49168-001: improving school dormitory environment for ......this is the second progress report for...

Annual Environmental Monitoring Report April 2019

MON: Improving School Dormitory Environment for

Primary Students in Western Region Project

Prepared by the Project Implementation Unit, Ministry of Education, Culture, Science and Sports for the Government of Mongolia and the Asian Development Bank. This annual environmental monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section of this website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

ADB Grant No. G9182-MON Annual environmental monitoring report - 2018

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CURRENCY EQUIVALENTS

(as of 1 December 2018)

Currency unit – Mongolian tugriks

₮1.00 = $ 0.0004

$1.00 = ₮2,627.04

ABBREVIATIONS

ADB – Asian Development Bank

AETA – Aimag Environment and Tourism Authority

DEIA – Detailed Environmental Impact Assessment

EBS – Environmental Baseline Study

EM – Environmental Monitoring

EM – Environmental Monitoring

EMR – Environmental Monitoring Report

EMR – Environmental Monitoring Report

ES – Environmental Specialist

GEIA – General Environmental Impact Assessment

GEMP – Generic Environmental Management Plan

GRM – Grievance Redress Mechanism

MECSS – Ministry of Education, Culture, Science and Sports

PIU – Project Implementation Unit

SEMP – Site-specific Environmental Management Plan

SEMPIR – Site-specific Environmental Management Plan Implementation Report

TBR – Technical and Biological Restoration

NOTES

In this report, “$” refers to United States Dollars

This environmental monitoring report is a document of the borrower. The views expressed

herein do not necessarily represent those of ADB's Board of Directors, Management, or staff,

and may be preliminary in nature.

In preparing any country program or strategy, financing any project, or by making any

designation of or reference to a particular territory or geographic area in this document, the

Asian Development Bank does not intend to make any judgments as to the legal or other

status of any territory or area.


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TABLE OF CONTENTS

1. INTRODUCTION .................................................................................................................... 5

1.1 Description of the project 5 1.2 Purpose of environmental management 6 1.3 Project progress 8

2. IMPLEMENTATION OF THE EMP .................................................................................. 13

2.1. Roles and responsibilities for EMP, performance of monitoring 13 2.2. The progress in implementation of EMP and monitoring 14 2.3. Monitoring method, evaluation standard 15 2.4. Environmental monitoring data and record 18 2.5. Environmental institutional capacity building and training 18

3. PUBLIC CONSULTATION, DISCLOSURE AND GRM ................................................. 21

3.1. Public consultation and disclosure 21 3.2. Project grievance records and resolution 21

4. COMPLIANCE WITH EMP REQUIREMENTS .............................................................. 23

4.1. Status of EMP compliance in 2018 23 4.2. Conclusion 35 4.3. Required corrective actions 35

5. APPENDIX ............................................................................................................................. 36

5.1. The first training on project environment management 36 5.2. Approved Site-specific environmental management plan 49 5.3. An example of the filled environmental checklist 60 5.4. An example of the environmental monitoring report 62 5.5. Conclusion on environmental restoration 64 5.6. The second training on SEMPIR 65 5.7. ES contract extension 67 5.8. An example of the state commission act 68


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1. INTRODUCTION

1.1 Description of the project

The impact of this project will be a reformed school dormitory system, improved and equal access to

quality education and contribution to achieving the universal primary education in three select western

provinces of Mongolia. The outcome of the project will be models to improve the physical dormitory

environment and services established and implemented in three aimags of the western region. The

project will have three outputs:

Output 1: Physical school dormitory environment is improved.

a) Improving the physical school dormitory environment by supporting minor civil works for soum

school dormitories in the Govi-Altai, Uvs, and Zavkhan aimags of the western region, which have

been identified as in need of upgrading, based on the condition of dormitory buildings and

facilities, the year of dormitory construction and/or rehabilitation, the number of primary students

staying in dormitories, the existence of junior and senior secondary grades, and the lack of basic

infrastructure (water, wastewater, and heating). Minor civil works will include rehabilitation of

buildings to adequately cope with winter temperatures, wind, and precipitation; repair and/or

installation of universal-design WASH facilities that would meet the minimum requirements

(including those related to gender and early grade students). These requirements have been

developed by the MECSS in collaboration with the Ministry of Health, United Nations Children’s

Fund, and NGOs. Under the project, the total of 12 dormitories will undergo repairs, of which 7

dormitories will have installed own sewage system such as septic tanks.

b) Provision of furniture and equipment. The plan is to provide beds and other furniture to

accommodate more students; and renovate meeting rooms that will be properly furnished for

studying, reading and extracurricular activities.

Funding allocated to this component is US$2.17 million.

Output 2: Capacity to deliver dormitory services is improved.

The project will support the capacity development for school dormitory staff, primary class teachers,

school management and accountants, and the aimag educational department staff on matters pertaining

to improving school dormitory services for primary students that stay in dormitories and their parents

in Govi-Altai, Uvs, and Zavkhan aimags. All school dormitories in these three aimags will be

supported. School dormitory teachers will be trained in child abuse issues and child-centered methods

to facilitate studying, reading, and extracurricular activities; and improve school preparedness of

students, especially in the early grades. Dormitory guards will receive training on child abuse and

child-centered communication to encourage studying, reading, and extracurricular activitiesand on

proper guarding and caring for dormitory students, especially in early grades, at nights. School staff

involved in preparation of dormitory meals will receive training concerning the nutritional

requirements of students, while school management, accountants, and aimag education department

staff will be trained to use tools and reference materials to enhance management of financial, human

and physical resources for school dormitories. Workshops will be organized for school dormitory

teachers, primary class teachers, and social workers to exchange experiences regarding (i) organizing

study, reading and extracurricular activities at dormitories for and by students and teachers; and (ii)

communication and outreach activities for parents of primary pupils staying in dormitories.

Total of US$0.154 million is allocated for this component, mostly for consultancy services.


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Output 3: Policy and regulatory frameworks to improve the school dormitory environment are

developed.

