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2015 SAFE Symposium Preliminary Information

PRELIMINARY INFORMATION 53rdANNUAL SAFE SYMPOSIUM

NOVEMBER 2-4, 2015 CARIBE ROYALE HOTEL and

CONVENTION CENTER ORLANDO, FLORIDA It is our great pleasure to welcome you to the 53rd Annual SAFE Symposium. This year’s symposium continues the tradition of being the premier forum for military professionals, academics, engineers, and industry leaders who join together with the goal of advancing personal safety and protection in air, land, space, and marine environments worldwide. The SAFE Symposium remains a powerful platform for innovation, education, net-working, and strengthening the disciplines of the personal safety and protection community. The knowledge shared and relationships created among participants are conduits for continued learning, exploration, and in-novation. In addition, the program will feature technical sessions including panels and briefings and will provide a valuable opportunity to share ideas on an international basis with participants from around the world. At-tendees will also have the opportunity to explore the technological advancements and innovations in safety and life-sustaining equipment by visiting with the many members of industry who will be exhibiting at this year’s symposium. The 2015 SAFE Board of Directors as well as the 2015 Symposium Committee would like to thank each of our speakers, panel members, technical presenters, moderators, exhibitors, and our individual and corporate sus-taining members for their commitment and dedication to SAFE. As symposium presentations, exhibitors, and other events/information are added to our program, they will be posted on the SAFE website at www.safeassociation.com so check periodically for the latest information! A Tentative Program will also be mailed and posted as we approach the symposium. Call for Papers & Call for Moderators ____________________________________________________ 2-5 Call for Safety & Survival-Oriented Training Activities, Product Demonstrations _____________________ 6 Exhibit Reservation Information, List of Exhibitors and Floor Plan ______________________________ 7-9 Registration Rates, Information and Policies ____________________________________________ 10-12 Complimentary Meeting Room Availability _________________________________________________ 12 SAFE Facebook and LinkedIn ___________________________________________________________ 12 Registration Form ____________________________________________________________________ 13 Credit Card Form for all services ________________________________________________________ 14 Housing Scam Notification _____________________________________________________________ 15 Sleeping Room Reservations ___________________________________________________________ 16 Reminder Datelines __________________________________________________________________ 16 Caribe Royale Hotel & Convention Center Property Map ______________________________________ 17 Preliminary Timeline of Events including Exhibit Hall Hours ____________________________________ 18 Exhibit Access Policy, Set-up and Tear-Down Information _____________________________________ 19 Get Acquainted Reception _____________________________________________________________ 19 SAFE General Membership Meeting ______________________________________________________ 19 Presentation of 2015 Awards and 2015 Awardees Reception __________________________________ 19 SAFE Photography Policy ___________________________________________________________ 19-20 Golf Tournament Information ________________________________________________________ 20-22 5k Runner Information ________________________________________________________________ 23 SAFE Corporate Sustaining Members _____________________________________________________ 24

2015 SAFE Symposium Preliminary Information Page 1

PRELIMINARY INFORMATION 53rdANNUAL SAFE SYMPOSIUM

NOVEMBER 2-4, 2015 CARIBE ROYALE HOTEL and

CONVENTION CENTER ORLANDO, FLORIDA It is our great pleasure to welcome you to the 53rd Annual SAFE Symposium. This year’s symposium continues the tradition of being the premier forum for military professionals, academics, engineers, and industry leaders who join together with the goal of advancing personal safety and protection in air, land, space, and marine environments worldwide. The SAFE Symposium remains a powerful platform for innovation, education, net-working, and strengthening the disciplines of the personal safety and protection community. The knowledge shared and relationships created among participants are conduits for continued learning, exploration, and in-novation. In addition, the program will feature technical sessions including panels and briefings and will provide a valuable opportunity to share ideas on an international basis with participants from around the world. At-tendees will also have the opportunity to explore the technological advancements and innovations in safety and life-sustaining equipment by visiting with the many members of industry who will be exhibiting at this year’s symposium. The 2015 SAFE Board of Directors as well as the 2015 Symposium Committee would like to thank each of our speakers, panel members, technical presenters, moderators, exhibitors, and our individual and corporate sus-taining members for their commitment and dedication to SAFE. As symposium presentations, exhibitors, and other events/information are added to our program, they will be posted on the SAFE website at www.safeassociation.com so check periodically for the latest information! A Tentative Program will also be mailed and posted as we approach the symposium. Call for Papers & Call for Moderators _____________________________________________________ 2-5 Exhibit Reservation Information, List of Exhibitors and Floor Plan ______________________________ 6-8 Registration Rates, Information and Policies ______________________________________________ 9-11 Complimentary Meeting Room Availability _________________________________________________ 11 Reminder Datelines ______________________________________________________________ 11 & 15 Registration Form ____________________________________________________________________ 12 Credit Card Form for all services _________________________________________________________ 13 Housing Scam Notification ______________________________________________________________ 14 Sleeping Room Reservations ____________________________________________________________ 15 Caribe Royale Hotel & Convention Center Property Map ______________________________________ 16 Preliminary Timeline of Events including Exhibit Hall Hours ____________________________________ 17 Exhibit Access Policy, Set-up and Tear-Down Information _____________________________________ 18 Get Acquainted Reception ______________________________________________________________ 18 SAFE General Membership Meeting _______________________________________________________ 18 Presentation of 2015 Awards and 2015 Awardees Reception ___________________________________ 18 SAFE Photography Policy _______________________________________________________________ 18 Golf Tournament Information ________________________________________________________ 19-21 5k Runner Information _________________________________________________________________ 22 SAFE Corporate Sustaining Members _____________________________________________________ 23

SAFEAssociation


2015 CALL FOR PAPERS 53rdANNUAL SAFE SYMPOSIUM

NOVEMBER 2-4 CARIBE ROYALE HOTEL & CONVENTION CENTER

ORLANDO, FL The SAFE Association’s Annual Symposium is the premier international showcase for unparalleled discov-ery including technical sessions, extensive exhibits, product demonstrations, workshops, technical de-bates, panel sessions, and networking opportunities. Areas of interest include, but are not limited to, the following:

Accident Investigation Aviation Escape Systems Biodynamics and Physiology Crash Safety Directed Energy Protection Energetic Materials Extreme Environments Ground Vehicle Protection Hearing Protection Human Factors Individual Flight Equipment Life Support Systems Modeling and Simulation

NBC Protection/CBRN PPE Ocular and Night Vision Systems Occupant Crash Protection Oxygen Systems/PBE Personnel Recovery Search and Rescue SOF Equipment Survival Equipment and Aids Test and Evaluation Technology Transfer Training and Simulation Troop Protection Windblast Protection

Deadline for Abstract Submission is

July 24, 2015 SUBMISSION GUIDELINES Papers, Panels, Briefings, Demonstrations and Workshops (please specify) Submit a 300 word abstract (electronically in MS Word format) to the SAFE Office at [email protected]. All information requested on the last page of this Call for Papers is required and must be submitted with your abstract. Submissions will not be accepted without it. Technical Paper abstracts should include Introduction, Methods, Results, and Discussion sections. Panels, Briefings, Demonstrations, and Workshops should contain a paragraph outlining the safety issue to be presented, followed by a description of the program or product and how it is used to address the issue. Panel sessions should outline the topic or scope, number of presenters by name and affiliation, and the panel chair. When planning a panel, bear in mind that session blocks are 90 minutes. Panel sessions may list “tentative” speakers or papers for acceptance but these must be finalized before the deadline. (continues next page)


2015 CALL FOR PAPERS 53rdANNUAL SAFE SYMPOSIUM

NOVEMBER 2-4 CARIBE ROYALE HOTEL & CONVENTION CENTER

ORLANDO, FL The SAFE Association’s Annual Symposium is the premier international showcase for unparalleled discov-ery including technical sessions, extensive exhibits, product demonstrations, workshops, technical de-bates, panel sessions, and networking opportunities. Areas of interest include, but are not limited to, the following:

Accident Investigation Aviation Escape Systems Biodynamics and Physiology Crash Safety Directed Energy Protection Energetic Materials Extreme Environments Ground Vehicle Protection Hearing Protection Human Factors Individual Flight Equipment Life Support Systems Modeling and Simulation

NBC Protection/CBRN PPE Ocular and Night Vision Systems Occupant Crash Protection Oxygen Systems/PBE Personnel Recovery Search and Rescue SOF Equipment Survival Equipment and Aids Test and Evaluation Technology Transfer Training and Simulation Troop Protection Windblast Protection

Deadline for Abstract Submission is

July 24, 2015 SUBMISSION GUIDELINES Papers, Panels, Briefings, Demonstrations and Workshops (please specify) Submit a 300 word abstract (electronically in MS Word format) to the SAFE Office at [email protected]. All information requested on the last page of this Call for Papers is required and must be submitted with your abstract. Submissions will not be accepted without it. Technical Paper abstracts should include Introduction, Methods, Results, and Discussion sections. Panels, Briefings, Demonstrations, and Workshops should contain a paragraph outlining the safety issue to be presented, followed by a description of the program or product and how it is used to address the issue. Panel sessions should outline the topic or scope, number of presenters by name and affiliation, and the panel chair. When planning a panel, bear in mind that session blocks are 90 minutes. Panel sessions may list “tentative” speakers or papers for acceptance but these must be finalized before the deadline. (continues next page)


