CHARTERED MANAGEMENT INSTITUTE

ASSIGNMENT CRITERIA TEMPLATE

LEVEL 5 DIPLOMA IN MANAGEMENT & LEADERSHIP

UNIT 5004 RESOURCE MANAGEMENT

Candidates Name:

Registration number:

June 2014

Assignment Completion Instructions

Complete each learning outcome with a minimum of 2500 / 3000 words for this assignment

Refer to the relevant workshop material in particular the Additional Reading Material

Focus on and reference to the specific management principles and models, give Practical Examples of how you would:

Use these models in your day to day work

Or

Use these models as appropriate if you have no practical experience of them

This assignment needs to be typed and when completed sent to:

suzannebettaney@eurosourcesolutions.com

Learning Outcome

Be able to identify and plan resources needed to meet objectives

Assessment Criteria

Identify those resources required to achieve objectives

Business ObjectiveResource Required

1. To gain an OUTSTANDING result in our next OFSTED inspection. Time to complete the recommendations from the previous inspection report. Money is also required, this is due to obtaining new IT (information technology) equipment, and also outdoor equipment.Staff training sessions on providing quality content in delivering the EYFS (Early Years Foundation Stage)Completing a SEF Self Evaluation Form to monitor our progress and grade it.

2. To achieve a sustainable level of financial stabilityFinance officer to guide and assist in the delivery of budgets, and produce monthly management accounts. To use forecast rotas to enable a hindsight into future needs, and costs that may arise.

3. To attract highly trained, motivated and loyal staff, and to keep the staff, supporting them to achieve further through their career.Staff! Time to advertise and recruit staff-and a budget to do so, where to advertise, content required.Time to coach and support staff.Money for training course or qualifications.Supervisions and appraisals to identify areas for development. Training manual to record current and identified training needs.

4. To maintain an occupancy level of above 90%Good reputation word of mouth.Suitable safe and stimulating environments.Staffing levels to adhere to ratios. Quality content of delivering the EYFS, Early Years Foundation Stage, through qualified and competent staff.

Explain the process of planning resource use to achieve objectives

Business ObjectiveResource planning process

1.To gain an OUTSTANDING result in our next OFSTED inspection. Refer to the previous inspection report.Focus on the recommendations.Produce a plan of action to address the recommendations, highlighting who is responsible for each particular action.Conduct staff meeting so everyone is aware of the needs required.Monitor and review progress by carrying out a SEF Self Evaluation Form.Produce a wish list for equipment needed and how to raise the funds required. Reviewing year to date spends and any money that can be sought.Carry out fund raising to purchase equipment.Review training requirements for the staff team referring to the training manual, and supervisions with staff members.

2.To achieve a sustainable level of financial stabilityMonthly meetings with the finance officerreview all budgets, to include: spend to date on resources and staffing. Building and repair costs. Look at future costs that will be required, and have a potential to be required. With a degree of forecasting.Refer to the money received from the Grant Funding Entitlement: for all 2, 3 and 4 year olds.

3.To attract highly trained, motivated and loyal staff, and to keep the staff, supporting them to achieve further through their career.Look at requirements for staffing needed through the staffing structure, highlight any vacancies. Refer to budgets previously discussed with the finance office for what is available to use to recruit new staff. Advertise vacant positions with the relevant information displayed in the content.Adhere to the recruitment and selection policy whilst interviewing any potential new staff. Supervise, guide and coach the team, highlight areas of strength and areas to be developed through supervisions, and appraisal. Refer to the training manual also for needs to be addressed.Place staff on necessary training courses/qualifications.

4.To maintain an occupancy level of above 90%Follow OFSTED guidelines as to the occupancy we can have for each area and age group. Conduct risk assessments and health and safety audits to ensure the environments are safe. Observe the staff team in delivering the EYFS, Early Years Foundation Stage, to promote quality care and education for the children through fun and stimulating activities. Monitor their progress and coach and support the staff where necessary. Seek support and guidance from the early years advisory team at Telford and Wrekin council.Ensure staffing rotas are as up to date as possible to meet the ratios of the children, paying particular attention to times when staff members have holiday.Gain feedback from the parents whose children attend the setting, and any potential parents who view the nursery, gathering information on how they found us, monitoring the word of mouth good reputation. Consistently review the practice to ensure we are providing the high est standards of quality care and education to all the children who attend.

