Most of the tsunami public awareness materials need to be updated because there are; significant new knowledge about Indian Ocean tsunami sources and characteristics; significant progress on early warning systems since these materials were produced and disseminated. More so, recent studies by LIPI indicate that there are knowledge gaps in public, decision makers and Disaster Management Organizations at various levels. Meanwhile the scientists have generated more information which also includes discussion with survivors' of tsunami not only in Aceh but also in many other parts of the Indian Ocean.

Results:It was agreed that the UNDP Regional Center in Bangkok in collaboration with UNDP Country Offices will cooperate with a group of core experts from each country (IO but may include those interested from the Pacific Ocean) to facilitate knowledge sharing to enhance tsunami awareness. The possible core group includes people from the science sector, public awareness practitioners and their counterparts in other countries.

UNDP India

Activity : Inter-state coordination and consultative workshops to evolve a mechanism for sharing/exchange of information on disasters and early warning systems as well as resources (human resources, equipment, etc.)

Orissa

The District emergency operations centre functions as the hub for communication of early warning and dissemination of all disaster related information. Officers trained on management of EOC and communication of warnings is involved in DM process. Civil society organizations have been involved to facilitate preparation of village DM plans. Volunteers of civil society organizations have been trained in the process of preparation of community contingency plans as indicated below

GujaratFor effective coordination with different line departments, Gujarat has included the DM agenda as permanent item in the District Coordination Committee Meeting through Government circular. Similarly, DM has been made a permanent agenda item of monthly Revenue Officers meeting by the District Collector. Even Panchayat department has also take stock of Disaster Preparedness related issues at Block level during TDOs meeting every month. This has ensured better coordination for disaster preparedness and response against possible disaster.

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There is regular consultation between the State Nodal Agencies i.e., Gujarat State Disaster Management Authority (GSDMA) and Orissa State Disaster Mitigation Authority (OSDMA) and National Agencies for exchange of information pertaining to early warning system, procurement of communication equipments, sharing of resources in emergencies. A total of 11 consultation workshops have been held at the state and district level in Orissa and Gujarat has conducted the State consultation workshop on 7th November 2008, Orissa organised the State level consultation on 14-15 December 2008.

Results: Information, experiences and methodologies on Tsunami risk mitigation and risk reduction were exchanged through the inter-state consultation. The District level consultations besides reviewing the preparedness status of the districts have resulted in greater participation of stakeholders in decision making and institutionalized the mechanism of sharing of information for better coordination among the inter and intra-state stakeholders.

Activity : Finalize partnership covering technical as well as managerial aspects between NIDM and NIC for management of web portal.Different partnership building for knowledge collaboration has taken place during the last three months for strengthening Knowledge network (India Disaster Knowledge Network - IDKN). A total of 22 research papers on hazards have been collected and verified. The concerned is only getting access to different types of demographic, land use and vulnerability maps from the Survey of India given the security concern. National Institute of Disaster Management (NIDM) has initiated consultations with Survey of India, BMTPC and NIC to resolve this issue.

Activity : Launch of Web PortalThe web portal is expected to be lunched by February 2009.

A DRRN (Seeds India IPT)

Activity 6: International ConferenceACT AHEAD IV, Disaster Risk Reduction - Investment for a Safer Future The conference, organized by SEEDS in coordination with the IPT members, aims to enhance multi-stakeholder commitments in terms of investments towards a safer future through Disaster Risk Reduction initiatives.

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ObjectivesThe conference seeks to achieve the following objectives:I. To review the current trend in risk reduction investments in context of the ongoingimplementation of the UN Hyogo Framework for Action, from a community perspective;II. To examine the inter-linkages between DRR and Climate change issues;III. To review and reiterate the role of educational institutions and corporate citizens forsupporting community based risk reduction; andIV. To identify areas of long-term investments though multi-stakeholder partnershipsThe conference will showcase the innovative intervention strategies carried out under ProjectSelamat such as hospital safety, bioshield plantation and climate change adaptationstrategies. This event is scheduled on 23rd – 25th February. Experts from around the globehave been invited and preparation activities are presently being carried out.

Expected OutcomeI. Sharing good practices regarding investments in DRR with specific focus on climatechange adaptation, urban risk reduction, safety of lifeline structures and lessons from recent disasters.

II. Sharing policies, tools and guidelines being implemented in successful community based risk reduction programs.

III. Sharing curricula and learning tools being implemented in the universities and learning institutions in the region.

IV. An action agenda for HFA mid-term review and beyond.

Activity: Project Selamat WebsiteThe progress of project Selamat and its partners is being captured and updated in the Selamat Website.http://www.adrrn.net/ps/index.html

UNESCO (Indonesia)

Activity : Establish technical working group, consisting of disaster experts and scientists, to adapt the existing earthquake and tsunami preparedness assessment into a user-friendly multi-hazard assessment

There are 9 technical working group formed lead by experts:

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1. Mud Disaster, lead by AminWidodo, of Sepuluh November Institute of Technology - Surabaya;2. Flood Disaster, lead by Hening, of Bogor Institute of Agriculture – Bogor;3. Tsunami, lead by Fedrin, fromPadang;4. Forest Fire, lead by Hariadi, of Bogor Institute of Agriculture – Bogor;5. Drought Disaster, lead by Gatot Irianto of Bogor Institute of Agriculture – Bogor;6. Landslide Disaster, lead by Dr. Surono, of Energy and Natural Resources Ministry;7. Earthquake Disaster, lead by Dwi Korita of Gajah Mada Universitys – Yogyakarta;8. Infecteus Diseases, lead by Dr.Markus Sudibyo, fromMDMC;9. Volcano Disaster, lead byMr. E.T. Paripurno of UPN – Yogyakarta,

This activity also has been socialized to newly established National Agency for Disaster Management (Badan Nasional Penanggulangan Bencana) to get fully support and endorsement. Existing and available materials has been assessed and reviewed by the experts of the technical working group

Objective 2 Expected Results

Activities Conducted this Reporting Period

Increased public awareness and knowledge on tsunami risk and disaster risk reduction towards an enhanced culture of safety

2.1 Public awareness on tsunami and disaster risk increased.   

Seeds India

Activity : Film on Disaster Risk ReductionThe IPT is leading the production of “to save a million” film. The entire film tries to build a case that preparedness in the way forward and not response. A 1$ invested in preparedness can save both millions of dollars later as well as lives. The film looks at several DRRinitiatives/ practices across Asia and through people voices at all levels-grassroots to policy and builds a case for investment in DRR. It is an advocacy film meant for decision makers and global humanitarian bodies. Till date, the film has been shot in two locations in India and Nepal (primarily to catch ADRRN members across countries on their viewpoints on DRR). Interview of key Asian NGO’s and UN representative was covered. In the coming quarter, we are planning a shoot in Bangladesh and Indonesia (Tsunami & coastal Hazards) for which dates are being discussed. The film will be included in the Selamat tool box and it will be widely disseminated across Asia.

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SEEDS Asia

Exposure to Maldivian National TV: During the meeting with MIFCO for the follow-up of their offer, Mr. Saleem, Managing Director of MIFCO agreed a joint exposure to the Maldivian National TV to introduce the project Selamat and MIFCO’s support. The program of 30 minutes was broadcasted twice on 28 August 2008 and many calls were received from the Milandhoo island expressing their gratitude.

UNDP IndiaAs a part of disseminating information on community preparedness, 116 wall paintings were depicted in the villages of Junagadh, Valsad and Amreli districts of Gujarat. The messages pertaining to basic dos and don’ts on cyclone, flood and tsunami were painted in the walls of school building, Panchayat, ICDS/Anganwadi and public health care centres. More than 20,000 copies of IEC materials of different kinds were distributed during various sensitisation meetings.

Orissa The following documents have been prepared and printed – DM Policy Guidelines for masons on earthquake resistant construction practices. Guidelines for engineers on earthquake resistant construction practices Booklet on Community based Disaster Preparedness Safety tips on Heat wave, earthquake pocket guide. Paramparika Gyana Kaushala O Sthaniya Sambala Dwara Biparjaya Parichalana (Traditional Knowledge and

Disaster Management with local resources) Gosthi Bhitika Biparjaya Parichalana Talim Sahayak Pustaka (Community based Disaster Management Training Handbook). Biparjaya Mukabila Karjyakari Dalanka Talim Sahayak Pustak (Training Hand book for Disaster Management Teams. GP Biparjaya Parichalana Talim Sahayak Pustak (Training Handbook for GP level DisasterManagement). Block Stariya Biparjaya Parichalana Sahayak Pustak (Hand book for Block level Disaster Management). Niyantrana Kakhsya Parichalana Pustak (Handbook on management of Control Room)

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Biparjaya Prasaman Prakriya Pustak (Hand book on Disaster Risk Mitigation). Bipati Parichalana Pustak (Hand book for Disaster Management).

OSDMA has prepared CD films on Search and Rescue Techniques (60 minutes) and First Aid Techniques (60 minutes) under the programme. These are being translated in English. These will be circulated for training of DMTs.

GujaratThe state has developed handbooks and audio-visual materials have been developed. These have been printed and distributed at various levels such as:

VDMP preparation Handbook DDMP model and guidelines in English and Gujarati TDMP and VDMP model in English and Gujarat TDMP preparation guidelines CDMP (City Disaster Management Plan) model in English and Gujarati State Disaster Resource Network (SDRN) Manual in English and Gujarat Awareness booklets on tsunami, cyclone and other natural disasters Audio-visual CDs on cyclone and flood ‘ApattiSajjata’ – Children’s Work Book on preparedness in Gujarati

2.2 The role of education in early warning and disaster reduction advocated and strengthened.    

UNDP Maldives

Activity : Integration of disaster risk reduction into the school curriculum and co-curricular activities

Due to the change in the Education Development Centre (EDC) management, a project briefing with the new management was conducted. The contract signing of the Curriculum Development Consultant was delayed a bit due to the need to get EDC’s concurrence. After obtaining concurrence of EDC management on the selected candidate for Curriculum Development Consultant, the contract was prepared and signed. The CD consultant was deployed mid-December 2008. Furthermore, the IUNV selected for the DRR specialist notified UNDP of her inability to take the assignment due to her stated circumstances, thus the need to undertake the recruitment process all over again. We are looking at the possibility of getting an international consultant rather than a UNV (UNV recruitment requires time).

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A DRRN (Seeds India IPT)

Activity : Consultative meeting with University partners in Japan :Review of training modules, 26th July 2008.All university partners met in Kyoto, Japan for the review of the final training modules drafts. A representative from the International Project team and partner NGO also participated in the meeting.