You will be notified when your submission is accepted, rejected, or if revisions are required for ac-ceptance. If your submission is rejected, you may resubmit with corrections and/or changes. Your pa-per will be scheduled based on the type of paper and content. AUDIO-VISUAL PRESENTATIONS Presenters are to bring their presentation, formatted in MS Power Point, electronically saved on appro-priate media (memory stick, CD, etc.) directly to their session at least ten minutes prior to the sched-uled start. The program allocates time between sessions to accommodate uploading the session’s presentations to available presentation equipment immediately before the start. All authors are required to attend the Author’s Briefing on the morning of their presentation to meet and coordinate with the symposium Technical team, the session moderator, and session co-presenters. The briefing is held each morning from 7:00 AM – 7:45 AM. Any technical issues or needs will be addressed at that time. The following presentation equipment will be available for all technical sessions: o A laptop computer, projector, and screen o Podium and wireless microphone o Laser pointer PUBLICATION IN SYMPOSIUM PROCEEDINGS A manuscript or slides (MS PowerPoint or Adobe PDF) will be required for publication in the Proceedings. All technical presentations, including papers, panels, workshops, demonstrations, etc., presented at the Symposium are eligible for inclusion in the Proceedings. It is the responsibility of the author to obtain clearance from their organizations. Presentation materials will be collected at the Symposium. The proceedings are published in CD format and are distributed to all meeting attendees and SAFE members via mail. Materials not collected at the Symposium may be submitted electronically for publication in the Proceedings to arrive at the SAFE office no later than Wednesday, November 25, 2015. Submit early if possible.

See required submission form on next page


You will be notified when your submission is accepted, rejected, or if revisions are required for ac-ceptance. If your submission is rejected, you may resubmit with corrections and/or changes. Your pa-per will be scheduled based on the type of paper and content. AUDIO-VISUAL PRESENTATIONS Presenters are to bring their presentation, formatted in MS Power Point, electronically saved on appro-priate media (memory stick, CD, etc.) directly to their session at least ten minutes prior to the sched-uled start. The program allocates time between sessions to accommodate uploading the session’s presentations to available presentation equipment immediately before the start. All authors are required to attend the Author’s Briefing on the morning of their presentation to meet and coordinate with the symposium Technical team, the session moderator, and session co-presenters. The briefing is held each morning from 7:00 AM – 7:45 AM. Any technical issues or needs will be addressed at that time. The following presentation equipment will be available for all technical sessions: o A laptop computer, projector, and screen o Podium and wireless microphone o Laser pointer PUBLICATION IN SYMPOSIUM PROCEEDINGS A manuscript or slides (MS PowerPoint or Adobe PDF) will be required for publication in the Proceedings. All technical presentations, including papers, panels, workshops, demonstrations, etc., presented at the Symposium are eligible for inclusion in the Proceedings. It is the responsibility of the author to obtain clearance from their organizations. Presentation materials will be collected at the Symposium. The proceedings are published in CD format and are distributed to all meeting attendees and SAFE members via mail. Materials not collected at the Symposium may be submitted electronically for publication in the Proceedings to arrive at the SAFE office no later than Wednesday, November 25, 2015. Submit early if possible.

See required submission form on next page


Complete and Submit with Abstract

(Please clearly print or type all entries – This form is also available electronically)

Type of Presentation ___________________________________________________________

(Paper, Panel, Briefing, Workshop, Demonstration)

Complete Title of Presentation ____________________________________________________

____________________________________________________________________________

Length of Time Requested for Presentation __________________________________________

(20-25 minutes is standard time for a presentation within a session, followed by a 5 minute question and answer period. Normally three papers will be presented in each 90 minute ses-sion block.)

Presenter ____________________________________________________________________

Organization _________________________________________________________________

Position/Title _________________________________________________________________

Complete Mailing Address _______________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Telephone _________________________________Cell Phone __________________________

Email Address _________________________________

Comments or Special Requests (SAFE cannot guarantee either a specific day or time for a presenter, but will try to accommodate reasonable requests. Please indicate such requests in this section.) ____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

For Further Information Contact

SAFE Association Post Office Box 130, Creswell, OR 97426

Phone (541) 895-3012; Fax (541) 895-3014 Email [email protected] or visit our web site at www.safeassociation.com


Complete and Submit with Abstract

(Please clearly print or type all entries – This form is also available electronically)

Type of Presentation ____________________________________________________________

(Paper, Panel, Briefing, Workshop, Demonstration)

Complete Title of Presentation ____________________________________________________

_____________________________________________________________________________

Length of Time Requested for Presentation __________________________________________

(20-25 minutes is standard time for a presentation within a session, followed by a 5 minute question and answer period. Normally three papers will be presented in each 90 minute ses-sion block.)

Presenter _____________________________________________________________________

Organization __________________________________________________________________

Position/Title __________________________________________________________________

Complete Mailing Address ________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Telephone _________________________________Cell Phone __________________________

Email Address _________________________________

Comments or Special Requests (SAFE cannot guarantee either a specific day or time for a presenter, but will try to accommodate reasonable requests. Please indicate such requests in this section.) _____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

For Further Information Contact

SAFE Association Post Office Box 130, Creswell, OR 97426

Phone (541) 895-3012; Fax (541) 895-3014 Email [email protected] or visit our web site at www.safeassociation.com


Call for Moderators - 2015

We are seeking moderators to serve for technical sessions during the forthcoming 2015 SAFE Symposi-um, November 2-4 being held at the Caribe Royale and Convention Center in Orlando, Florida. Below are the guidelines for session moderators. Our moderators often tell us this is a very rewarding experience so we hope you consider serving! Send an e-mail to [email protected] if you are interested. Include your area of expertise so we can match you session to your interests.

GUIDELINES FOR SESSION MODERATORS PRIOR TO THE MEETING:

The SAFE office will provide the Moderator with contact information of the session speakers, the text of

their abstracts, and presentation technical requirements. The Moderator will contact the speakers before the meeting to ensure that the speakers:

Are attending the meeting and contact [email protected] immediately if they cannot

Are aware of and comply with the required format for presentations, including videos

Will meet the moderator at the author’s briefing at 7:45 AM the morning of their presentation AT THE MEETING:

The Moderator will

Notify the Symposium staff if there are problems with the equipment in the session room (laptop,

laser pointer, audio visual)

Meet with the presenters 20 minutes before the session begins and load and test the presentations.

At the beginning of the session, make the following announcements:

o Remind the audience to turn off their electronic devices

o Explain how the session will be conducted (i.e., the amount of time per presentation and when the

question/answer periods will be held).

Before each presentation, provide a short introduction consisting of the title, the authors’ names

and the presenter’s affiliation. Do not read the speaker’s biography.

Keep speakers on time, typically 30 minute slots including 5 to 10 minutes at the end reserved for

questions.

Prepare at least one question for each presentation to stimulate discussion from the audience as

needed.

Remind attendees with questions to rise and identify themselves.

Fill out the Moderator’s Summary Form (to be provided prior to symposium and/or during the

author’s morning briefing) and leave it on session table for the Symposium staff to collect.


Call for Moderators - 2015

We are seeking moderators to serve for technical sessions during the forthcoming 2015 SAFE Symposi-um, November 2-4 being held at the Caribe Royale and Convention Center in Orlando, Florida. Below are the guidelines for session moderators. Our moderators often tell us this is a very rewarding experience so we hope you consider serving! Send an e-mail to [email protected] if you are interested. Include your area of expertise so we can match you session to your interests.

GUIDELINES FOR SESSION MODERATORS PRIOR TO THE MEETING:

The SAFE office will provide the Moderator with contact information of the session speakers, the text of

their abstracts, and presentation technical requirements. The Moderator will contact the speakers before the meeting to ensure that the speakers:

Are attending the meeting and contact [email protected] immediately if they cannot

Are aware of and comply with the required format for presentations, including videos

Will meet the moderator at the author’s briefing at 7:45 AM the morning of their presentation AT THE MEETING:

The Moderator will

Notify the Symposium staff if there are problems with the equipment in the session room (laptop,

laser pointer, audio visual)

Meet with the presenters 20 minutes before the session begins and load and test the presentations.

At the beginning of the session, make the following announcements:

o Remind the audience to turn off their electronic devices

o Explain how the session will be conducted (i.e., the amount of time per presentation and when the

question/answer periods will be held).

Before each presentation, provide a short introduction consisting of the title, the authors’ names

and the presenter’s affiliation. Do not read the speaker’s biography.

Keep speakers on time, typically 30 minute slots including 5 to 10 minutes at the end reserved for

questions.

Prepare at least one question for each presentation to stimulate discussion from the audience as

needed.

Remind attendees with questions to rise and identify themselves.

Fill out the Moderator’s Summary Form (to be provided prior to symposium and/or during the

author’s morning briefing) and leave it on session table for the Symposium staff to collect.


