31 - register-of-charities.charitycommission.gov.uk
TRANSCRIPT
Ongar and District Community Association
Charity No. 270668
Trustees' Report and Unaudited Accounts
31 March 2020
Ongar and District Community Association
Contents
Trustees' Annual Report
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Statement of Cash flows
Notes to the Accounts
Detailed Statement of Financial Activities
Pages
2 to 3
16
7 to 15
17 to 18
Page 1
Ongar and District Community AssociationTrustees Annual Report
The Trustees present their report with the unaudited financial statements of the charity for the year ended31 March 2020.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 210668
Principal ONce
The Budworth Hall
High Street
Ongar
Essex
CM5 9JG
Trustees
The following Trustees served during the year:
N. Harries
D. Irving
M. Jenkins
L. Moss (Resigned 31 August 2020)
Accountants
ANDREW BOWTLE MAAT LIMITED
Suites 1- 4, Central House
High Street
Ongar
Essex
C IVI 5 9AA
Bankers
The Co-Operative Bank p.Lc.
P.O. Box 1011 Balloon Street
Manchester
M60 4EP
OBJECTIVES AND ACTIVITIES
To promote the benefits of the inhabitants of Ongar and the neighbourhood without distinction of sex,sexual origination, race or of political, religious or other opinions by associating the local authorities,voluntary organisations and inhabitants in a common effo*to provide facilities in the interests of social
welfare for recreation and leisure time occupation with the object of improving the conditions of life of thesaid inhabitants and to establish or to secure the establishment of a Community Centre and to maintain and
manage, or to co-operate with any local statutory authority in the maintenance and management of, such a
Centre for the activities promoted by the Association and its constituent bodies in furtherance of theaforementioned objects.
Page 2
Ongar and District Community AssociationTrustees Annual Report
The main activities undertaken ln relation to those purposes are the hiring of the Bagroom, Concert Roomand Meeting Room and the rent of the Coffee Bar lk Restaurant contained within the Budworth Hall.The main activities undertaken to further the charity's purposes for the public benefit are the letting of halls,rooms and other areas within the Budworth HalL The Trustees have given due consideration to the CharityCommission's guidance on the public benefit requirement contained in Charity Commission Doucments PB2,PB2 and P83
ACHIEVEMENTS AND PERFORMANCE
The Charity has continued to market the halls to both the residents and sports and social organisation s in thelocal area and has had some success In attracting more regular hirers catering for all ages. The fundsgenerated from these additional lettlngs will enable the Trustees to continue the upkeep and maintenance,and improve the existing facgities, of the Grade ii fisted building
FINANCIAL REVIEW
Reserves are held for the continued maintenance, upkeep and improvement of The Budworth Hall, a Grade IIfisted building, built in 1886
STRUCTURE, GOVERNANCE AhiD MANAGEMENT
The Ongar and District Community Association Is an unincorporated charity and is governed by theConstitution drawn up on 17th October 1996The methods adopted for the recruitment and appointment of new trustees are to advertise within Ongarand district and then for the existing Trustees and the Executive Council members to interview theapplicants. The existing Trustees and the Executive Council members will confer and, where more than oneperson has applied for the appointment, a vote will be taken and a majority decision will be reached.
Statement of trustees' responsibilities in relatkm to the Enancial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements inaccordance with applicable law and United Kingdom Accounting Standards (United Kingdom GenerallyAccepted Accounting Practice j.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy atany time the financial position of the charity and to enable them to ensure that the financial statementscomply with the Charities Act 2011, the applicable Charlties (Accounts and Reports) Regulations, and theprovisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity andhence taking reasonable steps for the prevention and detection of fraud and other Irregularities.
Signed on behalf of the charity's trustees
0. Irving
Trustee
30January2021
Page 3
Ongar and District Community Association
independent Examiners Report
Independent Examiner's Report to the trustees of Ongar and District Community Association
I report to the trustees on my examination of the accounts of Ongar and District Community Association forthe year ended 31 March 2020 which comprise the Statement of Financial Activities, the Balance Sheet, theStatement of Cash Flows and the related notes.
