3 analysis and interpretation.pdf

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24 PRESENTATION, ANALYSIS AND INTERPRETATION OF THE DATA This chapter deals with the presentation, analysis, and interpretation of data being gathered out from the groups of respondents, which include the admin/staff personnel, faculty and students of Lapu-Lapu City College through the survey questionnaire being distributed and the informal and unstructured interviews conducted. In the study of enhancing the (SIS) Student Information System at Lapu- Lapu City College during academic year 2013-2014, the whole study were divided into its constituent parts as follows according to the specific questions. Part one, are questions inquiring the knowledge on related information as regards to: SIS personnel; SIS users; facilities and equipments; hardware, software; and budgetary allocation. Part two, as perceived by the respondents, what is the status of (SIS) Student Information System in terms of the following services: student records; student study load; teachers teaching load; class program; room utilization; enrollment; cashiering and verification of grades/ accounts; school payments; and itemized income. Part three, are questions inquiring on the problems encountered in the delivery of Student Information System (SIS) services and Part four, are implications of the findings on what enhancement could be proposed.

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Page 1: 3 Analysis and Interpretation.pdf

24

PRESENTATION, ANALYSIS AND INTERPRETATION OF THE DATA

This chapter deals with the presentation, analysis, and interpretation of

data being gathered out from the groups of respondents, which include the

admin/staff personnel, faculty and students of Lapu-Lapu City College through

the survey questionnaire being distributed and the informal and unstructured

interviews conducted.

In the study of enhancing the (SIS) Student Information System at Lapu-

Lapu City College during academic year 2013-2014, the whole study were

divided into its constituent parts as follows according to the specific questions.

Part one, are questions inquiring the knowledge on related information as

regards to: SIS personnel; SIS users; facilities and equipments; hardware,

software; and budgetary allocation.

Part two, as perceived by the respondents, what is the status of (SIS)

Student Information System in terms of the following services: student records;

student study load; teachers teaching load; class program; room utilization;

enrollment; cashiering and verification of grades/ accounts; school payments;

and itemized income.

Part three, are questions inquiring on the problems encountered in the

delivery of Student Information System (SIS) services and Part four, are

implications of the findings on what enhancement could be proposed.

Page 2: 3 Analysis and Interpretation.pdf

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I. RELATED INFORMATION

Related information is a connection of knowledge that you get about

someone or something; facts or details about the subject. Some needed content

for this study asking information about the position, professional experiences,

seminars, training, competencies and educational background of the

respondents.

This study to enhance the Student Information System (SIS) at Lapu-Lapu

City College during academic year 2013-2014. This section presents the related

information asking about the knowledge of the SIS personnel and SIS user’s.

And also, information regarding about the facilities and equipment of the school

includes hardware and software requirements for operation of Student

Information System (SIS) as a solutions for integrated system in every school.

This study also inquiring the information about the budget allocation of the

school for the full operation and implementation of the automated Student

Information System (SIS).

1.1. SIS Personnel. This section presents the responses of the admin

personnel/staff and faculty in terms of ICT skills in order to know their knowledge,

skills and expertise to operate Student Information System (SIS) school

enterprise solutions for automated system. The result of this evaluation would be

a basis for the school if there was a need of hiring I.T personnel or I.T trainings

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for existing personnel that has knowledge and background in ICT (Information

and Communication Technology).

Table 2 shows the knowledge, skills and expertise of existing personnel

working in Lapu-Lapu City College.

Table 2

Student Information System (SIS) personnel

(n = 33)

ICT SkillsRating Scale

TWP MeanVerbal

DescriptionVME(5)

VE(4)

E(3)

LE(2)

NE(1)