53rd ANNUAL SAFE SYMPOSIUM NOVEMBER 2-4, 2015

CARIBE ROYALE HOTEL and CONVENTION CENTER – ORLANDO, FL

EXHIBIT SPACE RESERVATION FORM ONLINE BOOTH REGISTRATION AVAILABLE – WWW.SAFEASSOCIATION.COM

Exhibit booths are 10 x 10. The exhibit fee includes three (3) complimentary registrations per booth, 24-hour security, draping, booth identification sign, and clean-up. Four guest passes per exhibitor (not per booth) per day will be available at the registration desk. These passes are for visiting customers of the exhibitor; not spouses, friends, employees or consultants or anyone else employed by that exhibitor. Use of guest passes will be monitored. No exhibit space will be assigned unless the reservation form is accompanied by a deposit of $100.00 per booth space. Booth fees are shown to the right. Number of spaces required? ________ Deposit amount: $_______________ From the attached floor plan, please indicate your first four choices of exhibit space numbers below. If all indicated choices have been reserved prior to receipt of this applica-tion, we will call you regarding an assignment.

______ 1st choice ______ 2nd choice

______ 3rd choice ______ 4th choice

Cost of each 10 x 10 Booth: ( ) SAFE Corporate Members, Universities & Military ...................................................... $2,100.00 ( ) All Others .................................................. $2,900.00 Final booth balance due on or before October 2, 2015 Return completed application to:

SAFE Association

Post Office Box 130 Creswell, OR 97426-0130

(541) 895-3012 FAX: (541) 895-3014

Company Name: ______________________________________________________________________________________________

Postal Mailing Address of person in charge of all future exhibit-related mailings – can be different than the person filling out this form:

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

City, State, Zip, Postal Code, Country _____________________________________________________________________________

Individual to contact regarding application: _________________________________________________________________________

Signed ______________________________________________________ Date: _________________________________


CALL FOR SAFETY AND SURVIVAL-ORIENTED TRAINING ACTIVITIES, PRODUCT DEMONSTRATIONS

AND/OR EQUIPMENT TRAINNG

This year, SAFE will allocate space within the convention center for you to conduct safety and survival-

oriented training activities, provide product demonstrations, and/or equipment training to our U.S. and

international civilian and military safety and survival community attendees. Space will be specifically

set aside for such activities separate of the technical presentations.

As you know, the Annual SAFE Symposium is an excellent resource and forum for our manufacturers,

distributors, systems integrators, engineers, academics, and all of our colleagues to showcase their area

of expertise, and educate and inform our attendees.

Should you elect to participate in this opportunity, please submit the following to the SAFE Office at

[email protected] no later than July 24, 2015:

- A paragraph outlining the training activity or product demonstration and/or equipment training to be presented. - Space requirements for conducting the activity. - The number of presenters by name and affiliation.

You will be notified in August whether your submission is accepted, rejected, or if revisions are required

for acceptance.

Your training activity or product demonstrations will be scheduled based on the type of activity and

content and will be included in the Tentative and Final Symposium Programs.

Presenters are responsible for providing all of the required training materials or demonstration specific

equipment for the conduct of their activity.

The following presentation equipment will be available for all training and demonstration activities:

A laptop computer, projector, and screen

Podium and wireless microphone

Laser pointer

We hope that you are able to participate in this endeavor and look forward to seeing you then. In the

meantime, please do not hesitate to contact me should you have any questions or need additional in-

formation.


2015 SYMPOSIUM EXHIBITORS The following exhibitors will be in attendance at this year’s symposium. SAFE would like to thank them in advance for their participation and support of the SAFE Association and we encourage everyone to stop by each of these booths during the symposium:

Exhibitor Booth # ACR Electronics, Inc. 501Aegisound, LLC 302Air Liquide Advanced Technologies 511Autoflug GmbH 514Bally Ribbon Mills 300Cartridge Actuated Devices, Inc. (CAD) 304Chemring Energetic Devices 506 & 508Cobham 301, 303 & 305 David Clark Company Incorporated 409Dayton T. Brown, Inc. 400East/West Industries, Inc. 215 & 314Elbit Systems SAR and Data Links – Elisra 308Essex Industries 109FXC / Guardian Parachute 401 & 500Gentex Corporation 307, 309, 406 & 408 Life Support International, Inc. 503Martin‐Baker Aircraft Company, Ltd. 203 & 205McMurdo Group ‐ Orolia, SAS 204Networks Electronic Company 208Pacific Scientific Energetic Materials Company 315 & 414SECUMAR Bernhardt Apparatebau GmbH u. co. 415SSK Industries, Inc. + Butler Parachute Systems Group, Inc. 110 & 112Streamlight, Inc. 209Survitec Group 100, 101, 103, 200 & 202 Switlik Parachute Co., Inc. 115 & 214Tex‐Shield, Inc. 201Zodiac Aerospace 321, 323, 420 & 422

Exhibit Floor Plan on Next Page 2015 SAFE Symposium Preliminary Information Page 7

53rd ANNUAL SAFE SYMPOSIUM NOVEMBER 2-4, 2015

CARIBE ROYALE HOTEL and CONVENTION CENTER – ORLANDO, FL

EXHIBIT SPACE RESERVATION FORM ONLINE BOOTH REGISTRATION AVAILABLE – WWW.SAFEASSOCIATION.COM

Exhibit booths are 10 x 10. The exhibit fee includes three (3) complimentary registrations per booth, 24-hour security, draping, booth identification sign, and clean-up. Four guest passes per exhibitor (not per booth) per day will be available at the registration desk. These passes are for visiting customers of the exhibitor; not spouses, friends, employees or consultants or anyone else employed by that exhibitor. Use of guest passes will be monitored. No exhibit space will be assigned unless the reservation form is accompanied by a deposit of $100.00 per booth space. Booth fees are shown to the right. Number of spaces required? ________ Deposit amount: $_______________ From the attached floor plan, please indicate your first four choices of exhibit space numbers below. If all indicated choices have been reserved prior to receipt of this applica-tion, we will call you regarding an assignment.

______ 1st choice ______ 2nd choice

______ 3rd choice ______ 4th choice

Cost of each 10 x 10 Booth: ( ) SAFE Corporate Members, Universities & Military ...................................................... $2,100.00 ( ) All Others .................................................. $2,900.00 Final booth balance due on or before October 2, 2015 Return completed application to:

SAFE Association

Post Office Box 130 Creswell, OR 97426-0130

(541) 895-3012 FAX: (541) 895-3014

Company Name: ______________________________________________________________________________________________

Postal Mailing Address of person in charge of all future exhibit-related mailings – can be different than the person filling out this form:

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

City, State, Zip, Postal Code, Country _____________________________________________________________________________

Individual to contact regarding application: _________________________________________________________________________

Signed ______________________________________________________ Date: _________________________________


Exhibit Floor Plan here Send to Shelton-Turnbull when ready to print

2015 SAFE SYMPOSIUM EXHIBITORS

Exhibitor Booth # ACR Electronics, Inc. 501Aegisound, LLC 302Air Liquide Advanced Technologies 511Autoflug GmbH 514Bally Ribbon Mills 300Cartridge Actuated Devices, Inc. (CAD) 304Chemring Energetic Devices 506 & 508Cobham 301, 303 & 305 David Clark Company Incorporated 409Dayton T. Brown, Inc. 400East/West Industries, Inc. 215 & 314Elbit Systems SAR and Data Links ‐ Elisra 308Essex Industries 109FXC / Guardian Parachute 401 & 500Gentex Corporation 307, 309, 406 & 408 Life Support International, Inc. 503Martin‐Baker Aircraft Company, Ltd. 203 & 205Massif 306McMurdo Group ‐ Orolia, SAS 204Networks Electronic Company 208Pacific Scientific Energetic Materials Company 315 & 414SECUMAR Bernhardt Apparatebau GmbH u. co. 415SSK Industries, Inc. + Butler Parachute Systems Group, Inc. 110 & 112Streamlight, Inc. 209Survitec Group 100, 101, 103, 200 & 202 Switlik Parachute Co., Inc. 115 & 214Tex‐Shield, Inc. 201Zodiac Aerospace 321, 323, 420 & 422


REGISTRATION RATES:

SAFE Member: $400.00 - Pre-registration $500.00 - At-the-door Member registration does not include dues. Non-Member: $450.00 - Pre-registration $600.00 - At-the-door Non-Member registration does not include mem-bership dues to the SAFE Association. All U.S. personnel assigned to a military or-ganization/installation holding a valid Active Duty Military, Department of Defense I.D/CAC card and the U.S. Coast Guard - $90.00 Covers all three (3) days of the Symposium. I.D. will be checked. All foreign military active duty personnel: $90.00 Covers all three (3) days of the Symposium. I.D. will be checked. One Day Registration $250.00 per day. If an attendee wishes to register for more than one day, they will be required to re-register each day and cannot pay for and pick up both badges on their first registration. One Day Student Registration - $90.00 I.D. will be checked.

Golf Tournament: See 19-21 for complete information.

5k Runner: See 19 & 22 for complete

information.

Spouse Program: $100.00 – This fee covers all activities open to gen-eral attendees for all three days of the symposium. Pre-registration deadline: October 2nd. This date applies to all registrations. Pre-registration is necessary should you wish to be listed on the pre-registration list. SAFE does not publish an on-site registration list. Credit card charges for registration are processed approximately 2-3 weeks prior to the symposium. Full refunds are issued in the event you are unable to attend.

