4 faculty and staff development training (1)
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2007 FACULTY AND STAFF2007 FACULTY AND STAFF
DEVELOPMENT TRAININGDEVELOPMENT TRAINING
OF EVSU CARIGARA CAMPUSOF EVSU CARIGARA CAMPUSA Concept Paper
1. Rationale
The coming years are very interesting years and the respite from our daily tasks during the past
months has given us a much needed time to reflect and rejuvenate our individual roles as responsible and
accountable government employees. Year 2007 and the ensuing years seems to be a period of substantive
and rapid social and technological changes in higher education and one of this is the present policy of our
national government to recant its subsidies to State Colleges and Universities throughout the country and
in fact because of serious financial crisis, SUCs cannot expect to get any real increase in budget. SUCs
has to cater to increasingly diverse constituencies and has to deliver more with fewer resources.
Thus, the continuing quest for global competitiveness and excellence in education and doing
more with less is haunting the Eastern Visayas State University - Carigara Campus for it to be able to
cope up with the challenges of the current regional, national and global trends. The demand for quality
education and service and the ability to discern the needs to rise up to the expectations of the changing
environment has become EVSU-CCs main undertaking and concern.
The EVSU-CC leadership with the active participation and commitment of its teaching and
support staff tried to find and discover long term (and short term) solutions to this dilemma in productive
efficiency and leadership effectiveness and efforts to upgrade and update knowledge and competences as
responsible and empowered government workers should be vis--vis our organizational thrust for
relevance and responsiveness and this can only be an output of empowered employees and teamwork
which in turn requires quality leadership and service.
In this regard, therefore, and in our desire to respond to the call of addressing the challenges of
today and the years ahead, the proponent conceived of undertaking the Faculty and Staff Development
Training. This noble undertaking aims to prepare us to the current challenges and thrusts in order to
sustain our commitment in providing quality service to various clienteles especially the students,community and other productive sectors of society in Eastern Visayas. Further, this will also equip,
retool and revitalize every EVSU-CC worker with the necessary skills with due regards for the internal
and external constraints and likewise educate and develop every EVSU-CC worker the confidence and
satisfaction with his/her work.
It is imperative therefore, that the collaborative efforts of the different components of the campus
be directed towards relevant and productive endeavors that would ensure and enhance proper utilization
of its limited resources to the optimum level.
Relative to said intentions, it is thus necessary to assess and evaluate the accomplishments of the
campus for the last five years to serve as a springboard in formulating plans for the ensuing years. The
assessment would include evaluating on where the EVSU-CC is now and where it would be heading ten
years from now vis--vis the national, regional and the university systems vision, mission, goals,
Republic of the PhilippinesEASTERN VISAYAS STATE UNIVERSITY - CARIGARA CAMPUS
Carigara, Leyte
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objectives and core thrusts, consistent with the declared state policies, standards and priorities of CHED
as well as of RA 8292, otherwise known as the Higher Education Act, what programs need to be
developed, prioritized, enhanced and/or phased-out.
2. Objectives
At the end of the Faculty and Staff Development Training, the participants are expected to:
1. Gain relevant knowledge and improve professional skills and competencies, and
commitments of officials, faculty members ad employees in line with the fourfold functions
of the University, namely, instruction, research, extension services and production;
2. Ensure that the individual or institutional performance targets and commitment plans are
relevant and responsive to the priority needs and thrusts of the nation, region and the
university system;
3. Gain awareness of the new directives, circulars, policies, rules and regulations affecting
government workers; and,
4. Promote and strengthen teamwork and esprit-de-corps between and among teaching and non-
teaching employees.
3. Implementing Mechanisms
With all the teaching and non-teaching staff as target participants, the proposed Faculty and
Staff Development Training shall be implemented in accordance with the mechanisms provided
hereunder:
3.1 Major Activities
3.1.1 All faculty members and non-teaching personnel shall actively participate in the major
activities of the Faculty and Staff Development Training to be designed and implemented
by the school, particularly on regularIn-House Trainingand Capability Enhancement
Activities.
3.1.2 Professional enhancement, a relevant extension and income generating programs and
other related activities as well as group sessions will be conducted taking into
consideration some issues and concerns relevant and responsive to the demands of
individual employees functions and responsibilities. It includes professional fora, groupdiscussions, seminars and conferences for faculty members and non-teaching personnel.
3.1.3 Each participant is expected to identify and come up with specific and practical
alternative courses of actions/and/or solutions that would improve government service
and thus attain the desired target--quality service and productivity.
3.1.4 Implementation of the individual commitments plans and targets of faculty and staff.
3.1.5 Individual or group inputs will be collated by the Planning Coordinator and final outputs
will then be made for submission to the Office of the University President through the
Planning Unit of Eastern Visayas State University, Tacloban City.
3.2 Period and Guidelines of Implementation
3.2.1 The Faculty and Staff Development Training shall be carried out from the first working
day of January until the culmination program on the second week of December 2007.