Responsibilities and basis of reportAs the charity's trustees you are responsible for the preparation of the accounts in accordance with therequirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for thisyear under the Charities Act 2011, s.144(2) (the 2011Act) and that an independent examination is needed.
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011Actand in carrying out my examination i have followed all the applicable Directions given by the CharityCommission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in, any material respect:~ the accounting records were not kept in respect of the charity as required by section 130 of the Act; or~ the accounts do not accord with those records; or~ the accounts did not comply with the applicable requirements concerning the form and content of
accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirementthat the accounts give a 'true and fair' view which is not a matter considered as part of an independentexamination,
I have no concerns and have come across no other matters in connection with the examination to whichattention should be drawn in this report in order to enable a proper understanding of the accounts to bereached.
Ruth Ryan, AATQB
The Association of Accounting Technicians
Ruth Ryan, AATQB
59 Kettlebury yyay
Ongar
Essex
CMS 9HA
30 January 2021
Page 4
Ongar and Oistrict Community Association
Statement of Financial Activities
fortheyearended 31March 2020
Income and endowments
from:
Donations and legacies
charitable activities
Investments
Other
Notes
Unrestricte
d funds
2020
10,428
47,984
1,109404
Restricted
funds Totaifunds
2020 2020
E E
10,428
47,984
1,109404
Totalfunds
2019E
12,307
49,015434
373
Total 59,925 59,925 62,129
Expenditure on:Other
Total
54,077
54,077
54,077 60,549
54,077 60,549
Net gains on investments
Net income
Transfers between funds
Net income before other
gains/(losses)
5,848
5,848
S,848
5,848
1,580
1,580
Other gains and losses
Net movement In funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
5,848 5,848 1,580
120,067 36,964 157,031 155,451
125,915 36,964 162,879 157,031
Page 5
Ongar and District Community Assodation
Balance Sheet
at 31 March 2020
Charity No. 270668
Fixed assets
Tangible assets
Investments
Current assets
1112
20206
5,6293
5,632
20196
6,6953
61698
Debtors
Cash at bank and in hand
Creditors: Amount falling due within one year
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
13 54,787
113,206
167,993
14 (10,746)
157,247
162,879
162,879
162,879
51,203
107,896159,099
(8,766l
150,333
157,031
1.57,031
157,031
The funds of the charity
Restricted funds
Restricted income funds
Unrestdcted funds
General funds
Reserves
15
15
36,96436,964
125,915
12S,915
36,964
36,964
120,067
120,067
Total funds
Approved by the trustees on 30 January 2021
And signed on their behalf by:
161,879 157,031
D. Irving
Trustee
30 January 2021
Page 6
Ongar and District Community Association
Notes to the Accounts
for the year ended B1 March 2020
1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice:Accounting and Reporting by Chanties preparing their accounts in accordance with the Financial
Reporting Standard applicable in the LIK and Republic if Ireland (FRS 102) issued on 16)uly 2034 and theFinancial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and theCharities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since
last year and no changes have been made to accounts for previous years.
Fund accounting
Unrestricted funds
Designated funds
Revaluation funds
Restricted funds
These are available for use at the discretion of the trustees in furtherance of thegeneral objects of the charity.
These are unrestricted funds earmarked by the trustees for particular purposes.These are unrestricted funds which include a revaluation reserve representing therestatement of investment assets at their market values.
These are available for use subject to restrictions imposed by the donor or through
terms of an appeal.
Income
Recognition of
income
Income is included in the Statement of Financial Activities (SoFA) when the charity
becomes entitled to, and virtually certain to receive, the income and the amount ofthe income can be measured with sufficient reliability.
Income with related
expenditure
Where income has related expenditure the income and related expenditure is
reported gross in the SoFA.
Donations and
legacies
Tax reclaims on
donations and gifts
Donated services
and facilities
Volunteer help
Investment income
Gains/(losses) on
revaluation of fixed
assets
Gains/(losses) on
investment assets
Voluntary income received by way of grants, donations and gifts is included in the
the SoFA when receivable and only when the Charity has unconditional
entitlement to the income.
Income from tax reclaims is included in the SoFA at the same time as thegift/donation to which it relates.
These are only included in income (with an equivalent amount in expenditure)
where the benefit to the Charity is reasonably quantifiable, measurable and
material.
