3.mm purchase reports

8/20/2019 3.MM Purchase Reports

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MM COURSE: PURCHASE REPORTS

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Table of Contents

1. Purchase Requisition ................................................................................................................................................ 31. MM-ME5A-Purchase Requisitions List Display ..................................................................................................... 3

2. MM-ME5F-Release Reminder Purch. Requisition .............................................................................................. 12

3. MM-ZMMR_ARR_Annual Requisition Report .................................................................................................... 19

4. MM-ZMMR_APR-Annual Planning Report ......................................................................................................... 23

2. RFQ Report ............................................................................................................................................................ 261. MM-ME4S-RFQs by Collective Number .............................................................................................................. 26

3. Contract/APO .......................................................................................................................................................... 311. MM-ME3C-Outline Agreements by Material Group .......................................................................................... 31

4. Purchase Order ...................................................................................................................................................... 371. MM-ME2M-Purchase Orders by Material .......................................................................................................... 37

2. MM-ME2L-Purchase Orders by Vendor ............................................................................................................. 43

3. MM-ME2C-Purchase Orders by Material Group ................................................................................................ 49

4. MM-ME2B-POs by Requirement Tracking Number ........................................................................................... 55

5. MM-ZMMR_SPO-Report for Ultimate Consignee Details .................................................................................. 60

5. Vendor Classification .............................................................................................................................................. 631. MM-ZMMR_VC-Vendor Classification Report .................................................................................................... 63

2. MM-ZMMR_VM Vendor Master Records .......................................................................................................... 66

6. Purchasing-Others .................................................................................................................................................. 691. MM-ZMMR_QA-QA Approved Qty (To be Delivered) ........................................................................................ 69

2. MM-ZMMR_MTXT-Generate a text file containing the material details ........................................................... 69

7. Approval/Workflow Report .................. ................. .................. ................. .................. ................. .................. ........... 701. MM-ZMMR_PO_PR-Workflow Status Report .................................................................................................... 70


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1. Purchase Requisition

1. MM-ME5A-Purchase Requisitions List Display

Overview

Need to identify/display requisitions by account assignment.

Business Process Description Overview This process demonstrates a function that allows you to view/monitor the status of requisitions when yousearch by the account assignment.

Input - Required Fields Field Value / Comments Scope of list A – default valueSort indicator 1 – default value

Output - Results Comments View list of requisitions

Tips and Tricks

When doing any display or reporting functionality in SAP, it is advisable to enter as much information as possible inthe initial screen. This will minimize both the running time of the report, and the amount of unnecessaryinformation displayed.


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Procedural Steps

Access transaction by:

Via Menu Logistics> Materials Management> Purchasing> PurchaseRequisition> List Displays> General

Via Transaction Code ME5A

On screen “List Display of Purchase Requisitions”, enter information in the fields asspecified in the table below:

Enter the accountassignment category and theother fields manually as per


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Field Name Description R/O/C User Action and Values CommentsPurchaseRequisition

Purchasing requisitionnumber

O Enter number if it is known

Material Material master name O Use to narrow search ifnecessary

MaterialGroup

Material group code O Please refer the attachedannexure

PurchasingGroup

Purchasing group code O Please refer the attached annexu

Scope of List Determines format of search r R You may choose from list of dr downitems

“A” is used for requisitions

Plant Plant to which delivery is to be made

O To narrow search, select plantfrom drop down menu

DocumentType

Type of purchasingdocument

O Please refer the attachedannexure

Item category Type of requisition O Use to narrow search ifnecessary

Accountassignmentcategory

Account where costs areallocated

O Use to narrow search ifnecessary

Delivery Date Date that the items arescheduled to be delivered


Release Date Date that the requisition needreleased in order for the buy twithin the allowable paramet

O Use to narrow search if necessar

Materials/PlannerController

Number of the MRPcontroller who isresponsible for this material

O To narrow search, select MRPcontroller from drop downmenu

ProcessingStatus

Key specifying the current processingstatus of the requisition

O To narrow search, select plant frdrop down menu

Requisitioner Note on the requisitionidentifying who the materialis being purchased for.


Req Tracking No.

Tracking No. O Use to narrow search ifnecessary

Short Text Short description of thematerial O May use to narrow search parameters for consumablematerial.

Cost Center Cost center number used onOutline Agreement

O Choose from pull-down menu Useful for Accountassigned PRs

WBS Element Key identifying a WBSelement

O Choose from pull-down menu Useful for Accountassigned PRs

Order Number that identifies anorder

O May use match-code searchtechnique to find number

Useful for Accountassigned PRs

Asset Asset number O Choose from pull-down menu Useful for Account


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assigned PRs Network O Choose from pull-down menu Useful for Account

assigned PRsSort Indicator Specifies the way the list of

requisitions is sortedR You may choose from list of dr

downitems

“8” is the default fo account assignment

ClosedRequisitions

Specifies whether or notthe list display is also toinclude closed purchaserequisitions.

O Check box to narrow search

“PartlyOrdered”requisitions

Specifies whether or not thelist display is also to include

partly ordered purchaserequisitions.


Only ReleasedRequisitions

Specifies whether or not thelist display is also to includereleased purchaserequisitions.


Requisitionsfor itemrelease

Specifies whether or not thelist display is also to includerequisitions for item release.


DynamicSelections

Selection icon to select byone of 51 specific requisitefields

O - Press the “Dynamic Selections button and make selection.- Complete match requirements

All Selections Selection icon toggles between expand andcollapse selections.

Press the “All Selections” butto

(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)


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Make the selection.


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View the “Purchase Requisitions list display” screen:


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ALTRNATELY the user can maintain a “VARIANT” and select it from the list by clicking on the

“GET VARIANT “ button.

The selected variant fields will be adopted by the system.


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Screen adopts the fields maintained in the selected variant.

Click EXECUTE .

System adopts thefields maintained in


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View the “Purchase Requisitions list display” screen:

This screen allows the user to view: the requisition number, material, requested quantity,ordered quantity, delivery date, material group, and plant.

More information may be gathered by clicking on the requisition or line item number andthen clicking on one of the following radio buttons: Display Requisition, Detailed Data,Assignment Overview, or Services.

To exit, click on the Exit button.


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2. MM-ME5F-Release Reminder Purch. Requisition

Overview

Need to view/monitor requisition releases.

Business Process Description Overview This process demonstrates a function that allows you to view/monitor the status of requisitionreleases.

Input - Required Fields Field Value / Comments Release Code Code with which individual items or entire requisition may be

released.Scope of list A – default entry

Sort indicator 1 – default entry

Output - Results Comments View status of Requisitionreleases

This will enable user to take either of two decisions – a. Release requisition that needs to be processed, orb. Goto print transaction to print the requisition

Tips and Tricks

Note: In addition to the “Execute” (F8) Icon there is a “Get Variant” Icon (or Shift+F5) button and a “AllSelections” Icon (or Shift+F7) button.

The “Get Variant” Icon (or Shift+F5) b utton displays a pop-up display from which user may select from an ABAPcatalog of available variants for the program.


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Procedural Steps


Via Menu Logistics> Materials Management> Purchasing> PurchaseRequisition> Release> Release Reminder

Via Transaction Code ME5F

On screen “Release (Approval) Reminder: Purchase Requisitions”; enter information in

table below:

Enter the release code


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Field Name Description R/O/C User Action and Values Comments

Release Code Code with which the items ofa purchase order may bereleased (approved).

R Enter your release code, C orU

ReleasePrerequisiteFulfilled

Determines whether or notthe suggested purchaserequisition items or

purchasing documents mustfulfill the release prerequisitefor the specified releasecode.

O Set the indicator if you onlywish to see the purchaserequisition items orpurchasing documents thatyou can release (approve)immediately.

Do not set the indicator if youalso wish to see the purchaserequisition items or

purchasing documents thatyou cannot yet release(approve).

A tick is defaultedand need not bechanged

Requisitionsfor OverallRelease

If you set this indicator, thesystem lists all purchaserequisitions that have to bereleased (approved) in theirentirety.