Detailed discussions took place on the content developed by each partner university. All participants agreed to include the modifications discussed, and to finalize the training modules by 31st October.

The International Project team is presently coordinating with each partner university and the NGOs to conduct the training courses in their respective countries.

UNESCO (Indonesia)

Activity : School Rally Meeting of Disaster Preparedness Education

KOGAMI has carried out meetings to develop disaster preparedness curriculum in school. This meeting held three times in September 2008. These meeting were supported by expert team to develop local syllabus draft as written material for disaster management education. The expert teams consist of representatives of National Education of Padang City and Province, selected teachers from different schools, and KOGAMI. These series of meetings will continue to make a Draft of Disaster Preparedness Handbook for every school level. The syllabus will be part of the models for community preparedness and will assure the sustainability of the knowledge in building communities preparedness.

Objective 3 Expected Results

Activities Conducted this Reporting Period

Strengthened disaster risk reduction (preparedness

3.1 Capacities and mechanisms for disaster risk

UNDP India

Sensitization of all stakeholders regarding need for disaster preparedness and mitigation measures and convergence of vulnerability reduction in

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, mitigation and response) capacities of local communities

reduction at the community level strengthened.

development activities.Activity 1: In Ganjam district, in one-day district level teachers’ training programme held on 16 th April 2008 at Emergency Operation Centre, 22 primary and upper primary school teachers were provided orientation on Disaster Risk Management. The topics covered are: different types disasters, concepts, meaning, effects, mitigation process, and information about the disasters in Ganjam. Emphasis was mainly on flood, cyclone and tsunami disasters, their impacts and preparedness.

Activity 2: In a comprehensive sensitisation, orientation- cum -training programme, the Cyclone Shelter Management and Maintenance Committee (CSMMC) members received training on management of cyclone shelter, basic search and rescue and first aid particularly in cyclone and flood situations. PRIs in Puri, Ganjam, Kendrapada, Jagatsinghpur districts also attended the training programme. About 75 CSMMC members including 2340 volunteers received orientation..

Activity 3:Volunteers (DMT) of 21 villages of under Birdi and Erasama Blocks under Jagatsinghpur district were trained in Search and Rescue, First Aid and Psychological First Aid techniques from 3-5 June and 16-18 June ’08 respectively. 669 Village Disaster Management Team /Task Force members of Search & Rescue and First aid were trained.

Different capacity development programmes have been undertaken at various levels in Amreli, Bhavnagar, Junagadh, Porbandar and Valsad. Training programmes on Trauma management, S & R and first aid have been conducted at various levels with a focus on participation of women. Gender mainstreaming workshop for practitioners that came during the first half of 2007 is really contributing towards greater mobilisation and involvement of women in various capacity building programmes. It has been proving a clear direction and adding objectivity to various training efforts made at various levels.  Gender disaggregated data is being maintained at every training programme. The participation of women has been a major area of concern in some areas and in some sector specific programme such as search and rescue training, village disaster management planning, mock drills and so on. These issues are being addressed with greater sensitivity and a sense of urgency during this quarter and would be strengthened further during the remaining programme period and beyond.

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Activity 4: Synergy with Sarva Shiksha Abhiyan (SSA) and Tata Tiscon for Masons Training Programme: With Tata Tiscon Sarva Shiksha Abhiyan (SSA) has joined hands to carry out masons training programme under DRM programme. SSA with its trained Deputy Engineers provides proper expertise for imparting training to masons. The three-day training module has been finalized through mutual consultation of GSDMA/UNDP, SSA and TATA steel. This synergy would go a long way in enhancing the public-private--community partnership which is one of the key focuses of GoI-UNDP DRM programme.

Activity 5: On 7th May 2008, in a sensitisation cum training programme at Vishvadar block in Junagadh, 56 ICDS Anganvadi workers including 15 women health workers were trained on CBDP. They were sensitized and motivated to perform the role of mobilizer in their respective villages and to seek increased women participation in preparation of village preparedness and response plans.

Activity 6: In Valsad 75 women Mahila Mandali (SHG ) members were trained to perform leadership role in developing the community preparedness plan on 21st May 2008.

Activity 7: Disaster Management Plans

OrissaDisaster Management Plans (DMPs) have been prepared in all the programme blocks and districts. The DMPs have been prepared in consultation with district/block level officers of different departments, members of district/block DM Committees and PRI members. The DM plans have taken into account the disasters in the past, seasonality of hazards, areas vulnerable to different disasters, inaccessible villages and Panchayats and resources available at different levels

GujaratDisaster Management Plans have been taken up at state, district, Block and village levels. So far, the state has come out with hazard-specific Earthquake and Tsunami DM plans, in addition to 14 district multi-hazard DM plans. Taluka Disaster Management Committee and City Disaster Management Committee have been formed in all 225 Talukas including Amreli, Bhavnagar, Junagadh, Porbandar and Valsad. Multi-hazard DM plans have already been developed in all five districts.

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Regular updating of plan is taking place along with the updating of State and India Disaster Resource Inventory SDRN and IDRN. Online updation of remaining Block, ULB and village DM plans were taken up during April-June 2008 in Amreli, Junagadh and Bhavnagar districts. District cyclone and flood preparedness meetings were conducted in Junagadh, Valsad and Bhavnagar districts to bolster the preparedness efforts before the onset of monsoon. In these consultation meetings, representatives from Corporate sector, local NGOs and CBOs also participated and provided inputs to the District administrations for making DM plans more effective. They also advocated better GO-NGO coordination both in DM planning and response efforts.Activity 8 : Training and capacity building of masons to upgrade the skills in design and construction of cost-effective cyclone-resistant house.• Jagatsinghpur, Kendrapada and Ganjam districts in Orissa have conducted one round of training for masons and construction workers on building on construction of cost effective cyclone-resistant houses. A total of 75 masons have been trained during these trainings. These masons were trained in construction of cyclone shelters.

• Disaster resistant Technology Demonstration Unit (TDUs) in the form of Emergency Operations Centres has been constructed. Engineers and masons have been trained in disaster resistant technology.

• In Porbandar, Valsad and Amreli districts in Gujarat, 50 masons were trained on earthquake and cyclone resistant construct ion technology. Local resource persons from Sarva Shiksha Abhiyan (SSA) provided the training expertise while conduction these training programmes.

One knowledge product titled ‘Manual on Hazard Construction in India’ has been developed and disseminated across all DRM states. The manual can be used as ready reference materials for masons, site supervisors, engineers and homeowners for constructing hazard resistanthouses. The manual will be translated in regional languages to reach out to the target groups at the local level. The Trainer’s Guide for Master Trainers on Mason’s Training is at the final stage of development. This can be used for conduction of mason’s training programme on hazard resistant construction techniques.

Results: The capacity building programmes for masons in two states have enabled the community in constructing and retrofitting multihazard resistant houses. Introduction of cyclone resistant construction technology in housing has contributed towards risk reduction in the cyclone vulnerable districts of Orissa and Gujarat. Different stakeholders including the most vulnerable groups including women in the targeted districts of Gujarat and Orissa are being involved while undertaking capacity building activities. Regular mock drills have been conducted to test the workability and

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effectiveness of local DM plans. These have enhanced the preparedness level of the community and the local administration including the Panchayat Raj Institutions (PRIs).

49 NYKS students Junagadh Arts college were oriented and trained in emergency rescue and first aid training during April 2008. Home Guard Commandant, Porbandar imparted the skills to the youth through practical demonstrations. At Babra in Amreli district also 50 NSS women volunteers took active part in rope rescue from multi-storied building and learn various shifting and CPR techniques.

SEEDS India

Activity 1: Training workshop on DRR.Exposure visit to Tamil Nadu of delegates from Maldives and Indonesia.29th July – 2nd August 2008.

Learning through sharing is the most appropriate pedagogic method to promote horizontal and vertical transfer of knowledge. In this process the power and hierarchy due to authority assumed and expertise gained, knowledge accumulated got transferred in to pro active motivational factor to facilitate mutual and dialogue based learning process.

Exposure visit helps to learn from a real time situation and witness the working model. This would help to have a firsthand experience to the visiting participants. This would provide an opportunity to witness the best practices, show case the successful stories and comprehend the benefits of collaboration/partnership/ coordination of activities etc. It also creates a chance to the delegates to know, how a scientific know-how could be transformed in to a practical cost effective solution in the field.

The objective of the visit was to learn from the experiences in planning, coordination, facilitation, implementation through direct interaction and visiting field based practices related to disaster response, preparedness and building of resilience by Government, NGOs, CBOs and the tsunami affected communities in Tamil Nadu, India.

The methods adopted were interactive workshop with the experts who are willing to learn from the grass root situations and share their expertise accordingly, institutional visits and field visit to coastal villages to observe and interact with the community members and leaders.

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It was intended to give focus to the island communities the main stakeholder collaborating to carry out the project activities in Maldives. Hence, the composition of the team would consist six members; one island chief from each of the five project islands in Shaviyani atoll and one representative from National Disaster Management Centre (NDMC), Male, who could coordinate the team. Two members from the Institue of Technology, Bandung, Indonesia, also joined in the exposure visit.

Result: The visit will result into a well informed and trained community leaders on community based disaster management. The practical lessons and knowledge gained during the visit will facilitate the leaders to implement developmental initiatives in their respective island.

Activity 2: Selamat – Tool BoxIntensive research on DRR tools and methodologies across the Asian region is being carried out. It includes: Warning equipments, caution kits, awareness material, field emergency kits, participative planning, good DRR practices and documentaries.The Selamat tool box, will have a major outreach in the region. Therefore, efforts are also being put into the design, communications and visibility material.

The DRR TOOL box content has finalized. It has elements from Indonesia, Bangladesh and Japan. Presently the procurement process is on. Some of the elements as planned need reorientation as they may not be available in desired Quantity or may require collection time, compilation time. Eg. Films out of print.

Activity 3 : Hospital Safety - Pilot Initiative - in line with the ISDR Global campaignThe World Disaster Reduction Campaign 2008-2009: 'Hospitals Safe from Disasters' was launched by the secretariat of the United Nations International Strategy for Disaster Reduction (UN/ISDR) and the World Health Organization (WHO), with support from the World Bank.

The campaign is focus on structural safety of hospitals and health facilities, on keeping health facilities functioning during and after disasters, and on making sure health workers are prepared for natural hazards striking.

Keeping hospitals safe from disasters is critical to built resilient communities. The International Project team will take the lead in the Hospital Safety campaign. Case studies, best practices and lessons learnt will be shared and disseminated across the South-Asian region through the ADRRN network.