Please see all registration policies on pages 9-11

If registering by check, make check payable to:

SAFE Association

and mail to: Post Office Box 130

Creswell, OR 97426-0130

(credit cards also accepted – see page 13

For further information, call: (541) 895-3012

REGISTER EARLY!!- MAKE PLANS NOW TO ATTEND!!


REGISTRATION POLICIES GENERAL POLICIES: All persons attending the Symposium, including technical presenters, and general participants pay the applicable registration rate as shown on page 9 and 12. No telephone registrations are accepted and no pre-or post-symposium invoicing will be done. Receipts in advance of the symposium are not provided EXCEPT when paying using the payments link on the SAFE website. A receipt is generated by the system when you pay on line regardless of the credit method used. If dupli-cates are needed, a general receipt card will be available at the registration desk, along with program materials, including attendee badge. You are welcome to e-mail the SAFE office ([email protected]) to verify receipt of your reg-istration. One day registration will be $250.00 and will be accepted in advance and/or at-the-door. One Day Badge Pick-Up Policy: If an attendee wishes to register for more than one day, they will be required to re-register each day and cannot pay for and pick both badges up on their first registration. All registrants, including exhibitors are invited to attend the Get-Acquainted Cocktail party on Sunday, November 1st and the Awardees Reception on Monday, November 2nd. International visitors registering by check or money order must provide payment in U.S. funds. No bank transfers are accepted. Chapter membership does not entitle registration at the SAFE member rate. You must be a member of the head- quarters organization to obtain the member rate. Please do not FAX, e-mail and mail your registration. Duplication of registration causes unnecessary paperwork and confusion. PRE-REGISTRATION: To qualify for the pre-registration rate, and appear on the pre-registration list, registrants must pay in advance on or before the deadline of October 2nd. SAFE does not publish an on-site registration list of attendees. Pre-Registration will be accepted via mail, FAX or on-line. Registration payment may be made by cash, check, money order, or credit card via the payments drop down on the SAFE website at www.safeassociation.com. SAFE accepts Visa, Master Card, and American Express. Payment using the payments drop down on the SAFE website does not require a personal account to use. It does, however, protect your credit card information better than submission via e-mail. Registrations received after the pre-registration deadline will be charged the at-the-door rate.

Registration information continues next page


REGISTRATION RATES:

SAFE Member: $400.00 - Pre-registration $500.00 - At-the-door Member registration does not include dues. Non-Member: $450.00 - Pre-registration $600.00 - At-the-door Non-Member registration does not include mem-bership dues to the SAFE Association. All U.S. personnel assigned to a military or-ganization/installation holding a valid Active Duty Military, Department of Defense I.D/CAC card and the U.S. Coast Guard - $90.00 Covers all three (3) days of the Symposium. I.D. will be checked. All foreign military active duty personnel: $90.00 Covers all three (3) days of the Symposium. I.D. will be checked. One Day Registration $250.00 per day. If an attendee wishes to register for more than one day, they will be required to re-register each day and cannot pay for and pick up both badges on their first registration. One Day Student Registration - $90.00 I.D. will be checked. Golf Tournament: See page 20-22 for complete

information.

5k Runner: See page 23 for complete information.

Spouse Program: $100.00 – This fee covers all activities open to gen-eral attendees for all three days of the symposium. Pre-registration deadline: October 2nd. This date applies to all registrations. Pre-registration is necessary should you wish to be listed on the pre-registration list. SAFE does not publish an on-site registration list. Credit card charges for registration are processed approximately 2-3 weeks prior to the symposium. Full refunds are issued in the event you are unable to attend.

Please see all registration policies on pages 10-12

If registering by check, make check payable to:

SAFE Association

and mail to: Post Office Box 130


(credit cards also accepted – see page 14

For further information, call: (541) 895-3012

REGISTER EARLY!!- MAKE PLANS NOW TO ATTEND!!





PRE-REGISTRATION: Mailed funds which are not received prior to the pre-registration deadline will be required to pay again at-the- door. Their original mailed funds will be refunded after the symposium. FAX REGISTRATION: FAX registrations with payment will be accepted. FAX registrations received without credit card information will be treated as at-the-door registrations and applicable rates will apply. SAFE accepts Visa, Master Card, and Amer-ican Express. See registration and credit card form on page 12 and 13. AT-THE-DOOR REGISTRATION: At-the-door registration is available by credit card, check or cash. At-the-door registration fees are shown on page 11. ATTENTION SAFE CORPORATE MEMBERS and 2015 EXHIBITORS: Did you know that if you are planning any side meetings or a hospitality event during the Symposium, you can contact the SAFE office and reserve the space from the SAFE room block and you won’t be charged room rental? SAFE will provide the room(s) you need, advise the hotel that the room(s) have been taken from the SAFE block and are complimentary, and then turn your meeting over to the appropriate hotel person for completion of the audio visual, food, beverage, etc. while, of course, keeping you in the loop from the beginning. Please feel free to contact the SAFE office ([email protected]) if you are interested in this service.

REMINDER DATELINES

Call for Papers Abstract Deadline – Friday, July 24th

Room Reservation Deadline – Thursday, October 1st

Pre-Registration Deadline – Friday, October 2nd

Booth Payment Balance Deadline – Friday, October 2nd

Golf Tournament Sign-Up Deadline – Friday, October 16th





NOTE TO EXHIBITORS: Please Do Not Use This Registration Form. Exhibit Personnel Can Register On-Line at www.safeassociation.com under

the Symposium menu tab

ON-LINE REGISTRATION IS ALSO AVAILABLE FOR GENERAL ATTENDEES.

2015 SAFE SYMPOSIUM REGISTRATION Please print clearly – Badge and pre-registration list information are obtained from this card!

All data must be legibly completed. Pre-registration deadline is October 2nd 1st line on attendee badge will be

TITLE : (Mr. Ms., Rank etc). ________________________________________________________________________________

and FULL NAME (First/Last) _____________________________________________________________________________

2nd line on attendee badge will be:

COMPANY OR ORGANIZATION ___________________________________________________________________________

3rd line on attendee badge will be:

City ________________________________________________ State/Country _________________________________________

E-Mail ____________________________________________________________________________________________________

_______ SAFE Member $400.00 (At-the-Door $500.00)

_______ Non-Member $450.00 (At-the-Door $600.00)

_______ U.S. personnel assigned to a military organization/installation holding a valid Active Duty Military or

Department of Defense I.D/CAC card and members of the United States Coast Guard – $90.00 - covers all 3 days -

Identification will be confirmed

_______ Non-U.S. Active Duty Military personnel - $90.00 – covers all 3 days - Identification will be confirmed

_______ One Day Registration $250.00 per day Circle day attending (Monday, Tuesday or Wednesday)

_______ One Day Student Rate - $90.00 - Identification will be confirmed - Day Attending: ____________________

_______ Spouse Registration - $100.00 – covers all 3 days. Name: _______________________________________

_______ Golf Tournament - $85.00 Handicap ___________

Total Amount Paid $_____________ IF REGISTERING BY MAIL AND PAYING BY CHECK, PLEASE COMPLETE THE REGISTRATION FORM ABOVE AND SEND WITH YOUR CHECK OR USE CREDIT CARD INFORMATION FORM ON NEXT PAGE NOTE: Registration forms from previous years will not be accepted as SAFE is required by law to maintain correctly dated registration records for a period of seven years.

SEE CREDIT CARD FORM NEXT PAGE 2015 SAFE Symposium Preliminary Information Page 12

PRE-REGISTRATION: Mailed funds which are not received prior to the pre-registration deadline will be required to pay again at-the- door. Their original mailed funds will be refunded after the symposium. FAX REGISTRATION: FAX registrations with payment will be accepted. FAX registrations received without credit card information will be treated as at-the-door registrations and applicable rates will apply. SAFE accepts Visa, Master Card, and American Express. See registration and credit card form on page 13 and 14. AT-THE-DOOR REGISTRATION: At-the-door registration is available by credit card, check or cash. At-the-door registration fees are shown on page 10 and 13.

SIDE MEETINGS & HOSPITALITY SUITES FOR SAFE CORPORATE MEMBERS and 2015 EXHIBITORS

Did you know that if you are planning any side meetings or a hospitality event during the Symposium, you can contact the SAFE office and reserve the space from the SAFE room block and you won’t be charged room rental? SAFE will provide the room(s) you need, advise the hotel that the room(s) have been taken from the SAFE block and are complimentary, and then turn your meeting over to the ap-propriate hotel person for completion of the audio visual, food, beverage, etc. while, of course, keep-ing you in the loop from the beginning. Please feel free to contact the SAFE office ([email protected]) if you are interested in this service.

SAFE FACEBOOK and LINKEDIN

We invite you, your friends, and associates to like the SAFE Association’s Facebook page and our Group LinkedIn page.

We also ask those who subscribe to social media outlets to help promote the Association and our upcoming 53rd Annual SAFE Symposium being held in Orlando, Florida,

November 2-4.

This is a great way for you to lend your voice and support to the Association and our annual safety and survival forum.