The project will support the development of policy and regulatory frameworks to improve the school

dormitory environment through the following:

a) Comprehensive standards for dormitories concerning boththe physical dormitory environment and

services, will be developed based on (i) the models that could be followed for improving the

physical dormitory environment and services that are to be established and implemented in the

three aimags of the western region; and (ii) the national and international good practices in

boarding school management in Japan and other countries.

b) Ratios and coefficients that are currently used for determining the amount of funding for school

dormitory meals will be revised to take into account the age and nutritional requirements of

students.

c) A national strategy and financing policy will be developed for (i) improving the school dormitory

environment, particularly at soum schools with greater involvement of the local governments; and

(ii) with due consideration for hiring and recruitment of qualified dormitory teachers, and

operating and maintenance of the physical dormitory environment. An impact evaluation study

will be conducted upon which these models will be recommended for nationwide replication.

This component will be financed at US$90.000.

Figure 1. Project implementation map

The grant of $3,38 million equivalent from JFPR funding represents 88.75% of the total project cost.

In accordance with the MOU, the Government of Mongolia and local governments will provide the

remaining $0.38 million equivalent or 11.25% of the total project cost as counterpart financing for

training, workshops and some civil works.

1.2 Purpose of environmental management

As required under the ADB’s Safeguard Policy Statement (2009), the Project is categorized as “C” for

environment indicators since it is likely to have minimal adverse environmental impacts. A General

Environmental Impact Assessment (GEMP) was prepared in compliance with ADB’s Safeguard

Policy Statement (2009) and the Government of Mongolia’s regulation. .

This is the second progress report for the environmental management plan (EMP) implementation

prepared by G9182-MON: Improving School Dormitory Environment for Primary Students in

Western Region project with contribution of the Environmental Specialist (ES). The report covers the

progress in the period from January to December 2018. According to n the GEIA recommendations

Uvs aimag

Sagil

Tes

Tarialan

Bukhmurun

Undurkhangai

Ulgii

Zavkhan aimag

Urgamal

Tosontsengel - 1

Tosontsengel - 2

Govi-Altai aimag

Bugat

Altai

Sharga


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and the generic environmental management plan (GEMP) of the project, the objectives of monitoring

are:

evaluating if the civil works completion satisfies the project performance indicators as well as

GEMP specified by ADB and GEIA, GEMP prepared by AETA

assessing the status of Project specific covenants-related to environmental management (EM) as

shown in Table 1 below.

evaluating the extent and severity of environmental impacts compared to the predicted impacts as

specified by ADB and AETA

inspecting the contractors’ performance of environmental impacts mitigation measures or

compliance with relevant rules and regulations

receiving and resolving public grievances

evaluating the effectiveness of the contractors’ Site specific environmental management plan

(SEMP)

Table 1. Project specific covenants- related to environmental management

Product Schedule Para No. Description Remarks/Issues Type Product

G9182 4, GA 3

Safeguards The Recipient shall ensure that the preparation, design, construction, implementation, operation and decommissioning of the Project and all Project facilities comply with (a) all applicable laws and regulations of the Recipient relating to environment, health and

safety; (b) the Safeguard Policy Statement; and (c) all measures and requirements set forth in the Generic EMP, and any corrective or preventative actions (i) set forth in a

Project Progress Report, or (ii) which are subsequently agreed between ADB and the Recipient.

To be complied Safeguards

G9182 4, GA 4

Safeguards The Recipient shall cause the Project

Executing Agency to ensure that the preparation, design, construction, implementation, and operation of all activities under the Project comply with (a)

all applicable laws, regulations and guidelines of the Government relating to ethnic minorities, (b) the Indigenous Peoples Safeguards’ principles and requirements set

forth in Chapter V, Appendix 3, and Appendix 4 (as applicable) of the Safeguard Policy Statement; and (c) all measures set forth in the SEGAP, and any corrective or

preventative actions (i) set forth in Project progress reports, or (ii) which are subsequently agreed between ADB and the Recipient.

To be complied Safeguards Grant 9182

G9182 3, GA 7

Conditions for Award of Works ContractThe Recipient shall ensure that no Works contracts shall be awarded until the relevant provisions from the Generic EMP are incorporated into the Works contract.

To be complied Others Grant 9182

1.2.1. Report preparation

This report has been prepared by the Environmental specialist (ES) with support of PIU. The report is

approved by MECSS and submitted to ADB.


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1.3 Project progress

The following activities were carried out pertaining to performance of the civil works in sense of

environmental part.

1. Confirmed that rehabilitation works do not cause any involuntary resettlement impacts during the

first site visit between July and August, 2018.

2. SEMP for all 12 construction works was developed by the civil work contractors under guidance

of ES in August, 2018.

3. Assisted the PIU in preparing bidding documents for rehabilitation works to ensure that the

environment-related specifications provided in the generic EMP are incorporated in technical

specifications in 2017.

4. Provided support in evaluating bids for rehabilitation works to ensure that compliance with the

environment-related specifications is evaluated and documented in bid evaluation reports in

second quarter of 2018.

5. Provided training and advise contractor(s), school management, and the PIU on project

environment management requirements and arrangements, including establishment of a simple

grievance redress mechanism through contractor hotlines between June and August, 2018.

6. Reviewed and cleared, on behalf of the PIU and the aimag education departments, site-EMPs

prepared by civil works contractors in August, 2018.

7. Conducted at least two site visits to each selected school dormitory where rehabilitation works are

being carried out (at the beginning of the works and at completion stage) between July and

December, 2018.

8. Prepared annual progress reports of the EMP implementation (including compliance of the civil

works contractors with obligations, inspection activities and findings, problems encountered

during rehabilitation and operations, and the relevant corrective actions undertaken) in 2017 and

2018.

9. Together with the state commission which consisted of several engineers such as construction

engineer, civil engineer, architecture engineer, a fire inspector, a project manager, carried out

rehabilitation completion inspections to confirm the regularity and safety of each building, on-site

heating system, fire system, WASH and kitchen facility between October and December, 2018.

After completion of few minor corrections, the state commission was agreed to use the

rehabilitated dormitories. Appendix 8.