O Depending on the scope-of-list parameter, you see either allitems belonging to a purchaserequisition or only one "headerline" per requisition item.

If you see all items and releaseone of them, the entirerequisition is released.

Tick to beremoved since weare using itemwise release only

Requisitionsfor ItemRelease

If you set this indicator, thesystem lists all purchaserequisitions that have to bereleased by the item level.

O Depending on the scope-of-list parameter, you see either allitems belonging to a purchaserequisition or only one "headerline" per requisition item.

If you see all items and releaseone of them, the entirerequisition is released.

A tick is defaultedand need not bechanged

PurchaseRequisition

Requisition number O Enter a particular requisitionnumber to see its status


MaterialGroup


PurchasingGroup

Purchasing group code O Please refer the attachedannexure


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Scope of List Determines format of searchreport

R You may choose from list ofdrop-down items

“A” is the defaultfor requisitions



DocumentType



The documenttype can, forinstance,differentiatebetween astandardpurchaserequisition and arequisitionrelating to a stocktransport order,although bothdocumentsbelong to thepurchasingdocumentcategorypurchaserequisition.

Item category Type of Requisition O Use to narrow search ifnecessary

Acct.assignmentcategory


O se to narrow search ifnecessary



Release Date Date that the ordering should be processed based on parameters set in materialmaster.


Materials/PlannerController

Number of the MRPcontroller who is responsiblefor this material

O To narrow search, select MRPcontroller from drop downmenu


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ProcessingStatus

Key specifying the current processing status of the

requisition


Requisitioner Note on the requisitionidentifying who the materialis being purchased for.


Short Text Short description of thematerial

O May use to narrow search parameters for consumablematerial.

Sort Indicator Specifies the way the list ofrequisitions is sorted

R You may choose from list ofdrop-down items

“1” is the defaultfor requisitions

Cost center Key uniquely identifying acost center.

O

WBSElement

Key identifying a WBSelement.

O

Order Number which identifies anorder within a client.

O

Asset This is the main assetnumber which, together withthe asset sub-number,identifies a fixed asset inAsset Accounting.

O

Network Key identifying the networkused for account assignment.

O You can enter here the numberof the network from whichyou want to copy purchaserequisitions.

R = Required, O = Optional, C = Conditional


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Press


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On the “Release (Approval) Reminder: Purchase Requisitions” screen:

This screen allows the user to view: the Requisition number, material, requested quantity, ordered quantity,delivery date, material group, and plant (along with a few other items).

Next, you may gather more information by clicking on the purchase order or line item number and then clickingon one of the following radio buttons: “Magnifying glass (Display Requisition)”, “Detailed Data”, or “ReleaseStrateg y.”

To exit from this area, press the Yellow “Exit” button


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3. MM-ZMMR_ARR_Annual Requisition Report

Overview

Annual requisition report

Business Process Description Overview This process displays the annual requisition report for different plants.

Input - Required Fields Field Value/Comments Plant Enter the plant no.

material Enter the material no.

Output - Results Comments Number of Purchase requisitions fordifferent materials for a particular

plant.


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Procedural Steps

Display the annual requisition report


Transaction Code ZMMR_ARR

On screen “Annual requisition report”, enter the below information:

Field Name Description R/O/C User Action and Values CommentsPlant Enter the plant no. O Unique no. identifying the

plantmaterial Enter the material code O Unique no. identifying the

materialDocumenttype

Enter the document type O a distinction between

various kinds of purchase

requisition .


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On screen “Annual requisition report”, Press Execute:


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As soon as User press Execute button, system will Display “Annual requisition report “ .


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4. MM-ZMMR_APR-Annual Planning Report

Overview

Material planning is required to maintain the desired inventory level in the plant

Prerequisite:

Business Process:

Materials procurement will be planned with the help of Planning Report

Sr. No.

