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}``' Vacancies Announcement with J4CO:

Position: Finance & Admihistratjon manager

Report to: Executive Director

Justl.ce for ChiidrenOrganization

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Date: 24th/09/2021

Location: 100% in Juba with frequent field visits to Unity State, Mayom County.

Term: Full time 1 0 months contract (renewable based on performance and funding)

Starting Date: as soon as possible

Background

Justice for Children Organization is registered a national non-governmental, non-partisan and

non.profit making organization founded in 2016 and registered with Relief and Rehabilitation

commission. Its core principles is to deliver services to communities in South Sudan. Our

operations is base in Unity State, Leer County, Mayendit County and Koch County supporting

Education programs in partnership with UNICEF. J4CO is carrying out SSHF funded project in

Mayom county of Unity state in partnership with UNOCHA.

J4C0 is seeking to recruit dynamic, suital)]y qualified and experienced South Sudanese for

the position of Finance & Administration Manager to Base in juba.

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Bilpam RoadOpposite Tongpiny CemeteryJuba, South Sudan

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The Finance and Administration Manager (FA Manager) is responsible for operation

controls in finance and administration in J4CO. The FA manager is responsible for the

smooth and efficient functioning of the organization's operational systems, ensures that

organizational processes are ef`ficjent and effective and guarantees proper management of

overall finance and administration matters. The FA manager is responsible for month end

closure, donor management, financial reporting, development of budgets and controls.

He/She will ensure that all relevant donor compliance and finance Poliey requirements are

adhered to. The FA Manager will coordinate cost saving measures ensuring services for

operations as much as possible and keep the overhead costs to the minimum. The ideal

applicant must be process-oriented and possess demonstrated financlal management skills.

The applicant also needs to demonstrate a capacity for taking and implementing decisions

which apply to staff outside histher team.

Key Roles and Responsil)ilities of Finance & Admin. Manager

The following are the specific roles and responsibilities of Finance and administration

Manager.

• Uphold the mission, vision and values of Justice for children organization (J4CO)

• To adhere the rules and regulations, procedure and policies ofJ4CO

• Review of payment /journals vouchers for completeness and ensure they are in line with

J4C0 procedures controls and aligned with Donor requirements.

• Monitoring ofprojec{ budgets and support program tear with moiithly updates of project

line item budgets.

• Conduct bi-annual physical assets verification jn conjunction with Logistics offlcer.

• Responsible with real time payments /journal vouchers to facilitate accurate and smooth

Donor reporting at the end of the month.

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24SEP2021

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Bilpam Road

Joupbpa:s;t:uT:nsgupdT:cemetery

Justice for Chik]renOrganhion

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LL.\ \rfu .LL _ .Fiohirg Fct The Rienls Ci Childrerr-_--I_-_____.____~_===~--i-_=±==~L=±=--.^L=±====_-_~--_--==-.f-==-___i-=--___r._T±T=__.---1Attending meetings and workshops when required on matters pertaining to efficient financial

management.

• Ensuring timely update of accounting transactions in accounting system and maintain

accurate expenditure grant transaction list.

• Preparation and coordination of financial monthly, quarterly closings and

• Preparing a monthly Financial report for sharing with the Management ,,\r

• Coordination of annual financial statements

• Quality control purchase requests, invoices and reimbursements

• Overseeing all payments and doing daily paymentsI,

Support team with financial donor reports, invoices and payment requests

• Cany out bank reconcihations and bank statement when required

• Supervise payroll and tax preparations

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• Coordinating new contracts, amendments to existing ores (including interns, consultants)

• Coordination of matters related to absentees, sick/leave registration etc

• Overall with logistics officer for logistical and operational processes including: Legal and

insurance obligations.

• Occupational health and safety of staff

• Prepare bimonthly cash and quarterly cash forecasts.

• Conduct petty cash counts.

• Continuous monitoring ofintema] control processes and procedures.Ensure adherence to

financial controls, processes and Donor procedures.