Table 2. Progress schedule for environmental tasks implementation

№ Aimags Dormitories Contractors

LLC

Environmental tasks

EB

S

GE

IA

GE

MP

GR

M

Tra

inin

g-1

SE

MP

Sit

e vis

it &

EM

-1

EM

R-1

Sit

e vis

it &

EM

-2

EM

R-2

TB

R

Tra

inin

g-2

SE

MP

IR

1

Govi-Altai

Altai Veritas global

3.17

3.17

11.17 11.17

6.18 8.18

7.18 8.18

11.18 11.18

2 Bugat Villa bridge 6.18 8.18

3 Sharga Morin suvd 7.18 8.18 10.18 10.18 12.18 12.18

4

Zavkhan

Tosontsengel 1 Zuurmag

4.17

6.18 8.18 11.18 12.18 10.18 12.18 12.18

5 Tosontsengel 2 Zuurmag 6.18 8.18

6 Urgamal Ari constriction 6.18 8.18 10.18 11.18 11.18 12.18 12.18

7

Uvs

Bukhmurun MBC

6.17

7.18 8.18

8.18 9.18

12.18

12.18

8 Tarialan MBC 7.18 8.18

9 Ulgii Tulgat bagana 7.18 8.18 11.18

10 Sagil Baruun Jonon 8.18 8.18


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11 Tes Family partners 8.18 10.18 12.18 10.18 12.18 12.18

12 Undurkhangai Next standard 8.18 8.18 11.18

3.17 March, 2017

Environmental baseline studies of aimag level for GEIA were made in March, 2017 based

available information in publication. For more information, please refer the Environmental

monitoring report – 2017. https://www.adb.org/projects/documents/mon-49168-001-emr

According to the clauses 7.2 and 7.3 of Mongolian law on environmental impact assessment,

GEIA shall do prior to start construction work by AETA. GEIAs for all 12 construction works

were made by ETA of Govi-Altai, Zavkhan and Uvs aimags between March and April, 2017. For

more information, please refer the Environmental monitoring report – 2017.

https://www.adb.org/projects/documents/mon-49168-001-emr

According to the clauses 9.3 and 9.4 of Mongolian law on environmental impact assessment and

clauses 1.3 and 1.4 of Mongolian regulation on EMP development, approval and reporting,

GEMP shall develop by the PIU, and approve by AETA. GEMPs for all 12 construction works

were developed by PIU, and approved by ETA of Govi-Altai, Zavkhan and Uvs aimags in

November, 2017. For more information, please refer the Environmental monitoring report –

2017. https://www.adb.org/projects/documents/mon-49168-001-emr

According to the ADB SSP (2009), the borrower/client establishes and maintains a grievance

redress mechanism to receive and facilitate resolution of affected peoples’ concerns and

grievances about the borrower's/client's social and environmental performance at a project level.

PIU was developed GRM of the project in November, 2017 and disseminated to all construction

contractors during first training, and asked them to place grievance boxes at the construction sites

where easy accessible.

The first training on project environment management requirements and arrangements, including

establishment of the simple grievance redress mechanism for construction contractors and PIU

staffs was organized between June and August, 2018 in Ulaanbaatar city. It was organized three

times for different contractors on June 11, 7 July and August 11, 2018. Appendix 1.

As required by GEMP (June 2015) by ADB, SEMPs for all 12 construction works were

developed by the civil work contractors under guidance of ES in August, 2018. Example of a

site-specific environmental management plan was prepared by the ES, and disseminated during

the first training on the environmental. Appendix 2. According to the clause 9.5 of Mongolian

law on environmental impact assessment, SEMP consists of two main sections i) environmental

protection plan and ii) environmental monitoring plan. Most of the practical cases, environmental

protection plan is carried by the civil work contractor, and environmental monitoring plan is

implemented by the professional (licensed by the Ministry of Environment and Tourism)

environmental organization. Because of, environmental protection plan does not require

professional knowledge. On contrary, environmental monitoring plan requires environmental

professional knowledge, instruments and ability. Therefore, the civil work contractors were made

contracts with “Ecotushig-Khugjil” LLC for implementation of the environmental monitoring

plan between June and August, 2018.

ES should conduct at least two site visits to each selected school dormitory where rehabilitation

works are being carried out (at the beginning of the works and at completion stage). First site

visits at the beginning of the civil works were carried out between July and August, 2018. Aims

of the first visit were i) to observe initial environmental conditions of the surrounding areas of the

construction sites, ii) to confirm that rehabilitation works do not cause any involuntary

resettlement impacts, iii) to control environmental monitoring process, and iv) to give on-site

training and consultation on implementation of SEMP to the construction contractors and school

administrations. For the execution of first aim, photos were taken and environmental checklists


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were filled on site. Appendix 3.

Figure 2. Photos during the first site visit

Based on observation during the first site visit, it was confirmed that rehabilitation works do not

cause any involuntary resettlement impacts. All construction works were carried out inside the school

fences which were no impact on settlement area. Environmental monitoring, that requires

professional service shall conduct two times to each selected school dormitory where rehabilitation

works are being carried out (at the beginning of the works and at completion stage) to determine the

quality of water, air, soil, noise level, vegetation cover and waste management using specific

instruments and accredited laboratory results. An expert of “Ecotushig-Khugjil” LLC that was

responsible for the environmental monitoring was joined the first site visit, and conducted field

measurement at the beginning of the construction works under control of ES.

Figure 3. Environmental measurement

Moreover, during the first site visit, on-site training and consultation on implementation of SEMP

were given to the construction contractors and school administrations.


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Figure 4. On-site training and consultation

Based on field measurement and accredited laboratory analysis, “Ecotushig-Khugjil” LLC wrote

environmental monitoring reports, which were expressed quality of environment in surrounding

areas of the construction sites in Mongolian and English. In total, 12 reports were reviewed by ES

and received by PIU between August and September, 2018. Appendix 4.

Second site visits at the completion stage of the civil works were carried out between November

and December, 2018. Aims of the second visit were i) to observe environmental conditions of the

surrounding areas of the construction sites after civil works, ii) to check quality of technical and

biological restoration, iii) to control environmental monitoring process, and iv) to give on-site

training and consultation on how to write SEMPIR to the construction contractors. For the

execution of first and second aims, photos were taken and environmental checklists were filled

on site.