1) JAVA 0 0 0 0 33 33 1 Not Expert2) PHP 0 0 0 0 33 33 1 Not Expert3) HTML5 0 0 1 1 31 36 1.09 Not Expert4) Visual Basic 0 1 0 0 32 36 1.09 Not Expert5) Visual C++ 0 0 1 1 31 36 1.09 Not Expert6) Visual C# 0 0 1 1 31 36 1.09 Not Expert7) SQL 0 0 1 0 32 35 1.06 Not Expert8) Dbase 0 0 1 0 32 35 1.06 Not Expert9) Computer hardware

servicing and maintenance 1 2 1 0 29 45 1.36 Not Expert10) CISCO Networking 0 1 2 0 30 40 1.21 Not Expert11) Windows Server operation

and configuration 0 1 0 0 32 36 1.09 Not Expert12) MS Excel and Access 0 3 24 5 1 95 2.88 Expert13) Typing skills 9 17 5 1 1 131 3.97 Very Expert14) Internet browsing 3 22 6 1 1 124 3.76 Very Expert

Total Average Weighted Mean 1.63 Not Expert

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Legend

Verbal Description Scale Range

VME = Very Much Expert 5 (4.21 – 5.00)VE = Very Expert 4 (3.41 – 4.20)E = Expert 3 (2.61 – 3.40)LE = Less Expert 2 (1.81 – 2.60)NE = Not Expert 1 (1.00 – 1.80)

TWP = Total Weighted Points

Table 2 shows that the ICT skill of SIS personnel has a total average

weighted mean of 1.63 which is not expert. The highest ICT skill is typing with

weighted mean of 3.97 having a verbal description of very expert. Second from

the highest rate were internet browsing skills with weighted mean of 3.76 having

a verbal description of very expert. Third, were just enough ICT skills for MS

excel and access with weighted mean of 2.88 having verbal description of expert.

The ICT skills of which very much needed for student information system

(SIS) in school enterprise solutions were JAVA, PHP, HTML5, Visual Basic,

Visual C++, Visual C#, SQL, Dbase, Computer hardware servicing and

maintenance, Networking or CISCO networking and Windows server operation

configuration with weighted mean from the range of 1.00-1.80 having a verbal

description of not expert.

The result of the presentation of data in Table 1 implies that the level of

ICT skills of the existing school personnel of Lapu-Lapu City College is not expert

to the needed skills in the operation of Student Information System (SIS) for

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school enterprise solutions. Therefore, the groups of respondents for the SIS

personnel are not expert in terms of ICT skills.

1.2. SIS Users. This section presents the responses to both admin

personnel/staff, faculty and 4th year students in terms of Computer Literacy skills

in order to know their knowledge on how to use the Student Information System

(SIS) software solutions. The result of this evaluation would be a basis if the

school will be having trainings for computer literacy.

Table 3 shows the responses of respondents if they had the capacity or

need to be trained on using the software solutions.

Table 3

Student Information System (SIS) Users

(n = 178)

Computer literacy skillsRating Scale

TWP MeanVerbal

DescriptionVME(5)

VE(4)

E(3)

LE(2)

NE(1)

1. Windows 7 operation 82 71 19 5 1 762 4.29 VM Expert2. Windows 8 operation 48 53 64 12 1 669 3.76 Very Expert3. Windows Server operation 0 0 77 55 46 387 2.17 Less Expert4. MS Office Word Application 30 66 68 13 1 645 3.62 Very Expert5. MS Office Excel Application 3 26 40 47 69 402 2.26 Less Expert6. MS PowerPoint Application 17 67 71 13 10 602 3.39 Expert7. MS Access Application 1 3 13 27 134 244 1.37 Not Expert8. Typing or Encoding 36 56 79 6 1 654 3.68 Very Expert9. Internet browsing 20 88 69 0 1 660 3.71 Very Expert

Total Average Weighted Mean 3.14 Expert

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Legend

Verbal Description Scale Range

VME = Very Much Expert 5 (4.21 – 5.00)VE = Very Expert 4 (3.41 – 4.20)E = Expert 3 (2.61 – 3.40)LE = Less Expert 2 (1.81 – 2.60)NE = Not Expert 1 (1.00 – 1.80)

TWP = Total Weighted Points

Table 3 shows that the Computer literacy skill of SIS user’s has a total

average weighted mean of 3.14 with a verbal description of expert. The highest

rate of computer literacy skill is windows 7 operation has weighted mean of 4.29

which is very much expert. While the rate of these computer skills: Windows 8

operation with weighted mean of 3.76, MS Word application with weighted mean

of 3.62, Typing or encoding with weighted mean of 3.68 and internet browsing

with weighted mean of 3.71 having a verbal description of very expert. MS

Powerpoint application with weighted mean of 3.39 having a verbal description of

expert.

