47735526 unit 2 file1 codification

7/28/2019 47735526 Unit 2 File1 Codification

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CODIFICATION OFMATERIALS


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What do we mean by coding?

By this, we give a unique number to a particularitem in the inventory. For instance, 010237 mightmean a specific item in inventory such as a

particular kind of a certain material, of a certainshape, and of certain dimensions. Of course, eachof these numbers or groups of numbers (within thetotal identification number) should convey some

unique information.


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MERITS OF CODIFICATION

Avoiding long description

Accurate and logical identification

Prevention of duplication

Standardisation and variety reduction

Efficient purchase department performance

Efficient store room performance

Ease of computerization

Ease of pricing and costing Facility in physical location of item

Efficient inspection


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DEMERITS OF CODIFICATION

Mistake in coding

Detection of coding mistake

Codes are often misunderstood

Large number in one group

Using dummy codes


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1. Alphabetical2. Numerical3. Decimal4. Combined

CODIFICATION SYSTEM


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Main Sub Descriptive Vocabulary DescriptionCode no: Code no: Code no:

07 39 1234 07-39-1234 Lead writing pencil

Black of HB quality

Within price range of

1-3 rupees1. Indicating lead colour

2. Indicating quality

3. Indicating use (writing)

4. Price range 1-3 Rs.

07 39 1235 07-39-1235 Lead writing pencil

Black of HB quality

Price range 4-6

MAIN CLASSIFICATION: 07 STATIONARY ITEM

SUB-CLASSIFICATION 39-3 INDICATING PENCIL

9 INDICATING LEAD PENCIL


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Illustration of Decimal Codification system

PARTICULARS CODES

Main Sub1 Sub2 Full code

STATIONARY

PencilPen

Paper

Ink

Pencil

LeadBlue

Red

Blue-red

47 - 47

- 01 - 47.01

- 02 - 47.02- 03 - 47.03

- 04 - 47.04

- - 51 47.01.51

- - 52 47.01.52

- - 53 47.01.53

- - 54 47.01.54


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Illustration of Combined codification systemAlphabetical and Numerical

PARTICULARS CODES

Main sub1 Sub2 Full code

1. Sulphur

Sulphurous acidSulphuric acid

Sulphur oxide

2. Carbon

Carbonic acidCarbon monoxide

Carbon dioxide

SP

- 11 SP-11- 12 SP-12

- 13 SP-13

CB

- 56 CB-56

- 57 CB-57

- 58 CB-58


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Illustration of Numerical Codification System

MATERIALS simple No: Block No: Dash or Stroke No:

Raw materials 01 1-100 17

Iron ore 05 1-10 17-1 or 17/1

Iron pig 06 11-20 17-2 or 17/2

Iron melted 07 21-30 17-3 or 17/3

Iron bright 08 31-40 17-4 or 17/3

Iron steel 09 41-50 17-5 or 17/5Iron sheets 10 51-60 17-6 or 17/6

Iron bars 11 61-60 17-7 or 17/7

Stainless steel 12 200-400 205

Full plate 13 281-290 205-3 or 205/3

Half plate 14 291-300 205-4 or 205/4

Quarter plate 15 301-310 205-5 or 205/5Spoon 16 311-320 205-6 or 205/6

Fork 17 321-330 205-7 or 205/7

Glass 18 331-340 205-8 or 205/8


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CLASSIFICATION AND CODIFICATIONOF MATERIALS

Stores vocabulary A booklet known as stores vocabulary

Marking of stores Colour Marking Secret marking


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THANKYOU

47735526 unit 2 file1 codification

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