Figure 5. Restored and non-restored construction sites

Second environmental monitoring at completion stage was carried out during the second site visit. An

expert of “Ecotushig-Khugjil” LLC that was responsible for the environmental monitoring was joined

the second site visit, and conducted field measurement under control of ES.


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Figure 6. Environmental measurement

Moreover, during the second site visit, on-site training and consultation on how to write SEMPIR

were given to the construction contractors.


Based on second field measurement and accredited laboratory analysis, “Ecotushig-Khugjil”

LLC wrote environmental monitoring reports, which were expressed quality of environment in

surrounding areas of the construction sites in Mongolian and English. In total, 12 reports were

reviewed by ES and received by PIU between November and December, 2018.

Based on observation during the second site visit, it was concluded that 4 out of 10 construction

contractors properly did technical and biological restoration of disturbed areas after completion

of civil works. Four construction contractors Morin suvd LLC, Zuurmag LLC, Ari construction

LLC and Family partners LLC, were well done environmental restoration after completion of

civil works. However, six construction contractors Veritas global LLC, Villa bridge LLC, MBC

LLC, Tulgat bagana LLC, Baruun jonon LLC and Next standard LLC were not well done

environmental restoration after construction work. ES wrote conclusion on environmental

restoration of the contractors. Appendix 5. PIU, ES contract extended until May, 2019 and he

will make control restoration of 7 construction sites. Appendix 7. Moreover, construction

contracts of six contractors Veritas global LLC, Villa bridge LLC, MBC LLC, Tulgat bagana

LLC, Baruun jonon LLC and Next standard LLC will also be extended until May, 2019.

The second training on how to write SEMPIR for construction contractors was organized on

December 19, 2018 in Ulaanbaatar city. Appendix 6.


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2. IMPLEMENTATION OF THE EMP

2.1. Roles and responsibilities for EMP, performance of monitoring

Based on the requirements presented by by AETA, the general environmental definitions have been

written, and submitted to AETA for inclusion in the GEIA. Pursuant to the clause 7.3 of Law on

Environmental Impact Assessment of Mongolia, AETA performed the GEIAs in Govi-Altai, Uvs and

Zavkhan aimags.

PIU

Environmental specialist

Environment Authority of

aimags

Generic environmental

management plan

to write Appendix of EIA lawaccording to

to make PIUto request

PIU

Environmental specialistto make


aimagsto approve

Site-specific EMPContractor to developEnvironmental specialist

PIUto approve

Implementation of site-

specific EMPContractor to implement


and EA of aimagsto support

Implementation report of

site-specific EMPContractor to write Environmental specialistto check

Implementation report of

generic EMPEnvironmental specialist to write


aimags, ADBto check

Special licensed company to monitor environmental

qualityContractor to contract


and EA of aimagsto check

Environmental description

Generic environmental

management plan

Figure 8. Flowchart of the environmental process

A detailed environment impact assessment is not required for category C projects, but potemtial

environmental implications of the project have been reviewed based on (i) the location of the

participating schools; and (ii) the nature of works supported by the project. Under GEIA

recommendations as presented by AETA, the DEIA is not required, and the construction can start

under certain conditions specified in GEIA, here:

1. An environmental management plan should be developed and approved by the AETA prior to

launching the construction works

2. Some soil protection measures are to be developed and realized

3. Certain waste management actions should be carried out

4. The water quality must be monitored and any changes should be recorded

5. A training on environmental management of the project must be conducted for construction

workers

6. Comply with the labor health and safety regulations

7. Develop land management measures

8. Any additional requirements put forward by the local administration and\or inspection agency

should be properly reviewed and followed


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9. Reassessment is reqired if a location and volume of the construction works change

10. Report the implementation of GEMP to the AETA.

As required by GEMP (June 2015) by ADB, SEMPs for all 12 construction works were developed by

the civil work contractors under guidance of ES in August, 2018. According to the clause 9.5 of

Mongolian law on environmental impact assessment, SEMP consists of two main sections i)

environmental protection plan and ii) environmental monitoring plan. Most of the practical cases,

environmental protection plan is carried by the civil work contractor, and environmental monitoring

plan is implemented by the professional (licensed by the Ministry of Environment and Tourism)

environmental organization. Because of, environmental protection plan not requires professional

knowledge. On contrary, environmental monitoring plan requires environmental professional

knowledge, instruments and ability. Therefore, the civil work contractors were made contracts with

“Ecotushig-Khugjil” LLC for implementation of the environmental monitoring plan.

2.2. The progress in implementation of EMP and monitoring

Under the GEIA recommendations, GEMP for the construction works was developed and approved by

the AETA. Pursuant to the GEMP, the construction contractors should develop SEMP with assistance

of ES. The following mitigation measures were included in the SEMP and developed by the

contractors prior to the construction launch.

Table 3. Environmental mitigation measures

Environmental components

Environmental impact

Mitigation and management arrangements

General issue Indirect impact

buy local goods to support local business

hire local people as support workforce

introduce the project to local people and place an information board at the site

assign environmental responsibilities to one of the managerial personnel or hire a professional employee

make a sub-contract on environmental monitoring

report EMP implementation to the PIU monthly

Water Quality of treatment

make laboratory tests of the treated wastewater for assessing and approving a quality of the system

Water pollution monitor surface and ground water quality

Atmosphere

Transportation dust sprinkle with water the road during dry seasons

monitor dust around the construction site

Construction dust shield the dust area to prevent spreading dust

cover the carriage of trucks when transporting light materials that can be flown away by wind

Gas emission control and inspect gas emission from vehicles, and keep the

emission under the permissible level

monitor gas emission from vehicles

Noise Noise from construction

work only daytime

monitor a noise level around the construction site

Solid waste Construction waste

collect waste in one site and water it toprevent winding away

prohibit burning the waste

segregate waste at the construction site into solid, construction, liquid, toxic and put clear signs.

Toxic waste should be kept in a safety place such as a container.

build a temporary storage for domestic, solid, liquid and toxic waste

dispose waste to an appropriate site allocated by the soum governor.

monitor the waste management system


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Soil Soil erosion by the earth work

restore and regrow vegetation in the affected areas

place the warning board to prevent soil pollution

prevent creation of unnecessary roadways

control traffic of vehicles, and post road signs where necessary.

monitor soil quality

Health and safety

Injury and death

provide labor safety clothes

develop a site safety regulation and comply with it

place fire safety equipment at the site

keep first-aid kits at the site

control hygienic situation at the waste dumping site, and disinfect it regularly

organize labor safety training sessions periodically.

control and weekly inspect the electric line and electricity safety

place caution signs where necessary

monitor HS issues

Flora Plant degradation

regrow vegetation in the affected areas

prohibit collecting natural plants and cuting wood

monitor the vegetation cover around the construction site

Environmental monitoring, that requires professional service shall conduct two times to each selected

school dormitory where rehabilitation works are being carried out (at the beginning of the works and

at completion stage) to determine the quality of water, air, soil, noise level, vegetation cover and

waste management using specific instruments and accredited laboratory results. An expert of

“Ecotushig-Khugjil” LLC that was responsible for the environmental monitoring was joined the first

site visit, and conducted field measurement at the beginning of the construction works under control

of ES.

Second environmental monitoring at completion stage was carried out during the second site visit. An

expert of “Ecotushig-Khugjil” LLC that was responsible for the environmental monitoring was joined

the second site visit, and conducted field measurement under control of ES.

2.3. Monitoring method, evaluation standard

According to the relevant national regulations, the environmental quality should be compared and

assessed against the following standards.

Table 4. List of evaluation standards

Environmental components

Evaluation standards

Water

MNS 0900-2018 “Drinking water. Hygienically requirements, assessment of the quality and safety”

MNS 6148:2010 “Water quality. Maximum level of the substances contaminating ground water”

Atmosphere MNS 4585:2016 “Аir quality. General technical requirements”

Noise MNS 4585:2016 “Аir quality. General technical requirements”

Solid waste Observation

Soil MNS 5850:2008 “Soil quality. Soil pollutants elements and substances”

Health and safety Checklist

Flora Geobotanical survey

Method for water quality monitoring

One water sample with 1.5 l was collected from the water, and it duplicated two samples in the

laboratory, and one was analyzed, and one was kept as a spare sample. In case of the wrong laboratory

procedure and very different result, when compare the previous result, then a spare sample can use.


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The duplicated samples can provide the accurate result. Then water sample was sent to the laboratory

within 72 hours (WHO, 1996). For more information, please refer separate reports of environmental

monitoring at each construction site.

Figure 9. Water sample collection and field measurement

Method for air quality monitoring

Measurement of air quality conducted at a given point in accordance with the Mongolian National

Standart for air quality MNS 3384:82 (General requirements for sampling), and was measured by

DUSTTRAK II Aerosol Monitor 8532.

Figure 10. DUSTTRAK II Aerosol Monitor 8532

Method for noise level monitoring

First, to determine the noise equivalent level. In order to do this, 15-minute measurements were made

in accordance with the Mongolian Air Quality Standard MNS 4585: 2016 for each situation at the

selected point. The measurements were made according to the FAST framework by the noise meter

407732-KIT. The result was expressed as an equivalent level of noise, and the following equation was

used.

Leq=L_50+(L_10-L_90 )^2/T

Here: Leq- sound equivalent level, dBA

T- Duration, min

L10- Noise level that exceeded the level within the 10 percent of experiment period, dBA

L50 - Noise level that exceeded the level within the 50 percent of experiment period, dBA

L90 - Noise level that exceeded the level within the 90 percent of experiment period, dBA


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Figure 11. Noise level measurer EXTECH 407732-KIT

Method for waste management

Observation-documentation method has been used for the waste monitoring, and photo pictures were

taken.

Figure 12. Observation of waste management

Method for vegetation cover

Geobotanical survey method was applied for vegetation cover. Each monitoring point was identified

with the net of 1 x 1 m to determine vegetation cover. Furthermore, the plant samples were taken from

the monitoring point and identified its species.

Figure 13. Plant sampling


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Method for soil quality

A field sampling was carried out by soil sampling method “Envelope” with the net of 1 x 1 m in the

selected location.

Figure 14. Soil sampling method and soil sample

2.4. Environmental monitoring data and record

An expert of “Ecotushig-Khugjil” LLC that was responsible for the environmental monitoring was

joined the first and second site visits, and conducted field measurement at the beginning and

completion stages of the construction works under control of ES.

For the environmental monitoring, all samples were collected by a special licensed company, and

laboratory tests were carried out by an accredited laboratory. Based on field measurement and

accredited laboratory analysis, “Ecotushig-Khugjil” LLC wrote environmental monitoring reports,

which were expressed quality of environment in surrounding areas of the construction sites in

Mongolian and English. In total, 24 reports were reviewed by ES and received by PIU between

August and December, 2018. Appendix 4.

Every process of sampling, transporting, and analyses were accompanied with evidencing photos, and

kept for further audit. All reports were kept PIU.

2.5. Environmental institutional capacity building and training

After contracts were awarded to the civil work contractors and before civil work commencement,

trainings were conducted for contractors on development and implementation of SEMP.

Table 5. Environmental training seminars and workshop

№ Topic Trainer Attendees

Date Organization No.

1 Training on environmental management system of the project and development of site-specific EMP

О.Altansukh

Contractors and

PIU staffs 22

June and August, 2018

2 On-site training and consultation on implementation of SEMP

Contractors and school

administrations 36

June and August, 2018

3 Training on report writing Contractors 9 December, 2018


establishment of the simple grievance redress mechanism for construction contractors and PIU staffs

was organized between June and August, 2018 in Ulaanbaatar city. It was organized three times for

different contractors on June 11, 7 July and August 11, 2018. Appendix 1. In total, 22 people were


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attended. Handouts with the following content were disseminated to all construction contractors.

o Presentation about the project environment management requirements and arrangements

o Environmental baseline studies

o General environmental impact assessment

o General environmental management plan

o Grievance redress mechanism

o Regulation on EMP development, approval and reporting

o Example of site-specific environmental management plan

At the end of the training, questionnaires'’ about the training was taken from the participants.

98% of all participants were assessed as satisfactory.

Figure 15. Environmental training

Figure 16. Environmental handout

Moreover, during the first site visit, on-site training and consultation on implementation of SEMP

were given to the construction contractors and school administrations.


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December 19, 2018 in Ulaanbaatar city. Appendix 6. In total, 9 people were attended. Handouts with

the following content were disseminated to all construction contractors.

Presentation about the SEMPIR preparation

Conclusion on environmental restoration

Example of site-specific environmental management plan implementation report

Figure 18. Environmental training


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3. PUBLIC CONSULTATION, DISCLOSURE AND GRM

3.1. Public consultation and disclosure

According to the approved GEMP, the implementation of the GEMP should be reported by the ES to

the following parties.

Table 6. Schedule for EMP consultation

№ Parties Format Content Period Comment on Location

1 AETA

Report

Meeting EMP

Before,

after

construction

EMP

Aimag

2 ADB Capital city

3 PIU

4 School administration Soum

5 Local residents

During the first site visit, SEMP was introduced to school administration, construction contractors and

environmental officer of the soum. Content of introduction meeting of SEMP was focused on.

How to implement SEMP in practice? (the contractors)

How to control its implementation? (school administration and environmental officer)

Figure 19. SEMP introduction

Prior to GEMP implementation report, SEMP shall be reported by the construction contractors to PIU.

So far, four contractors (Ari construction, Zuurmag, Family partners, Morin suvd) were reported their

SEMP implementation. Rest of 6 contractors will be reported in June, 2019 after completion of TBR.

3.2. Project grievance records and resolution

According to the ADB SSP (2009), the borrower/client establishes and maintains a grievance redress

mechanism to receive and facilitate resolution of affected peoples’ concerns and grievances about the

borrower's/client's social and environmental performance at a project level. PIU was developed GRM

of the project in November, 2017 and disseminated to all construction contractors during first training,

and asked them to place grievance boxes at the construction sites where easy accessible.

Figure 20. Grievance boxes


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During the construction, there was no complaint received. However, some school administrations were

complained about technical and biological restoration after completion of the construction. ES was

checked during the second site visit, and made a conclusion on TBR. Appendix 5. This conclusion can

be justification of the contracts extension of the construction contractors until May, 2019 to

accomplish the technical and biological restoration of disturbed areas.


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4. COMPLIANCE WITH EMP REQUIREMENTS

4.1. Status of EMP compliance in 2018

The general environmental management plan (GEMP) follows Government of Mongolia (GoM)’s regulations relevant to this Project, as well as ADB’s Safeguards

Policy Statement (2009). The GEMP was included as a separate annex in the civil work contract(s). MECS, through the PIU and their regional representatives, and

assisted by the environmental consultant, is responsible for ensuring contractor(s)’ compliance with the GEMP. Third and fourth quarter of 2018 were an

implementation phase of the construction work. Therefore, mitigation measures during the construction phase were applicable.

Stage/Activity Potential impacts

and/or issues Mitigation measures Implementer Supervisor Monitoring indicators Status

Pre-construction phase

(A) Construction readiness

General conditions

Confirm that facility upgrading plan corresponds to the contract clauses;

Contractor School,

PIU, aimag ASI

Confirmation letter by Contractor to PIU and

School

Yes

Secure all required permits for construction and rehabilitation;

Pursuant to the clause 7.3 of Law on Environmental Impact Assessment, AETA did the GEIAs in Govi-Altai, Uvs and Zavkhan aimags. Following the GEIA requirements, GEMP for the construction work was developed, and approved by AETA.

Assign a qualified person to coordinate the site-EMP implementation, including workplace safety;

Contractors for the construction works were selected in Q3, 2018. All 10 contractors for the construction works are assigned persons, who are responsible for the site-EMP implementation.

Establish a telephone hotline staffed at all times during working hours. Display contact details prominently displayed at the site;

According to ADB safeguard policy, PIU developed GRM based on the existing process (Law on decision making process of request and grievance from citizen to government organization and officer) of dealing with complaints in Mongolia, and it approved by the local coordinators.

Notify the public of the works through appropriate notification prior to construction. Disseminate information on the construction progress, including anticipated activities that might cause safety risk in a timely manner.

Contractors for the construction works have been selected in Q3, 2018. Information on the construction works and its site-EMPs have been disseminated through local coordinators, the contractors to local authority, school administrations and local people.

Construction phase

(B) General rehabilitation

and/or construction works

Dust generated during construction, air emissions from

construction vehicles and machinery

During interior demolition use debris-chutes above the first floor; Keep demolition debris in controlled area and spray with water mist to reduce debris dust; Keep surrounding environment free of debris to minimize dust;

Contractor School, PIU, aimag ASI

Inspection checklist (School); Progress report

(PIU)

All renovated dormitories have 1 or 2 floors. Therefore, wooden, metal, carton boxes and tares were used to remove debris during interior demolition.


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There will be no open burning of construction/waste material at the site There will be no excessive idling of construction vehicles at sites Regularly (at least once a day) spray water on construction sites where fugitive dust is generated; Store harmful materials in appropriate places and covering to minimize emission; Cover trucks with tarps or other suitable cover to avoid spilling; Regularly consult with School administration and nearby residents to identify concerns, and implement additional measures as necessary.

Demolition debris and solid wastes were temporary kept in controlled areas (waste storage places of the schools) and sprayed with water mist to reduce debris dust as needed.

Demolition debris and solid wastes were temporary kept in controlled areas (waste storage places of the schools). Solid wastes were temporary kept in controlled areas and disposed to the soum’s waste dumping sites. There was no open burning at the construction sites.

When it was necessary, water sprayed on the construction sites to reduce fugitive dust generation.

Harmful materials such as paint, chemicals were stored in separate rooms and kept as closed lid.


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When transporting construction materials, trucks were covered by tarps to avoid spill and dust generation.

Site-EMPs were printed 3 copies, and one is delivered to the school administration, one is delivered to the contractor and one is kept at PIU. Moreover, site-EMPs were approved by the school directors. Site-EMP is live document. Therefore, it was consulted with school administration and environmental consultant, as it was necessary. After approval of site-EMP, environmental restoration plan were added.