CREDIT CARD FORM

IF REGISTERING BY FAX, PLEASE COMPLETE THE CREDIT CARD FORM BELOW ALONG WITH THE REGISTRATION FORM ON PREVIOUS PAGE.

Payment can also be made using our secure shopping cart @ www.safeassociation.com under the payments link. We do not accept payment information over the phone. THE SAFE ASSOCIATION ACCEPTS VISA, MASTER CARD AND AMERICAN EXPRESS. SHOULD YOU WISH TO USE THIS FORM OF PAYMENT, ALL INFORMATION BELOW MUST BE LEGIBLY COMPLETED: Check one: Visa _____ MasterCard _____ American Express _____

PRINT NAME ON CARD _____________________________________________________________________

ACCOUNT NUMBER_______________________________________________________________________

EXPIRATION DATE__________________________ AMOUNT $ _______________________

PAYMENT FOR ____________________________________________________________________________

SIGNATURE _______________________________________________________________________________

PHONE #__________________________________E-MAIL: _________________________________________

Dues, contributions and/or gifts to the SAFE Association are not deductible as charitable contributions for federal or state tax purposes.


NOTE TO EXHIBITORS: Please Do Not Use This Registration Form. Exhibit Personnel Can Register On-Line at www.safeassociation.com under

the Symposium menu tab

ON-LINE REGISTRATION IS ALSO AVAILABLE FOR GENERAL ATTENDEES.

2015 SAFE SYMPOSIUM REGISTRATION Please print clearly – Badge and pre-registration list information are obtained from this card!

All data must be legibly completed. Pre-registration deadline is October 2nd 1st line on attendee badge will be

TITLE : (Mr. Ms., Rank etc). ________________________________________________________________________________

and FULL NAME (First/Last) _____________________________________________________________________________

2nd line on attendee badge will be:

COMPANY OR ORGANIZATION __________________________________________________________________________

3rd line on attendee badge will be:

City________________________________________________ State/Country _________________________________________

E-Mail ___________________________________________________________________________________________________

_______ SAFE Member $400.00 (At-the-Door $500.00)

_______ Non-Member $450.00 (At-the-Door $600.00)

_______ U.S. personnel assigned to a military organization/installation holding a valid Active Duty Military or

Department of Defense I.D/CAC card and members of the United States Coast Guard – $90.00 - covers all 3 days -

Identification will be confirmed

_______ Non-U.S. Active Duty Military personnel - $90.00 – covers all 3 days - Identification will be confirmed

_______ One Day Registration $250.00 per day Circle day attending (Monday, Tuesday or Wednesday)

_______ One Day Student Rate - $90.00 - Identification will be confirmed - Day Attending: ____________________

_______ Spouse Registration - $100.00 – covers all 3 days. Name: _______________________________________

_______ Golf Tournament - $85.00 Handicap ___________

Total Amount Paid $_____________ IF REGISTERING BY MAIL AND PAYING BY CHECK, PLEASE COMPLETE THE REGISTRATION FORM ABOVE AND SEND WITH YOUR CHECK OR USE CREDIT CARD INFORMATION FORM ON NEXT PAGE NOTE: Registration forms from previous years will not be accepted as SAFE is required by law to maintain correctly dated registration records for a period of seven years.

SEE CREDIT CARD FORM NEXT PAGE


HOUSING SCAM - 2015 SAFE SYMPOSIUM

If you are contacted by “Exhibition Housing Company,” “Global Housing” or any other company claim-ing they are the "official" housing service for the 2015 SAFE Symposium, and that they are able to obtain significant reductions for you on rooms, please do not do business with them. SAFE has made no arrangement, nor does it plan to, for the utilization of a 2015 sleeping room housing service.

Management at the Caribe Royale Hotel has been advised and, unfortunately, they reported this is becoming more of an issue across the country each year. They have also advised that these shysters get as much money as they can, close up shop, and move prior to being investigated and/or arrested. They will take your deposit and run!

Our official published statement regarding sleeping rooms follows:

“Note regarding sleeping rooms at Caribe Royale and Convention Center reads:

Special Note: We understand that companies offering to provide individual rooms or small room blocks at less than SAFE contracted rates have been in contact with several of our corporate members and exhibitors. While the SAFE room rate may be a few dollars more than the rates quoted by these companies, this is due to the fact that SAFE negotiates with the hotel to obtain no rental fees for our meeting and exhibit space. This negotiation results in a huge savings which is passed along to our SAFE attendees in the form of lower registration and exhibit space rates. The hotel recovers a small percentage of this rental by adding a few dollars to the negotiated room rate. It is important to un-derstand that this slight room increase does not come close to covering the astronomical per square foot per day rates the hotel normally charges for meeting room and exhibit space rental. SAFE is financially liable for all contracted rooms, whether the hotel sells them or not. This is why we ask that you always book your rooms under the SAFE block. We work diligently to give all attendees the best overall experience at our annual Symposium and ask for your continued support.

Please pass this along to anyone you think may benefit.


CREDIT CARD FORM

IF REGISTERING BY FAX, PLEASE COMPLETE THE CREDIT CARD FORM BELOW ALONG WITH THE REGISTRATION FORM ON PREVIOUS PAGE.

Payment can also be made using our secure shopping cart @ www.safeassociation.com under the payments link. We do not accept payment information over the phone. THE SAFE ASSOCIATION ACCEPTS VISA, MASTER CARD AND AMERICAN EXPRESS. SHOULD YOU WISH TO USE THIS FORM OF PAYMENT, ALL INFORMATION BELOW MUST BE LEGIBLY COMPLETED: Check one: Visa _____ MasterCard _____ American Express _____

PRINT NAME ON CARD _____________________________________________________________________

ACCOUNT NUMBER_______________________________________________________________________

EXPIRATION DATE__________________________ AMOUNT $ _______________________

PAYMENT FOR ____________________________________________________________________________

SIGNATURE _______________________________________________________________________________

PHONE #__________________________________E-MAIL: _________________________________________

Dues, contributions and/or gifts to the SAFE Association are not deductible as charitable contributions for federal or state tax purposes.


SLEEPING ROOM RESERVATIONS & HOTEL INFORMATION: When calling the hotel for reservations, please identify yourself with SAFE Association to confirm a room under the SAFE contracted block and to receive the negotiated group rate. Per diem rooms are available at the prevailing government rate and are subject to change. Government em-ployees and members of the military should advise the reservations clerk (or include when reserving online) that the group code for SAFE is: GOVSAFE15. No booking code is required for attendees not covered in the above paragraph. However, advise the reservations clerk (or include when reserving online) that you’re at-tending the SAFE Symposium to get the negotiated room rate. Queen Double / Standard King - $139.00 King Deluxe - $159.00 No deposit is required at time of booking but a credit card number & expiration date will guarantee the booking. The hotel has a 48 hour cancellation policy. Additional persons over two (2) occupying the same room will be charged an extra $15.00 per person, per night. Toll Free Room reservation number: (888) 258-7501 SAFE holds the room block over the October 29th - November 6th dates. Hotel is linked at www.safeassociation.com or you can use the below URL for direct reservations: https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=11618126 Room Reservation Deadline: October 1, 2015 Hotel general information number: (800) 823-8300

REMINDER DATELINES

Call for Papers Deadline – Friday, July 24th






HOUSING SCAM - 2015 SAFE SYMPOSIUM

If you are contacted by “Exhibition Housing Company,” “Global Housing” or any other company claim-ing they are the "official" housing service for the 2015 SAFE Symposium, and that they are able to obtain significant reductions for you on rooms, please do not do business with them. SAFE has made no arrangement, nor does it plan to, for the utilization of a 2015 sleeping room housing service.

Management at the Caribe Royale Hotel has been advised and, unfortunately, they reported this is becoming more of an issue across the country each year. They have also advised that these shysters get as much money as they can, close up shop, and move prior to being investigated and/or arrested. They will take your deposit and run!

Our official published statement regarding sleeping rooms follows:

“Note regarding sleeping rooms at Caribe Royale and Convention Center reads:

Special Note: We understand that companies offering to provide individual rooms or small room blocks at less than SAFE contracted rates have been in contact with several of our corporate members and exhibitors. While the SAFE room rate may be a few dollars more than the rates quoted by these companies, this is due to the fact that SAFE negotiates with the hotel to obtain no rental fees for our meeting and exhibit space. This negotiation results in a huge savings which is passed along to our SAFE attendees in the form of lower registration and exhibit space rates. The hotel recovers a small percentage of this rental by adding a few dollars to the negotiated room rate. It is important to un-derstand that this slight room increase does not come close to covering the astronomical per square foot per day rates the hotel normally charges for meeting room and exhibit space rental. SAFE is financially liable for all contracted rooms, whether the hotel sells them or not. This is why we ask that you always book your rooms under the SAFE block. We work diligently to give all attendees the best overall experience at our annual Symposium and ask for your continued support.

Please pass this along to anyone you think may benefit.


THE CARIBE ROYALE and CONVENTION CENTER PROPERTY PLAN CARIBE ROYALE PROPERTY MAP GOES ON THIS PAGE

- Pull from page 19 of the 2014 Preliminary Information Booklet – try to lighten a bit.


