Top 5 Mistakes Companies Make When Automating AP

(and how to avoid them)

Dan Bennett Solutions Sales Director

Efficiency Leaders Australia

Social Media

Our Experience

Twins Towns Services Club – Accounts Payable Automation• 15,000 invoices per month • Four locations • ERP - TechnologyOne Financials 11.9 (Latest version) • Enterprise Capture

Auto-separation of documents (PO & Non PO, single & multi-page) Image Clean-up Document review Quality control ABR web services look-up Line item order matching Match Multi PO’s to a single invoice Previous GL code look-up option Image linked to transaction Direct data base write Stock and Inventory system release The panel of expert judges included:

o John Mancini, President, AIIM o Craig LeClair, Vice President and Principal Analyst, Forrester Research o Harvey Spencer, Leading Analyst in the Worldwide Market for Capture o Anthony Macciola, Chief Technology Officer, Kofax

Kofax Transform 2012 - Global Award 2nd Place –

“Capture: Best Process Integration Award”

(ASX Top 200 Company)

Brickworks Limited – Accounts Payable Automation• 12,000 invoices per month • 70 registered companies • 60 locations (Aust/NZ) • ERP – Maximise (5 separate instances) • Enterprise Capture• Enterprise BPM/Workflow • SharePoint integration

Auto-separation of documents (PO & Non PO, single & multi-page) Image Clean-up Document review Quality control ABR web services look-up Line item order matching PO matching with workflow BPM/Workflow delegation and authorisation Enterprise invoice image visibility through SharePoint Image linked to transaction

The panel of expert judges included: o John Mancini, President, AIIM o Craig LeClair, Vice President and Principal Analyst, Forrester Research o Harvey Spencer, Leading Analyst in the Worldwide Market for Capture o Anthony Macciola, Chief Technology Officer, Kofax

Kofax Transform 2012 - Global Award 2nd Place –

“Capture: Integrated Microsoft SharePoint Excellence”

1. Decision based on price, not on functional capability - this endangers efficient automation

3. Automate bad processes - Don’t be afraid to think outside the box

4. Big bang approach as opposed to a phased rollout

2. No current understanding of the true processing cost to help justify the investment

5. Not thinking about broader business benefits and usage for a technology platform

Top 5 Mistakes Companies Make When Automating AP

(and how to avoid them)

Efficiency Leaders Undertake Process Analysis, Redesign and Automation

Provide solutions that answer complex business problems

Consulting Development Integration

Help you leverage existing technology and infrastructure investments (improving ROI)

Improving the efficiency of business processes at an enterprise level, specifically targeting processes that are:

• Manually Intensive Information Entry• Time Sensitive• Require Human Interaction• Mission Critical

With the outcome of eliminating inaccuracies, reducing processing costs and improving speed.

All within the one processing platform!

Our Focus

Introducing…

Innovation Patent No: 2012101428

Return on Investment

Enterprise Process Efficiency

Ease of Use

Future Proof

Auditors

Typical Manual Process

Accounts Payable Dept.

Incoming mail

Confirming Good Received

Secondary Invoice Approval

Primary Invoice Approval

GL and Account Coding

ERP/Finance System

Keep a copy

Mail Email/Fax

Scan

Image Clean-up Auto-separation Auto- classification Extraction

Secure DataValidation

ERPCSV/XML/EDI Upload

Extract/Validated Data & Image

Capture

Business Process Management

Valid Data

Line-of-Business

Delegation of Authority & Approval

GL & Account Coding

Goods and Service Receipt

Supplier/Data Maintenance

Discrepancy Resolution

Image Repository

Electronic Supplier/Customer

Communication

Web Route

Demonstration

Questions