60th anniversary trade show-reserve now!...company booth information rental does not include...
TRANSCRIPT
10’ x 8’ booth with draping
Booth sign
6’ skirted table and 2 chairs
PRICE
LeadingAge North Carolina
Business Members
Bronze Members: $725
Silver & Platinum:
Complimentary option
Priority given to contracts
received by February 29
Prospective Members
$1,1000
Complete the attached
business membership
application for the best deal.
RENTAL INCLUDES
Booth registration for 2 staff
from your company
Attendance for 2 staff at the
Welcome Reception on
Tuesday, May 10
Attendance by 2 staff for
Exhibitor/Attendee Lunch on
Wednesday, May 11
PDF of conference attendees
Listing in the onsite Trade
Show materials which
includes a description of your
company
BOOTH INFORMATION
RENTAL DOES NOT INCLUDE
Electrical - can be arranged with Marriott Resort and Spa at Grande Dunes
Additional furnishings - can be arranged through Southern Exhibition Services (SES) or
brought in
Shipping - arrange through SES to avoid potential additional fees
*Additional details to be provided in Exhibitor Services Kit
60th Anniversary Trade Show-Reserve Now!
Reserve your space today to exhibit
at LeadingAge North Carolina’s 60th
anniversary trade show on May 11
from 10:30am-12:30pm. We’re
returning to Myrtle Beach to enjoy
the beauty of the beach while we
gather to learn from our peers from
across the state.
LeadingAge North Carolina is the
state’s only association representing
CCRCs and affordable housing
providers. With an estimated
economic impact of $1.7 billion in
2014, our 65 members welcomed 14
new CEOs in 2015 and employ more
than 14,000 staff.
Exhibitor space is limited to 67
booths that sell out quickly so submit
the enclosed 2-page contract today to
reserve yours today. Also consider
business membership to increase
your company’s branding exposure
and opportunities to interface with
members.
Exhibitor SCHEDULE
Conference Venue
Marriott Resort and Spa
at Grande Dunes
8400 Costa Verde Drive
Myrtle Beach, SC 29572
Ph 843-449-8880
**Contact Marriott Resort and Spa
to request negotiated conference rate
of $169/night.
Decorator Service
Southern Exhibition Services
2101 Tobacco Road
Durham, NC 27704
Ph. 800-882-7469
FAX 919-683-3107
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Become a BUSINESS MEMBER and Get More
Distinguish your company as a
member of LeadingAge NC.
Complete the attached
business membership
application today.
Membership entitles you to:
Booth discount (Bronze)
Complimentary booth option
(Silver & Platinum)
Complimentary attendance
option for at least 1 staff
person (Silver & Platinum)
Special notation as a
LeadingAge NC business
member in the onsite
brochure
Receipt of conference attendee
list
Receipt of RFP to present at
2017 Spring Conference
Priority purchase opportunity
for 2017 Trade Show booth
Listing in Membership
Directory with option to
purchase ad
Listing on our website
Additional sponsorship
opportunities
Complimentary attendance
at State Night Out
Regular communication from
LeadingAge North Carolina
about news in the field and
upcoming opportunities
And more depending upon
membership level
Welcome Reception
Tuesday, May 10
5:00pm-6:30pm
Trade Show Set Up
Wednesday, May 11
6:00am-10:00am
Teardown Hours
Wednesday, May 11
1:30pm-5:00pm
Trade Show Hours
Wednesday, May 11
10:30am-12:30pm
Exhibitor/Attendee Lunch
Wednesday, May 11
12:30pm-1:30pm
Contact Information
Become a BUSINESS MEMBER and Get More
1. EXHIBITSPECIFICATIONS ANDEQUIPMENT
Included in this application packet is a floor plan of the exhibit hall. All booths are 10’ x 8’. Each booth will be set up with an 8’ high back drape and 3’ high side divider. Also included in your booth rental fee will be one 6’ long skirted table, a 7”X44” booth identification sign and two chairs. If you desire any additional furnishings for your booth, feel free to contact the official show decorator, Southern Exhibition Services, Inc. (SES). Information regarding set-up, lighting, power, additional equipment or furnishings and shipping will be included in the Exhibitor Service Kit sent to you in March. We encourage shipping materials through SES versus directly to the venue in order to avoid the possibility of incurring fees from both the venue and SES. Exhibitors may not use aisles or common areas as part of their exhibit. Exhibit Manager reserves the right to place tables and other displays in aisles and common areas. Electrical requests and any related required forms and payments are to be arranged directly with Marriott Resort and Spa at Grande Dunes and will be included in the Exhibitor Service Kit distributed in March.
All exhibits should be installed and ready for show opening by 10:30am Wednesday, May 11. Exhibits must be dismantled and cleared of the hall by 5:00pm the same day.
Exhibits are not to be dismantled prior to 1:30pm unless directed by LeadingAge North Carolina’s Exhibit Manager.
2. EXHIBITORPERSONNEL
During exhibit hours, a representative from the exhibiting firm must be present at the booth at all times. Exhibit booth fees allow for two (2) exhibitors to participate in all events listed in the exhibitor schedule on the previous page. Additional representatives from the exhibiting company will be required to purchase additional tickets for vendor related functions.
3. CANCELLATION/WITHDRAWAL
The exhibitor shall give LeadingAge North Carolina written notice of intent to cancel. A cancellation fee of twenty-five percent (25%) of booth rental will apply to all cancellations received prior to April 1, 2016. After this date, no refunds will be made. This clause will be strictly adhered to.
4. INSURANCE
If insurance is desired, the purchase is the sole responsibility of the exhibitor.
5. HOLD HARMLESSCLAUSE
The exhibitor assumes the entire responsibility for losses, damages, and claims arising out of injury or damage to the exhibitor’s displays, equipment, or other property brought upon the
premises of the hotel and shall indemnify and hold harmless Marriott Resort and Spa at Grande Dunes and LeadingAge North Carolina and their agents and employees from any such losses, damages and claims. Exhibitors will be responsible for any damage caused by the exhibitor to the exhibition premises.
6. OBSERVANCE OF LAWSAND SAFETY CODES
Exhibitors shall comply with all federal, state and local laws. All exhibitors must comply with local authorities regarding safety and fire regulations. Questions regarding fire and safety and use of cooking elements should be directed to the Exhibit Manager.
7. OTHER REGULATIONS
LeadingAge North Carolina reserves the right to accept or reject any application for booth space at the 2016 Annual Meeting. All of the above rules and regulations are to be construed as part of all booth applications. All matters and questions not covered by the regulations set forth will be decided by LeadingAge North Carolina’s Exhibit Manager.
8. BOOTH ASSISGNMENTS
Booth assignments are made on a first come, first- served basis. Assignments will be confirmed in March. In the event that preferred
booth choices are not available, Exhibit Manager will select the best available booth possible.
2016 Exhibit Rules and Regulations
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Page 4
LeadingAge North Carolina, offers to lease to the undersigned firm, hereinafter referred to as Exhibitor, a booth(s) at the 2016 LeadingAge North Carolina Spring Conference at the location and on the dates stated above. Full payment is due with this application. Applicable business membership dues, contract, and additional ticket fees must be paid in full before booth will be reserved. Please fax application to 919-869-1811 or mail to our office. Online registration is available at www.LeadingAgeNC.org. Bronze Business Members use promo code “MEMBER”. Platinum and
Silver Members use promo code “BOOTH” to receive member rate.
I. To Be Listed In Event Program
Company _____________________________________________________________________________________
First Name ________________________________ Last Name _______________________________________
Title _________________________________________________________________________________________
Address ______________________________________________________________________________________
City _____________________________________ State _____________ Zip _______________________
Phone ___________________________________ Fax ______________________________________________
Email ____________________________________ Website ____________________________________
All future contact is to be made with: ________________________________________________________________
Email: ________________________________________________________________________________________
Priority given to business members and returning exhibitors that register prior to February 29, 2016.