SLEEPING ROOM RESERVATIONS & HOTEL INFORMATION: When calling the hotel for reservations, please identify yourself with SAFE Association to confirm a room under the SAFE contracted block and to receive the negotiated group rate. Per diem rooms are available at the prevailing government rate and are subject to change. Government em-ployees and members of the military should advise the reservations clerk (or include when reserving online) that the group code for SAFE is: GOVSAFE15. No booking code is required for attendees not covered in the above paragraph. However, advise the reservations clerk (or include when reserving online) that you’re at-tending the SAFE Symposium to get the negotiated room rate. Queen Double / Standard King - $139.00 King Deluxe - $159.00 No deposit is required at time of booking but a credit card number & expiration date will guarantee the booking. The hotel has a 48 hour cancellation policy. Additional persons over two (2) occupying the same room will be charged an extra $15.00 per person, per night. Toll Free Room reservation number: (888) 258-7501 SAFE holds the room block over the October 29th - November 6th dates. Hotel is linked at www.safeassociation.com or you can use the below URL for direct reservations: https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=11618126 Room Reservation Deadline: October 1, 2015 Hotel general information number: (800) 823-8300

REMINDER DATELINES

Call for Papers Deadline – Friday, July 24th






PRELIMINARY TIMELINE Please note: These times are provided for pre-planning only and are subject to change as the Sympo-sium draws near. The Tentative Program will be more accurate so be sure to check the timeline in that publication for updates.

EXHIBIT HALL HOURS:

Monday, 11/2 1:00 PM – 5:00 PM

Tuesday, 11/3 10:00 AM – 5:00 PM

Wednesday, 11/4 10:00 AM – 3:00 PM The exhibit hall will remain open during the lunch hour on Tuesday and Wednesday SUNDAY, NOVEMBER 1st 7:00 AM – 10:00 PM Exhibitor Set-up 8:30 AM Golf Tournament 10:00 AM – 6:00 PM Registration Open 7:00 PM – 9:30 PM Get – Acquainted Reception (Exhibits Closed) MONDAY, NOVEMBER 2nd 7:00 AM - 7:45 AM Author’s AV Briefing 8:00 AM - 5:00 PM Registration Open 8:30 AM – 10:00 AM Special Presentation

Speaker (TBD) 10:00 AM – 10:30 AM Refreshment Break 10:30 AM – Noon Technical Sessions Noon - 1:00 PM Lunch (Exhibits Closed) 1:00 PM Exhibits Open 1:00 PM – 2:30 PM Technical Sessions 2:30 PM – 3:00 PM Refreshment Break 3:00 PM – 4:30 PM Technical Sessions 5:15 PM – 6:30 PM SAFE General Membership

Meeting 5:00 PM Exhibits Close 7:00 PM – 9:30 PM Presentation of 2015 Awards and Awardees Reception

TUESDAY, NOVEMBER 3rd 7:00 AM - 7:45 AM Author’s AV Briefing 8:00 AM - 5:00 PM Registration Open 8:30 AM – 10:00 AM Special Presentation Speaker (TBD) 10:00 AM Exhibits Open 10:00 AM – 10:30 AM Refreshment Break 10:30 AM - Noon Technical Sessions Noon - 1:00 PM Lunch (Exhibits Open) 1:00 PM – 2:30 PM Technical Sessions 2:30 PM – 3:00 PM Refreshment Break 3:00 PM – 5:00 PM Technical Sessions 5:00 PM Exhibits Close WEDNESDAY, NOVEMBER 4th 7:00 AM - 7:45 AM Author’s AV Briefing 8:00 AM - 5:00 PM Registration Open 8:30 AM – 10:00 AM Technical Sessions 10:00 AM Exhibits Open 10:00 AM – 10:30 AM Refreshment Break 10:30 AM – Noon Technical Sessions Noon - 1:00 PM Lunch (Exhibits Open) 1:00 PM – 2:30 PM Technical Sessions 2:30 PM – 3:00 PM Refreshment Break 3:00 PM Exhibits Close 3:00 PM – 9:00 PM Exhibitor Tear-Down


EXHIBIT AREA ACCESS POLICY, SET-UP AND TEAR-DOWN TIMES The Symposium Committee has developed the exhibit area set-up and access policies to protect the exhibi-tors and their products from unauthorized access and theft. We appreciate your cooperation and understand-ing in this matter. Set-up for exhibitors will be Sunday, November 1st from 7:00 AM – 10:00 PM. We urge you to have your exhibit set early in order that you enjoy the social that evening. Persons who are not setting booths should not be in the exhibit area and security will be enforced for the protection of our exhibitors. Tear-down for exhibitors will be Wednesday, November 4th beginning at 3:00 PM. Tear-down must be com-pleted by 9:00 PM on Wednesday evening. We ask that you not commence your tear-down prior to 3:00 PM as this is disruptive to your neighboring exhibitors who may still be conducting business.

GET-ACQUAINTED RECEPTION Our 2015 Get-Acquainted Reception will be held on Sunday, November 1st from 7:00 PM – 9:30 PM and is open to all symposium attendees. There will be complimentary food. We will provide free non-alcoholic beverages, and all attendees will have the option of purchasing alcoholic beverages. The Exhibits Hall will not be open during this time.

SAFE GENERAL MEMBERSHIP MEETING

The 2015 SAFE General Membership Meeting will be held on Monday, November 2nd from 5:15 PM – 6:30 PM.

PRESENTATION OF 2015 AWARDS and AWARDEES RECEPTION Our 2015 Awardees Reception and presentation of 2015 Awards will be held on Monday, November 2nd from 7:00 PM – 9:30 PM and is open to all symposium attendees. There will be complimentary food. We will provide free non-alcoholic beverages, and all attendees will have the option of purchasing alcoholic beverages.

SAFE PHOTOGRAPHY POLICY No in-session photography is permitted except photos taken by the official SAFE photographer. The taking of photographs inside the Exhibit Hall IS NOT permitted except by those photographing their own booth, booth visitors, and displays after the Exhibit Hall opens on Monday. To photograph anything inside the Exhibit Hall or area other than previously explained, you must receive prior informed consent of the individual and/or owner of the subject matter. Photographs may only be taken during normal exhibit hours with the consenting individual present at the time the photographs are taken. No photography is permitted in the Exhibit Hall or area prior to opening and after closing. All attendees are expected to comply. Official SAFE photos will be taken by an authorized photography service which is sanctioned and


PRELIMINARY TIMELINE Please note: These times are provided for pre-planning only and are subject to change as the Sympo-sium draws near. The Tentative Program will be more accurate so be sure to check the timeline in that publication for updates.

EXHIBIT HALL HOURS:

Monday, 11/2 1:00 PM – 5:00 PM

Tuesday, 11/3 10:00 AM – 5:00 PM

Wednesday, 11/4 10:00 AM – 3:00 PM The exhibit hall will remain open during the lunch hour on Tuesday and Wednesday SUNDAY, NOVEMBER 1st 7:00 AM – 10:00 PM Exhibitor Set-up 8:30 AM Golf Tournament 10:00 AM – 6:00 PM Registration Open 7:00 PM – 9:30 PM Get – Acquainted Reception (Exhibits Closed) MONDAY, NOVEMBER 2nd 7:00 AM - 7:45 AM Author’s AV Briefing 8:00 AM - 5:00 PM Registration Open 8:30 AM – 10:00 AM Special Presentation

Speaker (TBD) 10:00 AM – 10:30 AM Refreshment Break 10:30 AM – Noon Technical Sessions Noon - 1:00 PM Lunch (Exhibits Closed) 1:00 PM Exhibits Open 1:00 PM – 2:30 PM Technical Sessions 2:30 PM – 3:00 PM Refreshment Break 3:00 PM – 4:30 PM Technical Sessions 5:15 PM – 6:30 PM SAFE General Membership

Meeting 5:00 PM Exhibits Close 7:00 PM – 9:30 PM Presentation of 2015 Awards and Awardees Reception

TUESDAY, NOVEMBER 3rd 7:00 AM - 7:45 AM Author’s AV Briefing 8:00 AM - 5:00 PM Registration Open 8:30 AM – 10:00 AM Special Presentation Speaker (TBD) 10:00 AM Exhibits Open 10:00 AM – 10:30 AM Refreshment Break 10:30 AM - Noon Technical Sessions Noon - 1:00 PM Lunch (Exhibits Open) 1:00 PM – 2:30 PM Technical Sessions 2:30 PM – 3:00 PM Refreshment Break 3:00 PM – 5:00 PM Technical Sessions 5:00 PM Exhibits Close WEDNESDAY, NOVEMBER 4th 7:00 AM - 7:45 AM Author’s AV Briefing 8:00 AM - 5:00 PM Registration Open 8:30 AM – 10:00 AM Technical Sessions 10:00 AM Exhibits Open 10:00 AM – 10:30 AM Refreshment Break 10:30 AM – Noon Technical Sessions Noon - 1:00 PM Lunch (Exhibits Open) 1:00 PM – 2:30 PM Technical Sessions 2:30 PM – 3:00 PM Refreshment Break 3:00 PM Exhibits Close 3:00 PM – 9:00 PM Exhibitor Tear-Down


controlled by the Symposium Committee. If you see any suspicious photography-related activity, please report it immediately. Members of the press are welcome at any time but must be accompanied by a member of the SAFE Board of Directors. This can be arranged through the Symposium Chair or Co-Chair.