Some computer literacy skills were also rated, Windows Server operation

with weighted mean of 2.17, MS excel application with weighted mean of 2.26

having a verbal description of less expert. On the other hand, MS access

applications were rated 1.37 weighted mean, having a verbal description of not

expert.

The result of the presentation of data in Table 1 implies that the level of

computer literacy skills of the SIS user’s of Lapu-Lapu City College which

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includes admin personnel staff, faculty and 4th year student were expert in terms

of using SIS applications.

There will be no problems in implementing Student information System

(SIS) for school integrated system at Lapu-Lapu City College. Therefore, the

groups of respondents for the SIS users were capable and expert in terms of

knowledge and skills on how to use the application software.

1.3. Facilities and Equipment. This section presents the responses only to

admin personnel/staff in terms of school facilities and equipment’s if they exist or

they not exist. This were to checked if the school has these facilities and

equipment’s needed for operating Student Information System (SIS) for school

integrated system at Lapu-Lapu City College.

Table 4 shows the responses of admin personnel/staff in Lapu-Lapu City

College to check if these facilities and equipment are existing or not existing. For

“Computer or IT room” facility was rated 100% having a remark of existing

facility. “Electronic and Data Processing (EDPO)” facility was rated 0% having a

remark of not existing facility.

“Internet Connection” facility was rated100% having a remark of existing

facility. “School Website” facility was rated 0% having a remark of not existing.

“Desktop Computers” equipment were rated 100% having a remark of existing.

“Backup Server” equipment was rated 100% having a remarks of existing.

“Database Server Node” equipment was rated 100% having a remarks of

existing.

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“Application Server Node” equipment was rated 100% having a remarks of

existing. “Communication devices and network switch panel” equipment were

100% having a remarks of existing. However, the intention of this presentation

was to know the present status of facilities and equipment needed in the

operation of Student Information System (SIS).

This section also surveyed the present “Student Information System (SIS)

for school integrated system solution software” were rated 0% having a remark of

not existing. Out of these 10 school facilities and equipment mentioned, 7 were

remarked existing and rated with total responses of 42. While, School facilities

and equipment mentioned, 3 were remarked not existing and rated total

responses of 18.

Therefore, surveyed found out that the school were still lacking of facilities

and equipment needed in order to have adequate, efficient and effective services

to their constituent.

Table 4 shows the responses admin personnel and staff. This section

presents the current facilities of the school if these facilities and equipment exist

or not exist. The result of this evaluation will be a basis either what equipment to

provide and need not to provide to determine in the budget proposal.

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Table 4Facilities and Equipment

(n = 6)

School Facilities and Equipment Existing NotExisting Percentage

1.Computer or I.T. room 6 0 1002. Electronic and Data Processing (EDP)

office 0 6 0

3. Internet Connection 6 0 100

4. School Website 0 6 0

5. Desktop Computers 6 0 100

6. Backup server 6 0 100

7. Database Server Node 6 0 100

8. Application Sever Node 6 0 1009. Communication devices and Network

switch panel 6 0 10010.Student Information System for

school integrated solution software 0 6 0

Total 42 18

1.4. Hardware and Software. This section presents the responses of admin

personnel/staff and faculty in terms of what hardware and software requirements

needed to operate the Student Information System (SIS) for school enterprise

solutions in Lapu-Lapu City College. These IT solutions will supports in running

applications and databases for storing student records. This will determine what

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IT Solutions application with maximum capacity needed for storing the student’s

record.

Table 5 below shows the responses of respondents, what hardware and

software they need for running the application nodes and databases in storing

student records.

