50442670 oracle purchasing

8/2/2019 50442670 Oracle Purchasing

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Copyright 2007, Oracle. All rights reserved.

Oracle Purchasing

R12 Financials Functional Foundation


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Copyright 2007, Oracle. All rights reserved.1 - 2

Objectives

After completing this lesson, you should be able to do the

following:

Discuss purchasing activity from requisition to receipt

of goods Identify the major tables used in purchasing and

receiving:

Suppliers

Purchase Requisition

Purchase Orders Receipts

Discuss the open interfaces and application program

interfaces for purchasing


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Agenda

Overview of Purchasing activity from requisition to

receipt of goods

Major tables used in Purchasing and Receiving:

Suppliers Purchase Requisition

Purchase Orders

Receipts

Open interfaces and application program interfaces


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Purchasing Integration

Oracle

General Ledger

Oracle Payables

Oracle

Human Resources

Oracle Assets

Oracle

Cost Management

Oracle

Project Accounting

Oracle

Cash Management

Oracle

CBC

Oracle Alert

Oracle

Workflow

OraclePurchasing

Purchasing Integration


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Purchasing Process

Create

requisition

AutoCreate

Purchasing

document

Send tosupplier

Receive

goods

Approve

requisition

Approve

document


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Professional Buyers Work Center

The Buyers Work Center is a web-based workbench from

which buyers can perform many of their daily tasks:

View and act upon requisition demand

Create and manage purchase orders Create and manage purchase agreements

Run negotiation events including auctions and RFxs

Manage supplier information

Manage contract deliverables


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Unified Procurement Catalog Access

Single catalog shared by the entire Oracle Procurement

suite:

iProcurement-like search capabilities for purchasing

users

Add catalog items to purchase order and agreementlines

Replace non-catalog requests with lines from the

catalog

Direct access tosupplier catalogs

Supplier


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Purchase Requisitions

Edit and review requisitions online.

Review status and action history of your requisitions.

Automatically source requisitions from open purchase

agreements and quotations. Utilize requisition templates for items you purchase

frequently.

Create internally and externally fulfilled requisitions.

Distribute expenses across multiple cost centers.


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Inventory WIP ASCP/MRP

Demand

RequisitionRequisition

Pool

Order Entry

Import / Reschedule

Requisitions

Supplier

Internal

Sales Order

Manually Approval

Order Mgmt

Purchase Requisition Process


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Purchase Requisitions Information Flow

Oracle MRP

Oracle Inventory

Oracle WIP

Purchase

OrdersOracle

Order Management

PurchaseRequisition

Process

Suppliers

Requirements

Subinventory

Replenishment

Outside Processing

Drop Shipments


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Purchase Order Process

Receive

against PO

Match Invoices

against PO

Maintain Documents

Accept Revise Control

ApprovePO

AutoCreate ManuallyCreate

Requisition

Pool


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Purchase Order Types

Header

Line

Shipment

Distribution

Contract

Agreement

HeaderHeader

Line

Header

Line

Shipment

Distribution

Blanket

Agreement

PlannedPurchase

Order

StandardPurchase

Order

Shipment

Distribution

Blanket

Release

Header

Line

Shipment

Distribution

Standard PO

Scheduled

Release


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Purchase Order Communication

Options available for delivery of Oracle Purchasing

documents to the supplier:

Print and deliver Fax (Facsimile)

E-Mail (Electronic Mail)

EDI (Electronic Data Interchange)

XML (eXtensible Markup Language)


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Receiving Process

Shipment ofgoods

Inspection

Deliver

Inventory

Shop Floor

Expense

Receipt


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Receiving

Through Oracle Purchasing, you can control the items you

order through receiving, inspection, transfer, and internal

delivery and the quantity, quality, and internal delivery of

the items you receive.

