4+ weeks 3 weeks 2 weeks 1 week meeting · the seven habits of highly effective people. 7 guidance...
TRANSCRIPT
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4+ Weeks 3 Weeks 2 Weeks 1 Week Meeting
Walter E. JohnsonDirector of Compliance & EthicsKforce Government Solutions, Inc. Office: 703.245.7528Email: [email protected]
Frank RuelasFacility Compliance ProfessionalSt. Joseph’s Hospital and Medical Center/Dignity HealthOffice: 602.406.5149Email: [email protected]
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What are some signs that may
indicate a call to action?
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• No quorum
• No quorum• Seen as “another meeting”
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• No quorum• Seen as “another meeting”• Approval of unread minutes
• No quorum• Seen as “another meeting”• Approval of unread minutes• Lots of talk
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• No quorum• Seen as “another meeting”• Approval of unread minutes• Lots of talk• Little action
• No quorum• Seen as “another meeting”• Approval of unread minutes• Lots of talk• Little action• Lack of purpose or direction
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“To begin with the end in mind means to start with a clear understanding of your destination.”
Stephen Covey,The Seven Habits of Highly Effective People
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Guidance On:
Guidance On:Who• Committee membership
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Guidance On:Who• Committee membershipWhat• Purpose of committee
Guidance On:Who• Committee membershipWhat• Purpose of committeeWhere• Online, in person
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Guidance On:Who• Committee membershipWhat• Purpose of committeeWhere• Online, in personWhen• Meeting frequency
Guidance On:Who• Committee membershipWhat• Purpose of committeeWhere• Online, in personWhen• Meeting frequencyWhy• More on this in a bit (agenda)
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Guidance On:Who• Committee membershipWhat• Purpose of committeeWhere• Online, in personWhen• Meeting frequencyWhy• Reason for committeeHow• Processes – conduct, decisions
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Meeting Management Cycle
• Post Meeting
• Interim Period• Pre Meeting
• Meeting Date
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Post Meeting
• Clarify• Set Expectations• Set follow up date
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Interim Period
• Status check• Issues/challenges• Deliverables
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3Pre meeting
• Agenda placement• Steps (talk, Q&A, vote)• Logistics
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Pre meeting
• Roll call prior to time• Confirm time/place• Adjustments
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Rules of Order
Main objectives:• Keeps the meeting on track• Equal opportunity to speak• Facilitates decision making
Rules of Order
• Handout for attendees• Let’s get some feedback• Thought: informal → formal
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• Allotted time• Covered material• Discussion
• Allotted time• Covered material• Discussion
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•Allotted time•Covered material•Discussion
…is to hockey
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…is to baseball
…is to acommittee meeting
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What an agenda is not.
• Waltergenda• Frankgenda• (YOUR NAME)genda
3Pre meeting
• Agenda placement• Steps (talk, Q&A, vote)• Logistics
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Now let’s take a few minutes to talk about…
Now let’s take a few minutes to talk about…
The Minutes
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The Minutes
Pros:• Get done• Share the responsibility• Distribution soon after and follow upCons:• May require assignment (rotate)• Change may be difficult• Logistics
Compliance committees are like many other meetings. Their effectiveness is a function of:
• Planning• Follow thru• Accountability• Shared responsibility
Summary