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Experts from the health and DRR sector will be brought together to developed and implement hospital disaster management plans. The pilot initiative includes: Assessment, Planning. Demonstration project, Capacity building (training programmes), Dissemination (documentation and awareness) and Policy advocacy.

The pilot initiative will address a network of 3 hospitals/health centers located in three coastal districts in Gujarat, India.

The International Project team has developed a Hospital Safety implementation strategy in line with the Global Campaign. Consultative meetings are presently taking place to start the actual implementation.

Structural AssessmentsRapid Visual Survey forms have been developed by the Structural team to assess the structural vulnerability of the Hospital Buildings. The assessment of hospital buildings has finished in Rajkot and Porbander. The work is in progress in Jamnagar. Attached document at the end is the specimen of one of the Rapid visual assessments done in one of the districts.

Non structural MitigationNon Structural assessment is made a part of the Hospital check list. The field team assesses the non structural elements in coordination and cooperation with the dedicated staff of the hospital. Non Structural Assessments have been carried out in Porbander and Rajkot , while Jamnagar is in progress. The risk rating cards developed by the project team includes assessing the vulnerabilities of the non structural elements in each of these hospitals. The risk is rated high, medium andlow, based on the condition of non structural elements. These elements includes Power Back up systems, placement of medical gases , storage of fuel , architectural elements like roofs, electrical wires etc., hospital equipments etc. Based on the non structural assessments, the risk mitigation strategies will be developed for each of these hospitals.

Contingency plans and Hospital Disaster Management PlansThe next phase will include the developing contingency plans and standard operating procedures for the health workers. The methodology of making contingency plan for emergency medical response, hospital accessibility and management of critical lifeline systems is developed and will be implemented in the next quarter. The training and capacity building of the health workers will also be included in the project. The draft of Hospital Disaster Management plan will be prepared in house and then developed along with the key administrative heads , doctors and health staff of the hospitals. This activity will be carried out in the next quarter.

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IEC materialsTwo posters will be developed under this. One poster is conceptualized to spread greater awareness amongst the occupants and health workers, while the second poster is conceptualized for advocacy amongst the health communities.

Activity 4 : Innovative Disaster Risk Reduction practices: Plantation of coastal Bioshields.

Bioshield intervention is being carried out in the coastal state of Tamil Nadu, India. Its primary objective is to strengthened resilience of the local coastal communities through establishing coastal protection. Experts on coastal hazards and bioshields have already been identified and overall strategy, activities an objectives have been finalized. Please refer to annexure forfurther information.

The learning and lessons learnt will be shared and disseminate across the South Asian region and training workshops for the ADRRN members will be conducted.

Results: a. Rapid Visual Survey in the three districts have been completedb. The geographical area chosen is “Light House Panchayat” where 7 hamlets of coastal communities reside. The Panchayat is located in Thiruvullar district of TamilNadu State.c. The coastal bioshields has been planted with micro planning being carried out with the coastal communities. The plantation has been finished in 5 out of 7 hamlets. This includes plantation of Neem, Coconut and Casurina.d. Sand Bar Cultivation is being tried out. Sand Bar cultivation is the recent scientific methodology to plant the bio shields.e. Community participation is the major achievement in the hamlets. Youth and Women in the communities have been mobilized to take care of plantation, fence the

Activity 5: DRR trainingsThe International Project team is organizing a series of training on DRR. Application forms to participate in such trainings will be disseminated through the ADRRN network. The scheduled trainings are:1. Keeping hospitals safe from disasters2. Integrating Environmental management into DRR: Bioshields plantation3. Monitoring and Evaluation of DRR interventions.

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Sarvodhaya

Activity : Establishments of early warning systems in two villages in Hambantota

In the PRA it has came up that establishment of early warning system is vital for disaster risk reduction. After looking the best option it has decided to establish the siren system in each location. Because there is a siren base early warning system is functioning by government Disaster Management Centre and which is easy to incorporate with that system. In that model the early warning will send to the village disaster management committee by the government disaster management centre and based on that information the committees will take the responsibility to turn on the siren. Within the PRA villages has find out the evacuation roots and evacuation centres and based on the early warning message they will come to the safer places when there is disaster risk. The place for the siren establishment was selected by the community with the officers from Government Disaster Management Centre.

Reason for modification for the planned activityIn earlier it was planned to incorporate the disaster early warning dissemination with the existing system within the Sarvodaya. But it was realized that which is more convenient to incorporate early warning dissemination with the existing government structure in Hambantota. Since there was already introduced siren early warning isseminationsystem in the Hambantota by the Government Disaster Management Unit it makes it easier to send the early warning message more efficient and effectively.

2 village communities in Hamabntota got the early warning systems as a means of disaster risk reduction.

Activity : Moc drill in Hambantota

After establishment of sirens in Medaketiya and Kahadamodara villages in Hambantota Moc drill has been conducted in both villages.

Participants:Officers from government disaster management centre as resource persons. Grama Niladhari and Sarovdaya officers.

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Medaketiya-135Kahadamodara- 180

Activity : First Aid training in Hambantota

Participants:30 community member and 5 officers from Sarvodaya district centre.

Basic knowledge on First Aid, Emergency Action Principles, CPR- Cardio Pulmonary Resusciation, Recovery Position, Bleeding Management and Shock, how to respond in situations like injuries to head and spine, Musculoskeletal injuries, Bandage, Sudden Medical Emergencies, Transportation methods.

Objective:Community in Hambantota requested to have first aid training under the project in the PRA programme. To address the needs of the community training was undertaken to give the basic knowledge on first aid.

Results of this Activity:Participants have developed skills and knowledge on first Aid.

Activity : First Aid training in Ambagmuwa

Resource persons: Two resource persons from Sn. Johns Ambulance services.

Participants:15 Grama Niladharies and 15 Samurdhi officers in Ambagamuwa division in Nuwara-Eliya

Topics/activities coveredBasic knowledge on First Aid, Emergency Action Principles, CPR- Cardio Pulmonary Resusciation, Recovery Position, Bleeding Management and Shock, how to respond in situations like injuries to head and spine, Musculoskeletal injuries, Bandage, Sudden Medical Emergencies, Transportation methods.

Results of this Activity:

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Grama Niladharies and Samurdhi officers are the government officers who are directly work with the rural community. When the time of disaster they are the people who play the main role for evacuation and rescue the people from the risk areas. Since capacity building of those people are much more important for disaster risk reduction. Giving the first aid training for them is valuable not only in the disaster situation but also in the dailyactivities they are the people who are directly work with the community. When they having the basic knowledge on first aid they will be able to take the immediate action to remedy the risk of death or disability in the emergency situation. Hence basic knowledge on first aid was given to the participants by conducting three day workshop.

SEEDS AsiaActivity : Monitoring the coastal bio shieldMonitoring for the growth of bio-shield is continued throughout the reporting period. Milandhoo Island office reported that the plants in the bio-shield are growing well. SEEDS Asia has requested the office to share some of the photos taken in the bio-shield area to investigate the growth and plan future monitoring plan.

Activity : Preparation for home kitchen garden trainingsSEEDS Asia had a meeting with the women committee with new members selected recently and nine members were participated in the meeting, of which two group leaders were present. At the beginning a brief review was carried out about the follow up activities carried out after last visit (April 2008). The members shared their view about the crop performances based on the seeds supplied during the same period. They indicated the mixed progress that in many houses radish, papaya, tomato, cucumber, tomato, brinjal etc have germinated but dried up after few weeks of growth. The main reason for this was the lack of adequate soil fertility. The soil was very sandy and organic matter was almost nil.

Some of the households tried application of bio pesticides methods and composts covered in the training programmes conducted and expressed that better results were seen due to the practices. The leaders also expressed that few members have used the neem leaf extract as bio pesticide.

Based on the discussion held with the Ministry of Gender and Family the importance of annual plan development was discussed with the members and they agreed to develop such a plan but expressed that the lack the capacity to develop such plan. But they are willing to develop a plan with the support of the Island office. Also discussed how CRC could be utilized to develop an effective linkage with the ministry and the regional centre located in the Funadoo Island. Following this the training plan of the team for the current trip was shared and requested them to share the information and mobilize their respective teamsfor the seed exhibition/fair, demonstration of bio pesticides, zero drip irrigation unit and low cost hydroponics unit and also for

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the training programme using digital training materials.

Activity : The training programme on Eco agricultural practices: The programme was organized at Ms.Rasheeda‘s garden and ten members participated in the programme. The feedback of the members was received on the performance of the crops. The important constraint expressed by the members on the practice of neem leaf extract based bio pesticide was the access to the neem tree. It is not available in the nearby areas. Alternatively neem oil was introduced and demonstrated how it needs to be utilized. A simple note was prepared on this and shared with the members. Also explained the benefits of using eco friendly products as pesticide and how the practice is safe to human consumption. Similarlydemonstration was carried out on the use of Trichoderma and Pseudomonas and methods of using for the different crops and diseases.

In order to improve the nursery management practices nursery tray was introduced and demonstrated to produce quality seedlings. Finally the low cost zero energy drip system was demonstrated and explained it as a measure to reduce the water use and promote water conservation. The products (trichoderma 4 kg, pseudomonas 4 kg and neem oil two litres) were distributed to the members for testing and use on theirrespective gardens. It was decided by the participants that they will take responsibility in testing the use of low cost drip system as well as the seedling tray.

Similar training programme was carried out for the first group on the northern side in which ten members participated and the group leader is Ms.Reesha. Here also, the group members took the responsibility to manage the seedling tray and the hydroponics unit.

Seed exhibition: To generate more awareness on the importance of seed in agriculture, for the second time the seed exhibition was organized in the island with the support of Island office and Women’s Development Committee. The method adopted to disseminate the information on the seed exhibition among the island women has worked well. An advertisement was prepared about the Seed Exhibition and flashed in the Island TV from the morning. The whole Island has become aware of the programme, which resulted in the participation of around 70 island women in the exhibition. Posters and pictures were displayed in the meeting hall.

The assistant Island chief Mr. Rasheed inaugurated the exhibition and spoke about the importance of the nutritiously diversified vegetables intake and its importance in the island context. Following this the team members from Seeds Asia briefly explained about the objective of the seed exhibition is basically to create awareness on the importance of seeds in Agriculture/home gardening and informed seeds of around 12 vegetable species would be distributed at the end of the exhibition. Twelve different vegetable varietal seeds such as brinjal, chillies, tomato, bean, sponge gourd, tinda, pumpkin, radish, cabbage, lettuce, greenspinah, and sesbania were brought from India after getting the necessary Phyto-sanitary

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certificate from Regional Plant Quarantine Station. Later the Island chief described about the CRC facility and how it could be utilized to get information about the problems they face in home gardening.

