61t01411 - pep for valeo fosha new facility - rev 0.0 -draft

61T01411 – Project Execution Plan for Valeo Foshan New Facility Project

Valeo

Tebodin

Jul 22, 2014

Agenda

page 2

Agenda:•PEP project Execution Plan•Procurement Plan•Master Schedule•Engineering Status

Index

Project Execution Plan

Project Organization Project Schedule (milestone) Communication and Interface Management Engineering Management Construction Management HSSE Quality Management Project Control

Project Team Organization Chart (Sample)

Project Schedule (milestones) Vs Progress

▪ Time Schedule ▪ Engineering Phase: 23 weeks ▪ Conceptual Design: 7 weeks; (4.29~6.20) ▪ Conceptual Design Review/Approval/optimizing: 2 weeks; (6.10~7.3) ▪ Detail Design Phase 1: (for exiting building refurbishment) 7 weeks; (6.19~7.24) ▪ Detail Design Phase 2: 5 weeks; (7.24~8.28) ▪ Detail Design Review/Approval/Audit: 2 weeks; (8.28 ~9.18)

▪ Procurement Phase: ▪ Phase 1: (for exiting building refurbishment) 4 weeks; (7.3~7.23) ▪ Phase 2: (for new buildings and utilities) 4 weeks; (9.1~9.25)

▪ Construction Phase: 5 months. (7.31~12.31)

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Key Activities- Interface Management

• Interface with Authorities and third parts

• Interface with GC Contractor/suppliers

• Interface with operation Team

• Interface with Project Management Team

• Interface with Land Lord

Communication Management

2 Project Management for EPC phase Communication Management

Tools - Interface Management :▪ Role and Responsibility Matrix▪ Action List ▪ Master Schedule▪ Permitting matrix▪ Technical Interface Schedule▪ Turnaround Plan

Meeting and Reporting

1. Tebodin to Borouge

• Weekly Report • Weekly Contract and Manning report • Monthly Status report

2. GC Contractor to PM team

• Project Kick off Meetings• Weekly Coordination Meeting and Report • Monthly Progress Report –


Data Transfer Systems

Implement Borouge Document System

1. Numbering/Naming of Documents2. Filling of Documents3. Distribution of Documents4. Documents templates

Audit Document System of GC

Review JianLi Technical Document System


1. The design manager and team will transfer the Conceptual phase design and requirements to the detailed design through gate review of EPC’s design.

2. Supervise the detail design at progress of 30%, 60% & 90% and final. Including activities:

• Review of Vendor Design• Review of Documents and Records• Safety Engineering• Local Laws and Regulations• Design Continuity Management • Technical Interface Management

3. All information and data shall be documented amount interface boundaries through design, procurement, construction and commissioning phase of project

Engineering Management

1. Construction Planning • Temporary facilities plan• Site logistic and access control plan• Shut down and turnaround plan• Staff personnel and security force• Construction Schedule• Construction Execution Plan

2. Construction Execution• Implement quality control program • Interface with Jian Li • Implement design change and variation order approval procedure • Co-ordinate daily construction activities • Site quality inspection and testing• Organize meetings and report a regular basis • Ensure good housekeeping• Conduct Health, Safety and Environmental Protection inspections and audits on site • Manage EPC contractors work to be acceptance by authority. • Plan and execute Project handover

Construction Management

HSSE Management HSSE Management

Manage and monitor EPC execution, including:

• Organize Health Security & Safety Policy• Action and Resources• Compliance with Laws and Regulations• Training• Control of HSSE Document• HSSE audit and Management Review

Key Safety Risks – listed but not limited• