Microsoft® Office Word 2007

Lesson 1

Working with Documents

Lesson Objectives

• move around the document

• change and customize the view

• adjust the zoom

• split windows and arrange panes

• save documents

• use document properties

• create new documents using templates

Moving Around in the Document

Movement Desired Press Movement Desired Press

Next character Next line

Previous character Previous line

Next word + Next paragraph +

Previous word + Previous paragraph +

Beginning of line Next screen

End of line Previous screen

Beginning of document + End of document +

Changing the View

• Print Layout

– view and adjust overall page layout

– similar to how document appears when printed

– can see graphical elements

• Full Screen Reading

– pages adapted to monitor size

– increases legibility of document

– series of options available for this mode

• Web Layout

– for creating Web pages

– similar to viewing page in Web browser

• Outline

– create outline

– promotes or demotes text

– uses hierarchical layout

– show headings and subheadings

• Draft

– focus on editing or formatting text

Changing the View

• To change view mode:– On View tab, in Document Views group

– Click view button in scroll bar

Full Screen OutlineReading

Print WebLayout Layout Draft

Adjusting the Zoom

• Enlarge or reduce text display – On View tab, in Zoom group

– Zoom options on Status bar

• Useful when working with small font size

• Can set zoom percentage from 10% to 500%

• Only controls screen display

Zoom Zoom Slider ZoomLevel Out In

Splitting Windows

• View different parts of document at same time

• Can only split window horizontally into two parts

• To split window:– On View tab, in Window group, click Split, or

– Drag to required height for second window

Splitting Windows

• To navigate between panes:

– Click in window to access that document, or

– Press or + to between windows, or

– Drag split bar to display more or less of window

• To remove split pane:

– On View tab, in Window group, click Remove Split, or

– double-click split bar

Split Bar

Arranging Panes

• View more than one document at same time

• Can only arrange panes horizontally – number of lines depends on monitor size

and number of documents

• To move between documents:– click in each pane, or

– press +

Arranging Panes

• Use View Side by Side to compare two documents at one time

– if more than two open documents, use Compare Side by Side to select files

Saving Documents

• Save documents to use again – File name can be maximum of 255 characters

– Be descriptive to identify contents quickly

– .docx extension or save as another file format

• Always see Save As dialog box when save file for first time

• To save with new name, click Office Button, Save As

Saving Documents

• My Documents is default folder – Use this or create your own folders

– Save in any location you can access

• Title bar verifies if file saved

• Can save same file in multiple locations

• To save document:– Click Office Button, Save, or

– on Quick Access Toolbar, click Save, or

– press +

Saving in Another Format

• Click Office Button, Save As

– then click arrow for Save as type

Working with the Compatibility Mode

• Indicates file saved in non-2007 format

• Use Compatibility Checker to:– determine what changed in original document

– if can convert to Word 2007

• Click Office Button, Prepare, Run Compatibility Checker

Using Document Properties

• Provide information on file contents

• To add properties, click Office Button, Prepare, Properties

Using Document Properties

• Click Document Properties, Advanced Properties – view other properties

• Each tab shows different information on file contents– Search criteria

– Statistics

• Can also view properties using Views, Properties on Save As or Open dialog box

Creating New Documents

• Click Office Button, New

Lesson Summary

• move around the document

• change and customize the view

• adjust the zoom

• split windows and arrange panes

• save documents

• use document properties

• create new documents using templates

Review Questions

1. Discuss when you would change the view modes for a document and why.

2. Discuss why the zoom percentage may vary on different monitors.

3. Give examples of when you might want to split the windows for one or more documents.

4. Explain why you would save a file in another format other than the Word 2007 document format.

Review Questions

5. How can the Compatibility Mode affect a file?

6. Provide an example of how you might use the information shown for a file’s properties.

7. Provide some examples of why you might use the advanced options for Document Properties.

8. Provide examples of when you might use a template to create a new document.