5 inspiring reasons to manage projects on share point spsdc
TRANSCRIPT
“5 Inspiring Reasons to Manage Projects on SharePoint”
Gina Montgomery – VP, Business Development Acuvate Software
Your 5 Inspiring Reasons to Manage
Projects on SharePoint
What we’ll cover today:
1. Improved interface for Project Teams• Timeline for milestone tracking
• Project Summary
• Project tasks list – ability to define sub-tasks in-line, etc
• Supports multiple browsers and mobile devices
2. Improved integration with MS Project• Syncing tasks
• Making changes in the plan that will reflect back into SP
• Ability to look at resource loading and allocation- look at the journey. Project gives features like this that OOTB SP doesn’t provide
3. Reporting capabilities• Scorecards – OOTB capability
• Issue Tracking
• Risk Register, Mitigation Planning, and roll-up to issue
• Projects roll up dashboard – multiple KPI’s
4. Improved project team collaboration• Social collaboration – newsfeeds, hashtagging, following, etc
• Project Doc. Libraries
• Shared notebooks
• Team mailbox
5. Enhanced Productivity• Meeting workspace – OOTB template not available in 2013- demo customized solution
• Task aggregation and management
• Mysite
• One note
• Drag and drop
• Rich text preview
• Search on hashtags, #sp2013 , etc
• Ribbon – project server verbage is similar,
• Synchronization of Outlook with tasks is also a productivity enhancement on SharePoint 2013. It adds tasks directly to your Exchange server which allows you to manage them from all of your devices. In SharePoint 2010, if you synced your tasks with Outlook you only saw them on that given device.
Today’s Goals
• Take a look at some of today’s challenges in PM
• Learn about a project management journey
• Have a look at the demonstrations that address these challenges and the pm journey.
Hi, I’m Gina!Gina Montgomery, MCTS - Acuvate SoftwareVice President, Business Development – North America
• Prior to Acuvate, worked for Fpweb.net, as a SharePoint Architect in global business; a Microsoft licensing specialist at Softmart, and a Sr. Consultant for Konica Minolta’s Business Intelligence Group
• A frequent speaker and storyteller at I.T. events, SharePoint conferences, Microsoft focused events, and user group meetings
• Co-authored ‘The Perpetual Hand’
Twitter: @ginammontgomery Blog: www.ginamontgomery.com Email: [email protected]
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@ginaMmontgomery is making us go social with #SharePoint 2013 at #SPSDC
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About Us
Incorporated in 2006
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the world
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Today
• We work in a project-driven environment
• Certain abilities are necessary
• Coordination of various projects and spread teams
• Strategic decision making based upon project progress
• Communication of Project Information
We are still wasting time and money depending on Excel spreadsheets, email, and other manual processes
What makes a Project run?
Communication
Planning
Monitoring
Challenges
Publishing plan to entire team and keeping it updated
Tracking Plan versus Actual in terms of burn rate, budget and time
Milestones are project tools that allow pm’s to determine whether a project is on schedule or not
Identifying and tracking project Risks and mitigation plans for those risks
Effective project status reporting measures in place will create a focused team
Manage scope changes during the project – Change Management
Track and Resolve issues on time
Manage resources across multiple projects based on availability and skill
Project Management Journey
Excel, Word, File Shares, Email
SharePoint
Project Server
Simple to use and get started.
Works great for smaller localized teams.
No special training required
Provides great capabilities for managing your project
Works for local and distributed teams
Similar to using MS Word and Excel.
Portfolio Management
Advanced PM functionality
Knowledge of MS Project
demo
Conclusion
Many organizations today are still managing projects on Excel and through email.
The next step in the Project Management journey is SharePoint.
It is a much easier transition into full blown Project Server should your organization mature to that level.
Thank You!Gina Montgomery – VP, Business Development
Acuvate Software
913-217-0211
www.ginamontgomery.com
@ginammontgomery
@acuvatesoftware