3. document security
TRANSCRIPT
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Document Security
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be familiar with the proper safeguarding of classified documents from disclosure to unauthorized
persons.
know the concepts that brings aboutsafeguarding of classified documents byexercising extreme care in the use and handlingof documents.
OBJECTIVES:
concepts that brings about safeguarding of classified documents by exercising extreme care in the use and handling of documents. concepts that brings about safeguarding of classified documents by exercising extreme care in the use and handling of documents.
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ObjectivesResponsibilities for protectionGeneral PrinciplesDefinition of termsClassification & Categories of DocumentsClassifying and MarkingControl of classified Matter Administrative liability
SCOPE
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Objectives:
A. To be familiar with the proper safeguarding of classified
documents from disclosure tounauthorized persons.
B. To present the concepts thatbring about safeguarding of classified documents byexercising extreme care in theuse and handling of documents.
Scope:
ObjectivesResponsibilityGeneral
PrinciplesDefinition of
termsClassification &
CategoriesClassifying and
MarkingControl of
classified Matter Administrativeliability
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Responsibility for protection:
A. Security is a commandresponsibility.
B. The security of classifiedmatter should be the primary
concern of everyone in theunit or government service .
Scope:
ObjectivesResponsibilityGeneral
PrinciplesDefinition of terms
Classification &Categories
Classifying and
MarkingControl of
classified Matter Administrative
liability
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General Principles:
A. The authority andresponsibility for thepreparation and classificationof classified matter restexclusively with theoriginating office .B. Document should be classified according to contentand not the classification of the file in which they areheld.
Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrative
liability
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C. Classification should bemade as soon as possible byplacing the appropriate marks
on the matter to be classified.
D. NEED-TO-KNOW basis andto PROPERLY CLEARED PERS
ONLY.
Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of terms
Classification &Categories
Classifying andMarking
Control of classifiedMatter
Administrativeliability
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrative
liability
Definition of terms:
A. Documents:Any recorded informationregardless of its physical form or characteristics.Written matter whether handwritten, printed, or typedAll painted, drawn engraved
matters.All printed photographs &exposed or printed film, still or moving.All reproduction of the foregoingfor whatever purpose.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &
CategoriesClassifying and
MarkingControl of classified
Matter Administrative
liability
Definition of terms:
B. Classify:
This refers to the act of assigning an information or material one of the four security classification
categories, after determinationhas been made that theinformation requires thesecurity protection as provided
for in these regulations.
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Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of terms
Classification &CategoriesClassifying and
MarkingControl of classified
Matter
Administrativeliability
Definition of terms:
D. Need-to-know:
The dissemination of classifiedmatters be limited strictly tothose persons whose militaryor other government dutiesrequire knowledge or possession thereof.
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Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of terms
Classification &Categories
Classifying andMarking
Control of classifiedMatter
Administrativeliability
Definition of terms:
E. Damage to National Security:
This refers to the prejudice,embarrassment or injury to theRepublic of the Philippines,resulting from any act or omission.
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Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &
CategoriesClassifying and
MarkingControl of classified
Matter Administrative
liability
Definition of terms:
F. Security Officer:
Properly trained and clearedintelligence officer who shall beappointed in every departmentto handle classified matters.
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Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &
CategoriesClassifying and
MarkingControl of classified
Matter Administrative
liability
Classification/ Categories of Document:
Official matter which
requires protection in theinterest of national security iscategorized into four, namely:
Top SecretSecretConfidential
Restricted
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Transmission Limitations
Destruction
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Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &
CategoriesClassifying and
MarkingControl of classified
Matter Administrative
liability
Top Secret:
Is any information andmaterial, the unauthorized
disclosure of which w o u l d cause or except ional ly put grave damage to the na t ion ,pol i t ica l ly, economica l ly, or
mi l i ta r i ly.
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Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &
CategoriesClassifying and
MarkingControl of classified
Matter Administrative
liability
Top Secret:
Examples:A. Very important documents
dealing with suchnegotiation for major alliances
B. Major government projectsC. Military defense plans
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrative
liability
Top Secret:
Examples:D. Information which would relate
capabilities or major successesof our intelligence service.
E. Compilation of data or items
which, individually may beclassified SECRET or lower, butwhich, collectively should be putin a higher grade.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administration
liability
Top Secret:
Authority to Classify TOP SECRET:
A. Secretary of National DefenseB. Chief of Staff, AFPC. Major Service CommandersD. Area and Unified Commanders of
the PA, PC, and equivalentCommanders in the PAF and PN
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrative
liability
Top Secret:
Reproduction:
A. TOP SECRET matter may becopied, extracted, or reproducedonly when the classifyingauthority has authorized such
action.B. Reproduction shall be carried
out under the supervision of anauthorized officer.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrative
liability
Top Secret:
Transmission:A. By direct contact of officers
concernedB. By official courier C. Through the DFA diplomatic
Pouch
Inventory:Physical inventory shall be
conducted semi-annually.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrative
liability
Top Secret:Storage:A. In a safe, steel file cabinet or
other steel container B. In a secured room or vault.
Destruction:A. By burning or Pulping in
presence of witness cleared for Top SecretB. A certificate of destruction shall
be prepared to the originatingoffice.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrative
liability
Secret:
An Information or material inany form or nature, theunauthorized disclosure of which wo uld endanger na t iona l secur i ty, cause ser iou s in ju ry to the in te res t o r pres t ige of the
na t ion o r o f any governmenta l ac t iv i ty o r would be o f g rea t adv antage to a fore ign na t ion .
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
Secret:Examples:A. Information that would reveal
important intelligence operations.
