55 ways€¦ · ask your team to batch questions. 16 focus your focus huddle! stand-up meetings....
TRANSCRIPT
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55 WAYS Increase Your Productivity
Decrease Your Stress
Get More Done in Less Time
Nora Riva Bergman ©
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• Take notes • Pick 3 & start Monday • Stay connected
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THE BIG PICTURE
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THE BIG PICTURE
Get to know YOU. Self-awareness is the starting point for positive change.
1
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THE BIG PICTURE
Understand that you cannot manage time. You can only manage
YOU.
2
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THE BIG PICTURE
Understand the difference between KNOWING & DOING.
3
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4
IMPORTANT Not Urgent
vs. IMPORTANT
Urgent
MANAGE
YOU!
THE BIG PICTURE
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5
Learn to say
Things which
Matter Most
MUST never be
at the mercy of
things which
Matter least
- Goethe
THE BIG PICTURE
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6 THE BIG PICTURE
Take 30 minutes to plan your week.
• Marketing • Substantive work • Administration
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7 THE BIG PICTURE
Take 10 minutes at the end of your day to plan the next day.
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8 THE BIG PICTURE
Live in your
Calendar.
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FOCUS YOUR FOCUS
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9 FOCUS YOUR FOCUS
doing right now the highest and most valuable use of my time?
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10 FOCUS YOUR FOCUS
Learn to manage interruptions and distractions. Squirrels are not your friends.
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11 FOCUS YOUR FOCUS
Close your door.
Give your team permission to help you.
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12 FOCUS YOUR FOCUS
Listen to music.
Use white noise.
Try ear plugs.
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13 FOCUS YOUR FOCUS
Use Power Hours.
Take control of your calendar.
Plan your work.
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14 FOCUS YOUR FOCUS
Chunk it down.
Even 10 minutes of focused energy can make a difference.
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15 FOCUS YOUR FOCUS
Put an end to
Ask your team to batch questions.
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16 FOCUS YOUR FOCUS
Huddle! Stand-up meetings. Keep them short. 10 minutes max.
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17 FOCUS YOUR FOCUS
• Keep your inbox close to empty.
• Set aside time to process email.
For efficiency, Joe applied his email
filing system to his regular mail.
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18 FOCUS YOUR FOCUS
• Create email folders that work for you.
• Find tools that work for you.
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19 FOCUS YOUR FOCUS
• Turn off alarms and updates.
• Silence your phone. • Email OFF during
focus time.
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20 FOCUS YOUR FOCUS
Do ONE thing at a
TIME.
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21 FOCUS YOUR FOCUS
If it will take less than 2 minutes:
DO IT!
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22 FOCUS YOUR FOCUS
• DO it • DEFER it • DELEGATE it • DITCH it
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23 FOCUS YOUR FOCUS
GET INTOLERANT! Eliminate tolerations. • Messy car • Scratched wall • Overdue doctor visit
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24 FOCUS YOUR FOCUS
Get ready for vacation.
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OPTIMIZE YOU R SPAC E
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25 OPTIMIZE
No piles of files. Leave it tidy.
YOU R SPAC E
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26 OPTIMIZE
Get comfortable. Think ergonomic.
YOU R SPAC E
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27 OPTIMIZE
Two monitors for
EVERYONE!
YOU R SPAC E
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28 OPTIMIZE
Get and stay
ORANIZED.
YOU R SPAC E
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OPTIMIZE YOUR KNOWLEDGE
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29 OPTIMIZE
Stop WASTING TIME looking for information.
Worldox
NetDocuments
iManage
ProLaw
YOUR KNOWLEDGE
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30 OPTIMIZE
MAP THE PROCESS.
Intake. Discovery. Drafting. Closing.
- W. Edwards Deming
YOUR KNOWLEDGE
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31 OPTIMIZE
Checklists. Checklists. Checklists.
