4.3: how to manage supplier profile - air selangor › uploads › manage_supplier.pdf · 4.3: how...

Version: 2.0/August 2019

TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE USER GUIDE MODULE 4: SUPPLIER PORTAL

Produced by: Governance, Strategy, System & Competency Unit, Page | 1 PROCUREMENT DEPARTMENT, AIR SELANGOR

4.3: HOW TO MANAGE SUPPLIER PROFILE

a) Supplier Portal is a platform to receive and response inquiry (RFQ/Tender) from Air Selangor.

b) Besides, it is a platform for Registered Vendor to manage and monitor procurement to payment

process.

c) Other than that, Registered Vendor could manage or update their company’s profile by

themselves [E.g. Organization details, Tax Identifiers, Addresses, Contacts, Bank Information,

Business Classifications (certificates expiry, renewal, addition) and Products/Services offered to

Air Selangor].




1.0 Log In to Air Selangor Supplier Portal:

1.2 Go to the Supplier Portal https://egek.login.ap1.oraclecloud.com/ , enter your User ID and Password.

Note: Please use Forgot Password function to retrieve forgotten user ID & Password.

1.3 Option for Forgot Password function to retrieve forgotten User ID & Password.

https://egek.login.ap1.oraclecloud.com/




2.0 Once Log In, please navigate to Manage Profile sub-menu.

2.1 Click Supplier Portal on the dashboard.

2.2 Under section Tasks and menu Company Profile, please click Manage Profile.




3.0 Please review your Company Profile.

3.1 Organization Details

3.2 Tax Identifiers

ABCD SUPPLIER SDN BHD




3.3 Addresses

3.4 Contacts




3.5 Payments (and Bank Information)




3.6 Business Classifications

3.7 Products and Services




4.0 If there is any information you need to edit / add / delete, please click Edit button and proceed with Yes.





5.0 Proceed to any of Company Profile Category that you need to edit / add / delete.

5.1 Organization Details – amend relevant field!

5.2 Tax Identifiers – amend relevant field!

Please summarize the changes for Air Selangor Approver’s reference!

E.g. company profile, product catalogue, brochure

Always select ‘Procurement’


Please incorporate SSM registration number


Please incorporate Tax registration number (if applicable)




5.3 Addresses – amend relevant field!

5.3.1 Edit (under Actions menu or Pencil button) to update your latest address or

5.3.2 Create (under Actions menu or ‘+’ button) to add new address or branch.

5.3.3 Fill up the complete information.

Tick all unless not relevant





5.4 Contacts – amend relevant field!

5.4.1 Edit (under Actions menu or Pencil button) to update your contact details or

5.4.2 Create (under Actions menu or ‘+’ button) to add new contact.

5.4.3 Fill up the complete information.

Important Notes: 1) Administrative Contact – please nominate your contact person. 2) User Account – please assign only one of your Administrative Contact as User Account. This person will

have access to Air Selangor Supplier Portal for inquiry notification, inquiry response and manage overall portal activity.

3) It is advisable to use general email which can be accessed by Vendor’s employee to manage inquiry’s response (e.g. [email protected] or [email protected] etc)

Tick Administrative contact

Select Active for nominated User Account

Select and Add dedicated address to each contact (if the vendor has multiple branches, please select the right address for each contact person.


mailto:[email protected]





5.5 Payments (and Bank Information) – amend relevant field!

5.5.1 Create (under Actions menu or ‘+’ button) to add new bank account.





5.5.2 Create (under Actions menu or ‘+’ button) to add new bank account. If the vendor has multiple

account, please identify primary account by click Set Primary button.

Click here to select primary account

Indicator to primary account





5.6 Business Classifications – amend relevant field!

5.6.1 Highlight the line and edit expiry certificate with renewal details (Start Date, Expiration Date,

Attachments, Notes (please fill up with Kod Bidang information).

5.6.2 Add (under Actions menu or ‘+’ button) to add new certificate. Fill up the details (Start Date,

Expiration Date, Attachments, Notes (please fill up with Kod Bidang information).

5.6.3 Minimum to incorporate vendor’s SSM certificate, follow by MOF / CIDB / SPAN / ST (if applicable).

5.6.4 It’s COMPULSORY to incorporate Kod Bidang (where ever applicable) in Notes section for

reference of Air Selangor’s Buyer during inquiry exercise.




5.7 Products and Services – amend relevant field!

5.7.1 Select and Add (under Actions menu or symbol button) to select category of your product or

service.

5.7.2 It’s COMPULSORY to Select and Add the correct category for reference of Air Selangor’s Buyer

during inquiry exercise.




6.0 Reminder: Always click Save button to ensure latest changes are stored in your portal.

7.0 Once done, please click Review Changes button.




8.0 Please verify the information and click Submit button accordingly.

9.0 Your profile change request will be submitted for approval by Vendor Management Unit, Procurement

Department, Air Selangor, then click OK and Done buttons.




For any inquiry or feedback, please contact us during Office Hour (8:30am to 5:30pm / Monday –

Friday):

Pengurusan Air Selangor Sdn Bhd

Vendor Management Unit, Procurement Department,

32nd Floor, TM Annexe 2, No. 1, Jalan Pantai Jaya,

Off Jalan Pantai Baharu, 59200 Kuala Lumpur.

Support Team:

1. Amin Yusoff Bin Aminudin 03-2088 5311, [email protected]

2. Hussein Bin Thajudeen 03-2088 5798, [email protected]

3. Nor Halizawati Binti Zakaria 03-2088 5187, [email protected]

4. Mohd Rizaira Bin Abd Latib 03-2088 5381, [email protected]

Fax No. : 03-2088 5373

Email : [email protected]

-END-






4.3: how to manage supplier profile - air selangor › uploads › manage_supplier.pdf · 4.3: how...

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