GOLF TOURNAMENT PRIZES AND GIVE-AWAYS

The 2015 SAFE Golf Tournament will be held on Sunday, November 1st at the MetroWest Golf Club, Orlando, Florida. Entry fee will be $85.00 – See pages 20-21 for additional information Note: SIGN-UP/REFUND DEADLINE: The sign-up and refund deadline is Friday, October 16th so please sign-up early. We cannot guarantee availability or refunds after this date due to the contractual agreement with the course. Due to past financial losses caused by player/team dropouts and late or non- payment, only players who have registered and paid in full will be placed on teams and participate in the tournament. The course reserves the right to book the remainder of the course for other players after this date. Give-Aways, Prizes, Etc: The golf committee is asking corporate members to consider providing give-a- ways in the form of golf balls, towels, tees, cash, etc. to be used as tournament prizes. Contributions will be most appreciated and appropriate credit will be given in the SAFE Symposium Program as well as posted in the exhibit area. Should you wish to make a cash contribution, please make your check payable to SAFE with Golf Tournament Contribution on the memo line, and mail to SAFE, Attention: Golf Tournament Chair. We are looking for companies to sponsor certain prizes this year. If your company would be interested in sponsoring certain prizes (1st Place, 2nd Place, Long Drive, closest to the pin, etc.), please contact Ebby Bryce for de-tails. If you are interested in providing golf give-a-ways (tees, balls, towels, trophies, etc.) please contact Jeani Benton in the SAFE Office at (541) 895-3012; e-mail [email protected] or Ebby Bryce, (757) 927-2461, e-mail [email protected]. Dues, contributions and/or gifts to the SAFE Association are not deductible as charitable

contributions for federal or state tax purposes.

2015 5k RUNNER: The 2015 5k Runner will be held on Sunday, November 1st at Turkey Lake. See page 22 for additional information.


EXHIBIT AREA ACCESS POLICY, SET-UP AND TEAR-DOWN TIMES The Symposium Committee has developed the exhibit area set-up and access policies to protect the exhibi-tors and their products from unauthorized access and theft. We appreciate your cooperation and understand-ing in this matter. Set-up for exhibitors will be Sunday, November 1st from 7:00 AM – 10:00 PM. We urge you to have your exhibit set early in order that you enjoy the social that evening. Persons who are not setting booths should not be in the exhibit area and security will be enforced for the protection of our exhibitors. Tear-down for exhibitors will be Wednesday, November 4th beginning at 3:00 PM. Tear-down must be com-pleted by 9:00 PM on Wednesday evening. We ask that you not commence your tear-down prior to 3:00 PM as this is disruptive to your neighboring exhibitors who may still be conducting business.

GET-ACQUAINTED RECEPTION Our 2015 Get-Acquainted Reception will be held on Sunday, November 1st from 7:00 PM – 9:30 PM and is open to all symposium attendees. There will be complimentary food. We will provide free non-alcoholic beverages, and all attendees will have the option of purchasing alcoholic beverages. The Exhibits Hall will not be open during this time.

SAFE GENERAL MEMBERSHIP MEETING

The 2015 SAFE General Membership Meeting will be held on Monday, November 2nd from 5:15 PM – 6:30 PM.

PRESENTATION OF 2015 AWARDS and AWARDEES RECEPTION Our 2015 Awardees Reception and presentation of 2015 Awards will be held on Monday, November 2nd from 7:00 PM – 9:30 PM and is open to all symposium attendees. There will be complimentary food. We will provide free non-alcoholic beverages, and all attendees will have the option of purchasing alcoholic beverages.

SAFE PHOTOGRAPHY POLICY No in-session photography is permitted except photos taken by the official SAFE photographer. The taking of photographs inside the Exhibit Hall IS NOT permitted except by those photographing their own booth, booth visitors, and displays after the Exhibit Hall opens on Monday. To photograph anything inside the Exhibit Hall or area other than previously explained, you must receive prior informed consent of the individual and/or owner of the subject matter. Photographs may only be taken during normal exhibit hours with the consenting individual present at the time the photographs are taken. No photography is permitted in the Exhibit Hall or area prior to opening and after closing. All attendees are expected to comply. Official SAFE photos will be taken by an authorized photography service which is sanctioned and


2015 Golf Tournament – Page 1 – here Sent under separate cover


controlled by the Symposium Committee. If you see any suspicious photography-related activity, please report it immediately. Members of the press are welcome at any time but must be accompanied by a member of the SAFE Board of Directors. This can be arranged through the Symposium Chair or Co-Chair.

GOLF TOURNAMENT PRIZES AND GIVE-AWAYS

The 2015 SAFE Golf Tournament will be held on Sunday, November 1st at the MetroWest Golf Club, Orlando, Florida. Entry fee will be $85.00 – See pages 20-22 for additional information Note: SIGN-UP/REFUND DEADLINE: The sign-up and refund deadline is Friday, October 16th so please sign-up early. We cannot guarantee availability or refunds after this date due to the contractual agreement with the course. Due to past financial losses caused by player/team dropouts and late or non- payment, only players who have registered and paid in full will be placed on teams and participate in the tournament. The course reserves the right to book the remainder of the course for other players after this date. Give-Aways, Prizes, Etc: The golf committee is asking corporate members to consider providing give-a- ways in the form of golf balls, towels, tees, cash, etc. to be used as tournament prizes. Contributions will be most appreciated and appropriate credit will be given in the SAFE Symposium Program as well as posted in the exhibit area. Should you wish to make a cash contribution, please make your check payable to SAFE with Golf Tournament Contribution on the memo line, and mail to SAFE, Attention: Golf Tournament Chair. We are looking for companies to sponsor certain prizes this year. If your company would be interested in sponsoring certain prizes (1st Place, 2nd Place, Long Drive, closest to the pin, etc.), please contact Ebby Bryce for de-tails. If you are interested in providing golf give-a-ways (tees, balls, towels, trophies, etc.) please contact Jeani Benton in the SAFE Office at (541) 895-3012; e-mail [email protected] or Ebby Bryce, (757) 927-2461, e-mail [email protected]. Dues, contributions and/or gifts to the SAFE Association are not deductible as charitable

contributions for federal or state tax purposes.

2015 5k RUNNER: The 2015 5k Runner will be held on Sunday, November 1st at Turkey Lake. See page 23 for additional information.


2015 Golf Tournament – Page 2 – here

Page 1 of 2

2015 SAFE GOLF TOURNAMENT

Date: Sunday, November 1st, 2015

Registration/Sign-in: 7:45-8:15 AM

Start Time: 8:30 AM - Shotgun Start

Location: MetroWest Golf Club – Orlando, Florida

2100 S. Hiawassee St. Orlando, FL 32835 (407) 299-1099

COURSE STATS: Voted the best golf course in Orlando and is located just minutes away from Universal Orlando Resort. The Robert Trent Jones Senior signature design features spring-fed lakes, mature native trees, expansive rolling fairways with dramatic elevation changes, and large undulating greens surrounded by sculpted bunkers. The Orlando golf club provides a fair, yet demanding challenge to make a pleasurable golf experience for players of all skill levels. MetroWest Golf Club boasts immaculate playing conditions and world-class services including highly acclaimed Westerly’s Restaurant. MetroWest Golf Club has received numerous awards and accolades for being “Orlando’s Best Golf Experience”. START-TIME & DRESS CODE: We will begin play at 8:30 AM with a shotgun start. The tournament format will be a 4-person team scramble. The Eagle Creek Golf Club is a soft spike golf shoe facility that requires collared shirts for men and Bermuda length shorts. Proper golf attire is required. PAIRING REQUESTS: We will try to accommodate all pairing requests. Please specify handicaps and ensure that the people you are requesting to play with also have you on their request list. We would like to have a few more of our SAFE ladies play again this year, and golfers of all levels are welcome to come out and have fun. GIVE-AWAYS, PRIZES, ETC: The golf committee is asking corporate members to consider providing give-a-ways in the form of golf balls, towels, tees, cash, etc. to be used as tournament prizes. Contributions will be most appreciated and appropriate credit will be given in the SAFE Symposium Program as well as posted in the exhibit area. Should you wish to make a cash contribution, please make your check payable to SAFE with Golf Tournament Contribution on the memo line, and mail to SAFE, Attention: Golf Tournament Chair. We are looking for companies to sponsor certain prizes this year. If your company would be interested in sponsoring certain prizes (1st Place, 2nd Place, Long Drive, closest to the pin, etc.), please contact Ebby Bryce for details. If you are interested in providing golf give-a-ways (tees, balls, towels, trophies, etc.) please contact Jeani Benton in the SAFE Office at (541) 895-3012; e-mail [email protected] or Ebby Bryce, (757) 927-2461, e-mail [email protected]. RENTAL CLUBS: Rental clubs will be available to those who need them, but only if they are reserved in advance through either Jeani Benton or Ebby Bryce. The rental fee is not included in the price below so if you reserve rental clubs you will need to show up early to pay for your rental clubs at the course club house. Cost to rent clubs this year will be $35 (plus applicable taxes). Those who ask for rental clubs on the day of the tournament may find they are not available - please do not wait!! Also, make sure you specify right or left. ENTRY FEE: $85.00 INCLUDES: Included with your entry fee: Greens fee, cart, prizes, and a grilled bar (buffet) in the club house after the tournament. (And of course the great gift bags assembled with donations from our corporate sponsors!) In addition to the entry fee; we will again be selling mulligans at the registration table for $5.00 each, a max of four mulligans per player. Please ensure you bring some extra cash to buy mulligans as these may be used to replace any shot you are not proud of, AND the additional funds will be used to improve and increase the awards and prizes.

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2015 SAFE GOLF TOURNAMENT

Date: Sunday, November 1st, 2015

Registration/Sign-in: 7:45-8:15 AM

Start Time: 8:30 AM - Shotgun Start

Location: MetroWest Golf Club – Orlando, Florida2100 S. Hiawassee St. Orlando, FL 32835

(407) 299-1099

COURSE STATS: Voted the best golf course in Orlando and is located just minutes away from Universal Orlando Resort. The Robert Trent Jones Senior signature design features spring-fed lakes, mature native trees, expansive rolling fairways with dramatic elevation changes, and large undulating greens surrounded by sculpted bunkers. The Orlando golf club provides a fair, yet demanding challenge to make a pleasurable golf experience for players of all skill levels. MetroWest Golf Club boasts immaculate playing conditions and world-class services including highly acclaimed Westerly’s Restaurant. MetroWest Golf Club has received numerous awards and accolades for being “Orlando’s Best Golf Experience”.

START-TIME & DRESS CODE: We will begin play at 8:30 AM with a shotgun start. The tournament format will be a 4-person team scramble. The Eagle Creek Golf Club is a soft spike golf shoe facility that requires collared shirts for men and Bermuda length shorts. Proper golf attire is required.

PAIRING REQUESTS: We will try to accommodate all pairing requests. Please specify handicaps and ensure that the people you are requesting to play with also have you on their request list. We would like to have a few more of our SAFE ladies play again this year, and golfers of all levels are welcome to come out and have fun.

GIVE-AWAYS, PRIZES, ETC: The golf committee is asking corporate members to consider providing give-a-ways in the form of golf balls, towels, tees, cash, etc. to be used as tournament prizes. Contributions will be most appreciated and appropriate credit will be given in the SAFE Symposium Program as well as posted in the exhibit area. Should you wish to make a cash contribution, please make your check payable to SAFE with Golf Tournament Contribution on the memo line, and mail to SAFE, Attention: Golf Tournament Chair. We are looking for companies to sponsor certain prizes this year. If your company would be interested in sponsoring certain prizes (1st Place, 2nd Place, Long Drive, closest to the pin, etc.), please contact Ebby Bryce for details. If you are interested in providing golf give-a-ways (tees, balls, towels, trophies, etc.) please contact Jeani Benton in the SAFE Office at (541) 895-3012; e-mail [email protected] or Ebby Bryce, (757) 927-2461, e-mail [email protected].

RENTAL CLUBS: Rental clubs will be available to those who need them, but only if they are reserved in advance through either Jeani Benton or Ebby Bryce. The rental fee is not included in the price below so if you reserve rental clubs you will need to show up early to pay for your rental clubs at the course club house. Cost to rent clubs this year will be $35 (plus applicable taxes). Those who ask for rental clubs on the day of the tournament may find they are not available - please do not wait!! Also, make sure you specify right or left.

ENTRY FEE: $85.00 INCLUDES:

Included with your entry fee: Greens fee, cart, prizes, and a grilled bar (buffet) in the club house after the tournament. (And of course the great gift bags assembled with donations from our corporate sponsors!)

In addition to the entry fee; we will again be selling mulligans at the registration table for $5.00 each, a max of four mulligans per player. Please ensure you bring some extra cash to buy mulligans as these may be used to replace any shot you are not proud of, AND the additional funds will be used to improve and increase the awards and prizes.

SAFEAssociation


5K Runner Announcement on this page

Bruce: As Marcia can be picky about what her ads look like when printed, please use the .eps file I sent on 5/18 and put on this page. Thanks.

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SIGN-UP/REFUND DEADLINE: The sign-up and refund deadline is Friday, October 16th, 2015 so please sign-up early. We cannot guarantee availability or refunds after this date due to the contractual agreement with the course. Due to past financial losses caused by player/team dropouts and late or non-payment, only players who have registered and paid in full will be placed on teams and participate in the tournament. The course reserves the right to book the remainder of the course for other players after this date.

REGISTRATION FORM:

2015 SYMPOSIUM GOLF TOURNAMENT

Please sign me up to play in the tournament: Name: ______________________________________________________________________________________

Company/Affiliation: ___________________________________________________________________________

Paring Request _______________________________________________________________________________

Rental Clubs Needed (cost not included in price below):

(Specify men or women & left or right hand.) ____________________________________________________

Phone: ______________________________________________________________________________________

E-Mail: ______________________________________________________________________________________

Entry Fee Enclosed: $85.00

My Handicap is:_________________ (if not established, state average for 18 holes)

Make check payable to SAFE Association and mail to: SAFE Association

Attn: Golf Tournament Chair Post Office Box 130


Credit card payment also accepted (see below)

On-line payment is also available @ www.safeassociation.com under the payments menu tab

THE SAFE ASSOCIATION ACCEPTS VISA, MASTER CARD AND AMERICAN EXPRESS. SHOULD YOU WISH TO USE THIS FORM OF PAYMENT, PLEASE COMPLETE FORM: Check one: Visa _____ MasterCard _____ American Express _____

PRINT NAME ON CARD ___________________________________________________________________

ACCOUNT NUMBER_______________________________________________________________________

AMOUNT $ _______________________ EXPIRATION DATE___________________________ __________

PAYMENT FOR __________________________________________________________________________

SIGNATURE ____________________________________________________________________________

PHONE #__________________________________E-MAIL: ______________________________________

SAFEAssociation


Corporate Sustaining Members The SAFE Board would like to thank our Corporate Sustaining Members for their continued support of SAFE.

ACR Electronics Aegisound

Air Techniques International Autoflug GmbH

AVOX Systems - Zodiac Aerospace BAE Systems - Protection Systems

Bally Ribbon Mills Butler Parachute Systems Group, Inc.

Cam Lock Capewell Aerial Systems

Chemring Energetic Devices Cobham AvComm

Cobham Mission Systems - N.Y. Corporate Air Parts, Inc.

David Clark Company, Incorporated Dayton T. Brown, Inc.

Diversified Technical Systems, Inc. DSB - Deutsche Schlauchboot GmBh

East/West Industries, Inc. Elbit Systems SAR & Data Links - Elisra, Ltd.

Ensign-Bickford Aerospace & Defense Company Environmental Tectonics Corporation

Essex Industries Fujikura Parachute Co., Ltd.

FXC Corporation Gentex Corporation

Gibson & Barnes Hanel Storage Systems

Honeywell Aerospace Yeovil Interactive Safety Products, Inc.

Kannad Aviation Katadyn North America

Kistler Instrument Corporation

Life Support International, Inc. Martin-Baker Aircraft Co., Ltd.

Nammo Talley, Inc. Networks Electronic Company

Northwall srl Offray Specialty Narrow Fabrics

Oregon Aero Pacific Scientific Energetic Materials Co.

Para-Gear Equipment Company Phantom Products, Inc. R.E. Darling Co., Inc.

Revision RMI Laser, LLC

Secumar Bernhardt Apparatebau GmbH u. Co. Seitz Scientific Industries, Inc.

Signal Engineering, Inc. Skytexus, International

SSK Industries, Inc. Stratus Systems, Inc.

Streamlight, Inc. Survitec Group, Ltd.

Survival Innovations, Inc. Switlik Parachute Co., Inc. Systems Technology, Inc.

Teledyne Energetics Transaero, Inc.

TSL Aerospace Technologies - ALSE Division Tulmar Safety Systems, Inc.

Vinyl Technology - Sales W. L. Gore & Associates, Inc. Wolf Technical Services, Inc.

Zodiac Aero Evacuation Systems Zodiac Arresting Systems

Please thank our corporate members – they are the backbone of our Association and are to be commended for their constant support.

START TIME: 1500 LOCATION: Turkey Lake, Orlando, Florida

ONLINE REGISTRATION: COMING SOON! Check the SAFE website. for more details.Pre-registration recommended for a race shirt in your size.

AWARDS RECEPTION: Awards for top finishers and much more! Race shirt and reception for all participants.

DAY OF EVENT SCHEDULE 10:00 – 14:00: Day of race registration and packet pick-up 14.00: Shuttle bus from Caribe Royale to Turkey Lake (20 min ride) 15:00: Start of SAFE 5k Runner 15:45: Awards and reception begin 16:45: Last bus departs Turkey Lake to Caribe Royale

Event Details will be posted on Facebook and

SAFE Association website: www.safeassociation.com

Open to SAFE Symposium Attendees, Friends & Family

ORLANDO 2015

To be Volunteer or Sponsor please contact: Marcia Baldwin at [email protected]

SAFE 5k Runner at Turkey LakeSunday, 1 November 2015

53rdannual safe symposium november 2-4, 2015 preliminary … · 2015 safe symposium preliminary...

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