Then the women participants were requested to see the seeds displayed in the hall and interact with the agriculture expert from the team. At the end each participant in the exhibition was supplied the seeds. The exhibition ended with a vote of thanks especially the Island office, Women Development Committee and the participants.

Activity : Training and demonstration of Hydroponics: Two training programmes were organized on simple hydroponics method of crop cultivation, one for the members in the northern side and the other for the members from the southern side of the island. The importance, advantage of hydroponics method was explained to the women group members. Following this step-by-step demonstration was carried out on the making of a simple hydroponics system at the house and how innovatively different available materials could be used instead of standard materials. The simple step by step process was given in annex II which was given for Dhivehi translation and would be shared with members.

When asked about their interest for the follow up they told they are interested and they would take care of the system. When asked about the responsibility, the consensus was that the group members are responsible they observe the results and inform the leader. The CRC manager was also there he would be conduit to pass the feedback to the SEEDS Asia team. It was decided to make one page note on the follow up practices especially about the nutrient supply, cares to be taken etc and translated in to Dhivehi and shared with the team members.

Another training programme was conducted with the simple digital training materials based on the need collected from the last trip on power point slides that was translated in Dhivehi was presented using LCD projector at Youth center. The materials discussed are:• Pest and disease management in Betel vine• Management of Diamond Back moth• Methods of compost preparation• Leaf extracts in pest management• Management of Sooty mould in trees and crops• Management of banana stem weevil

The same was shared with members as Divehi hard copy. Here the content was very simple and based on the materials which are available in the island itself to enable its further use.

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Training session with an agriculture consultant from capital Male is planned for the next visit to further deepen the understandings among the local community. Preparation of training manual on nutritional home gardening is on going coordinating with the consultant. The agro service consultant is expected to be a long term partner for the women groups in Milandhoo Island. Basic agreement for the future training was discussed and preparation for the visit is underway. Pictures from the hydroponics demonstration was received from the Community Resource Centre (CRC) and the pictures were shared with the Director, Extension, Ministry of Fishery, Forestry and Agriculture

SEEDS India

Activity : School Safety Initiative- Orientation and Training programmesThe school management authorities as well as the officers at the grass root level have been engaged through the school activities. The School safety methodology previously developed by SEEDS experts has been successfully implemented different states in the country and it has been adapted to local scenario.

With the aim of reducing the risk of life-loss of school children due to earthquakes, a three day “School Safety Programme”, where teachers and students learnt about all the topics related to Disaster Management. Grouping all the activities under a three day programme causes minimal additional stress on students, while sending the message across succinctly in a manner that makes the absorption process natural. At the same time, it is comprehensive enough to address the need for the protection of the lives of students and teachers at all times. The programme involved workshops about NSM and a shake table demonstration that was conducted in the schools where teachers, students, parents, local carpenters and masons were invited. During the workshop the participants were given awareness about disasters (Earthquake, Cyclone and Tsunami) and were trained to identify (hazard hunt) and reduce (budgeting and how to fix the items) non structural risk.

UpdateSchool Disaster Management Plan have been developed and implemented in all schools of Ganjam District and Puri District, total of 49. Approximately 15,000 students and 600 teachers were part of the training process. The School Disaster Management Committee developed the plans along with the field team. Mock Drills, training of task forces, hazard and resource mapping have been registered in the Plans.

One School in Puri is expected to get completed in November,2008. The activity could not take place due to September floods in Puri.

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- Retrofitting of 2 model schools

A specific format for carrying out rapid visual assessment (RVA) of school buildings was developed by the Structural Mitigation Response (SMR) Team of SEEDS India.

An RVA was developed by UNCRD and SEEDS earlier to be carried in schools located in the Himalayan region. The SMR team tailored it to the project’s needs, ensuring that the data collected was pertinent and appropriate for schools in Orissa. In the process, teachers, students, local engineers were involved. The rapid visual survey format was tailored to the project’s needs, ensuring that the data collected was pertinent and appropriate for schools in Orissa. The survey records information such as building materials, structural, system, configuration, foundation type, existing seismically resistant features, and structural deficiencies such as cracks, deteriorating columns, sagging roofs, and bulging walls. This survey can be completed in about 30 minutes and offers a good idea of the building’s current condition. This survey provides the surveying engineer with sufficient information to determine whether further seismic structural analysis is necessary.

The rapid visual survey was carried out in the 50 schools located in the coast line (0 – 5 km) of in Ganjam and Puri, in the previous quarter. Out of the 50 schools, 2 schools were identified for the retrofitting and non structural mitigation demonstration. The technical assessments of the structural and non structural vulnerabilities in the 50 schools have been compiled under a “Rapid Visual Survey” Report. The document also provides the reasons for the two schools which have been instrumental in the selection process after rapid visual assessment.

The rapid visual assessment facilitated in identifying 2 schools, Govt. Girls’ High School, Gopalpur, Gadadhar High school, Puri, for structural strengthening and non structural mitigation.

The Govt. Girls’ High School, Gopalpur is located in a large compound of school that also house primary and upper primary schools. The school has close proximity to sea and is in direct line of impact during a threat of tsunami and cyclone. The RVA report necessitated a need of retrofitting and restoration activities for the school. Other factors considered for selection of the schools were its status of being the only High school for girl child in the area and its central location that can be used to demonstrate and disseminate retrofitting techniques in the adjoining fishermen community.

After a detail assessment of the school, the following activities were enlisted:_ Retrofitting of Roof: Protection from Rains

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_ Retrofitting of Walls: Protection from Rain, floods & Tsunami_ Replastering the walls:Generating strength for structure_ Rehabilitation of doors and windows: Restoration activity_ Rehabilitation of sun shades: Protection from Rains_ Retrofitting of foundations: Protection from floods & Tsunami_ Relaying the flooring: Restoration activity_ Chicken mesh reinforcement of wall corners: Structural stability & strength_ Coating wood structure with fire retardant paint for fire safety

Gadadhar High schoolThe Gadahar High school, Puri, was considered for retrofitting and restoration activity because the structure was weak with asbestos roofing in a bad shape with broken doors and windows. The dilapidate condition of the building, as reported by the RVA report, had urged the school authorities to stop the usage of the structure. But for the pupil strength of the school with fewer classrooms for operation has been an area of concern.

With the following enlisted work, it is assumed that 6 classrooms can be operated by the school for the students:_ Retrofitting of Roof: Protection from Rains_ Addition of wind ties support gables over roof: Protection from Rain & cyclones_ Replaster walls with reinforced chicken mesh: Generating strength for structure_ Rehabilitation of doors and windows: Restoration activity_ Rehabilitation of sun shades: Protection from Rains_ Relaying the flooring: Restoration activity_ Restoration of verandah: Protection against cyclone & rains_ Coating wood structure with fire retardant paint for Fire safety

Update

Gadadhar High School, PuriThe Structural Retrofitting of the Gadadhar High School, Puri was completed with an emphasis on structural safety for years to come. The part of the school selected was in a dilapidated condition. Thus the project also restored part of the structure including verandah, flooring and walls. The doors and the windows have been rehabilitated and coated with fire proof paints. List of the retrofitting activities included roof restructuring, repairing and strengthening of walls, rehabilitation of sun shades and retrofitting of the verandah. Special structural jobs were undertaken to make the structure

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offer greater resistance to cyclonic winds and tsunami. These included provision of wind ties over the roof, strengthening the wall & wall corners and wall roof joints. Being a gable structure top ridge line was rehabilitated once again.

Before Seeds Intervention the school authorities were not able to utilize these rooms and were not able to conduct regular classes there owing to leaking roof and dilapidated condition of the floor and walls of the class rooms. The Seeds intervention has also restored these class rooms for longevity of structure and convenience of the school

Govt. Girls’ High School, GopalpurGovt. Girls’ High School, Gopalpur, is a very different structure and has a very close proximity to sea. The retrofitting work carried out at the school included strengthening of the roof, chicken mesh reinforcement of wall to wall and wall to roof joints for generating structural stability. The doors and the windows have been repaired for rehabilitation. Along with the repairs of the doors and windows the floor is relayed and the foundation has been retrofitted. The wood structure has been coated with fire retardant paint for fire safety.

Govt. Girls’ High School, Gopalpur for a safety against tsunami got strengthening of the foundation and the plinth beam done. Longer spans of the roof were supported with additional reinforcements from the roof. This school has also been restored for longevity of class room.

- Implementation of Non Structural Mitigation measures in model schoolsSimilarly, non structural mitigation has been planned in accordance with the methodology developed in previous projects. All due permissions have been taken for smooth functioning of the project.

During the civil work, non structural components were also taken into consideration and will be implemented (doors openings, stairs and other non-structural hazards) in order to maximize the safety of the building.

UpdateNon structural mitigation is completed in both the schools. NSM has been able to demonstrate to the school authorities, the usefulness of NSM and how it can help to save the life of the occupants of schools during the event of disaster. NSM along with Structural mitigation has helped to make these schools truly “A Safe Haven”. The process used the same team of masons for tying Almirahs and photo frames to the wall. Students have been sensitized about threats from the falling material.

- Production of IEC Material

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IEC materials such as “Hazard Hunt” and “Family Hazard hunt” forms have been developed in Oriya language for the school activities. The posters for the schools have been designed and developed in local language for spreading message on disaster risk reduction. Apart from this, School Disaster Management guidelines have been developed in local language for managing coastal risks due to coastal hazards.

UpdateTeacher’s handbook on Tsunami, Cyclone and DRR has been developed and shared with the Orissa Disaster Mitigation before the final print. Card games have also been developed for students. The card games have been disseminated in 49 schools. Teachers Handbook has been disseminated to the champion teachers who were identified during the process of school workshops. At least 60 teachers were identified and TOT workshops were carried out in Puri and Ganjam.

Activity: Masons training:Orissa Technocrats development forum have trained local masons and artisans of these regions. These masons, however, have not been exposed to “Retrofitting”. With the objective of providing comprehensive knowledge and to enhance the capacity of the local masons on earthquake resistant construction and retrofitting techniques, trainings for masons will be conducted. The trainings will be conducted in the schools were the retrofitting activities were being implemented.

UpdateTwo training workshops have been conducted. The training of the mason was conducted in a workshop mode by SEEDS at Gadadhar High School, Puri on 07.08.2007 for retrofitting and safe construction practices because a large number of practicing masons in Orissa have learnt the trade from hands- on experience in the field. This training can help the masons to bridge up the gap between knowledge and practice.

