3: Cataloging Preliminaries

• Process of cataloging a serial– Basis for identification of the resource– Source of information– Identifying manifestation– Transcribing vs. recording data

• Core elements for describing a resource– RDA core– CONSER RDA core

• CONSER standard record (CSR)

3-1

Basis for Identification of the Resource

General Principles (2.1.2.1) -- Choose a source of information appropriate to the mode of issuance:• single unit see RDA 2.1.2.2• more than one part see RDA 2.1.2.3• integrating resource see 2.1.2.4

3-2

Basis for Identification: Which Issue?

RDA 2.1.2.3 Resource Issued in More Than One Part

• If the resource has sequentially numbered issues, choose the lowest numbered issue

• If the resource has unnumbered issues, choose the earliest date of issue.

3-3

For example …

Have first issue:362 1# $a Began with: Vol. 1, no. 1 (Jan. 2001).588 ## $a Description based on: Vol. 1, no. 1 (Jan.

2001); title from cover.

362 1# $a Began with 2007.588 ## $a Description based on: 2007; title from title

page.

3-4

For example …

Earliest available issue (first issue known) :

362 1# $a Began with v. 1, no. 1 (May 2000).588 ## $a Description based on: Vol. 14, no. 3

(Dec. 2013); title from cover.

362 1# $a Began in Dec. 1998.588 ## $a Description based on: 2000; title from

title page.

3-5

Preferred Source of Information --Source within the Issue

• RDA 2.2.2.2• Priority order:– Title page, title sheet, or title card – Cover or jacket– Caption– Masthead– Colophon– If none of these source has a title, use another

source within the resource that has a title

3-6

Preferred Source of Information --Sources External to the Issue

• RDA 2.2.4• Priority order– Accompanying materials– Other published descriptions of the resource– Container not issued as part of the resource– Any other source (e.g., a reference source that

indicates how the resource is commonly known)

3-7

RDA Core Elements –What Data to Collect

• RDA 0.6.1 – “As a minimum, a resource description for a work,

expression, manifestation, or item should include all the core elements that are applicable and readily ascertainable.”

– Inclusion of other specific elements is discretionary

3-8

CONSER Core Elements --What Data to Collect

• Follows RDA 0.6.1 in its approach to the concept of core

• A combination of RDA “Core,” RDA “Core if,” “PCC Core,” and “PCC Recommended”

• Should be read in conjunction with the LC-PCC-PSs that are integrated into the RDA Toolkit

3-9

CONSER Standard Record

• A baseline set of elements that emphasize access points over descriptive data

• Includes essential data elements necessary to meet user needs

• A solid "floor“ description of a resource that can be built upon in a shared environment

• Does not preclude the use of any data in a bibliographic description representing more extensive cataloging treatment

3-10

How Data is entered in a Cataloging Record

• Some manifestation elements are transcribed • Other manifestation elements can be

recorded with some adjustment• There are many exceptions to transcription

instructions for serials (variable data)

113-11

Transcription of Data

• “Take What You See”• ICP Principle of Representation• Generally, record what is on the resource– Accurate representation– Encourage re-use of found data

3-12

Recording Data

• Some information may be manipulated when recorded by the cataloger (either when taken from the resource or from another source)

• For recorded elements, the found information is often adjusted (for example, use an appropriate term from RDA 2.14.1.3 to record the frequency)

3-13

What am I Cataloging?

• Work• Expression•Manifestation• Item

• Primary focus on: CONSER RDA core elements

143-14

Transcribed Manifestation Elements

• Title proper and parallel title proper• Other title information• Statement of responsibility• Edition information• Numbering information• Place of publisher, distributor, manufacturer• Name of publisher, distributor, manufacturer• Series information other than ISSN

15153-15

Recorded Manifestation Elements• Date of publication, distribution, manufacture• Copyright date• Mode of issuance• Frequency• Identifier of the manifestation (e.g., ISSN usually)• Key title• Notes about element (e.g., source of title)• Issue or part used as basis of description (DBO

and LIC)• Notes about changes over time

16163-16

Preferred Title

• The title or form of title chosen to identify the work

• Choose the preferred title by applying the instructions at 6.2.2.4–6.2.2.7

• The basis for the authorized access point representing that work

3-17

For example …

245 00 $a Look Japan.

245 00 $a Adobe magazine. 245 10 $a Network.

245 10 $a Annual report / $c ICSID.

245 14 $a The country music newsletter. 3-18

191919

Authorized Access Point for a Work

• Standardized access point representing a work• RDA 5.5– 2 parts:• Creator of the work• Preferred title for the work

3-19

For example …

• A work does not necessarily have a “creator:”245 00 $a Look Japan.245 00 $a Adobe magazine.

130 0# $a Network (Bristol, England)245 10 $a Network.

130 0# $a Network (Friends of the Earth)245 10 $a Network.

3-20

For example …

Works with a “creator:”• corporate body:110 2# $a International Centre for Settlement of Investment Disputes, $e creator.245 10 $a Annual report / $c ICSID.• personal author (rare):100 1# $a Gresham, Don, $e author.245 14 $a The country music newsletter.

3-21

Summary

• Base the description on the first or earliest available issue in hand

• The preferred source is the title page or its substitute (cover, caption, etc.)

• Some manifestation elements are transcribed • Other manifestation elements can be recorded with

some adjustment• There are many exceptions to transcription

instructions for serials (variable data)• CONSER RDA core elements

223-22