Activity T Code Remarks

1 Enter Plant, Document Type, Movement Type, Purchase Group ZMMR_APR

Procedural Steps:

In the Screen Annual Planning Report enter the following Data:


Plant Enter the Plants in which youwant Planning Report R Enter the Plants in which youwant Planning ReportPR Doc.Type

Enter the PR document type R Enter the PR document type

Movementtype

Enter the movement type forReservation

R Enter the movement type forReservation

PurchaseGrp.

Enter Purchase Group R Enter Purchase Group

MaterialGroup

Enter Material Group O Enter Material Group


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Material Number

Enter Material Number O Enter Material Number

Option is available whether you want to include all PR or only released PR Option is available whether you want to include all PO or only released PO

After entering the Selection Parameter, press Execute button and analyze the report

Enter the desired and mandator in ut arameter and then


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Fields Description:

1. Reservation: It shows quantity of reservation for the movement type you mention in input criterion e.g. ifyou have mentioned movement type-201 then it will show sum of all reservation for movement type 201 forthat particular plant.

2. Unrestricted Use Stock: It shows the total qty. available in the plant

3. Sum of PR: It is the sum of all open PR qty.

4. Open PO Qty.: It is the sum all open PO qty.


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2. RFQ Report

1. MM-ME4S-RFQs by Collective Number

Overview

Need to identify/display RFQs by Collective Number.

Business Process Description Overview This process demonstrates a function that allows you to view/monitor the list of RFQs when you search

by Collective Number

Input - Required Fields Field Value / Comments Scope of list ANFR – default value

Output - Results Comments View list of requisitions

Tips and Tricks

When doing any display or reporting functionality in SAP, it is advisable to enter as much information as possible inthe initial screen. This will minimize both the running time of the report, and the amount of unnecessaryinformation displayed.


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Procedural Steps


Via Menu Logistics> Materials Management> Purchasing>RFQ/Quotation>List Displays> By collective number

Via Transaction Code ME4S

On screen “RFQs by Collective Number”, enter information in the fields as specified in thetable below:

Enter the collective number


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Field Name Description R/O/C User Action and Values CommentsCollective

NumberCollective Number O Enter the number for fastest

retrievalPurchasingOrgn

Purchasing Organization O Please refer the attachedannexure

Scope of List Determines format of search r R You may choose from list of dr downitems

“ANFR” is used fo this search

PurchasingGroup




Item category Type of requisition O Use to narrow search ifnecessary



Deadlinesubmission ofquotations

Date for submission of offer O Use to narrow search ifnecessary

Vendor Vendor code O Use to narrow search ifnecessary

To see RFQ for a particular vendor o


MaterialGroup


DocumentDate Date of creation of RFQ O Use to narrow search if necessar

Vendor Name Name of Vendor O May use to narrow search parameters.

DynamicSelections

Selection icon to select byone of 51 specific requisitefields

O - Press the “Dynamic Selections button and make selection.- Complete match requirements



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Click on the Execute button.


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View the “RFQs per Collective Number: List Display” screen:

This screen allows the user to view: the RFQ number, material, requested quantity,ordered quantity, delivery date, material group, and plant.

More information may be gathered by double clicking on the RFQ number or selectingline item number and then clicking on one of the following radio buttons: Displaydocument, print preview, changes or Services.

To exi t, click on th e Exit button.


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3. Contract/APO

1. MM-ME3C-Outline Agreements by Material Group

Overview

Requirement to display Contracts by the Material Group

Business Process Procedure Overview This procedure outlines the process of displaying Contracts that have been created for a material group.

Input - Required Fields Field Value / Comments Scope of list Distinguishes the different types of purchase documents

Output - Results Comments Purchase orders per Material group Display of Contracts for a material group

Tips and Tricks

It should be noted that by including more criteria in the initial screen of the transaction, the user can restrict theoutput list.

Example: Should the user choose to restrict the input criteria to the Material group and a particular plant, thesystem will display all the purchasing documents that exist for only the Material group and plant combination that isrequired, rather than for all the plants.


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Procedure Steps


Via Menus Logistics Materials Management Purchasing OutlineAgreement List Displays By material group

Via Transaction Code ME3C

On screen “Purchase Documents per Material group” selection screen, enter informationin the fields as specified in the table below:

Enter the material group code


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Field Name Description R/O/C User Action and Values CommentsMaterialGroup


See tips & tricks

PurchasingOrganization

Purchasing Organizationnumber


See tips & tricks

Withoutmaterialnumber

R An “X” should default into this See tips & tricks

Scope of List Determines format of search re R Select from drop down menu “RAHM” is typicallyis

Selection parameters

Categories that may bechosen to limit the search

O Select from drop down menu See tips & tricks

DocumentType



PurchasingGroup

Purchasing group code O Please refer the attached annexu See tips & tricks



Item category Type of Contract O Select from drop down menu See tips & tricksAcct.assignmentcategory





Document

number

Alphanumeric key that uniquel

identifies a purchasing docume

O Document number known or vi

matchcode search

See tips & tricks

Vendor Alphanumeric key that uniquelidentifies a vendor

O Vendor known or via matchcodsearch

See tips & tricks

SupplyingPlant

Plant supplying materials forstock transport orders


Material Material master number O Select from drop down menu See tips & tricksDocumentDate

Date that the document wasoriginally created



O Enter short description for thematerial

Vendor name Name of vendor O Enter vendor name(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)


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After the information is entered and executed, the resulting screen “Purchasing

documents for Material group” is displayed.


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In the output screen as shown above, the following user actions can be performed to

display further details. Place the cursor on a line item (example material number) anduse the following radio buttons in the menu to display further details of the line item ofthe Contract.

Radio button

Description R/O/C User Action and Values Comments

Displayicon

Display document O Displays details of the Contract

Changes Changes to the document

header

O Displays any changes to the

header of the ContractDeliv.Schedule

Delivery schedule O Displays the delivery date,time, scheduled qty, qtydelivered, and the creationindicator

Services Service Item O Displays details of a service itemcase of service contracts


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4. Purchase Order

1. MM-ME2M-Purchase Orders by Material

Overview

Need to view purchasing documents by material

Business Process Procedure OverviewThis procedure outlines the process of displaying Purchasing documents that have been created for amaterial.

Input - Required Fields Field Value / CommentsScope of list Distinguishes the different types of purchase documents

Output - Results CommentsPurchase documents per Material Display of Purchase documents for a material

Tips and Tricks

It should be noted that by including more criteria in the initial screen of the transaction, that the user can restrictthe output list.

Example: Should the user choose to restrict the input criteria to the Material and a particular plant, the system willdisplay all the purchasing documents that exist for only the Material and plant that are required, rather than for allthe plants.

You can also limit the types of documents displayed by clicking the “Choose….” button on the initial selection screenand selecting only those documents that you wish to display.


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Field Name Description R/O/C User Action and Values CommentsMaterial Material number O Material known or via

matchcode searchPlant Plant to which delivery is to

be madeO Select using the drop down

menuPurchasingOrganization



Scope of List Determines format of search re R Select using the drop down men “BEST” is typicallyis



O Select using the drop downmenu

DocumentType



PurchasingGroup


Item category Type of purchase order O Select using the drop downmenu






Document Number

Alphanumeric key thatuniquely identifies adocument

O Document # known or viamatchcode search

Vendor Vendor name O Vendor known or viamatchcode search

MaterialGroup


DocumentDate



Short text Short description of thematerial

O Enter a description

Vendor Name Name of the vendor O Enter if known(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)


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On the “Purchasing Documents for Material” Screen:


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The following information is displayed: document number, document type, material number, material shorttext, material group, vendor number, vendor name, purchasing group, order date, plant, storage location,order quantity, unit of measure, net price and currency.

If you wish to view the purchase order, click on the purchase order number then click the “Displaydocument” button (magnifying glass) on the toolbar or F2. This will b ring you to the display purchase orderscreen from which you can view the details.

To view the layout of the document output, click on the document number then click the “Print preview”button on the toolbar or Shift + F8.

To view the PO History select a P O number by clicking it and then click on the “PO history” button on thetoolbar or F5.