The participants were the masons hired for retrofitting and restoration of Govt. Girsl’ High School, Gopalpur conducted Date: 09.08.2007 . And the training was essential to adopt safe construction practices because a large number of practicing masons in Orissa have learnt the trade from hands- on experience in the field. Hazards Maps (individual and multi hazard maps) were displayed to the participants. Along with the maps, a video was also visualized to the masons for understanding the vulnerability and relating it to the need of safe constructional practices. This helped for an open and detail discussion on the hazards affecting Orissa with vulnerability and safe constructional practices.

A total of 33 masons participated in the programme.

Activity : Safe Community Initiative

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As a result of the Baseline conducted, 6 most vulnerable wards were identified to carry out ward activities. 3 wards are located in Puri and 3 wards in Ganjam District.

The Community Based Disaster Management methodology has been framed in house by SEEDS India’s experts. The methodology looks into various aspects of making the communities resilient through training and capacity building, workshops and institutionalizing it through strengthening of the local CBOs and NGOs.

The community, from the three identified wards located in Ganjam, was mobilized through meetings and workshops along with the local cbos and ngos. The community involved community leaders, youth, women and representatives from the local authority. The workshops were ward based and in each ward almost 30-50 people participated.

Local CBOs have been part of the project and they have been institutionalized during the process. The DMPs will be held with ward members and panchayat. DMP is being developed after the workshops are over.

The main outcome of the activities:[1] Community Workshops: PRA tools are used in these workshops to sensitize the communities on the prevailing hazards, vulnerabilities and the requirement of disaster management in these wards.

[2] Vulnerability and Resource maps: The vulnerability and resource maps are being produced through community participation. The maps indicate vulnerabilities, resources such as community health centers, schools, police stations , gram panchyat office , Cyclone shelters and Safe shelters

[3] Town Watching Exercise: This exercise is done to identify the capacities of the existing resources to cope with the disasters. This exercise is facilitated by the expert along with the local communities. These methodologies help the local communities to identify their own hazards and risks and also realize their own coping capacities.

[4] Training and Capacity Building: The life saving skills is imparted to the volunteer task force groups of the communities. The training of task force groups ensures a prompt and adequate response during the event of disasters. The trainings include First Aid, Search & Rescue, Fire Safety , Shelter Management , Relief Coordination and Early Warning and Communication.

UpdateThe CBDM methodology implemented by the team included strategic linkages with the local representatives of ward,

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village panchayat and local government. There is an outreach of 3,000 beneficiaries

Two vulnerability ward maps are have been developed and have been placed near by the VKC (prime locations). Emergency kits have also being prepared. The search & rescue and first aid kits,have been given to ward head and one per VKC. Also, a flier is being developed to disseminate it at household level. The flier will be a composition of information related to safe route, safe shelters and important contact numbers of the government officers, whom they would like to contact during the emergencies.

Changes in implementation:Town watching could not take place firstly due to heat, followed by heavy monsoon season. However, the ward communities along with CBOs were given orientation on how to conduct town watching.

UNESCO (Indonesia)

Activity : Workshop on Exemplary Model Development in Bukit Tinggi, West Sumatera

Workshop on Exemplary Model of Disaster Preparedness was held on 27 -29 August, 2008 in Bukit Tinggi, West Sumatera. This workshop was organized by KOGAMI with 29 participants from the Fishery and Sea Official of West Sumatera Province, Education Department of Padang City, Indonesian Red Cross (PMI), government officers of Padang City, Indonesian National Air Force, District Military Command, Police Department of Padang City, Schools Teachers (elementary to high school), Community Leaders and NGOs.

The agenda were 1) to design an outline of monitoring and evaluation to be used to monitor and evaluate overall project implementation of enhancing community resilience within disaster risk reduction. This tool is also to measure community readiness to cope the disaster; 2) to design a framework of basic competency for school community as guidance for local curriculum for disaster preparedness in school and 3) to design intervene framework for the community as a guidance for building a disaster preparedness community

There have been many progress and achievement of Padang City on disaster reduction issues. These achievements should be identified and analysed based on international standard procedure to know how Padang City is able to cope the disaster risk and preparedness. Therefore, the follow up actions after this workshop were, guidelines and tools for monitoring of community resilience and disaster risk reduction based on Hyogo Framework for Action (HFA), draft

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curriculum of disaster preparedness for school and scenario for enhancing community resilience within disaster risk reduction by implementing to 2 “Nagari”s (equal to sub districts) as a pilot area.

Activity : Training for Facilitator on Disaster Preparedness

Training for facilitator to support activities of Development of Disaster Preparedness Communities. KOGAMI has processed the recruitment of 16 competent and reliable facilitators to develop and implement disaster preparedness community model in Padang. The serial trainings were carried out from 8 to 26 September 2008. Facilitators were divided into 2 teams: community facilitators (10 persons) to facilitate the two pilot areas and school facilitators (6 persons) to facilitate 2 pilot schools.

3.2 Community resilience strengthened through integrated disaster risk reduction.   

UNDP India

Activity : Training and capacity building of government and non-government functionaries on disaster preparedness and mitigation focusing on greater understanding of the determinants of disasters.More than 700 government and local functionaries were trained on disaster preparedness and response related aspects during this quarter. The orientation-cum-training programmes besides specifying the roles and responsibilities of government functionaries imparted understanding on concepts, impacts and various determinants of disasters and mitigation. District level flood and cyclone preparedness meetings were conducted during April-May 08 by the State Relief Commissionerate in the districts of Gujarat and Orissa.

A meeting on capacity development and general awareness on Disaster Management was organized at Officer’s Club, Paradeep on 24th April 2008. All the officers of line departments, Industries and NGOs participated. The Joint SRC, State Project Coordinator and other District level dignitaries participated in the said programme. The focus of discussion was on-site and off-site plan in respect of industries located in Paradeep.

In a two day “IDRN and SDRN”training programme, district and Block level officials of the rank of Mamlatdar, Deputy Mamlatdar (E-Dhara) and (Flood) were trained at the District level & Gujarat State Wide Area Network (GSWAN) Control Room of Junagadh, Bhavnagar and Valsad during April-May 2008. Objective of this training was to build the capacity of the Block level officials to understand the utility and use these portals as a tool for decision support system for pre disaster preparedness and emergency response. An updated resource inventory and its access through the State wide Area Network would of help in reducing the response time and thereby reducing risk in case of a disaster. All Block Line departments were asked to provide the updated information to revise the Taluka Disaster Management Plan before

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the onset of monsoon. Further, this training was also aimed at sustaining the regular DM plan updation process at both Block and village level beyond the DRM programme period.

Training programmes on Disaster Management was undertaken for both the district and block level teachers to generate awareness among students and preparation of school safety plans. Total teachers trained by the quarter end (April-June 08) is as follows

In Kendrapada and Puri district, sensitization of representatives of PRI on Disaster management was organized on 9th and 12th May respectively. A total of 397 PRI representatives including 92 women members were trained. Participants such as Sarpanch, Panchayat Samiti and Zilla Parishad members who attended the meeting were informed about role of PRIs in disaster preparedness.

At Amreli, PRI training was held 24th April 2008. 88 PRI members including 45 Sarpanch, 53 Talati (Patwari) and teachers attended the orientation programme. District development Officer, Valsad chaired the programme. Role of PRI in Disaster Management. In another training programme, in Valsad district, District and Taluka/Block PRI members received training on disaster preparedness and planning recovery strategies.

Orissa State Disaster Mitigation Authority (OSDMA) has constructed 97 Cyclone Shelters within 10 km of the seacoast to provide shelter to most vulnerable sections of the coastal area in the event of the cyclones. These buildings have been handed over to user communities in the form of Cyclone Shelter Management and Maintenance Committees (CSMMCs) under the leadership of the local Sarpanch. An initiative has been taken up to make these shelters as hub for disaster management activities at village level and link these to Village / GP Disaster Management Plans and Village level Disaster Management Teams. Emergency Equipment comprising lifebuoy, life jacket, ladder, ropes, pulleys, stretcher, tower light and other materials have been supplied to all the shelters. OSDMA has issued instructions to all the District Collectors of the coastal districts to register the Cyclone Shelter Management and Maintenance Committees (CSMMCs) under the Societies Registration Act. The process of registration is going on under the supervision of Shelter Coordinator, OSDMA. The DPOs are facilitating organization of trainings at shelter level and registration of the CSMMCs. During June 2008, training programmes for maintenance and utilization of cyclone shelter during the actual disasters were conducted covering CSMMC members in 14 cyclone shelters in Ganjam and 9 cyclone shelters of Jagatsinghpur districts followed by mock drills.

Through the order of State Relief commissioner Orissa, mock drills were organized at different cyclone shelters of

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Ganjam district on 19th June 08. There are 15 nos. of cyclone shelters exist in Ganjam district and out of 15; mocks held at 14 shelters. The drills was based on cyclone management and only four coastal Blocks of the district were involve in the drill process i.e. Ganjam, Rangeilunda, Chatrapur and Chikiti Block. Simultaneously the Mock drill was organized at 14 Cyclone Shelters and NGOs were assigned to organized drills at the shelters with the help of the CSMMC members and other stakeholders.

Mock drills have been conducted at the block level in Gujarat in Bhavnagar, Porbandar, Valsad and Junagadh districts. The scenario is on cyclone and flood depending on the frequency of the hazard in the particular district. A total of 32 village level mock drills have been conducted in the targeted districts.

The District disaster management plan contains detailed information on past and potential disasters, vulnerability of different blocks to different disasters and response strategy to reduce impact of disasters. The DM plans have an important component of inventory of resources available with different agencies for use during disaster times/period. The resources available with govt. agencies and public sector undertakings have been uploaded on the India Disaster Resource Network (www.idrn.gov.in). Gujarat besides the District level resource database is having village level resource database called the State Disaster Resource Network (SDRN) (10.24.36.1/sdrnguj) that is running on the Gujarat State Wide Area Network ( GSWAN) portal. SDRN features data base of resources, hazard and vulnerability profiles of districts unto the village level. All village, Block, ULB DM plans are updated and are accessible to the local administration Data base both for IDRN and SDRN.

On - line data base of the district in case of Orissa and for the district, Block, ULB upto the village level and its utilisation for generating reports on vulnerable populations, building, resources and so on has strengthened the decision support system for speedy response planning at the district level.

Disaster management Committees are formed at the district, Block/Taluka, GP, village and ULB level. The members include officials from different line department, including DRDA, NGO representatives, Civil Defence and Home Guard and other Youth Organisations such as NCC, NYKS and others.

GujaratState Level Training Programme on Running EOC: Before the onset of monsoon, one round of training has been organised for the DM Mamlatdar from the districts on operationalising District EOCs at Gujarat Institute of Disaster Management (GIDM). They

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were trained on emergency communication, on use of various communication equipments and reporting etc.