Identify the costs associated with the resources required to achieve objectives

Business ObjectiveResources RequiredCosts

1. To gain an OUTSTANDING result in our next OFSTED inspection.Time staff meetings training new equipment Staff wages covered in yearly budgetsPay the staff team for 1 hour staff meetingTraining costs vary dependent upon the course. Can seek funding for larger courses or qualifications I.e. NVQ'S.Fund-raising events, staff are encouraged to provide some of their time at no cost to the company. New equipment to be purchased within budgets or any surplus from that financial year.

2. To achieve a sustainable level of financial stabilityFinance officer Computerpaper, ink cartridges and pens/stationary. Finance officers wage - 16000 per annumAlready purchased, however may require money for repairs, or upgrades and security. Stationary costs are covered in the resources budgets

3.To attract highly trained, motivated and loyal staff, and to keep the staff, supporting them to achieve further through their career.Advertising fees for recruitment.Staff wagestraining budgetDependent upon location of advertisement - can range from 0 to 650.In yearly Budget a total of 53000in yearly budget -

4. To maintain an occupancy level of above 90%Safe suitable premises.Correct staffing levels.Access to resources OFSTED documentation, EYFS training, and advisory team at Telford and Wrekin councilRental fees of buildingmaintenance contractsrepairs budgetstaff wagescomputer and internet fees to gain access to up to date information, through websites and subscription services. Annual fee for membership to the Telford and Wrekin Early Years Advisory Team.All of the above are to be recorded in the annual budget plans. These are referred to on a monthly basis with meetings with the Finance officer. Cleaners wage to maintain cleanliness.

Learning Outcome

Be able to select and use the resource supply chain to meet planned objectives

Assessment Criteria

Evaluate sources of supply to meet planned objectives

Planned ObjectivesEvaluate sources of supply

1. To gain an OUTSTANDING result in our next OFSTED inspection.Staff team these need to be recruited and trined. Early years advisolrt teamOFSTED websitetraining course provided through a variety of companies, such as telford and wrekin council, blithfield, TCAT, Telford College of Arts and Technology. Qualificxations provided from eurosource, such as nvqs.

2.To achieve a sustainable level of financial stabilityThe Children and their families!!Finance officer wagessubscriptions to computer system inteneded to be of more use ie Sage. Grant fundin g for eligible 2, 3 and 4 year olds.The board of directorscompanies we use for supply of our products, ie cleaning materials, arts and craft items.

3.To attract highly trained, motivated and loyal staff, and to keep the staff, supporting them to achieve further through their career.Advertisements with local companies for example; tescos within bthe high street, or the local coleges and paper to strecth further afield. Training copursesNvqs qualifications

4.To maintain an occupancy level of above 90%Children and their families, advertising our services locally and on the internet.A suitable premises/buildingmaintenance and repair services companiescompetent staff team,Cleaners.Computer and internet.Telford and Wrekin Early Years Advisory Team.

Explain processes to manage the supply, continuity and quality of resources to meet plans

Identified ResourcesProcess of managing supply, continuity and quality of resources

1. Time staff meetings training new equipment Staff rotas to ensure that the ratios are adhered to, and all the staff team have their allocated time out sessions, to undertake their own workloads. Regular staff observations and supervisions to ensure the staff team are happy with their job role and responsibilitys, reviewing their current training standards, and the need for future training. It also ensures that their voice is heard, promoting continuity of staff through their long term commitment to the nursery.All equipment is checked daily, and is maintained as necessary: undertaking daily, weekly or half termly cleaning as required. Regarding sourcing new equipment, fund-raising is sought, or the budget is refereed to, the equipment is purchased in a priority manner, addressing high demands or needs for a particular item first.A variety of equipment for the children is available each day.