• Review of project, expendlture verification, and ensure all payments effected have

adequately funded budget and are properly approved by The Executive Director.

• Work hand in hand with HR officer to ensure tax compliance and monthly clearance of tar in

according with the Labour law of South Sudan.

• Ensure all transactions are in accordance with south sudan tax laws.

• Identify and report potential risks through the J4Co risks management process and

implement controls.

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Bilpam Road

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Justice for Chik]renOrganrfuon

givng For The Ri€|ts a Crildrct-_ ,I___ I_ . .t]-ru rw . IiJ I`Igrs `Ju"loerr=±-y__±__T__~_r__T~_T=__T~_T-L±==_±_-_~-±_±-i-~~±-=L--±--~_~_-_T======~_L±-_±-• Ensures correctness of monthly payroll and pay sheets in collaborations with the HR officer.

• Manages staff and act as the head ofall support units ofJ4CO.

• Participate in annual plarming and budgeting process by completing tasks which may be

assigned by the Executive Director.

• Support fn development offinancial proposals

• Responsible with responding to grants audit requests timeously and retrieving s

documents.

/• Financial project management (administration, monitoring and evaluatioJri

• Be aware of and adhere to the provisi.ons ofJ4CO PSEA policy.-.• Report and respond to safeguarding and SEA concerns and breaches in I

apphcable procedures of J4CO• Maintains confidentiality of safeguarding PSEA concerns reported.

• Never participate in any form of sEA.

• And must adhere to any other office related functions other than above mentioned tasks

above.

3.0 Minimum Required Qualifications

Skills and Attitudes:

• Demonstrated experience in managing and maintaining full financial accountability of an

organizationwithexperienceinbookkeepingandcomputerizedaccountingsoftware

• Proven ability to plan ahead and manage multiple tasks with a professional and flexible

attitude and approach.

• Excellent communication and relationship building skills with an ability to prioritize,

negotiate, and work with a variety of internal and external stakeholders.

• Personal qualities ofjntegrity, credibility, and dedication to the mission of the J4CO

organization.

• Competent in use of Microsoft applications especially Excel and word

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Bilpam RoadOpposite Tongpiny CemeteryJuba, South Sudan

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• Good writing, speaking, understanding skills

Justice for Chik]renorganfation

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• Fluency in wntten and spoken English. (Arabic as an added advantage)

• Ability to work independently under pressure and meet planned deadlingfIT'-+i:-^Iti=

• An analytical approach to work.

• Excellent problem-solving skills and initiative.

• Negotiation skills and the ability to influence others.

• Strong attention to detail and an investigative nature

• Identify himtherselt-.with the mission, vision and values ofJ4C0

Education

`--_ ``.`

Minimum of a university Bachelor's Degree in Finance, Accounting or CPA.

Masters in Accounting, Finance, or related field is an added advantage.

At least 3-5 years' Experience in the similar role in an INGO, NNGO or any recognized

financial institution with a proven financial grants management experience. Ideally 4+ years of

broad financial and operations management experience.

Excellent knowledge of grants management

4.0 How to apply:

Those who meet the requirements please submit a one-page cover letter and an updated CV (No

more than 4 pages) with detads of your qualifications and work expenence including three

professional references to email: iusticechunrenl6@gmail.com or to Im/Administration office

Justice for Children Organization, Juba Office along Bilpham, not later than 13th/10/2021.

All offers of employment are made contingent upon the successful completion of all applicable

background checks.

Due to urgency of the position, applications will be review as they are being received and only

shortlisted candidates shall be contacted.

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Bilpam RoadOpposite Tongpiny CemeteryJuba, South Sudan

Justice for ChildrenC)rganfaion

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J4C0 is an equal opportunity employer and does not discriminate candidate.s base on their

Religious beliefs, ethnicity, ancestry or gender. Qualify Female candidate is strongly

encouraged to apply. Only shortlisted candidates shall be contacted, all documents summited

will not be returned and are subject to authenticity' and background cllecks. Only send

photocopies.

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