YOUR KNOWLEDGE
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CLIENTS CHOOSE WISELY
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32 CLIENTS CHOOSE WISELY
Remember the Pareto Principle.
Fire a few.
A & B
TIME
INCOME
C & D
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CLIENTS CHOOSE WISELY
Your A & B clients are priceless. Focus on getting more of them.
33
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CLIENTS THINK TEAM
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CLIENTS
Use a designated hitter.
Be proactive.
34
THINK TEAM
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CLIENTS
Delegate EFFECTIVELY.
35
Specific
Measurable
Accountable
Realistic
Time-Lined
THINK TEAM
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CLIENTS THINK TEAM
BEWARE! The Curse of Knowledge.
36
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APPRECIATE YOUR TEAM
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APPRECIATE YOUR TEAM
37 Next to physical
survival, the greatest need of a human
being is to be understood, affirmed
and appreciated. - Stephen R. Covey
Be genuine. Be authentic. Be specific.
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APPRECIATE 38
YOUR TEAM
79%
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APPRECIATE 39
Create a CULTURE of
APPRECIATION.
YOUR TEAM
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APPRECIATE 40
Check your ATTITUDE at the door.
YOUR TEAM
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APPRECIATE 41
Listen. No multi-tasking. Just listen.
YOUR TEAM
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UPDATE YOU R TEC H
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UPDATE YOU R TEC H
Do a tech audit. • Computer • Phone • Tablet • Printer • Scanner
42
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UPDATE YOU R TEC H
LEVERAGE THE CLOUD
•Case management
• Productivity
•Collaboration
43
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UPDATE YOU R TEC H
Try Evernote.
Remember EVERYTHING.
44
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UPDATE YOU R TEC H
Find the apps that work for
YOU.
45
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RETHINK YOUR THINKING
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Eat that
FROG.
46 RETHINK YOUR THINKING
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We are at our best when we are in a
POSITIVE STATE OF MIND.
47 RETHINK YOUR THINKING
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Have yourself a GOOD LAUGH.
48 RETHINK YOUR THINKING
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Your brain needs exercise to be at its best.
49 RETHINK YOUR THINKING
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• Stand up • Stretch • Lift
50
Every 30 minutes:
RETHINK YOUR THINKING
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Sleep is not a
LUXURY. Get 7-8 hours.
51 RETHINK YOUR THINKING
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Never.
Stop.
Learning.
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Find time to meditate.
• 5 minutes.
• Notice thoughts.
• Be gentle.
53 RETHINK YOUR THINKING
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Try these apps.
• Headspace
• Calm
• Meditation Oasis
54 RETHINK YOUR THINKING
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AND FINALLY
Have FUN!
55
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START DOING. NOW.
RESOURCES The Knowing-Doing Gap: How Smart Companies Turn Knowledge Into Action, Sutton, Robert I. and Pfeffer, Jeffrey (1999). The 7 Habits of Highly Successful People, Covey, Stephen R. (1990).
A Factory of One: Applying Lean Principles to Banish Waste and Improve Your Personal Performance, Markovitz, Daniel (2012). Goals! How to Get Everything You Want Faster Than You Ever Thought Possible, Tracy, Brian (2010). Brain Rules: 12 Principles for Surviving and Thriving at Work, Home and School, Medina, John (2008).
Gets Nothing Done, Crenshaw, Dave (2008). Getting Things Done: The Art of Stress-Free Productivity, Allen, David (2002). The Checklist Manifesto, Gawande, Atul (2008).
Made to Stick: Why Some Ideas Survive and Others Die, Heath, Chip, and Heath, Dan (2007). 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People, Chapman, Gary and White, Paul (2010). Eat That Frog: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time, Tracy, Brian (2007). Your Brain at Work: Strategies for Overcoming Distraction, Regaining Focus, and Working Smarter All Day Long, Rock, David (2009).
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Questions? Call: 866.662.0993 Email: [email protected] [email protected]