To view any changes that have been made to the document header, click on the document number thenclick on the “Changes” button on the toolbar or F6.

To display the delivery date, time, scheduled qty, qty delivered, and the creation indicator click on thedocument number or line item then click the “Delivery schedule” button on the toolbar or F8.

To display the details of a service item, click on the line item and then c lick the “Services” button on thetoolbar or Shift + F5.

Click on the Exit button.


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2. MM-ME2L-Purchase Orders by Vendor

Overview

Need to view existing purchasing documents by vendor.

Business Process Procedure OverviewThis procedure outlines the process of displaying Purchasing documents that have been created for avendor.

Input - Required Fields Field Value / CommentsScope of list Distinguishes the different types of purchase documents

Output - Results CommentsPurchase documents per vendor Display of Purchase documents for a vendor

Tips and Tricks

It should be noted that in the initial screen of the transaction, that the user can restrict the output list by includingmore criteria.

Example: Should the user choose to restrict the input criteria to the vendor and a particular plant, the system will

display all the purchasing documents that exist for only the vendor and plant that is required, rather than for all theplants.

You can also limit the types of documents displayed b y clicking the “Choose….” button on the initial selection screenand selecting only those documents that you wish to display.


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Procedural Steps

Access transaction by:Via Menu Logistics Materials Management Purchasing Purchase

Order List Displays By vendorVia Transaction Code ME2L

On screen “Purchase Documents per Vendor” selection screen, enter the information inthe fields as specified in the table below:

Enter the key that uniquely identifies a vendor


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Field Name Description R/O/C User Action and Values CommentsVendor Alphanumeric key that

uniquely identifies a vendorO Vendor known or via

matchcode searchPurchasingOrganization



Scope of List Determines format of search re R Select using the drop down men “BEST” is typicallyis




DocumentType



PurchasingGroup

Purchasing group code O Select using the drop down men



Item category Type of purchase order O Select using the drop downmenu






Document Number

Alphanumeric key thatuniquely identifies adocument

O Document # known or viamatchcode search

Material Material master number O Material known or viamatchcode search

MaterialGroup


DocumentDate



Short text Short description of thematerial

O Enter a description

Vendor Name Name of the vendor O Enter if known(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)


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On the “Purchasing Documents per Vendor” Screen:


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The following information is displayed: document number, document type, material number, material shorttext, material group, vendor number, vendor name, purchasing group, order date, plant, storage location,order quantity, unit of measure, net price and currency.

If you wish to view the purchase order, click on the purchase order number then click the “Displaydocument” button (magnifying glass) on the toolbar or F2. This will bring you to the display p urchase orderscreen from which you can view the details.

To view the layout of the document output, click on the document number then click the “Print preview”button on the toolbar or Shift + F8.

To view the PO History select a PO number by clicking it a nd then click on the “PO history” button on thetoolbar or F5.

To view any changes that have been made to the document header, click on the document number thenclick on the “Changes” button on the toolbar or F6.

To display the delivery date, time, scheduled qty, qty delivered, and the creation indicator click on thedocument number or line item then click the “Delivery schedule” button on the toolbar or F8.

To display the details of a service item, click on the line item and then click the “Services” butto n on thetoolbar or Shift + F5.

To exit from this area, click on the Exit button.


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3. MM-ME2C-Purchase Orders by Material Group

Overview

Requirement to display Purchasing orders by the Material Group

Business Process Procedure Overview This procedure outlines the process of displaying Purchasing orders that have been created for a material group.


Output - Results Comments

Purchase orders per Material group Display of Purchase orders for a material group

Tips and Tricks

It should be noted that by including more criteria in the initial screen of the transaction, the user can restrict theoutput list.

Example: Should the user choose to restrict the input criteria to the Material group and a particular plant, thesystem will display all the purchasing documents that exist for only the Material group and plant combination that isrequired, rather than for all the plants.


