Business Process: CSMT PI Reporting 2016

1Correct as at: 10/03/17

CSMT PI Reporting

Estimated Time Requirement: 30 minutes

This report is completed once the PEP and Absence Analysis worksheets have been updated for the

month and the information collated for the monthly Virtual School Performance Dashboards.

Monthly information for CSMT report and Covalent (corporate Risk Reporting tool) update.

File Location (path): J:\D&P TEAM\5 EDUCATION\assessment\Virtual School\VS Project\CSMT

Reporting

File Name: YYMMDD CSMT Reporting PIs.xlsx

Business Process: CSMT PI Reporting 2016

2Correct as at: 10/03/17

Performance Indicators cover:

1. Percentage of all LAC who have had a PEP in the last six months (not including first PEP for

new LAC);

2. Percentage of persistent absence – less than 90% attendance (LAC for longer than one year)

cumulative percentage over academic year;

3. Percentage of LAC for longer than one year exclusions (Fixed Term) – cumulative percentage

over academic year;

4. Number of LAC not on a school roll but placement being sought.

How to get source data and subsequent calculations

1. On Virtual School Performance Dashboard for All LAC (section 9):

Report Manager – Social_Care – Looked After Children – PEP – PEPs Cohort (list)

Filter for Reception to Year 11 only - remove years 12 and 13 (denominator)

Use last PEP date to get all PEPs in last six months (numerator)

2. On Virtual School Performance Dashboard for LAC greater than 1 Year (Section 3):

Use Welfare Call attendance data on shared drive G:\Education & Attendance\Welfare

Call\WFC Reports\Attendance Analysis\2015-2016 and the relevant month.

Insert formula to calculate LAC for greater than one year.

Add calculation for absence greater than 90%.

Filter information to get for LAC for more than a year (denominator) and persistent absence

over 90% (numerator)

3. On Virtual School Performance Dashboard for LAC greater than 1 Year (section 5):

Business Process: CSMT PI Reporting 2016

3Correct as at: 10/03/17

Use Welfare Call monthly report on shared drive G:\Education & Attendance\Welfare

Call\WFC Reports\Exclusions\2015-16 and the relevant month (note – this report reports

cumulative data, not monthly data).

4. This information is provided by the Head of the Virtual School.

Abbreviations: CSMT – Children’s Services Management Team LAC – Looked After Children PEP – Personal Education Plan WFC – Welfare Call (third party school attendance provider) Once the updated information has been agreed by the Head of the Virtual School, it is forwarded to:

Christopher Williams (mail to: christopherwilliams@another.gov.uk) for CSMT reporting; and

Keith Howson (mail to: keithhowson@another.gov.uk) for Covalent reporting.

Example of email received, prompting for monthly update of PI information

PEP Indicator – All LAC as at month-end

Persistent Absence Indicator – LAC greater that one year

Exclusions Indicator – LAC greater than one year

LAC not on a School Roll Indicator – All LAC as at month-end

First PEP Indicator – All LAC as at month-end