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3.2.2 In-house trainings shall commence and be conducted after office hours, during weekends
or holidays and as often as the Steering Committee may deem proper. It will culminate
on the first week of December 2007.
3.2.3 Actual presence and participation of faculty members and non-teaching personnel, andthe Attendance sheet are sufficient proofs for the counting of the minimum numbers of
hours necessary to entitle them to the benefits provided for the program.
3.3 Requirements and Responsibilities of the Participants
The following are the requirements and responsibilities of participants:
3.3.1 Requirements
3.3.1.1 All teaching and non-teaching personnel regardless of work status who have rendered
actual service within the covered period of the proposed program and who shall have
rendered service at least fifteen (15) days each month;
3.3.1.2 Part-time and substitute instructors carrying a load equivalent to full-time teaching
without a mother agency and have rendered actual service at least fifteen (15) days
each month; and,
3.3.1.3 In case of new teaching and non-teaching personnel, she/he must have been in the
service as of July 1, 2007.
3.3.2 Responsibilities
3.3.2.1 All participants must be physically present and must actively participate in all
relevant activities conducted by the school.
3.3.2.2 The various committees constituted hereunder shall take charge, among others, the
supervision of the seminar-workshops and trainings, checking of the attendance, and
periodic evaluation of the outputs by the participants.
3.3.2.3 The Academic Head shall collate the outputs of the evaluation of individual
performance targets and commitments of faculty members. The AdministrativeOfficer shall take charge in the gathering of seminar outputs of non-teaching
personnel. Said data will be forwarded to the Planning Coordinator for consolidation.
3.3.2.4 The Campus Administrator shall review and prepare the institutional reports thatwould be submitted to the Office of the University President.
3.3.2.5 The EVSU Board of Regents, through the Office of the University President, shall
evaluate and approve the final output of this program.
3.4 Monitoring and Evaluation Scheme
3.4.1 Monitoring
To ensure effective and efficient implementation of the Faculty and Staff
Development Training, the Planning Coordinator shall lead in the implementation and
monitoring of the different activities in coordination with the department heads.
3.4.2 Evaluation Scheme
A monthly evaluation of the accomplishments of the participants shall be
conducted by the Member of the Technical Working Group in-charge of evaluation incoordination with the Planning Coordinator. The TWG shall evaluate and consolidate the
outputs that would be readied for presentation during the second week of December
2006. The final report of the Faculty and Staff Development Training will be submitted
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to the Board of Regents, through the Office of the University President, for evaluation
and approval not later than the second week of December 2007.
3.4.3 Constitution, Composition and Honorarium of the EVSU-CC Steering Committee,Working Committee, Technical Working Group and Resource Persons
3.4.3.1 The Steering Committee, Working Committee and Technical Working Group shall
be created to facilitate the Faculty and Staff Development Training to be constituted
by the OIC Campus Administrator. It shall be composed of Chairperson, Vice
Chairperson and Members who shall serve as facilitators in the conduct of various
activities within their respective areas of jurisdiction as defined in the Special Order
of the OIC Campus Administrator as hereto attached.
3.4.3.2 To ensure wide participation and proper conduct of the program, the following
committees shall be constituted in accordance with the provisions of Executive Order
No. 001, series of 2005 issued by the University President and as applied to local
campus structure:
Steering Committee
Chairperson - Campus Administrator
Vice-Chairperson - Administrative Officer
Working Committee
Chairperson - Academic Head
Venue Preparation - Supply Officer
Audio-Visual Effects - Extension Coordinator
Registration & Documentation - Registrar
Programs & Entertainment - Cultural Affairs Coordinator
Meals/Snacks - Canteen Manager
Ways & Means - IGP Coordinator
Technical Working Group
Chairperson - MIS & Planning Coordinator
Finance - Special Disbursing Officer
Training Presentation/Forum - OJT Coordinator
Conceptualization & Evaluation - Research Coordinator Resource Persons Liaison - Pub. & Media Affairs Coor.
3.4.3.3 The composition of the Steering Committee, Working Committee and TechnicalWorking Group shall not be more than ten (10), six (6) and four (4), respectively.
3.4.3.4 The Chairperson and Vice-Chairperson of the Steering Committee, the Chairperson
and Members of the Working Committee and Chairperson and Members of the
Technical Working Group shall be granted honoraria within the period covered as
prescribed below:
Steering Committee
Chairperson - P 4,000.00
Vice-Chairperson - P 3,500.00
Working Committee
Chairperson - P 3,500.00
Members - P 1,500.00
Technical Working Group
Chairperson - P 3,500.00
Members - P 1,500.00
Resource Persons - P 200.00 per hour
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Panel of Evaluators - P 400.00 per presentation
3.4.3.5 The official, faculty and/or staff who is involved in more than one (1) committee
shall receive an honorarium only once, whichever rate is higher.