Gujarat Gujarat has developed elaborate Standard Operating Procedures for dissemination of warning. The EOC staff at the state, district and block level have been trained in receiving and disseminating warning messages. The entire emergency operation and management system including early warning has been further strengthened in Gujarat with the introduction of Incident Command System (ICS). Though at its inception stage, the potential of ICS has already been realised while the National Disaster Management Authority (NDMA) and the state DM authority jointly organised a National Workshop on Incident Command System and Mock Drill Integration in Junagadh during 15-20 June 2008. Learning from this exercise would be later replicated in other districts of the state.

Activity: Documentation and development of standardized risk and vulnerability reduction index for tracking the level of preparedness of districtsState/District level training-cum-consultative workshops to review relevant documentation, knowledge material, risk and vulnerability reduction indexes, disaster risk reduction frameworks/tools for potential risk and vulnerability reduction indexing, and tracking the level of preparedness of districts using a standardized vulnerability reduction index. 9 district level and 2 State level consultative workshops have been organised to review the relevant documentation and finalize the exit strategy at the district and state level. About 500 participants including Govt.officials, NGO representatives, PRI members and Women Self Help Group members attended the meetings. Both Gujarat and Orissa have initiated vulnerability and risk indexing of their respective coastal zones against tsunami and cyclone.

Awareness of Government officials at the State and District level have been increased on the documentation and issues pertaining to vulnerability reduction indexes.

Sarvodhaya

Activity: Dress making training in Hambantota

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It has found that introduction of alternative livelihoods is important for disaster risk reduction within the community. The majority of the population in the Kahadamodara engage in the fishery industry since village is much close to the sea. But in the disasters like tsunami the income is severely get affected and which is important to have an alternative livelihood in the recovery stage. So dress making training has been introduced for the community in Kahadamodara to make them much more resilience for the disasters like tsunami.

The dress making training has been started in Kahadamodara in 15th of November 2008. Twenty three women in the village are getting the dress making training and necessary equipments and resource person charges are bear from the project SELAMAT. After the two months training the trainees will be able to use there knowledge and capacity to start their own business. In the initial stage selected group of trainees will start dress making as income generation activity in the community centre by using the equipments purchase by the project money. Part of the income that they are earning will go to the Sarvodaya shramadana society’s bank account for use of the emergency situations.

Activity : Completion of Gaminipura roadAt the very first stage of project implementation it has planned to construct the Gaminipura road as an evacuation route. 300 ft long road has constructed in the village. In earlier the road it self is foot path and villages has faced lots of difficulties because of this under developed road. The village is more prone to disaster like landslides and when there is such kind of disaster there is no proper evacuation root for those people. Considering those factors road construction had undertaken by project SELAMAT. Construction has been commence on July 2008 and completed on December 2008. In ealier community was willing to hire the contractor for the road construction but little later they have realized that contractor is not doing honest job. Since community has decided to take the responsibility of the construction and they gave the voluntary contribution as unskilled labour and skilled labour force were hired from outside. Since community ownership increase quality of the project outcome.

Activity : Completion of Vidulipura Resource centreThe community is facing a problem with not owing the community gathering place when there is a disaster. The main common place closest to village is the school and the school is also prone to disaster like landslide. Since when there is a heavy rain the school is close down. Since community has requested to rapier their old community centre to make as a resource centre as well as safer place for the community to gather when the time ofdisaster.

Activity : Kumbalgama Bridge construction

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In Kumbalgamuwa there is a bridge in the road damaged by the landslides. Temporary bridge has constructed by the community but which is not safer to use although more than 150 people including school children are using this temporary bridge daily. Since which is in the road direct to the main road it is an important point in the evacuation path. Because when there is a disaster community have no other way to go to the evacuation centre or to the hospital by escaping this bridge. Bridge construction was commenced on October 2008 and completed on December 2008. Community is thanking to the project SELAMAT for undertaking this task sine no other government or non-government agency has taken steps for this kind of work within the community.

SEEDS Asia

Activity: Monitoring the Community Resource Centre

CRC management committee meeting: The President of the CRC management committee Mr.Rasheed, the manager Mr.Masoor Ibrahim and all other five members attended the meeting. An IT staff from the Island office also participated in the meeting. CRC manger has developed a data base on the mobile phone numbers of the island, which could be used to develop a mobile network and later to send SMS messages. The CRC committee members and Dhiragu network Provider Company, and the relevant ministries were connected as foundation for further communication in the future. The team member from SEEDS Asia shared about the effort made to develop linkages with agriculture and meteorology departments in Male and told the need to make effort from the CRC to achieve the linkages and get the facilitated the flow information to meet the needs of the islanders.

CRC started to provide services for laminating, binding and so on apart from browsing facility to the islanders. CRC manager is planning to start the basic course on computer for the island women, and he is in touch with Dhiragu (network provider) and exploring the possibilities to enhance Wi-Fi speed.

Activity: Solid Waste Management practice took roots in Milandhoo

SWM awareness training event: The training session was jointly organized with the Island Waste Management Committee. During the session, islanders learned why it is important to separate the waste. The material was translated into Dhivehi and shared with the committee. Participants around 70 people were observed. SEEDS Asia prepared eco-bags (reusable cloth bag) strong requested by the community for them to reduce the amount of the wastes. They were meant to be distributed at the event, but postponed to the local exposure training session to the model Milandhoo Island from the other target islands in

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December to be equally distributed at each islands.

Progress on the waste management stations “Kuni Koshi”: Two waste management stations were completed and one is under development. The island office prepared plastic sign board to identify different types of wastes. The amount of the cans is increasing and the local women voluntary prepared them in shipping bags to ready for the pick-up in the future. The Island office and the Waste Management Committee jointly issued an official letter to the fish processing company MIFCO inquiring the previously agreed can pick-up. According to the reports from the waste management committee, the waste separation practice took roots in the island.

Following the progress report from the Island Solid Waste Management Committee that new community waste separation points were developed by the community voluntarily, it was reported that the waste separation practices are carried out in the islands. The wastes were segregated into organic, cans, glasses, combustibles, hazardous. Some community prepared separation pit covered with tin room material and pack the cans for pick-ups promised by a private fish processing company in capital Male. When SEEDS first visited the island, all the wastes were mixed and burned regardless. The wastes were thrown into the sea and the disposal sites were full of small insects with bad smells.

SEEDS India

Activity : Establishing linkages for sustainabilityThe location for establishing Village Knowledge Centers [VKC] have been identified. In order to identify the locations for the VKCs, a community participatory approach was followed. Several meetings/workshops were carried out, with local govt. officials, local CBOs/NGOs and ward communities.

As a result, the identified locations are:- Community center, Markandi village (Ganjam)- Cyclone shelter, built by the OSDMA (Puri)

Key characteristics of the VKC are: have a high value for the community, these are easily accessible and it has been welcomed all sections of local community. One such VKC is proposed to be set up in Ward no. 30 of Puri District (cyclone shelter (OSDMA), while other will be set up in “Bal Wadi” [ Play School] of Ward no. 7 of Markandi village in Ganjam district. Wall paintings and Ward Disaster Management Plans will be used for better dissemination of knowledge in these villages. These Village Knowledge Centers will be operated by the existing CBOs/NGOs who have been part of

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this project from the beginning. The Village knowledge center is for the community, by the community and of the community.

The VKC model follows the same methodology adopted along the coast of Tamil Nadu, by MSSRF and other agencies. The VKCs are expected to generate their own revenue by way of user fees and subscriptions. The management of the VKCs would be carried out by the local CBOs in partnership with local Panchayats.

UpdateAppropriate panels have been developed to be displayed in the VKC with key messages especially addressed to women, children and fisherman. The Place will act as knowledge hub on risk reduction activities. VKC will be equipped with necessary furniture, equipments and emergency kits and it will be handed over to local NGOs who have been part of the disaster management process.

The Place will act as knowledge hub on risk reduction activities. VKC will be equipped with necessary furniture, equipments and emergency kits and it will be handed over to local NGOs who have been part of the disaster management process.

VKC could not be made operational because of September floods ,2008 in Puri. While in Ganjam, the detail orientation of the local ngo for running the VKC could not take place. It is planned to be operationalized in the coming months along with the local institutions.

Objective 4 Expected Results

Activities Conducted this Reporting Period

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Research and analysis on the risk and impact of tsunamis and other related natural hazards advanced

4.1 Field research and comparative studies on the risks and socio-economic impacts of disasters carried out in high risk areas.

UNDP MaldivesSupport to building national capacities on risk assessment & building risk knowledge through detailed cost benefit analysis

Activity: Detailed cost benefit analysis of 2 selected Islands

Activities identified for this output still remains the same, However, major adjustment needs to be made on the timeframe. Consultant has already been selected (however not yet confirmed) pending final discussions on management arrangements of the project activity with the Department of National Planning. Due to the transition in government ministries, the mandates of the agencies were streamlined significantly. There are on-going discussions that the management arrangements for the cost benefit analysis project will be transferred to the construction unit of the Ministry of Housing, Transportation and Environment.

Confirmation and signing of contracts will be done upon final agreement on the management arrangements of the project on the part of the government which is expected by second week of January 2009.

NIEDAnalyses of tsunami historical records as well as identification of future tsunami prone areas

Drilling in Sri LankaPreliminary drilling started in southern part of Sri Lanka, in June 2008. In the drilling cores, several sand layers of possible paleo-tsunami deposits were found. Samples were taken for age dating at the Moratuwa University with the cooperation of the researchers at the university. C14 age for some samples has been measured and age information obtained from each cores. Drilling for additional cores in Sri Lanka has been completed. Reconstruction of tsunami history along western Sumatra coast trough tsunami deposit surveyField work conducted in July 2008, revealed possible paleo-tsunami traces in Nanggröe Aceh Darussalam and West Sumatra Provinces. Map-scale trace of the 2004 tsunami deposit in Aceh provided a new insight for tsunami

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sedimentation and reading past tsunami record. Paper works for order of dating analysis on the samples taken in the fieldwork was conducted.

UNDP RCB

During this reporting period, “Regional Training on End to End Tsunami Early Warning System (11-15 August 2008, Jakarta Indonesia, Please see Activity 1.1.3 (1))” and “Regional Workshop on Development of Capacity Assessment Tool for National Platform for Disaster Risk Reduction (8-12 September 2008, Makati City Philippines, Please see Activity 1.1.1 (1))” were held. In addition to these workshops, the following activities contributed to regional cross-learning for disaster risk reduction:

Activity : Meeting on Development of Tsunami Risk Assessment and Mitigation Guidelines, 23-24 September 2008, Bangkok, Thailand

Regional Programme in cooperation with WG3 is developing Tsunami Risk Assessment and Mitigation Guidelines to improve the knowledge and capacity of Indian Ocean countries..