Table 5

Hardware and Software

(n = 33)

I.T. Solutions Frequency Percentage

1) Two Server Solution -3,000 to7,000 Students 11 33.33

2) Server Array Solution -7,000to 15,000 Students 22 66.67

Total 33 100

Table 5 presents the responses of admin personnel/staff and faculty who

has experience and knowledgeable. The respondents being surveyed to choose

what I.T solution needed in school for integrated system. Some respondents

rated “Two Server Solutions” with frequency of 11 having a percentage of 33.33

with corresponding capability to stored 3,000 to 7,000 students. “Server Array

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Solution” were rated frequency of 22 having a percentage of 66.67 with

corresponding capability to stored 7,000-15,000 students.

Therefore, the majority of the respondents choose Server Array Solution

who can carry 7,000 to 5,000 students of the college.

1.5. Budgetary Allocation. Table 6 presents the responses of admin

personnel/staff of Lapu-Lapu City College for school facilities, equipment and for

school development whether they had proposed budget. The respondents of this

section include, College President, Vice for Academic Affairs, Vice President for

Administration, Dean, College of Technology, Human Resource Officer and

College Registrar.

These were to know if they had proposed budget in academic year 2014-

2015. The result of this surveyed would a basis for the researcher to submit

project proposal in Student Information System (SIS) for school integrated

system solution to Lapu-Lapu City College.

Table 6 below shows the responses of respondents in terms of school

facilities, equipment and for school development with corresponding headings of

with proposed budget or without proposed budget.

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Table 6

Budgetary Allocation

(n = 6)

School Facilities, Equipment and forSchool Development

WithProposed

Budget

WithoutProposed

BudgetPercentage

1. Electronic and Data Processing (EDP)office 0 6 0

2. School Website 6 0 100

3. Additional Desktop Computers 6 0 1004. Additional Communication devices

and Network switch panel 0 6 0

5. Construction of building in the college 6 0 1006. Purchasing of (SIS) for school

Integrated System solutions software 6 0 1007. Manpower (faculty and staff

recruitment for plantilla) 6 0 100

8. College academic programs 6 0 100

9. Library with books and journals 6 0 100

Total 42 12

Table 6 shows the responses of admin personnel/staff in Lapu-Lapu City

College to know if these school facilities, equipment and for school development

had proposed budget or without proposed budget. For “Electronic and Data

Processing Office (EDPO)” facility was rated 0% having a remark of without

proposed budget. “School Website” facility was rated 100% having a remark of

with proposed budget. “Additional Desktop Computers” equipment were rated

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100% having a remark of with proposed budget. “Additional Communication

devices and network switch panel” equipment were 0% having a remarks of

without proposed budget.

The important thing also to be considered was the “Construction of

building in the college” was rated 100% having a remark of with proposed

budget. “Purchasing of Student Information System (SIS) for school integrated

system solution software (Administrator Module, HRMS Module, Registrar

Module, Class Scheduler Module, Enrollment Module and Accounting Module)

was rated 100% having a remark of with proposed budget.

Other important thing also was a proposal for hiring “Manpower (Faculty

and Staff recruitment for plantilla) was rated 100% having a remark of with

proposed budget. “College Academic Programs” was rated 100% having a

remark of with proposed budget. And for “Library with book and journals” was

rated 100% having a remark of with proposed budget.

The result of the surveyed found out that were without proposed budget

for Electronic and Data Processing Office (EDPO) and Additional Communication

Devices and Network Switch Panel. The respondent’s response was total of 42,

under with proposed budget category in table 6. And total of 18 under without

proposed budget category.

Therefore, majority of the school facilities, equipment and for school

development had proposed budget for school year 2014-2015.