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Procedure Steps


Via Menus Logistics Materials Management Purchasing Purchase Order List Displays By material group

Via Transaction Code ME2C

On screen “Purchase Documents per Material group” selection scre en, enter informationin the fields as specified in the table below:

Enter the material group code


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MaterialGroup


See tips & tricks




See tips & tricks

Withoutmaterialnumber

R An “X” should default into this See tips & tricks

Scope of List Determines format of search re R Select from drop down menu “BEST” is typically uis




DocumentType



See tips & tricks

PurchasingGroup

Purchasing group code O Please refer the attached annexu See tips & tricks



Item category Type of purchase order O Select from drop down menu See tips & tricksAcct.assignmentcategory





Documentnumber Alphanumeric key that uniquelidentifies a purchasing docum O Document number known or vimatchcode search See tips & tricks

Vendor Alphanumeric key that uniquelidentifies a vendor

O Vendor known or via matchcodsearch

See tips & tricks

SupplyingPlant

Plant supplying materials forstock transport orders


Material Material master number O Select from drop down menu See tips & tricksDocumentDate



Season Key that identifies seasontype


Season Year Indicates the first season year

when the material will besold



O Enter short description for thematerial

Vendor name Name of vendor O Enter vendor name(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)


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After the information is entered and executed, the resulting screen “Purchasing

documents for Material group” is displayed.


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In the output screen as shown above, the following user actions can be performed to display further details. Placethe cursor on a line item (example material number) and use the following radio buttons in the menu to displayfurther details of the line item of the PO.

Radio button


Displayicon

Display PO O Displays details of the purchase order

PO History History of the Purchase order O Displays history of the purchase order

Changes Changes to the document

header

O Displays any changes to the

header of the PODeliv.Schedule


Services Service Item O Displays details of a service item


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4. MM-ME2B-POs by Requirement Tracking Number

Overview

Requirement to display Purchase orders using the Requirement Tracking Number

Business Process Procedure Overview Purchasing documents that exist for a certain material requirement can be grouped together using therequirement tracking number. This procedure outlines the process of displaying Purchase orders that have been

created and grouped using the requirement tracking number.


Output - Results Comments Purchase Order per RequirementTracking Number

Display of Purchase Order that have requirement tracking numberassigned to it

Tips and Tricks

It should be noted that by including more criteria in the initial screen of the transaction, the user could restrict theoutput list.

Example: Should the user choose to restrict the input criteria to the Requirement tracking number and a particularplant, the system will display all the purchasing documents that exist for only the requirement tracking number andplant combination that is required, rather than for all the plants.


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Procedure Steps


Via Menu Logistics Materials Management Purchasing Purchase Order List Displays By tracking number

Via Transaction Code ME2B

On screen “Purchasing Documents per Requirement Tracking Number” selection screen,enter the information in the fields as specified in the table below:

Enter the tracking number


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Field Name Description R/O/C User Action and Values CommentsRequirementTracking

Number

Number that facilitatesthe monitoring of the

procurement of requiredmaterials or services.This number can relate toa requisition note (orrequirement notice/slip) thatwas not generated in the

system.

O Enter this number if known.




DocumentType


O Select from drop down menu

Vendor Vendor number O Vendor known or via matchcodsearch

Vendor name Name of vendor O Select from drop down menuPurchasingGroup


DocumentDate



Item category Type of purchase order O Select from drop down menuMaterial Material number O Material number known or via

matchcode searchShort Text Short description of the

materialO Select from drop down menu

MaterialGroup




Scope of List Determines format of search re R Select from drop down menu “BEST” is typically uis

Selection parameters Categories that may bechosen to limit the search O Select from drop down menu




DeliveryDate

Date that the items arescheduled to be delivered


Document Number

Alphanumeric key that uniquelidentifies a purchasing docume

O Document number known or vimatchcode search



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Screen “Purchasing documents per requirement tracking number” is displayed.

If further details are required, place the cursor on a line item (example material number)

and use the following radio buttons to display further details of the line item of the PO.