_____ Please check if you were an exhibitor at our 2015 Trade Show
_____ Please check if you are a 2016 Business Member or are attaching a 2016 Business Membership Application
II. Preferred booth locations:
_________ 1st Choice _________ 2nd Choice _________ 3rd Choice _________4th Choice
III. Brief description of your product(s) and/or services to be published in the final on-site program.
(Description will be left blank if no information is provided. Lengthy descriptions will be condensed.)_______________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
IV. I, the undersigned, have read the above contract and all the rules and regulations specified in the 2016
Exhibit Rules and Regulations and agree to abide by the same.
Signature: _______________________________________________________________________________
Exhibitor Contract / 2016 Trade Show May 10-13 / Marriott Resort and Spa
at Grande Dunes/ Myrtle Beach, SC
Page 5
V. Please list below the name(s) of individuals that will represent your company at the Trade Show. (Pleasecomplete this space in order to have a personalized name badge.) IF CHANGES ARE MADE REGARDINGTHOSE PERSONS ATTENDING THE CONFERENCE, PLEASE ADVISE AT LEAST ONE WEEK PRIOR TO THE
DATE OF SHOW – FOR NAME BADGE CHANGES TO BE MADE AND NECESSARY FEES TO BE ADJUSTED.
1. ___________________________________________________________________________________
2. ___________________________________________________________________________________
3.* __________________________________________________________________________________
4.* __________________________________________________________________________________
*Your company will receive two (2) complimentary tickets to the Welcome Reception on Tuesday, May 10 and to theTrade Show on Wednesday, May 11. If you are bringing more than two company representatives to the Trade Show,please purchase additional tickets for a flat rate of $90 per person
________ # Additional Tickets Needed at $90/ticket
Or register online: www.LeadingAgeNC.org. Bronze Business Members use promo code “MEMBER”. Platinum and Silver Members use promo code “BOOTH” to receive member rate.
VII. Door Prizes will be distributed at theluncheon immediately following the Trade Show.
Will your company bring a door prize?
_____Yes, my prize will be ___________________
_____ No
Exhibitor Contract, Con’t
VI. AMOUNT DUE - Payment must accompany exhibitor contract. Booths will not be reserved without payment.
$ __________ Trade Show Booth Fee
$ __________ Fee for Additional Tickets (if any)
$ __________ TOTAL AMOUNT ENCLOSED
Charge to: ___Visa ___Master Card ___Discover ___ American Express
Credit Card Number ____________________________________________________________________________
Security Code _____________ Expiration Date ______________
Card Holder Name ______________________________________________________________________________
Card Holder Signature ___________________________________________________________________________
Billing Address: __________________________________________________________________________________
_______________________________________________________________________________________________
Billing Telephone: ________________________________________________________________________________
Trade Show Floor Map
Checks should be made payable to
LeadingAge North Carolina
222 N. Person Street
Raleigh, NC 27601
PH. (919) 571-8333 FAX: (919) 869-1811
email: [email protected]
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We’ve offered the Raleigh community
space-saving solutions for the past 10
years. We recommend Northwind Traders
to anyone who will listen to us. They
helped us reclaim over 700 square feet of
our house!” - Annie D. Balitmore
2016 Business Membership and Sponsorships
LeadingAge North Carolina staff would
be happy to talk with you about
membership and sponsorships that
are right for you. Please contact us
about growing your business with
LeadingAge North Carolina. We look
forward to working with you!
Business Membership in LeadingAge North
Carolina allows you to choose a membership
package based on your company’s goals. Just
follow these 3 simple steps.
1. Determine your membership level.
Platinum membership provides the highest level
of brand exposure and interactions with
LeadingAge North Carolina members. It includes
complimentary attendance at our most popular
events, as well as two events exclusive to
Platinum Members and CEOs. Silver and Bronze
Memberships also provide excellent
opportunities.
2. Select your sponsorship(s).
Sponsorships allow you to customize additional
brand recognition and networking opportunities
for your company. Choose from Spring
Conference and Trade Show, State Night Out,
educational events, and in-kind sponsorships.
With a range from $800 to $5,000 every company
has the opportunity for recognition.