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II. THE STATUS OF STUDENT INFORMATION SYSTEM (SIS) IN TERMS

OF THE FOLLOWING SERVICES

Table 7 shows the responses of the respondents on the status of student

information system on delivery of the following services:

Table 7Status of the present Student Information System

(n = 33)

Services on:Rating Scale

TWP MeanVerbal

DescriptionVME(5)

VE(4)

E(3)

LE(2)

IE(1)

1. Student Records 0 0 44 57 77 323 1.81 Inefficient2. Student Study Load 0 0 41 43 94 303 1.70 Inefficient3. Teacher Teaching

Load 0 0 31 48 99 288 1.62 Inefficient4. Class Program 0 0 26 39 113 269 1.51 Inefficient5. Room Utilization 0 0 0 51 127 229 1.29 Inefficient6. Enrollment 0 0 55 57 66 345 1.94 Inefficient7. Cashiering 0 0 46 65 67 335 1.88 Inefficient8. Verification of

grades/ accounts 0 0 36 69 73 319 1.80 Inefficient9. School payments 0 0 56 63 59 353 1.98 Inefficient10. Itemized income 0 0 0 51 127 229 1.29 Inefficient

Total Average Weighted Mean 1.68 Inefficient

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Legend

Verbal Description Scale Range

VME = Very Much Efficient 5 (4.21 – 5.00)VE = Very Efficient 4 (3.41 – 4.20)E = Efficient 3 (2.61 – 3.40)LE = Less Efficient 2 (1.81 – 2.60)NE = Inefficient 1 (1.00 – 1.80)

TWP = Total Weighted Points

Table 7 reveals the responses of the respondents regarding the status of

present Student Information System on the delivery of services in inquiring,

planning, preparing, verifying and providing student data records. The following

services on: student records, student study load, teacher teaching load, class

program, room utilization, enrollment, cashiering, verification of grades, school

payments and itemized income were both rated at range 1.00-1.80, having an

equivalent verbal description of inefficient.

This would be a result because most of the admin employee had been

taking over for just a month after the previous administration gone. Therefore, the

respondents evaluated the status of the present student information system

regarding on the delivery of the services was inefficient.

Every institution needs to establish information infrastructure. Keeping

student information is very important in running the school institution. This

system is design for the use of the personnel to enable to produce information

required by different people. This system will also make the work of personnel

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faster, easier and more comprehensive. This section discusses and presents the

existing system on the efficiency of the services.

The existing student-subject loading system management in Lapu-Lapu

City College is done by hand. Students given enrollment form on his/her course

and fill up the forms with subjects then submit to the registrar. The office

personnel encode the data information into database and process to create

student schedules. The registration process takes from two weeks or more to

complete.

The Lapu-Lapu City College school institution funded with Lapu-Lapu City

government. The city government recognizes the school as one of the

government agency in the city. In connection with the teachers teaching in Lapu-

Lapu City College, teachers should be scrutinized that he/she must meet the

educational requirements imposed by the city government. Teachers must

bonafied residence of Lapu-Lapu City.

And based from feedback, school find hard to look for a teachers that will

meet all qualification imposed by the city. In fact, all of the teachers teaching in

Lapu-Lapu City College don’t have plantilla position. And because of this, most of

the teachers come and go most of the time because of this status teachers

teaching load affected.

The Lapu-Lapu City College composes with 3 departments: Education

Department, Technology Department and Hospitality Management Department.

The class program and scheduling system of every department is on the process

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of systematizing everything from paper-based system into computer-based

system. Most of the school personnel and faculty are newly hired because of the

reason that only the city government can explained on what happened on the

previous administration.

Lapu-Lapu City College at present has 2 campuses. Lapu-Lapu City

College occupying with Science and Technology Education Center located at

Basak, Lapu-Lapu City. Where, College of Technology and College of Hospitality

Management do their classes. And the other campus located at Gun-ob, Lapu-

Lapu City. Where, College of Education does their classes also.

College of Technology Department offered Bachelor of Science in

Industrial Technology (BSIT) major in Computer Technology and Electronics

Technology. BSIT major in Computer Technology, 4 sections for first year

students, 3 sections for second year students, 2 sections for third year students

and On-the-job-training for fourth year students. And for BSIT major in

Electronics, only 1 section from first year to fourth year.

The College of Hospitality Management offered Bachelor of Science in

Hospital Management (BSHM) major in Hospitality Management and having 3

section for first year, second year, third year and On-the job-training for fourth

year students.