3.4.4 Resource Persons
The resource persons and panel of evaluators may be invited from other
government instrumentalities including its line agencies, private institutions, non-
governmental organizations and/or peoples organizations to discuss and/or enlighten the
EVSU-CC personnel of the different issues, concerns and topics relative to the various
activities of the Faculty and Staff Development Training. They shall be granted
honorarium as provided in the foregoing provisions.
4. Expected Output
Aside from a strengthened professionalism, harmony and camaraderie among the EVSU-CC
personnel and enhanced skills and other potentials of the employees, this program would also consolidate
data and/or produce, finalize and validate the following output:
4.1 Consolidated reports of agency performance measures, performance targets and performancecommitments;
4.2 Individual performance targets and commitments of faculty and staff for calendar year 2007;
4.3 Accomplishment reports for calendar year 2007;
4.4 Narrative reports of the different in-house trainings, for a, discussions and symposia
participated in by the faculty and staff;
4.5 Proposed Concept Paper of the 2008 Faculty and Staff Development Training Program of
EVSU Carigara Campus;
4.6 Other pertinent individual and institutional reports and,
4.7 Strengthened professionalism, harmony and camaraderie among officials, faculty members
and non-teaching personnel of EVSU-CC.
5. Budgetary Requirements
5.1 Incentives
5.1.1 The actual service and active involvement of the participant shall be sufficient proof to
entitle them to the Faculty and Staff Development Training Incentive, subject to the
availability of funds and usual accounting rules and auditing regulations, to cover meal
allowance in the amount of one thousand pesos (P 1,000.00) per month, from the period
of January to December 2007 in accordance with other conditions stipulated herein.
5.1.2 Upon submission of partial accomplishments and/or outputs, fifty percent (50%) of the
foregoing incentives may be disbursed to the participants not later than in the month ofJune 2007, and the remaining fifty percent (50%) may be released right after the Facultyand Staff Development Training Year-end Review on December 2006.
5.1.3 In case of teaching and non-teaching personnel who have fallen short of the required
actual services within the period covered because of scholarship grants and other lawfullimitations and reasons provided by existing rules and regulations, they shall be entitled
to a proportional rate (pro-rate) of their actual service.
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5.2 Itemized Expenses
5.2.1 Pursuant to Board Resolution No. 15-A, series of 2005 approved by the Board of
Regents on March 21, 2005, and other pertinent guidelines, subject to the availability of
funds and usual accounting rules and auditing regulations, the amount of nine hundred
eighty-one thousand seven hundred pesos ( P 981,700.00) , is necessary and should be
appropriated to finance the expenses of the Faculty and Staff Development Training, as
itemized below:
Particulars Amount
1. Faculty and Staff Development Training Incentive
@ P 1,500/month 12mos. 47 personnel 846,000.00
2. Chairperson/Vice-Chairperson of the Steering Committee 7,500.00
3. Chairperson/Members of the Working Committee 12,500.00
4. Chairperson/Members of the Technical Working Group 9,500.00
5. Chairperson/Members of the Review Committee 12,000.00
6. RATA for External Resource Persons
@ P200/hr. 8hrs 12 19,200.00
7. Miscellaneous (for the Culminating Activity) 75,000.00
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Total Amount P 981,700.00
5.3 Release of the 50% Incentive by Installment
5.3.1 Pursuant to provisions of Board Resolution No. 12, series of 2005 approved by the Board
of Regents of the University, and Section 6.2, 2 nd paragraph of Executive Order No. 1,
series of 2005 issued by the Office of the University President, fifty percent (50%) ornine thousand (P 9,000.00) of the incentive per participant shall be released not later than
June 15, 2007 to the participants to cover meal allowance from the months of January toJune 2007, subject to usual accounting rules and auditing regulations, and existing
relevant guidelines and policies.
5.3.2 The remaining fifty percent (50%) or in the amount of P 9,000.00 per participant shall be
released not later than December 15, 2007 to the participants to cover meal allowance
from the months of July to December 2007 subject to usual accounting rules and auditing
regulations, and existing relevant guidelines and policies.
5.4 Source of Funds
The financial requirements relative to the conduct of Faculty and Staff DevelopmentTraining shall be charged against the income (Special Trust Fund or STF) of EVSU Carigara
Campus.
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GERRY B. DE CADIZ
MIS & Planning Coordinator
PREPARED BY:
MA. SOCORRO F. MAZO, Ph.D.
Academic Head
ANTONIO B. LACANARIA
Administrative Officer IV
LILLIAN D. ESTORNINOS, DM, CSEE
OIC Campus Administrator
CONFORME:
SOCORRO C. GICAIN, Ph.D.
VP for Academic Affairs
RECOMMENDING APPROVAL:
MANUEL L. PACAA, Ed.D.............
VP for Research & Extension Services
CATALINO B. BELTRAN, Ph.D.
University President
APPROVED: