5. business letters formats.pptx
TRANSCRIPT
8/10/2019 5. BUSINESS LETTERS FORMATS.pptx
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BUSINESS LETTER FORMATS / STYLES
KINDS OF LETTER FORMATS
Full Block Format
Modified Block
AMS Simplified
Personalized format
Memo format
Hanging paragraph format
Official letter style.
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BUSINESS LETTER FORMATS / STYLES
The Details & Sketched of the above Letters
are given on the following:
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Block or Full block format
THE HEADING
_____________ Date _____________
_______________________________
_________ Inside Address ________ _______________________________
___________Subject Line______
___________ Salutation ___________
First Paragraph
_____________ __________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________ _______________________________________________________________________________
______________________________________________.
Subsequent Paragraph(s)
_______________________________________________________________________________
_______________________________________________________________________________
__________________________________________________ Body ________________________
_______________________________________________________________________________
_______________________________________________________________________________
Last Paragraph _______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Complimentary Close
_______________________________
____________Signature___________ _______________________________
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BUSINESS LETTER FORMATS / STYLES
Modified block or Semi block format.
This format has two versions.
1. Paragraph begins at the left margin withoutany indentation. Date and complimentaryclose appear at the center or at the right ofthe letter mixed punctuation is used but openpunctuation may also be used.
2. Paragraphs are indented. Other things willremain the same as above.
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MODIFIED BLOCK FORMAT
THE HEADINGDate _____________
_______________________________ _________ Inside Address _________ _______________________________
___________Subject Line__________
___________ Salutation ___________
First Paragraph _____________________________________________________________________
_______________________________________________________________________________ _______________________________________________________________________________ ______________________________________________.
Subsequent Paragraph(s) _____________________________________________________________________
_______________________________________________________________________________ __________________________________________________ Body ________________________ _______________________________________________________________________________ _______________________________________________________________________________
Last Paragraph _____________________________________________________________________
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________
Complimentary Close _______________________________ ____________Signature___________
_______________________________
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BUSINESS LETTER FORMATS / STYLES
AMS Simplified
Administrative management society of the US
has suggested this style. All lines begin flush
with the left margin. Here you omit salutation
and complimentary close. It is modern and
time saving format. It uses a subject line in
place of salutation. Name should be used in
the first line of the first paragraph.
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BUSINESS LETTER FORMATS / STYLES
Personalized format.
It is the combination of the block and AMS
formats, every line begins flush with the leftmargin.
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BUSINESS LETTER FORMATS / STYLES
Memorandum (Memos).
Letters are used inter-organization, whereas memos travel within
an organization. A memo resembles with AMS simplified format
in that it does not use salutation and complimentary close. It
provides a rapid and convenient means of communication
between employees within the same organization.
Memos provide an effective and major medium for internal
written communication; some companies prefer using colored
paper to distinguish them from other business papers. Its
heading includes to, from, date, and subject, heading may be of
two kinds.
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Memorandum (Memos) Format
Horizontal Heading:
To: Date:
From: Subject:
Text / Body
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Memorandum (Memos) Format
Vertical Heading:
Date:
To:
From:
Subject:
Text / Body
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BUSINESS LETTER FORMATS / STYLES
Official Letter style
Public and government officials as well as
business persons use this style; it may be
blocked or modified blocked. The inside address
appears some lines below the last line of the
signature, and this is the main feature of this type
of format.
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BUSINESS LETTER FORMATS / STYLES
Official Letter style
Public and government officials as well as
business persons use this style; it may be
blocked or modified blocked. The inside address
appears some lines below the last line of the
signature, and this is the main feature of this type
of format.
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Official Letter style
THE HEADINGDate _____________
___________ Salutation ___________
___________Subject Line__________
First Paragraph _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ ______________________________________________.
Subsequent Paragraph(s) _______________________________________________________________________________ _______________________________________________________________________________ __________________________________________________ Body _______________________ _______________________________________________________________________________ ___________________________________________________________________
Last Paragraph
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________
Complimentary Close _______________________________ ____________Signature___________
_______________________________ _________ Inside Address _________