2. Finance officer Computerpaper, ink cartridges and pens/stationary. The finance officer is throughout her own job requirements, responsible for the ordering of new stationary/ink needs. The computers are tested annually for safety purposes through the PAT portable Appliance Testing system.Monthly meetings are attended by the manger in which budgets are reviewed, and matters are discussed.

3. Advertising fees for recruitment.Staff wagestraining budgetAgain the finave officer sets out the budgets for the nursery and each area it is required to cover. The budgets are set to be cost effective, and realisitic, with an emergncy contingencgy fund in times of need. These budgets are reviewed each month to ensure they are maintained to the best of our abilities. When addressinmg the identified resouces, the budgets set form the process of what we can produce with what money we have available.

4.Safe suitable premises.Correct staffing levels.Access to resources OFSTED documentation, EYFS training, and advisory team at Telford and Wrekin councilDaily general risk assessments take place, along with an indepth annual review of the nursery, both in and outdoors. All repairs required are reported to the CHEC Centre for whom we rent the building off, and it is within the contract for them to maintain the premises.Staff rotas are created, and designed to reflect changes for example; staff holidays. Staff members have their own keygroups of children, we aim to ensure they are with their keyguoups as much as possible, in order to ensure continuity for the children. When it is required, we can seek support from the company, who have a supply off trained staff available.A computer and internet connection is a must for us to be able to gain access to OFSTED and EYFS updates, changes in legislation and particpate in new traing courses. The early years advisor attend the nursery on a quarterly basis and will provide ideas for improvements to be made, whilst updating us of statutory chnages required.

Describe strategies used to predict and manage disruption in resource supply and the associated costs

ResourceStrategy used to predict and manage disruptionCosts

1.Time staff meetings training new equipment Forecast rotas of staffing levels, for example, holiday times, maternity leave, numbers of children.Itinerary updated annually, able to predict new equipment needed and roughly when by. Forecast rotas able to see where the income drops, or the staffing numbers are higher, increasing wages.

2. Finance officer Computerpaper, ink cartridges and pens/stationary. Budgets budgets budgets! These are designed to guide us, although they also provide a hindsight into potential new costs, and a contingency fund is always vital to have!

Follow the budgets as much as is possible.Shopping around for goods purchased in case a supplier ceases trading.

3.Advertising fees for recruitment.Staff wagestraining budgetAs previously mentioned. Both the forecast rotas and the budgets are vital keys in planning ahead. When you desire to be successful, an element of future planning should form your business plans.

4..Safe suitable premises.Correct staffing levels.Access to resources OFSTED documentation, EYFS training, and advisory team at Telford and Wrekin councilFirstly a rental of a building/premises which is in good condition should be the priority. Any future plans for expansion or building updates should be considered and thought out in advance in order to prepare for a successful outcome.

Forecast rotas of both the staff and children who attend are used to predict disruption. Research into advisory teams and their fees for renewal of subscription to memberships.

Learning Objective

Be able to monitor and evaluate internal and external resource use to meet plans

Assessment Criteria

Review progress of actual resource use against planned resource use

Business ObjectiveResources RequiredCosts

1. To gain an OUTSTANDING result in our next OFSTED inspection. Time staff meetings training new equipment This has differed to planed resource use due to staff on maternity leave, and the cost for getting their workload covered. We have obtained funding to enable a large proportion of the staff team to enter into training for higher qualifications. This has been to our advantage obtaining the funding.Profits were considerably good at the end of the financial year, enabling us to purchase new equipment that is vital in obtaining our recommendations on the previous Ofsted report.

2. To achieve a sustainable level of financial stability. Finance officer Computerpaper, ink cartridges and pens/stationary. Finance officers wage along with all the other staff team, has had a slight raise, this was worked out at the end of the financial year, as I stated we achieved good profit enabling us to reward the staff for their efforts. So, although this was not planned, it was financially viable.The computers has cost the annual PAT Portable Appliance Testing fee. This is within the budget.Stationary has been sourced from a variety of suppliers, with some new suppliers whom we have been able to get great deals with.