B. War plans or complete plans notincluded under Top Secret.
C. Intelligence plans and estimatesD. Order of Battle
E. Compilation of data or items w/cindividually may be classified asCONFIDENTIAL or lower.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrationliability
Secret:Authority to classify:A. Those numerated under Top
Secret
B. Commanders of Infantry BattalionC. Special and Personnel Staff, GHQD. General and Special Staff of Major
Service Areas & UCs
E. Commanders of posts, depots,stations or separate units.
F. Commandants of service schools
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrationliability
Secret:
Transmission:(1) Direct contact of officers
concerned.(2) Electrical means in cryptographic
form.(3) Courier specifically authorized by
the transmitting agency.(4) Philippine registered mail.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
Secret:Storage:
Same as TOP SECRET
Reproduction;Same as TOP SECRET
Destruction:Same as TOP SECRET except thatthere is no need to preparecertificate of destruction
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
Confidential:
Are any information andmaterial, the unauthorized
disclosure of which w o u l d b e pre judic ia l to the in te res t o r p res t ige o f the na t ion o r would cause adminis t ra t ive embarrassment or unwarranted
in ju ry to and /o r would be o f advantage to a fore ign n a tion .
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
Confidential:
Examples:A. Plans of Government projects
such as development of areas.B. Routine Service reports, e.g. onoperations and exercises, whichcontain information of value but
not of vital interest to a foreignnation.
C. Routine intelligence reports.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
Confidential:
Examples:
D. Certain personnel records andstaff matters.
E. Compilations of data which,
individually, may be classified asRestricted, but which itsaggregation, would enhance their security value.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
Confidential:
Examples:F. Matters, investigations and
documents of a personal anddisciplinary nature, the nature of which is desirable to safeguardfor administrative reasons.
G. Identification of personnel beinginvestigated for misconduct,anomaly or fraud prior to thefiling of appropriate charges.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
Confidential:
Classification Authority:
Any Officer is authorized to assignCONFIDENTIAL.
Reproduction:The copying or extracting from a
reproduction of CONFIDENTIALmatter is authorized except when theoriginator or higher authority hasheld otherwise.
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Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
Confidential:
Transmission:Same as for SECRET matter.
Destruction:Same as for SECRET matter except that the presence of awitnessing officer &records of destruction are notrequired.
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Restricted:
Information and materialwhich requires specialprotection other than thatdetermined to be TOPSECRET, SECRET, or CONFIDENTIAL matters.
Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
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Restricted:Examples:A. Departmental books of instruction & training technicaldocumentsB. Routine info relating to thesupply & procurement of mil stores.C. Minor modifications & routinetests of equipment.D. Certain compilations of data or items which individually may beunclassified but which in theaggregate warrants a classification.
Scope:
ObjectivesResponsibilityGeneral Principles
Definition of terms Classification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
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Rules for ClassifyingA. Docs shall be classified according to
their content.B. The overall of a grp of physically
connected docs shall be at least ashigh as that of the highest classifieddoc therein.
C. Correspondence , transfer or
destruction , catalogs, or accessionlists shall not be classified if anyreference to classified matter for itdoes not disclose classified info.
Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of classified
Matter Administrativeliability
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D. Classified matter obtainedfrom other departments shallretain the same originalclassification.
E. Classifi ed matter furnished tothe Phil Govt by foreign govt or international organizationshall be assigned aclassification which willassure a degree of protectionequivalent to that required bythe govt or internationalorganization which furnishedthe classified matter.
Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &
CategoriesClassifying and
MarkingControl of classified
Matter Administrative
liability
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Control of Classified Matter: 8
1. Custody and Accounting of Classified Matter
Store all classified matter Maintain Registry Book Maintain Access list Insure Physical Security Conduct Inventory.
Scope:
ObjectivesResponsibilityGeneral Principles
Definition of termsClassification &Categories
Classifying andMarking
Control of
classified Matter Administrativeliability
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2. Unauthorized Keeping of PrivateRecords.3. Dissemination - NEED -TO-
KNOW must be strictly
observed.4. Discussion dealing classifiedmatter: Avoid Disclosure through conferencesand meetings Oath of Security Declaration
Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &
CategoriesClassifying and
MarkingControl of
classified Matter Administrative
liability
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5. Disclosure to other Department of Classified information
6. Release of classified matter : Must be processed & cleared byDept Head or representative
Release of classified matter tocongress Disclosure to Foreign Govt or Nationals Disclosure of classified Matter for
publication.7. Removal of classified Matter from
offices for official use8. Compromise or loss of classified
matter
Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &
CategoriesClassifying and
MarkingControl of
classified Matter Administrative
liability
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Administrative Liability:
Any violation of theseregulations shall be dealt withadministratively without prejudice to
any criminal prosecution of theviolations constitutes on offenseunder the provisions of the RevisedPenal Code or any other Penal law.
The unauthorized publication of anyclassified information shall bedeemed a violation of theseregulations by the partiesresponsible therefore.
Scope:
ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &
CategoriesClassifying and
MarkingControl of classified
Matter Administrativeliability
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Report immediately to proper authorities anyactual or possible compromise of classifieddocument.
Pinpointing those liable for the compromiseof loss of documents and imposition of punitive actions.
Prompt report is necessary for damagecontrol.
Compromise of Information
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Sample cover Sheets
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Information
security
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DEFINITION Information security (sometimes
shortened to InfoSec) is the practice of defending information from unauthorizedaccess, use, disclosure, disruption,modification, perusal, inspection, recordingor destruction. It is a general term that can
be used regardless of the form the datamay take (electronic, physical, etc...) [1]
http://en.wikipedia.org/wiki/Informationhttp://en.wikipedia.org/wiki/Information_securityhttp://en.wikipedia.org/wiki/Information_securityhttp://en.wikipedia.org/wiki/Information -
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