Facility design in compliance with

design codes

Ensure that the building envelopes (external walls) are built to a good quality standard, using high quality insulating materials. Confirm that facility extension or rehabilitation complies with relevant MON design standards and codes for energy-efficient, safe buildings, including but not limited to: MNS 3838:2008 and Construction standard package # 91.040, #91.140.99 and other standards listed in Appendix. Ensure that only low or no VOC-emitting materials will be used (including paints, coatings, adhesives, carpet

DC PIU, ADB Detailed design drawings

External walls were built by non-asbestos high-quality materials.


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and furniture’s). Select water-based nontoxic, no allergenic paint for drywall or plaster surfaces (no latex or oil-based paints).

Renovation drawings were made by a special licensed company “Tatah huch” LLC, and it was approved by national experts. All drawings were followed relevant MON design standards. Low and no VOC-emitting materials were used for the construction works.

Water-based nontoxic, no allergenic paints were used for the construction works.

Noise from construction

activities

Maintain equipment and machinery in good working order; Undertake regular equipment maintenance, ensure compliance with relevant standard; Operate between 6am-10pm only and reach an agreement with School and nearby residents regarding the timing of works, to avoid any unnecessary disturbances; Install temporary anti-noise barriers to shield school buildings where needed; and Seek suggestions from School administration and nearby residents to reduce noise annoyance.



(PIU)

Equipment and machineries were maintained regularly. Construction works were taken place between 8 am – 10 pm.

It was not necessary to install the anti-noise barriers. During external environmental monitoring, noise levels were measured, and did not catch continuous excessive noise.

No noise complaints received.


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Vegetation, re-vegetation of

disturbed areas; greening of sites

Cutting or removal of trees for any reason outside the approved construction area is strictly prohibited; Properly re-vegetate disturbed areas after completion of civil works.



(PIU)

No trees were cut and removed. It was kept as it was.

Disturbed areas of 5 construction sites (Sharga soum, Tosontsengel soum 1-2 dormitories, Urgamal soum, Tes soum) out of 12 sites were restored after completion of civil works. 7 construction sites (Altai, Bugat, Bohmoron, Tarialan, Olgii, Sagil, Undurkhangai soums) will be restored in May, 2019.

PIU, ES contract extended until May, 2019 and he will make control restoration of 7 construction sites. Appendix 7. Moreover, construction contracts of six contractors Veritas global LLC, Villa bridge LLC, MBC LLC, Tulgat bagana LLC, Baruun jonon LLC and Next standard LLC will also be extended until May, 2019.

Toxic and

hazardous wastes, products

Prior to renovation, search existing facilities for chemicals and any other substances such as asbestos or asbestos containing materials (ACM); If toxic solid waste is found during construction, construction activities should be suspended and the aimag ASI inspector consulted to define appropriate actions; Store chemicals/hazardous products and waste on impermeable surfaces in secure, covered areas; Provide spill cleanup measures and equipment at each construction site.

DC, Contractor School, PIU, aimag ASI


(PIU)

Prior to renovation work, asbestos containing materials were searched, and did not find any.


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During the construction, asbestos containing materials were searched again, and did find that small amount of asbestos materials were used in the insulation of water tank and pipeline in Sagil soum, Uvs aimag and Tosontsengel soum, Zavkhan aimag. These materials were changed by non-asbestos insulation felt materials. Paint cans were recognized as toxic solid wastes. It was disposed to the soum’s waste dumping sites as environmental inspectors of soum suggested.

Harmful materials such as paint, chemicals were stored in separate rooms and kept as closed lid.

Construction and domestic wastes and wastewater

generated on construction sites

Discharge construction wastewater and domestic wastewater to sewer systems (if possible), or provide on-site treatment/disposal facilities to ensure compliance with effluent discharge standard; All valuable materials (doors, windows, sanitary fixtures, etc) should be carefully dismantled and transported to an assigned storage area. Valuable materials should be recycled within the project or sold; Provide appropriate waste storage containers for worker’s construction and hazardous wastes; Install confined storage points of solid wastes away from sensitive receptors, regularly haul to an approved disposal facility; Use licensed contractors to remove wastes from the construction sites; Indiscriminate disposal of rubbish or construction wastes or rubble, and burning of waste, are strictly prohibited.

Contractor

School admin, LIC-CF, aimag

ASI

Inspection checklists (LIC-CF),

Progress report (PIU, LIC-CF)

Wastewaters were discharged into old wastewater dumping hole of the school in outside. No new sites were polluted by wastewater. Only Tes soum, Uvs aimag and Tosontsengel soum, Zavkhan aimag have central sewer networks, and wastewaters were discharged to this system.

All valuable materials were carefully dismantled, and separately stored, and recycled.


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Provide adequate solid waste collection facilities in all buildings; Regularly clean and disinfect waste collection facilities.

Construction and hazardous wastes were separately stored.

Solid wastes were temporary kept in controlled areas inside the construction sites and disposed to the soum’s waste dumping sites. Due to the absence of a licensed company to remove and transport wastes, the construction contractors were used own truck to remove wastes to the soum’s waste dumping sites.

Solid wastes were temporary kept in controlled areas inside the construction sites.

Solid wastes regularly disposed to the soum’s waste dumping sites. Solid wastes were temporary kept in controlled areas inside the construction sites and disposed to the soum’s waste dumping sites.


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(C) Extension of water supply and

sanitation facilities

WASH facilities, including water

supply, sanitation facilities, and wastewater

collection and/or treatment design in

compliance with design codes

Secure approval from relevant water authority for proposed water supply and wastewater collection and treatment systems; Ensure compliance with relevant standards and codes for water supply, including but not limited to: MNS 0899:1992 (requirements/rules for selecting water supply source & hygienic requirements); MNS 4586:1998 (Indicator of water environment quality and general requirements); MNS 900:2005 (Hygienic requirements and quality control for drinking water); construction standard package # 91.140.60 (construction regulation for water supply system); Ensure connection of rehabilitated buildings to on-site pre-treatment facilities and to municipal sewer system that comply with relevant design standard and codes, including but not limited to construction standard package # 91.140.80. Adhere to Guideline on Minimum requirements for WASH in schools, dormitories and kindergartens (Unicef Mongolia)




Water was supplied from deep wells of the schools, and wastewaters were discharged into old wastewater dumping hole of the school in outside.