3. Submit your application today for the
membership year February 1, 2016-January
31, 2017.
Bronze Membership $500
Listing in the print and digital Membership
Directory, with the option to purchase a
display ad
Full business profile listing on the
LeadingAge North Carolina website
Registration for as many as 10 company
representatives on the LeadingAge North
Carolina website
Receipt of LeadingAge North Carolina
member updates by all registered company
representatives
Receipt of RFP to present at the Spring
Conference and Trade Show
Additional opportunities to submit proposals
to present or provide presenters for upcoming
educational offerings
Priority purchase opportunity for a booth at
the 2016 Spring Conference and Trade Show
Complimentary attendance at the
LeadingAge North Carolina Night Out held in
conjunction with the national LeadingAge
Annual Meeting
Silver Membership $1,750
Attendance at the 2016 Spring Conference
and Trade Show: 1 complimentary
registration (lodging not included) or 1
complimentary trade show booth
Verbal recognition at the 2016 Trade Show
Sponsor listing in the 2016 Spring
Conference and Trade Show printed
brochure
Receipt of file containing contact information
for all 2016 Spring Conference and Trade
Show attendees
Opportunity to host 1 LeadingAge North
Carolina-sponsored webinar
Advertisement of one company-sponsored
webinar* in LeadingAge North Carolina
member communications
Posting of your company’s whitepapers on
the LeadingAge North Carolina website
Plus, all Bronze Business Membership
Benefits
* Contact the LeadingAge North Carolina office
for guidelines.
Platinum Membership $5,200
Company logo posted on LeadingAge North
Carolina’s home page
Attendance at the 2016 Spring Conference
and Trade Show: 2 complimentary
registrations (lodging not included) or 1
complimentary trade show booth
Attendance by 2 representatives at the
Leadership Network function (exclusive to
CEOs and Platinum Members) during the
2016 Spring Conference and Trade Show
½ page black and white print ad in the 2016
Spring Conference and Trade Show
brochure
Verbal recognition at a 2016 Spring
Conference and Trade Show General
Session
Complimentary registration to attend an
executive leadership event
Opportunity to help plan LeadingAge North
Carolina educational events
Opportunity to host as many as 2
LeadingAge North Carolina-sponsored
webinars
Advertisement of one company-sponsored
webinar* in LeadingAge North Carolina
member communications
Receipt of file containing contact information
for all 2016 Spring Conference and Trade
Show attendees
Plus, all Bronze Business Membership
Benefits
Contact Us
LeadingAge North Carolina
222 N. Person Street Raleigh, NC 27601
Ph 919-571-8333
FAX 919-869-1811
Visit us on the web: www.leadingagenc.org Exclusive to Platinum Members
SPONSORSHIP AGREEMENT: LeadingAge North Carolina reserves the right to determine whether a company meets the standards for sponsorship determined by LeadingAge North Carolina and its Board of Directors. If it does not, sponsorship application will be denied and any prepaid fees will be returned in full. Sponsorships cannot be processed without the required remittance, in order to guarantee all benefits outlined. All recognition of sponsorship is solely the responsibility of LeadingAge North Carolina and its member task forces and committees. No additional signage or display by the sponsoring company is permitted unless approved by LeadingAge North Carolina in advance. Promotion of the sponsor’s products, services or facilities at sponsored events is not allowed. If the sponsor fails to comply with this policy the company forfeits sponsorship rights for the year 2016 and will not be entitled to any refund. LeadingAge North Carolina’s recognition of sponsors in no way constitutes LeadingAge North Carolina’s endorsement of the sponsor’s products, services or facilities. A cancellation fee of twenty-five (25%) of booth rental will apply to all cancellations received prior to April 1, 2016. After that date, no refunds will be made. The Exhibit Rules and Regulation Contract will be provided for completion to all booth rental participants.
MEMBERSHIP YEAR: The membership year will run from February 1, 2016 – January 31, 2017.
