30 excel tips in 30 minutes
TRANSCRIPT
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30 Microsoft Excel Tips in 30 Minutes
Presented by: 360training.com
Today’s webinar led by…
Heather
Ferrise
Excel 2010 Tips & Tricks, Features & Shortcuts
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Tip #
Conditional formatting allows you to quickly identify variances in your data at a glance
Select data to format. Home tab > Styles group >Conditional Formatting
1 – Conditional Formatting
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Tip #
Apply Conditional Formatting
Home tab > Editing group > Sort & Filter > Filter
Filter by Color
2 – Filter by Color
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Tip #
Conditional Formatting allows for visualizing duplicates
Home tab > Styles group > Conditional Formatting >Highlight Cells Rules > Duplicate Values
3 – Identifying Duplicates
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Tip #
Select range of cells to include in the table
Home tab > Styles group > Format as Table, or CTRL + T
4 – Format as Table
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Tip #
Create table from range
Table Tools Design > Tools > Remove Duplicates
5 – Remove Duplicates
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Tip #
DEL key removes contents; it retains formatting
Home tab > Editing group > Clear button
Add to Quick Access Toolbar via right click
6 – The Clear Button
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Tip #
Select range of cells to plot as chart
Press F11 key
7 – Insert Chart as a New Worksheet
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Tip #
Select amount of columns/rows to insert
Right click > Insert
8 – Insert Multiple Columns/Rows
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Tip #
Place cursor between columns and double click
AutoFit multiple columns, select multiple columns
9 – AutoFit Columns
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Tip #
Select range or cells to quick calculate
Look down at Status Bar
Right click Status Bar to change quick calculate options
10 – View Sum, Average…
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Tip #
Home tab > Editing group > Sort & Filter > Custom Sort
Can now sort on values, cell color, font color, and cell icon
11 – Multi-level Sorting
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Tip #
View tab > Workbook Views group > Page Layout button
Easily type and format headers/footers similarly to Microsoft Word
12 – Easily Add Headers/Footers
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Tip #
Data tab > Data Tools group > Data Validation button
Provides for thresholds, standardization, and drop-down list entries
13 – Govern Your Input
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Tip #
Home tab > Alignment group > Wrap text
Adjust number of lines displayed by widening column
ALT + Enter to control paragraph breaks
14 – Wrapping Text
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Tip #
Enter function with empty set of parentheses =IF()
SHIFT + F3 to open Function Arguments dialog box
No need to enter commas to separate arguments
15 – Controlling Function Arguments
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Tip #
Sort ascending by column to subtotal
Data tab > Outline group > Subtotal button
Select desired aggregate function
16 – Automate Subtotaling
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Tip #
To view values rather than cell addresses in a formula/function, Select cell > Formula Bar >Select reference > Press F9 key
17 – View Cell Values in Formula Bar
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Tip #
Pasting results of calculations can be tricky
Select cells > Copy > Paste Special > Values
18 –Function Results to Values
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Tip #
CTRL + ` (grave)
Displays true contents of cells, including formulas & functions
19 – Magic Lasso
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Tip #
Page Layout > Page Setup > Print Titles
Print Titles > Rows to repeat at top, Columns to print at left
20 – Maintain Labels When Printing
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Tip #
Consumes less room than boarders
Page Layout > Sheet Options > Gridlines
Check Print Check Box
21 – Keep Line of Vision on Printout
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Tip #
Select range to include comment
Press SHIFT + F2
22 – Quickly Comment
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Tip #
Enter beginning date
Right click fill handle and drag
Upon release of right mouse button > Fill Weekdays
23 – Autofill Weekdays
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Tip #
Enter values within range
Double click Autofill handle
Carries content of cell to bottom of range
24 – Autofill Control
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Tip #
File > Options > Advanced > General > Edit Custom Lists
Use for series of data you would otherwise type manually
25 – Custom Fill Lists
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Tip #
January 1, 1900 given a value of 1
Every day, increments by 1
If cells display numeric value, format as Short or Long Date
26 – Demystifying Dates
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Tip #
Add a value to a date to return a date
Subtract dates to return number of days
27 – Calculating Dates
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Tip #
MiniToolbar enabled by default
Can block view of data
File tab > Options > General > User Interface options
28 – Disable MiniToolbar on Selection
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Tip # 29 – Navigation
Press This Do This
CTRL + Arrow Navigate to beginning/end of range
CTRL + HOME Navigate to A1
CTRL + END Navigate to last unused cell in bottom-most row
CTRL + PageUp or PageDown
Navigate to previous or next sheet in workbook
TAB Navigate one cell to right
SHIFT + TAB Navigate one cell to left
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Tip # 30 – Selection
Press This Do This
CTRL + SHIFT + Arrow Select to beginning/endof range
CTRL + A Select current range
CTRL + A + A Selects all cells in current worksheet
Click + SHIFT + Click Creates selected range
Click + CTRL + Click Selects non-adjacentcells & worksheets
Type range in Name box + Enter
Selects large range of cells without need to scroll