Oracle Purchasing supports the following methods of

receiving:

Standard receipt

Direct receipt

Inspection required


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Agenda


receipt of goods



Purchase Orders

Receipts



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Suppliers Window


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Supplier Tables

AP_SUPPLIER_CONTACTS

AP_SUPPLIERS

AP_SUPPLIER_SITES_ALL

HR_EMPLOYEES


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AP_SUPPLIERS

This table stores information about your suppliers.

You need one row for each supplier you define.

Each row includes the supplier name as well as

purchasing, receiving, payment, accounting, tax,classification, and general information.

Oracle Purchasing uses this information to determine

active suppliers.


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AP_SUPPLIER_SITES_ALL

This table stores information about supplier sites.

Each row includes the site address, supplier reference,

purchasing, payment, bank, and general information.

Oracle Purchasing uses this information to storesupplier address information.


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AP_SUPPLIER_CONTACTS

This table stores

information about

supplier site contacts.

Each row includes the

contact name and site.


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HR_Employees

A view that contains

information about

employees.

You must have a row

for each requestor,

requisition preparer,

approver, buyer, or

receiver who uses

Oracle Purchasing.

Related to

Supplier

Table


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Agenda


receipt of goods



Purchase Orders

Receipts



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Requisitions (Vision Operations)

Requisitions Window

With on-line requisitions, you can centralize your

purchasing department, source your requisitions with

the best suppliers, and ensure that you obtain the

appropriate management approval before creatingpurchase orders from requisitions.


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Requisitions Tables

PO_REQUISITION_HEADERS_ALL

PO_REQUISITION_LINES_ALL

PO_REQ_DISTRIBUTIONS_ALL

HR_EMPLOYEES

MTL_SYSTEM_ITEMS_B

GL_CODE_COMBINATIONS


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PO_REQUISITION_HEADERS_ALL

Stores information about requisition headers.

You need one header row for each requisition that you

create.

Each row contains the requisition number, preparerstatus, and description.

I

need..!


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PO_REQUISITION_LINES_ALL

This table stores information about requisition

lines.

Each row contains the line number, item number,

item category, item description, need-by date,

deliver-to location, item quantities, units, prices,

requestor, notes, and suggested supplier

information for the requisition line.


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PO_REQ_DISTRIBUTIONS_ALL

The accounting distributions associated with each

requisition line.

Each requisition line must have at least one accounting

distribution.

Each row includes the Accounting Flexfield ID and

requisition line

quantity.


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Related Tables

HR_EMPLOYEES: View that contains information

about employees. You must have a row for each

requestor, requisition preparer, approver, buyer, or

receiver who uses Oracle Purchasing. MTL_SYSTEM_ITEMS_B: The definition table for

items. This table holds the definitions for inventory

items, engineering items, and purchasing items.

GL_CODE_COMBINATIONS: This table stores valid

Accounting Flexfield segment value combinationsfor each accounting flexfield structure within your

general ledger application.


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Agenda


receipt of goods



Purchase Orders

Receipts



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Purchase Orders Window

Use the Purchase Orders window to enter standard

and planned purchase orders as well as blanket and

contract purchase agreements.

Purchase Orders (Vision Operations)


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Purchasing Documents

PO_

RELEASES_ALL

PO_LINE_LOCATIONS_ALL

PO_HEADERS_ALL

PO_LINES_ALL

PO_DISTRIBUTIONS_ALL


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PO_HEADERS_ALL

Header information for your purchasing documents.

Each document must have one header.

Each row contains buyer information, supplier

information, notes, foreign currency information, termsand conditions information, and the document status.


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PO_LINES_ALL

Information about each purchase order line.

You need one row for each line you attach to a

document.

Each row includes the line number, item number andcategory unit, price, tax information, and quantity

ordered for the line.

Oracle Purchasing uses this information to record and

update item and price information.


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This table contains information about purchase order

shipment schedules and blanket agreement price

breaks.

You must have one row for each schedule or price

break you attach to a document line.

Each row contains the location, quantity, and dates for

each shipment schedule.

Oracle Purchasing uses this information to record

delivery schedule information for purchase orders andprice break information for blanket purchase orders,

quotations, and RFQs.


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PO_DISTRIBUTIONS_ALL

Stores accounting information for

a purchase order shipment line.Oracle Purchasing uses this

information to record accounting

and requisition information for

purchase orders and releases.

The accounting can be created by

the account generator based on

inventory items or manually

entered for expense items.


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PO_RELEASES_ALL

This table contains information about blanket and

planned purchase order releases.

You need one row for each release you issue for

a blanket or planned purchase order.

Each row includes the buyer, date, release

status, and release number.

Each release must have at least one purchase

order shipment (PO_LINE_LOCATIONS_ALL).


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Agenda


receipt of goods



Purchase Orders

Receipts



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Receiving Transactions

You can receive goods into a receiving location or to

their final destination.

Receipts (M1)


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Purchasing Receipts

MTL_MATERIAL_

TRANSACTIONS

RCV_SHIPMENT_

HEADERS

MTL_SYSTEM_ITEMS_B

RCV_SHIPMENT_LINES

RCV_

TRANSACTIONS

RCV_SUPPLY

PO_

DISTRIBUTIONS_ALL



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RCV_SHIPMENT_HEADERS

This table stores common information about the source

of your receipts or expected receipts.

There is one header per receipt.

You group your receipts by the source type and the

source of the receipt.

Oracle Purchasing does not allow you to group

receipts from different sources under one receipt

header.


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RCV_SHIPMENT_LINES

It also stores information about the default

destination for in-transit shipments.

This table

stores

Information

about items

that have been shipped

or received from a

specific receipt source.


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RCV_TRANSACTIONS

This table stores historical information about receiving

transactions you have performed.

Once a row is inserted into this table, it will never be

updated. When you correct a transaction, the net

transaction quantity is maintained in RCV_SUPPLY.The original transaction quantity is not updated.

You can delete rows from this table using the purge

feature of Oracle Purchasing.


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RCV_SUPPLY

This table stores information about on-hand

quantities in receiving and inspection. Oracle Purchasing uses the table to track item,

quantity, location and source information

for each receiving transaction.


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Tables Used in Purchasing

The following tables are referenced by Oracle Purchasing

for currency conversions, period opening and closing, and

Reporting Currencies transactions:

GL_PERIOD_STATUSES

GL_DAILY_RATES


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Agenda


receipt of goods



Purchase Orders

Receipts



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Requisitions Open Interface

InventoryWIP

ASCP/MRP

Demand

Other Systems


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Purchasing Documents Open Interface

Import and update price/sales catalog information

Request for Quotation responses

Standard Purchase Orders

Blanket Purchase Agreements Catalog Quotations


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Receiving Open Interface

Receipt information from other Oracle Applications or

your existing non-Oracle systems.

Bar-coded and other receiving information from

scanners and radio frequency devices.

Advance Shipment Notices (ASNs) sent from suppliers.


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Purchasing Open Interface Tables

Interface Data Flow Table, Table, View, or Module name

Name Direction View, or

Process

Requisitions Inbound Table PO_REQUISITIONS_INTERFACE_ALL

PO_REQ_DIST_INTERFACE_ALL

Purchasing Inbound Table PO_HEADERS_INTERFACE

Documents PO_LINES_INTERFACE

Receiving Inbound Table RCV_HEADERS_INTERFACE

RCV_TRANSACTIONS_INTERFACE


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Purchasing Application Programming Interfaces

(APIs)

Purchasing Order Change API

Cancel Purchase Order API

Custom Pricing API


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Summary

In this lesson, you should have learned the following:

Discuss purchasing activity from requisition to receipt

of goods

Identify the major tables used in purchasing and

receiving:

Suppliers

Purchase Requisition

Purchase Orders

Receipts Discuss the open interfaces and application program

interfaces for purchasing