2016 Business Membership Application
Please send application and payment to: LeadingAge North Carolina, Attn: Jennifer Gill, Director of Member Services,
222 N. Person Street, Raleigh, NC 27601 or fax to Jennifer Gill’s attention at 919-869-1811. Checks should be made payable to
LeadingAge North Carolina.
Company Name ________________________________________
Please Select Business Membership Level
Primary Contact ________________________________________ _____ Platinum ($5,200)
Title __________________________________________________ Select one: _____ 2 Registrations for Spring Conference & Trade Show
_____ Booth at Spring Conference & Trade Show
Signature _____________________________________________ _____ Silver ($1,750)
Street Address _________________________________________ Select one: _____ 1 Registration for Spring Conference & Trade Show
_____ Booth at Spring Conference & Trade Show
City ___________________State __________ Zip ____________
_____ Bronze ($500)
Phone _______________Fax ______________________________ TOTAL AMOUNT ENCLOSED $ ___________________
Email _________________________________________________ Select card: ____VISA ____Master Card ____Discover ____AmEx
Website ______________________________________________ Credit Card Number _________________________________________
Please list the Primary Category that describes your company
______________________________________________________
Security Code _____________________ Expiration Date ___________
Please provide a brief description of services, product, or
professional interest.
______________________________________________________
______________________________________________________
Billing Address _____________________________________________
__________________________________________________________
Card Holder Name (Print) ____________________________________
______________________________________________________
______________________________________________________ Card Holder Signature _______________________________________
2016 Sponsorship Form
Please send sponsorship form and payment to: LeadingAge North Carolina, Attn: Jennifer Gill, Director of Member Services,
222 N. Person Street, Raleigh, NC 27601 or fax to Jennifer Gill’s attention at 919-869-1811. Checks should be made payable to
LeadingAge North Carolina.
Spring Conference & Trade Show May 10-13, 2016, Myrtle Beach, SC
_____ Partial Sponsorships* $800
_____ General Session Speaker, May 11 $5,000
_____ General Session Speaker, May 12 $5,000
_____ Tote Bags $4,000
_____ Afternoon Reception, May 12 $3,000
_____ Closing Session Speaker, May 13 $3,000
_____ Closing Session Breakfast, May 13 $3,000
_____ AM Break, May 11 $1,600
_____ PM Break, May 11 $1,600
_____ AM Break, May 12 $1,600
_____ PM Break, May 12 $1,600
_____ Hotel Keycards $1,600
_____ Name Badge Lanyards $1,600
_____ Audio Visual General Session $1,100
_____ Meeting WIFI (per day) $1,000
* Available for all except tote bags, keycards, lanyards, and meeting wifi.
Sponsoring company will be listed in program, receiverecognition and signage at the event where applicable.General session speaker sponsorship includes tabletopdisplay booth and introduction of speaker.
TOTAL AMOUNT ENCLOSED $_______________
Company Name: __________________________________________ Charge to: ___VISA ____Master Card ____Discover ____AmEx
Contact Person: ___________________________________________ Card Number: ____________________________________________
Contact Phone:____________________________________________ Security Code: _______________ Exp. Date ___________________
Contact Email: ____________________________________________ Card Holder Name: _______________________________________
Card Holder Signature: ____________________________________
Sponsorships are confirmed on a first come, first-served basis. LeadingAge North Carolina staff will contact you to confirm sponsorship.
Billing Address: ___________________________________________
LeadingAge NC Night Out October 31, 2016, Indianapolis, IN
_____ Partial Sponsorship $1,000
Sponsoring company will be acknowledged on the eventinvitation and listed as an event sponsor in the followingyear’s membership directory.
2016 Educational Events: Customized Sponsorships
Sponsorships and other opportunities for interfacing with LeadingAge North Carolina members are available year-round and can be customized by speaking with LeadingAge North Carolina staff. Please consult the 2016 LeadingAge North Carolina calendar and contact us for more information about educational events throughout the year that may interest your company. Inquire today!
In-kind Sponsorships
Please contact us if you would like to offer meeting space, meals, AV, presentations/speakers, etc. for possible sponsorship. In-kind sponsors receive written and verbal recognition.