The value of any volunteer help received is not included in the accounts,
This is included in the accounts when receivable.
This inc!udes any gain or loss resulting from revaluing investments to market value
at the end of the year.
This includes any gain or loss on the sale of investments.
Page 7
Ongar and Distffict Community AssociationNotes to the Accounts
Expenditure
Recognition of
expenditure
Expenditure on
raising funds
Expenditure on
chaditable activities
Grants payable
Governance costs
Other expenditure
Expenditure is recognised on an accruals basis, Expenditure includes any VAT whichcannot be fully recovered, and is reported as part of the expenditure to which itrelates.
These comprise the costs associated with attracting voluntary income, fundraisingtrading costs and investment management costs.These comprise the costs incurred by the Charity in the delivery of its activities andservices in the furtherance of its objects, including the making of grants andgovernance costs.All grant expenditure is accounted for on an actual paid basis plus an accrual forgrants that have been approved by the trustees at the end of the year but not yetpaid.
These include those costs associated with meeting the constitutional and statutoryrequirements of the Charity, including any audit/independent examination fees,costs linked to the strategic management of the Charity, together with a share ofother administration costs.These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities,
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimatedusefullife;
Improvements to premises 15FS Straight Line
Furniture. fixtures and15'K Reducing Balance
equipment
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheetdate and are not depreciated, All gains or losses are taken to the Statement of Financial Actwities as theyarise.
intangible fixed assets and amortisation
intangible fixed assets (including purchased goodwill, patents and trademarks) are carried at cost less
accumulated amortisation and impairment losses.
Stocks
Stock is induded at the lower of cost or net realisable value. Donated items of stock are recognised at fair
value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered.Prepayments are valued at the amount prepaid net of any trade discounts due.
Page 8
Ongar and District Community Association
Notes to the Accounts
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and othershort-term highly liquid investments with original maturities of three months or less and bank overdrafts.In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities.In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that arerepayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognisedwhere the charity has a present obligation resulting from a past event that will probably result in thetransfer of funds to a third party and the amount due to settle the obligation can be measured orestimated reliably. Creditors and provisions are normally recognised at their settlement amount afterallowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the
charity are translated at the rates of exchange prevailing at the end of the reporting period.Transactions in currencies other than the functional currency of the charity are recorded at the rate ofexchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards ofownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially alf the risks and rewards of ownership to charity are classified
as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at theinception of the lease or, if lower, at the present value of the minimum lease payments. The
corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation.
Lease payments are apportioned between finance expenses and reduction of the lease obligation so as toachieve a constant rate of interest on the remaining balance of the liability. Finance expenses arerecognised immediately, unless they are directly attributable to qualifying assets, in which case they arecapitalised in accordance with the charity's policy on borrowing costs.Assets held under finance leases are depreciated in the same way as owned assets,
Operating lease payments are recognised as an expense on a straight-line basis over the lease term.In the event that lease incentives are received to enter into operating leases, such incentives are
recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental
expense on a straight-line basis.
Page 9
Ongar and District Community AssociationNotes to the Accounts
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is apension plan under which the charity pays fixed contributions into a separate entity. Once thecontributions have been paid the charity has no further payments obligations. The contributions arerecognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet.The assets of the plan are held separately from the charity in independently administered funds.