This process will produce a standardized methodology for tsunami risk assessment for the Indian Ocean. The guidelines will provide a description of basic and best-practice methodologies and case studies for conducting tsunami risk assessments and for developing effective and optimal mitigation solutions. This document is intended to be part of a multi-hazard risk management framework. When completed, the guidelines will have the approval of the 28 member countries of the ICG-IOTWS. The guidelines are intended first for use by ICG/IOTWS member states, but will be useful to a wide range of emergency managers and other practitioners who are interested in or have responsibility for tsunami risk assessments and/or mitigating tsunami risk, including those working with the UNDP risk assessment programme.

6. Achievements in brief by partners:

Mercy Malaysia: Indonesia

a. 17 local CSOs in Indonesia trained in DRR. Network among these CSOs was established.

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b. Most of them started their own DRR activities and/or internal discussions c. Organized “Workshop on disaster awareness and preparedness” to share lessons learned of experiences in implementation of

disaster education. 45 participated from teachers, government officials, NGOs and UN. d. Organized training for capacity building for government officials and teachers on disaster management. 37 trained through 2

events. e. Documentation of good practices of above activitiesf. Recommendations for national integration of DRR into school educationg. Guideline for teacher to develop curriculum on disaster educationh. 176 trained by 4 types of trainings in Nias (Hospital preparedness for emergencies and disasters, Basic Life Support, Basic

Trauma – Cardiac Life Support, and Disaster Management Drill)i. Disaster Preparedness Plan at Gunung Sitoli Hospital in Nias

ADRRN Partners: SEEDS Asia, Sarvodaya, Mercy Malaysia, SEEDS India, Kyoto UniversityIndia, Indonesia, Sri Lanka & Maldives

a. Assessment of coastal communities’ preparedness measures carried out in three countries.b. Partnership for DRR between civil societies and National/State governments established across three countries.c. DRR mainstreamed in Formal Education. d. For the first time in Maldives, coastal “Bio-shields” have been implemented and it is being discussed to be undertaken at the national level.e. In Indonesia school safety is promoted at the national level and different stakeholders shown interest to make it a national level programme f. In Sri Lanka Landslide awareness model is being created with the national level agencies involved in landslide mitigation activitiesg. India: Introduction of school safety initiative has taken up at national level

Maldivesh. Awareness-raising media campaigns through the media and public eventsi. Solid Waste management plans established. j. Public information material tailored to local cultures and languagesk. Community tools and methods for effective disaster risk reduction developed

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l. Coastal bio shield implementation & maintenance by local communitym.Community resource centre established and in operation

India (Orissa)n. School Disaster Preparedness Training in 50 most vulnerable coastal schoolso. School Disaster Preparedness Plans for 50 schoolsp. Training and Capacity Building of Teachers 43q. Ward Disaster Preparedness of 3 wards each in Puri and Ganjam.r. Disaster Management Plans for 6 wardss. Village Knowledge Centers established in 2 districts for spreading knowledge on Disaster preparedness and carrying out risk reduction activities Capacity Building of local CBOst. Orissa Disaster Mitigation Authority and the District Education Department were heavily involve through out the process

United Nations Environment ProgrammeIndia, Sri Lanka, & Indonesia

a. Two draft sets of regional-level training materials developed and delivered.– Pilot training carried out at IUCN World Congress (Oct. 2008)– Series of training modules delivered at MFF Regional Training Course, Indonesia (Oct. 2008)

b. Training workshop and manual content defined (Sri Lanka); agreements being concluded with Centre for Environment Education (India) and Gadjah Mada University (Indonesia).

c. Work commenced to enhance communication with DRR practitioners & coastal managers

United Nations Development Programme India

a. Developed community understanding and participation particularly that of women and vulnerable groups, schools, officials, elected representatives at the State, District, Panchayat and ULB levels

b. preparedness level of the community and the local administration including the Panchayat Raj Institutions has been enhanced

c. Several manuals, guidelines, SOPs and other IEC materials developed

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d. Hazard specific community based methods for early warning dissemination within communities especially the vulnerable groups and standard operating procedures for enhancing local level response and coordination established

e. On - line data base of the district in case of Orissa and for the district, Block, ULB upto the village level and its utilisation for generating reports on vulnerable populations, building, resources and so on has strengthened the decision support system for speedy response planning at the district level.

f. A draft of the Best Practice Document at the national level is ready for printingg. Cadre of trained local functionaries, local administrative officers, village leaders and volunteers createdh. Work on India Knowledge Network (IDKN) is on Progress and expected to be uploaded by March 2009

UNESCO/IOCIndonesia

a. Draft of multi hazard assessment toolsb. Networking and formally endorsed by the government for implementing the assessment tools c. Draft of documents of ‘Disaster Prepared Community’d. Capacity of communities in Padang within building disaster preparedness have been increased through workshop, seminar,

FGD and traininge. Integration of disaster education in school to local curriculum in Padang City

Kyoto UniversityIndia, Indonesia, Sri Lanka and Maldives

a. Development of Eight Training modulesb. Training workshops of practitioners and professionals c. Curriculum development d. Academic and practitioners network with local NGOs e. Raised awareness and capacity building

Kyoto UniversityIndia, Indonesia, Sri Lanka and Maldives

a. Good practice document of IK and DRR

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b. International Workshop in Kyoto in July 2008c. Side event in the KL Ministerial meeting d. Presentation in ICE conference on inclusive education e. IK policy document f. Network of professionals

NIED

Indonesia & Sri Lanka

a. Discovery of candidate tsunami traces in Aceh and West Sumatra, Indonesia. b. Dating analysis to reveal the timings of possible past tsunami.c. Collaborative work with researchers in Sri Lankad. Geological field survey in Sri Lankae. Drilling and sounding surveysf. C14 age datingg. Grain size analysis

7. Progress against performance monitoring indicators

S # Ind. # Indicator ProgressPlanned Actual

  OBJECTIVE-1: Strengthened national institutional capacity in disaster risk reduction

1 1.1.1 No. of government officials and professionals trained on disaster preparedness and project cycle management

156 146

2 1.1.2 No. of training materials (modules / manuals) developed and used for capacity building on disaster risk reduction

34 49

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3 1.1.3 No. of capacity assessment tools developed and adopted 3 4

4 1.1.4 No. of information management systems developed and being utilized for monitoring disaster risks and inventory of resources, in project target countries

4 3

5 1.1.5 No. of national policy documents developed and submitted for adoption on disaster risk reduction

NA NA

6 1.1.6 No. of functional national tsunami early warning centres NA NA

7 1.1.7 No. of disaster preparedness plans and early warning mechanisms developed at national level

NA NA

8 1.2.1 No. of stakeholders trained on coastal zone management and disaster risk reduction

90 66

9 1.2.2 No. of project proposals developed and submitted for possible funding, that promote integration of disaster risk reduction in coastal ecosystem management

3 0

10 1.3.1 Number of forums for enhancing regional cooperation, information sharing and knowledge exchange on disaster risk reduction

1 1

11 1.3.2 No. of documents / reports on good practices for disaster risk reduction shared among different networks

22 25

OBJECTIVE-2: Increased public awareness and knowledge on tsunami risk and disaster risk reduction towards an enhanced culture of safety12 2.1.1 No. of awareness raising campaigns organized among local people on

disaster risk reduction23 19

13 2.1.2 No. of materials developed for awareness raising on disaster risk reduction

13 12

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14 2.1.3 No. of locally translated and adapted information materials on disaster risk reduction developed and disseminated

1 2

15 2.2.1 No. of countries where disaster risk reduction is integrated into school curricula at the national level

1 0

16 2.2.2 No. of courses developed for field practitioners and university students on disaster risk reduction

4 2

17 2.2.3 No. of universities where course(s) on disaster risk reduction have been introduced

NA NA

18 2.2.4 No. of primary school teachers and education managers trained on disaster risk reduction

80 60

19 2.2.5 No. of teaching modules developed / revised on disaster risk reduction at primary school level

2 0

OBJECTIVE-3: Strengthened disaster risk reduction (preparedness, mitigation and response) capacities of local communities20 3.1.1 No. of disaster preparedness assessment tool(s) developed and used NA NA

21 3.1.2 No. of community tools and methods developed and shared for effective disaster risk reduction

NA NA

22 3.1.3 No. of local action plans developed for disaster risk reduction at the community level

9416 8750

23 3.1.4 No. of community members, local leaders, ward members and CBOs trained in disaster risk reduction

83648 83869

24 3.1.5 No. of construction workers mobilized and trained on safe construction practices

940 191

25 3.2.1 No. of functional local committees / groups for disaster risk reduction 27952 27662

26 3.2.2 No. of village knowledge centres established and strengthened for effective coordination and exchange of information on disaster risk

1 1

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reduction27 3.2.3 No. of NGO personnel trained on disaster risk reduction 40 028 3.2.4 No. of non government and local organizations that have integrated

disaster risk reduction in their projects / activities   OBJECTIVE-4: Research and analysis on the risk and impact of tsunamis and other related natural hazards advanced29 4.1.1 No. of field research studies on tsunami risk assessment conducted and

shared4 3

30 4.1.2 No. of documents / reports published on tsunami historical records, based on the surveys conducted in different tsunami prone areas

NA NA

31 4.1.3 No. of documents / reports developed and shared on success models under indigenous knowledge on disaster preparedness

NA NA

32 4.1.4 Number of cost-benefit analysis of disaster risk reduction 1 0

8. Knowledge management initiative

The regional Knowledge Management system currently under development offers a strong opportunity to improve communication and knowledge sharing both within UNISDR and between UNISDR and outside organizations. Everything from administrative tasks to collaborative analysis between subject experts has the potential to converge in one online meeting place.  Different from an intranet, where the focus tends to be one-dimensional – consuming information as opposed to creating, commenting on and improving information - the KM system will tap into the use of blogs, Wiki’s, RSS feeds and other collaborative technologies to be the point from which UNISDR activity begins and develops.  

From this central information hub, UNISDR Asia Pacific can update employees, partners and other organizations on relevant meetings and events, core UNISDR work progress, project documents and timelines, personnel activities, deadline reminders, publications and other informative materials – all in the service of providing something of a virtual snapshot of the world of UNISDR.  Importantly, there is the opportunity to solicit feedback from users – whether it is thoughts on directions to be taken with various projects, reports from the field, or

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what knowledge materials were found useful and why.  In this respect the KM system will aid to in the growth of new initiatives as it links them with current and past initiatives, setting them all within the framework of UNISDR’s goals and aims.