Radio button


DisplayIcon

Display details O Display details of the purchaseorder

PO History History of the Purchase order O Displays history of the purchase order

Changes Changes to the documentheader

O Displays any changes to theheader of the PO

Deliv.Schedule


Services Service Item O Displays details of a service item


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5. MM-ZMMR_SPO-Report for Ultimate Consignee Details

Overview

To generate the report for ultimate consignee details

BUSINESS PROCESS PROCEDURE OVERVIEWWhen the material received at a plant is distributed to different storage locations by the vendor , a detailed

report is generated showing the details of the ultimate consignee using the transaction ZMMR_SPO.

Input – Required Fields Field Values/Comments Company codePurchasing organization

Enter the company codeEnter the purchasing organization responsible for procuring forthat company code.

Press

Output - Results A report for ultimate consignee details is displayed.


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Procedural Steps


Via Transaction Code ZMMR_SPO

On screen “PO Supplement Report”, enter information in the fields as sp ecified in thebelow table:

Input –

Required Fields Field Values/Comments Enter the Company Code Enter the Company Code for which the consignee details arerequired.

Enter the Purchasing organization Enter the purchasing organization responsible for procuring forthat company code.

Press

PO Supplement Report screen:

Click EXECUTE .

Enter the Company Code

Enter PurchasingOr anization.


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The PO Supplement Report :


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Procedural Steps

Field NameDescription R/O/C User Action and Values Comments

Companycode

Takes the company code. C Enter the desired companycode.

Plant Takes the plant number. O Write the plant number.VendorClass

Takes the vendor class. O Enter the vendor class.

Max. Valueallowed

Amount valid for the selectedvendor class.

O Enter the appropriateamount.

Press Execute button.

Note: The search can be refined by entering data in all the fields.

Vendor Cl assif ication f or Civi l screen:

Enter data in required fields and press Execute button .

Enter company


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Screen showin g the li st of vendors.


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2. MM-ZMMR_VM Vendor Master Records

Overview

This is used to display the list of vendors.

Business Process Description Overview With respect to vendor number, information from the vendor master record (such as the vendor's

address and bank details) are displayed

Input - Required Fields Field Value/Comments Vendor no. Enter the vendor number

Purchasing organization Enter the purchasing organisation

Output - Results Comments List of vendors and their details


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Procedural Steps

List of vendors.


Transaction Code ZMMR_VM

On screen “List of vendors :Purchasing”, enter the below information:

Field Name Description R/O/C User Action and Values CommentsVendor With the vendor number,

information from the vendor masterrecord (such as the vendor's addressand bank details) is copied into a

purchasing document

O Enter the vendor number

Purchasingorganization The type of purchasingorganization( centralized ordecentralized)

O Enter the purchasingorganization

Search term Short name which is used to set upa match code

O The significant part of thename should be entered inthis field.

Accountgroup

The account group is a classifyingfeature within vendor masterrecords .

O Key uniquely identifying aplant


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On screen “List of Vendors :purchasing ”, Press execute:

As soon as User press Execute button, system will display the list and details of the vendors.

6. Purchasing-Others

1. MM-ZMMR_QA-QA Approved Qty (To be Delivered)2. MM-ZMMR_MTXT-Generate a text file containing the material details


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7. Approval/Workflow Report

1. MM-ZMMR_PO_PR-Workflow Status Report

Overview

A report to see the work flow status of the PO/PR/RFQ/APO/SES

Prerequisite:

Appropriate PO/PR/RFQ/APO/SES number should be known

Business Process:

Status report of the document number provided.

Sr. No.

Activity T Code

1 Enter purchasing document number ZMMR_PO_PR


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Procedural Steps:

In the Screen ”Work flow status report” enter the following Data:


purchasingdocumentnumber

Enter purchasing documentnumberPO/APO/PR/RFQ/SES

R Enter purchasing documentnumberPO/APO/PR/RFQ/SES

Documentclass

Enter the document type to be processed

R A/B/F/K/Q

After entering the Selection Parameter, press Execute button

Work flow status screen, Enter the Document class as shown below.

Select the ro er document


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Enter the Purchase document number.

View the report, showing status of purchasing document, Approved/Redirected/Inprocess etc.

View the desiredreport

Enter the document