During external environmental monitoring, water qualities were analyzed by the accredited laboratory “Khan lab”, and did not find any contamination issue.

Renovation drawings were made by a special licensed company “Tatah huch” LLC, and it was approved by national experts. All drawings were followed relevant design standards.

Norms and requirements for WASH in kindergarten, school and dormitory that approved by 3 ministries in 2015 was adhered. For example, water supply, toilet, hand-washing and bathing facilities, hygiene, kitchen, food handling requirements were followed. Actually, this project is focusing on improvement of aforesaid issues in western region.


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(D) New on-site heating system

Heating system design in

compliance with relevant design

codes

Secure approval from relevant authority for proposed heating system; Ensure that on-site heating system design complies with relevant design codes, including but not limited to MNS 3238 : 2001 (design for heating system); MNS 5041 : 2001, MNS 5043 : 2001 (technical requirements for Heat-only Boilers)



(PIU)

Renovation drawings were made by a special licensed company “Tatah huch” LLC, and it was approved by national experts. All drawings were followed relevant heating standards. Renovation drawings were made by a special licensed company “Tatah huch” LLC, and it was approved by national experts. All drawings were followed relevant design standards.

Together with the state commission which consisted of several engineers such as construction engineer, civil engineer, architecture engineer, a fire inspector, a project manager, carried out rehabilitation completion inspections to confirm the regularity and safety of each building, on-site heating system, fire system, WASH and kitchen facility between October and December, 2018. After completion of few minor corrections, the state commission was agreed to use the rehabilitated dormitories. Appendix 8.

(E) Health and safety

Occupational health and safety

Provide safe supply of clean water and an adequate number of latrines and other sanitary arrangements at the site and work areas; Provide clean area to rest and eat for workers, away from potential exposure to hazardous substances; Provide garbage receptacles at construction site; Provide personal protection equipment (PPE) for workers in accordance with relevant health and safety regulations; Develop an emergency response plan to take actions on accidents and emergencies; Document and report occupational accidents, diseases,




Water was supplied from deep wells of the schools, and old latrines were used during the construction works.


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and incidents; Emergency contact numbers for local fire, medical and police services shall be kept at prominent place.

Workers were stayed in separate rooms or gers (traditional dwelling) to rest and eat.

Garbage boxes were placed at the construction sites.

PPE for workers were sufficiently provided.

Site-EMPs which includes ERP were developed prior to construction work.

Occupational accidents, diseases, and incidents were reported in the note of the construction site (red note).


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Emergency contact numbers for local fire, medical and police services were placed most appropriate places.

Community health

and safety

Assess potential disruption to services and identify risks before starting construction; If temporary disruption is unavoidable, develop a plan to minimize the disruption and communicate the dates and duration in advance to all affected people, in coordination with the School administration; Place clear signs at construction sites in view of children and staff as well as the public, warning people of potential dangers such as moving vehicles, hazardous materials, etc, and raising awareness on safety issues; Ensure that all construction sites will be made secure, discouraging access through appropriate fencing whenever appropriate. Prepare traffic and access plan within and around School during construction, as needed.




Site-EMPs which includes risk assessment were developed prior to construction work, and approved by the school administration and the contractors.

Clear signs and information boards were at the all constructions sites in view of children and staff as well as the public, warning people of potential dangers.

Safety zones and fencing were established for all construction sites.


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Access roads were established within and around school during construction, as needed.


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4.2. Conclusion

In 2018, the construction works; except Tarialan soum, Uvs aimag were done. Therefore,

environmental tasks intensely carried out and GEMP implementation report was sent to ADB. For

instance:


establishment of the simple grievance redress mechanism for construction contractors and PIU

staffs was organized between June and August, 2018 in Ulaanbaatar city.

As required by GEMP (June 2015) by ADB, SEMPs for all 12 construction works were developed

by the civil work contractors under guidance of ES in August, 2018.

First site visits at the beginning of the civil works were carried out between July and August,

2018.

Second site visits at the completion stage of the civil works were carried out between November

and December, 2018.

Based on observation during the second site visit, it was concluded that 4 out of 11 construction

contractors did not properly do technical and biological restoration of disturbed areas after

completion of civil works.


December 19, 2018 in Ulaanbaatar city.

For the environmental monitoring, all samples were collected by a special licensed company, and

laboratory tests were carried out by an accredited laboratory. Based on field measurement and

accredited laboratory analysis, “Ecotushig-Khugjil” LLC wrote environmental monitoring reports,

which were expressed quality of environment in surrounding areas of the construction sites in

Mongolian and English. In total, 24 reports were reviewed by ES and received PIU between

August and December, 2018.

So far, four contractors (Ari construction, Zuurmag, Family partners, Morin suvd) were reported

their SEMP implementation. Rest of 6 contractors will be reported in June, 2019 after completion

of TBR.

During the construction, there was no complaint received. However, some school administrations

were complained about technical and biological restoration after completion of the construction.

ES was checked during the second site visit, and made the conclusion on TBR.

In May and June, 2019, six contractors who were not properly done technical and biological

restoration after completion of the construction, shall complete restoration and PIU Environmental

Consultant and “Ecotushig-Khugjil” LLC will check the quality of restoration.

4.3. Required corrective actions

As mentioned in previous section, main required corrective action was the quality of technical and

biological restoration after completion of the construction. The restoration was checked by ES during

the second site visit, and made a conclusion on TBR. This conclusion can be justification of the

contracts extension of the construction contractors until May, 2019 to accomplish the technical and

biological restoration of disturbed areas.


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5. APPENDIX

5.1. The first training on project environment management


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5.2. Approved Site-specific environmental management plan


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5.3. An example of the filled environmental checklist


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5.4. An example of the environmental monitoring report


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5.5. Conclusion on environmental restoration


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5.6. The second training on SEMPIR


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5.7. ES contract extension


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5.8. An example of the state commission act


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49168-001: improving school dormitory environment for ......this is the second progress report for...

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