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Some highlights of AIDCO online space within the system-(http://www.unisdr-apps.net/confluence/display/aidco)

Home page of AIDCO space in the KM system:Starting from the Agreement, everything related to the AIDCO has been made available online. On the home page, users can see the recent changes (new reports, documents, news, etc), project contacts, partners list, etc. Users can also use the advance search (google like) to search AIDCO space. It even searches the document contents, which insure that you do not miss anything.

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Porject partners list has been placed on the 1st page and all the quick links are being created by partner. MoU, Reports, related country, etc. Visitors will find it very easy to find the information using these quick links.

At the end, this information (reports, documents, best practices, etc) will be used to populate the country profile page.

9. Challenges in the management of the initiative

Major challenges referenced here have already been encountered, are currently emerging, or are foreseen in the near to medium term. Once a problem/issue has been resolved and reported, it should be removed from this section.

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A. Implementation: (include technical as well as management issues; including administrative, financial and budgetary issues)

Problem/IssuesProposed solutions and action(s) taken or to be taken (if action necessary, identify person responsible)

B. Stakeholders, partners and implementing agencies:

Problem/IssuesProposed solutions and action(s) taken or to be taken (if action necessary, identify person responsible)

C. External factors: (include particularly those external factors identified as being critical assumptions in the Project Document and/or other emerging critical external factors )

Problem/IssuesProposed solutions and action(s) taken or to be taken (if action necessary, identify person responsible)

D. Other major issues/problems

Problem/IssuesProposed solutions and action(s) taken or to be taken (if action necessary, identify person responsible)

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10. Lesson learnt

United Nations Environment Programme

Institutional cooperation: As a result of project implementation on the national level, cooperation on DRR across various government institutions is increasing. In Sri Lanka, this is evidenced by the cooperation agreement concluded between the Coast Conservation Department of the Ministry of Environment and the National Disaster Management Center. In India, a cross-sectoral (inter-ministerial) working group has been established, where the Center for Environmental Education and National Institute for Disaster Management are now cooperationg as lead agencies for project implementation. In Indonesia several meetings and discussions have already been undertaken among different stakeholders, including the Ministry of Marine Affairs and Fisheries, Ministry of Environment, the Disaster Management National Agency and the National Development Planning Agency.Kyoto University

The University of Madras has taken a keen interest in main-streaming higher education in curriculum. The Vice Chancellor of the University of Madras is willing to discuss this issue with the Ministry of Education. This has generated significant interest in the media. University of Madras is also discussing with the National Disaster Management Authority (NDMA), the apex body of disaster reduction in India.Institute of Technology Bandung (ITB) organized a workshop on curriculum development involving faculty members of different graduate schools. A high level meeting was held with the Rector of ITB, and his support was sought.UNDP India

Preparedness Planning & Increased Capacity Reduced the Impact of Flood in Orissa. Under the DRM program emergency response capacity building abilities of the district administration and community have been enhanced. The Plans those developed were put to real test during the September 2008 flood. Due to such initiatives, the human casualty and loss of livestock has been minimized in September 2008 flood. Awareness generation, training and contingent plans have played a vital role during last unprecedented flood in Jagatsinghpur district. DRM program has improved the capacity of various stakeholders. PRIs/NGOs and other sensitive stakeholders have encountered the food situation. The Disaster Task force members at village as well as Shelter level have tackled the grave flood situation by participating in rescue and relief operation. The strengthened communication system prior to flood situation resulted in better coordination of evacuation, relief and early recovery in the district. The high flood situation in Jagatsinghpur district (this year) has been very well managed than before due to apt sensitization and other capacity building efforts. Many youths, officers and women have done splendid jobs and have been felicitated at District level as well as State level.SEEDS Asia

SEEDS Asia team is taking every intervention seriously and making sure that the community is will get support from the local authorities after the completion of the project. During the reported period, core local groups are connected to the relevant local contacts that will ensure the continuation of the activities run by the local community.

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The activities to strengthen the capacity and build the resilience of the hazard risk community must be conducted with the very community. It is important to involve key actors such as community leaders as well as CBO members. Awareness raising is the key to start the activities. Through the program implemented by SEEDS Asia, community members are mobilized and trained to support future community actions for disaster risk reduction by themselves. Initiatives on development of bio-shield and home kitchen gardens as well as practice on proper solid waste management in a small island in Maldives showed that there are chances for community-led DRR and environmental management. It takes time to evaluate long-term effects of the DRR and environmental activities. However, the fact that initiatives involving local communities are taking place is a necessary condition for sustainable DRR and development of resilient communities.SARVODAYA

The allocated money for the bridge construction was directly given to the community (village Sarvodaya shramadana society). When undertaking the activity the office bearers of the village society has got the responsibility of purchasing of the materials, hiring the skill labours etc. If there is anything going wrong, as a community they get together and discus about the future proceeding and changes should be done in the process. In here Sarvodaya District office in Nuwara-Eliya has done the facilitation role by giving technical knowledge to the people.In the mock drill, the Siren was turned on at the pre-determine time (11 a.m) and counted the number of people who came to the safe place within half an hour. In the Medaketiya around 135 people came to the place within half hour and in Kahadamodara 185 people have came to the safe place within half and hour, this is more than 90% of those who wee present at the time of the warning. The Government Disaster Management Centre concluded that considerable percentage of community has responded to the Siren based early warning message. People too now have sense of security and confidence.PWRI

Lessons learnt from Indonesia

Local government & community have high expectations that Indonesian tsunami warning system will save their lives

Deployment of TWS instrument in certain districts/near shores is assumed that the district has an established warning system which can save local people’s life

Local community is not/partially aware that the instruments are part of a national/regional network and still under development phase Tsunami warning system generally interpreted as ‘sirene’ rather than a network of system

BMG (Meteorology and Geophysical Agency) had facilitated an agreement with local government on particular sound of sirene for tsunami warning/evacuation order. Still, a massive/high exposure of public campaign at long term should take place in no longer time to socialize the sound nationwide.

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Knowledge-based community preparedness has and still is in fact the key success to the tsunami warning system

Lessons learn from training course:The true success of the “Comprehensive Tsunami Disaster Prevention” training course depends on the implementation of comprehensive tsunami disaster prevention principles in the target countries. In order to know the participants’ ideas on how they will proceed in disseminating the principles of comprehensive tsunami disaster prevention, they were assigned to formulate a three-year activity plan started after returning to their home countries. This is actually equivalent to an individual action plan, which is suggested to be in line with the main activities in their institutions. Each action plan was discussed and supervised in the Project Management Cycle class throughout the course.UNESCO/IOC

The most significant progress is that there is a decrease in panic level at the local community in facing earthquake disasters and tsunami. Not only that, the Standard Operational Procedures (SOP) for Disaster Response draft that was initiated by the UNESCO Office, Jakarta has brought Padang city for an award from the Government of Germany and was presented at the Indonesian Ministers meeting in Jakarta. This SOP was also adopted by the District Government of Aceh Besar and Denpasar, Bali. This has made Padang as a benchmark for Disaster Risk Reduction Aim at the District level.Referring to the achievements above, UNESCO Office Jakarta and KOGAMI (Komunitas Siaga Tsunami), with the support of UNISDR, initiate to record/documents and prepare a simple guidelines taking Padang as the Model for Community Disaster Resilience. The approach and processes can be replicate and adapted to other areas in Indonesia and hopefully to some extent to the region. These achievements also showed the importance of and integrated package of partnership on planning and coordination among the stakeholders is one of the key success factor in making Padang as the Model.Jawahar Lal University

Lessons learn from conferenceUnderstanding community responses can provide a foundation upon which mitigation and disaster risk reduction can be formed. Disasters set back decades of development and brings to fore the vulnerabilities latent and manifest. Disasters also brings with it ‘build back better’ ideologies, however it has been documented that the really affected are left out in the race. Building infrastructure takes on the priority compared to rebuilding the lives and livelihoods. The ethnographic and longitudinal studies gave insights into what has gone wrong in the process of relief, recovery and reconstruction. The conference thus shared the experiences in reconstruction and rehabilitation, implication of humanitarian aid, levels of community participation, and the emergence and reemergence of conflicts, social and cultural consequences intended and unintended, forming the core areas of deliberation.

11. OpportunitiesThis section will describe whether opportunities exist for new initiatives, interventions and/or collaboration with other actors in the course of project implementation, if applicable. This will also include information on steps to be taken or already taken to take advantage of these opportunities

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------

12. Changes introduced in the project design and implementation

13. Visibility

Under the project, partners have been following the EC guidelines whilst preparing for any publications, workshops, meetings etc. UN/ISDR has produced brochures, leaflets, T-Shirts & panels for wider dissemination of the information. (as reported in the previous cycle).

Regular updates of the events specially mentioning EC’s support are being published on the UN/ISDR Asia Pacific website & PrevetionWeb for providing regular information to stakeholders.

Further UN/ISDR is rolling out specific programmes for visibility of the project. UN/ISDR conducted a consultation meeting held in September 2008 to bring in all partners share knowledge and provide updates/status of the ongoing activities, lessons learnt, issues and sustainability. Information related to the project is as well available on Prevention web. Kyoto University and UNISDR along with EC took the opportunity to launch the Indigenous Knowledge Publication during the above meeting. Press release of the launch was carried out shortly after launch. [Press release – Annex ‘……’][Minutes of Meeting and other details in Annex-……..]. The second Stakeholder’s meeting is planned in the 3rd quarter of 2009.

Some of the activities of partners especially in India have already been highlighted in national news papers. UN/ISDR is currently in process to design and publish a compilation of pictures/photographs from field related to the activities.

Following are snapshots of evidence of visibly with regards to activities being carried out by partners.

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14. Work plan (January 2009 onward)

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15. The European Commission may wish to publicise the results of Actions. Do you have any objection to this report being published on EuropeAid Co- operation Office website? If so, please state your objections here.

NO

16. List of annexes

A) List of engaged partnersB) Break-up of expendituresC) Status of UNISDR contribution to the projectD) Break-up of agreements with partnersE) Progress reports from project partners in target countriesF) List of publications developed under the projectG) Report of consultation meeting with AIDCO partners organized in Bangkok, September 2008H) Monitoring mission reportsI) Revised budget based on the 2009 work planJ) Revised Logframe

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K) Monitoring & evaluation framework

Name of the contact person for the Action: ……………………………………………

Signature: ………………………………………

Location: ………………………………………

Date report due: ……………………..…………

Date report sent: ……………………………….

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