And the College of Education offered Bachelor of Elementary Education

(BEEd) having 3 sections from first year, second year, third year and practicum

for fourth year students. Bachelor of Secondary Education (BSEd) major in Math

having 3 sections from first year to third year and practicum for fourth year

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students. BSEd major in English having also 3 sections from first year to third

year and practicum for fourth year students. BSEd major in Filipino having also 3

sectionand Physical Education (P.E).

Lapu-Lapu City College uses the semi-computer based system for

enrollment. The office registrar having difficulties of managing the student data

information. There are cases that student attended class in whole semester even

if they are not yet enrolled. There also cases that student did their on-the-job

training even if they are not yet enrolled. This section will discuss about the

present status of the enrollment process of Lapu-Lapu City College.

It is very important to have automated cashiering system in every

institution for safe and easy to manage the accounts or the money. The Lapu-

Lapu City College is still doing manual cashiering system. This section discusses

the status of manual cashiering system of Lapu-Lapu City College.

Verification of grades and accounts in Lapu-Lapu City College done

personally by student to every teachers or in the office of registrar. Student find

very hard to acquire their grades most especially if the teacher is a partimer.

Student also find very hard to inquire their school accounts if the personnel in

charge is busy. There are cases that the student over paid their school fees.

These sections discuss the present status of verification grades and accounts in

Lapu-Lapu City College.

In Lapu-Lapu City College the enrollment most of time student queuing just

to pay their school fees. Students sacrifice for them to be enrolled. In most cases

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student come in school very early in the morning in order for them to be the first

one to served. This section discusses the status of the school payment system of

Lapu-Lapu City College.

The balance sheet show the company’s financial position, while income

statement shows a company’s operating activities for an entire period. The

income statement provides details for forecasting the future profits of a firm. In

Lapu-Lapu City College is still on the process of systemizing everything. This

section discusses what present status of itemizing income in Lapu-Lapu City

College.

III. PROBLEMS ENCOUNTERED IN THE DELIVERY OF STUDENT

INFORMATION SYSTEM SERVICES

Table 8 presents the responses of admin personnel/staff and faculty. This

section presents the seriousness of the problem encountered in the delivery of

services. This section reveals specifically on the problem encountered of the

implementation of Student Information System (SIS) for school integrated

system.

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Table 8

Problems encountered in SIS Implementation

(n = 33)

SIS Implementation:Rating Scale

TWP MeanVerbal

DescriptionVMS(5)

VS(4)

S(3)

LS(2)

NS(1)

1. Incapable SIS personnelto manage or run theschool integratedsystem. 7 16 10 0 0 129 3.91

Very MuchSerious

2. Insufficient budget forthe development ofservices towards qualityeducation. 33 0 0 0 0 165 5.00

Very MuchSerious

3.Very expensive SISenterprise solutionsoftware. 33 0 0 0 0 165 5.00

Very MuchSerious

4.Very expensivehardware requirementsused for SIS. 13 20 0 0 0 145 4.39

Very MuchSerious

5.Support of the Citygovernment for theallocation of budget forall school needs. 4 11 18 0 0 118 3.57

VerySerious

Total Average Weighted Mean 4.37Very Much

Serious

Legend

Verbal Description Scale Range

VME = Very Much Serious 5 (4.21 – 5.00)VE = Very Serious 4 (3.41 – 4.20)E = Serious 3 (2.61 – 3.40)LE = Less Serious 2 (1.81 – 2.60)NE = Not Serious 1 (1.00 – 1.80)

TWP = Total Weighted Points

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Table 8 implies the responses of the respondents on the problem

encountered in implementing SIS integrated system. Table 8 shows most of the

responses of the given items in terms of implementation of SIS has been

evaluated on the total average weighted mean were rated 4.37 having a verbal

description of very much serious.

Therefore, there will be very much serious problem in implementing the

Student Information System (SIS) because of the following reasons: incapable

SIS personnel to manage or run the school integrated system, insufficient budget

for the development of services towards quality education, very expensive SIS

enterprise solution software and support of the City government for the allocation

of budget for all school needs.