2 Statement of Financial Activities - prior year
Unrestricted
funds
2019
Restricted
funds Total funds
2019 2019
Income and endowments from:Donations and legacies
Charitable activities
Investments
Other
Total
fxpenditure on:
Other
Total
12,307
49,015434373
62,129
60,549
60,549
12,30749,015
434373
62,129
60,549
60,549
Net income
Net Income before other
gains/(losses)
Other gains and losses:
Net movement in funds
1,580
1,580
1,580
1,580
1,580
1,580Reconciliation of funds:
Total funds brought forward
Total funds carried forward
118,487 36,964 155,451
120,067 36,964 157,031
3 income from donations and legacies
Unrestricted Total Total
2020 2019
Gene ra I donations
Donation from the Budworth
Trading Company Limited
2,428
8,000
2,428
8,000
1,285
13.,021
10,428 10,428 12,306
Page 10
Ongar and District Community Association
Notes to the Accounts
4 Income from charitable activities
Unrestricted Total
2020
Total
2019
Lettings of halls
Rent from Coffee Bar &Restaurant
Coffee Bar & Restaurant
maintenance costs recharged
Coffee Bar & Restaurant
utility costs recharged
34,201
12,035
1,190
558
34,201
12,035
1,190
558
35,801
11,636
697
881
47,984 47,984 49,015
S Income from investments
Bank interest received
Unrestricted
1,109
Total
2020
6
1,109
Total
2019
6
434
1,109 1,109 434
6 Other income
Affiliations
Membership Subscriptions
Sundry income
Unrestricted
210
90
104
Total
2020
6210
90
404
Total
2019
210
102
61
373
7 Other expenditure
Employee costs
Motor and travel costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposai of fixed assets
General administrative costs
Legal and professional costs
Unrestricted
27,558
1
13,995
1,066
8,587
2,870
Total
2020
27,558
1
13,995
1,066
8,587
2,870
Total
2019
6
20,572
3
22,868
6,639
8,259
2,207
54,077 54,077 60,548
Page 11
Ongar and District Community Association
Nates to the Accounts
8 Net income before transfers
This is stated after charging;
Depreciation of owned fixed assets
9 Trustee remuneration and expenses
2020
f1,066
2019
6,639
The nature of the reimbursed expenses
2020
Number
No expenses were paid to trustees during the year
2019Number
10 Staff costs
Salaries and wages 26,094
26,09420,257
20,257
No employee received emoluments in excess of E60,000.
The average monthly number of full time equivalent employees during the year was as follows:
2020 2019Number Number
Administration and
maintenance
The Ongar and District Community Association has a Workplace Pension fund administered by NEST
although those members of staff eligible for the Workplace Pension have opted out of the scheme
11 Tangible fixed assets
Improvemenland and
ts tobuildings
Premises
f f
Furniture.
fixtures and
equipment
f
Total
Cost or revaluation
At 1 April 2019
At 31 March 2020
Depreciation and
impairment
At 1 April 2019Depreciation charge for the
year
At 31 March 2020
Net book values
19,492
19,492
19,418
74
19,492
40,092 59,584
33,470 52,888
993 1,067
34,463 53,955
40,092 59,584
At 31 March 2020
At 31 March 2019 745,629
6,622
5,629
6,696
Page 12
Ongar and District Community AssociationNotes to the Accounts
12 Investments
Other
investments- Unlisted Total
ECost or revaluation
At 1 April 2019At 31 March 2020
Net book values
At 31 March 2020
At 31 March 2019
3 3
3 3
Shares held in Budworth Trading Company
13 Debtors
Trade debtors
VAT recoverable
Otherdebtors
Prepayments and accrued income
14 Creditors:
amounts falling due within one year
Trade creditors
Other taxes and social security
Other creditors
Accruals and deferred income
2020
E
2,717522
S0,579969
54,787
2020
E
2,027
428
4,938
3,35310,746
2019
1,754
25147,683
1,51551,203
2019E
2,902
5014,0911,272
8,766
Deferred income represents deposits for hall lettings paid in advance of the hire date
Page 13
Ongar and Distdct Community AssociationNotes to the Accounts
15 Movement in funds
Restricted funds:
Restricted income funds:
Funds received from The
Shelley Community Hall
Association
At 1April
2019
36,964
Incoming
resources
(including
othergains/losses
)
f.