3. To attract highly trained, motivated and loyal staff, and to keep the staff, supporting them to achieve further through their career.Advertising fees for recruitment.Staff wagestraining budgetThis particular year, we have enrolled into a modern Apprenticeship scheme, this has provided us with two apprentices to distribute . This has proven to be very beneficial to the company, both financially and practically. We are able to appoint two people, who do need a degree of training, for the price of one qualified person. We have advertised through local colleges for apprentices also. Advertising fees have been below budget due to these schemes we entered.Training budget, this has soured, with particular reference to the OFSTED recommendations, and the appointment of two apprentices. This has created lots more training needs for particular areas of childcare and education . Funding has been obtained to enable the staff to further their knowledge and undertake an nvq qualification.

4.To maintain an occupancy level of above 90%Safe suitable premises.Correct staffing levels.Access to resources OFSTED documentation, EYFS training, and advisory team at Telford and Wrekin councilRental fees for the building have not risen and have encountered no problems.The staffing budget has even itself out. With highs and lows throughout the year. The early years advisory team now charge a membership fee, this is newly introduced and was not in the budget. Therefore this was an extra cost to source, the fee money was taken from the contingency fund budget. The membership fee for early years incorporates an element of training also included in the cost. Funding has been sourced for staff members to go on to higher qualifications. Ofsted website requires no cost for updates.

Discuss methods of recording and reporting resource use

ResourceMethods of recording usedMethods of reporting used

1.Time staff meetings training new equipment Gant charts used for the managers. Rotas for staff members to have time out to attend to their workloads. Minutes of meetings recorded for future reference. Training manual and certificate folders for the staff detailing training attended. Observational use of the equipment used by the children. Meetings with the senior managers and the staff detailing evidence found and discussed progress to date. Training manual records.Tracker observations to record use of equipment. (this details the frequency of items used)

2.. Finance officer Computerpaper, ink cartridges and pens/stationary. Gant chart for the finance officer to display workload and tasks attended to.Previous budgets can determine a pattern for current budgets. Charts to display what items are available, when they are taken, and how many used, regarding stationary an ink cartridges. Meetings with manager.Tracking budgets, making comments and altering figures.Summary of how many items used and what for over a half termly period.

3.Advertising fees for recruitment.Staff wagestraining budgetReceipt for advertising feesrotas to display times and quantities of when children are in the nursery, and how many staff are required. Training manual and receipts for training.RotasMeetings with manager. Tracking budgets, making comments and altering figures.

4.Safe suitable premises.Correct staffing levels.Access to resources OFSTED documentation, EYFS training, and advisory team at Telford and Wrekin councilStaff rotastime out rotas for the staffdiary detailing dates early years advisors attendedRotasMinutes of meetingsOfsted reportsearly years reports and advisorys

Explain methods of using resource information to inform future actions

ResourceMethods of using resource information to inform future actions

1.Time staff meetings training new equipment Staff rotas and forecast rotas for times when changes occur in the amount of children we have, I.e. when the children start school in September.Action plans to follow on from staff meetings and to address recommendations from Ofsted and Early Years AdvisorsTraining manual, and updates from Ofsted and Early years advisors to inform of new upcoming changes and training requirements. Itinerarys to detail equipment left, what is required to be purchased next. Look into obtaining funding from the national lottery, children in need, and vital solid sources.

2.. Finance officer Computerpaper, ink cartridges and pens/stationary. Refer to Gant chart for time management purposes.Refer to budgets and look at where costs can be saved, for example, bulk buying and shopping around for the best deals and free delivery.

3.Advertising fees for recruitment.Staff wagestraining budgetStaff rotas and forecast rotas to enable practical and cost effective ways of staffing levels. For example; overtime can create Time in Lieu. Asking the staff team to be flexible. Look for further funding for staff training.

4.Safe suitable premises.Correct staffing levels.Access to resources OFSTED documentation, EYFS training, and advisory team at Telford and Wrekin councilIs the building cost effective? Look at current contractors and shop around for better deals.Also shop around for the best broadband deals. And finally, there are other training advisory teams within the early years profession, evaluate this years current membership and compare other sources. Make valuable reminder dates in the diary to enable time to do so.