Table 9 presents the problem encountered on the facilities needed

in implementing Student Information System (SIS). Table 9 shows that there will

be very much serious problem on the budget to purchase SIS solution software

and budget allocation for equipment used in SIS for school integrated system,

they were rated at range of 4.21-5.00 with equivalent verbal description of very

much serious.

Table 9 shows the responses of the respondents on the problem

encountered in terms of facilities needed.

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Table 9

Problems encountered on the facilities needed

(n = 33)

Facilities needed:Rating Scale

TWP MeanVerbal

DescriptionVMS(5)

VS(4)

S(3)

LS(2)

NS(1)

1. Inadequate Computerlaboratory 0 0 15 18 0 81 2.45

LessSerious

2.No School websites0 0 9 13 11 64 1.93

LessSerious

3.Budget to purchaseschool integratedsystem for enterprisesolutions software 33 0 0 0 0 165 5.00

Very MuchSerious

4.Lack of computer0 0 12 17 4 74 2.24

LessSerious

5.Budget allocation forequipment used inschool integratedsystem software. 33 0 0 0 0 165 5.00

Very MuchSerious

Total Average Weighted Mean 3.33 Serious

Legend

Verbal Description Scale Range

VME = Very Much Serious 5 (4.21 – 5.00)VE = Very Serious 4 (3.41 – 4.20)E = Serious 3 (2.61 – 3.40)LE = Less Serious 2 (1.81 – 2.60)NE = Not Serious 1 (1.00 – 1.80)

TWP = Total Weighted Points

Therefore, table 9 shows that there will be very much serious problem on

the budget allocation. However, the researcher having informal conversation and

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46

interview to the admin personnel, and the researcher found out that there were

already budget proposal submitted to the city government.

Table 10 shows the responses of the respondents on the problem

encountered on the delivery of services of the present Student Information

System.

Table 10

Problems encountered on Delivery of Services

(n = 33)

Delivery of Services:Rating Scale

TWP MeanVerbal

DescriptionVMS(5)

VS(4)

S(3)

LS(2)

NS(1)

1. Inefficient of time spentand unsecured of datastored of student recordsin the Registrar office. 0 0 8 15 10 64 1.94

LessSerious

2. Inefficient in keepingstudent records 6 7 13 7 0 111 3.36 Serious

3. Inefficient in preparingstudents study load 6 14 13 0 0 125 3.79 Very Serious

4. Inefficient in preparingClass program 8 16 9 0 0 131 3.97 Very Serious

5. Inefficient in numbers ofclassrooms. 33 0 0 0 0 165 5.00

Very MuchSerious

6. Inefficient in enrollmentprocess 12 14 7 0 0 137 4.15 Very Serious

7. Inefficient in cashieringsystem 3 10 12 8 0 107 3.24 Serious

8. Inefficient in verifying ofgrades/ accounts 7 5 17 4 0 114 3.45 Very Serious

9. Inefficient in preparingclass schedule 9 11 13 0 0 128 3.88 Very Serious

Total Average Weighted Mean 3.64Very

Serious

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Legend

Verbal Description Scale Range

VME = Very Much Serious 5 (4.21 – 5.00)VE = Very Serious 4 (3.41 – 4.20)E = Serious 3 (2.61 – 3.40)LE = Less Serious 2 (1.81 – 2.60)NE = Not Serious 1 (1.00 – 1.80)

TWP = Total Weighted Points

Table 10 discusses the problems encountered on the delivery of services of

the present Student Information System (SIS). Table 10 implies that the delivery

of the present Student Information System (SIS) were rated with total average

weighted mean of 3.64 having a verbal description of very serious problem on

the present system in terms of delivery of services.

In support to this matter, the researcher conduct informal interview

respectively to the college registrar regarding on the efficiency and effectiveness

of the present Student Information System (SIS) they were really experiencing

troubles in the present manual system in serving students and the school.

Therefore, the researcher proposed project plan in Student Information System

(SIS) for school integrated solution software.

IV. Based on findings what enhancement could be proposed?

Based on findings, the enhancement could be proposed was project plan for

Student Information System (SIS) for school integrated solution software. See page 56.