Resources
expended
At 31March
2020
36,964
Total 36,964 36,964
Unrestricted funds:
General funds
Revaluation Reserves:
120,067 59,925 (54,077) 125,915
Total funds 157,031 59,925 (54,077) 162,879
Purposes and restrictions in relation to the funds:
Restricted funds:
Funds received from The
Shelley Community Hall
Association
16 Analysis of net assets between funds
To provide a Community Centre for the residents of Shelley and Ongar
Fixed assetsInvestments
Net current assets
Unrestricted
funds
f5,629
3
157,116
f5,629
3
157,116
17 Reconciliation of net debt
162,748 162,748
Cash and cash equivalents
At 1 April
2019f
107,896
Cash ftows
f5,310
New
HP/Finance
leases
f
At 31March
2020f
113,206
107,896 5,310 113,206
Net debt 107,896 5,310 113,206
Page 14
Ongar and District Community Association
Notes to the Accounts
18 Related party disclosures
Transactions with related parties
Name of related party Budworth Trading Company Limited
Description of relatianshipTrading activities of the charity
between the parties
During the year, the trading company
donated to the charity 68,000 and, at the
year end, the trading company owed the
Description of transaction charity f50,579. As at 31st March 2019 the
and general amounts Balance Sheet total of the subsidiary
involved company was f3
Amount due from/(to) the related party
2020
g
50,579
2019E
46,267
Page 15
Ongar and Distrkt Community Association
Statement of Cash flows
for the year ended 31 March 2020
2020
f2019
6
Cash flows from operating activities
Net income per Statement of Financial Activities 5,848 1,580
Adjustments for:Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Other gains/losses
Increase in trade and other receivables
Increase in trade and other paya blas
1,067
(1,513)
(3,584)
1,980
2,194
(807)
(13,888)730
Net cash provided by/(used in) operating activities 3,798 (10,192)
Cash flows from investing activities
Dividends, interest and rents from investments 1,513 807
Net cash from investing activities 1,513 807
Net cash from financing activities
Net increase/(decrease) in cash and cash equivalents 5,311 (9,385)
Cash and cash equivalents at the beginning of the year 107,896 117,280
Cash and cash equivalents at the end of the year 113,207 107,896
Components of cash and cash equivalents
Cash and bank balances 113,207 107,896
113,207 107,896
Page 16
Ongar and District Community Association
Detailed Statement of Financial Activities
for the year ended 31 March 2020
Unrestricte
d funds
2020E
Total funds Total funds
2020 2020 2019F. E E
Income and endowments from:Donatians and legacies
General donations
Donation from the Budworth
Trading Company Limited
2,428
8,000
2,428
8,000
1,286
11,021
Charitable activities
I ettings of halls
Rent from Coffee Bar &
Restaurant
Coffee Bar & Restaurant
maintenance costs recharged
Coffee Bar & Restaurant utihty
costs recharged
10,428
34,201
12,035
1,190
558
47,984
10,428 12,307
34,201 35,801
12,035 11,636
1,190 697
558 881
47,984 49,015
Investments
Bank interest received 1,109 ].,109 434
Other
1,109 1,109 434
Affiliations
Membership Subscriptions
Sundry income
210
90104
404
210 21090 102
104 61373
Total Income and endowments
Expenditure on:Employee casts
Salaries/wages
Stafftraining
Staff welfare
Temporary staff
Motor and travel costs
Travel and subsistence
59,925
20,507
64
1,400
21,971
59,925
20/507
1,400
21,971
62,129
20,257
40157
11820,572
Premises costs
Rates
Light, heat and power
Premises cleaning
Premises repairs and
maintenance
1,218
5,823
822
6,132
1 3
1,218 1,341
5,823 5,958
822 942
6,132 14,627
Page 17
Ongar and District Community Association
Detailed Statement of Financial Activities
Other premises costs 5,587 5,587 4,446
General administrative costs,including depreciation and
amortisation
Depreciation of land and
buildings
Depreciation of improvements
to Premises
19,582
73
19,582 27,314
73 1,025
Depreciation of Furniture.
fixtures and equipment
Bank charges
General insurances
Postage and couriers
Software, IT support and related
costs
Stationery and printing
Subscriptions
Sundry expenses
Telephone, fax and broadband
993
6,666
17
332
788
100
671
993
6,666
17
13
332
788
100
671
1,169
25
6,586
10
150
166452
258
6129,653 9,653 10,453
Legal and professional costs
Accountancy and bookkeeping
Consultancy fees2,545
325
2,870
2,545
325
2,870
2,207
2,207
Total of expenditure of other costs
Total expenditure
Net gains on investments
54,077
54,077
54,077 60,549
54,077 60,549
Net income5,848 5,848 1,580
Net income before other
gains/(losses)
Other Gains
5,848 5,848 1,580
Net movement in funds 5,848 5,848 1,580
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
120,067 36,964
125,915 36,964
157,031 155,451
162,879 157,031
Page 18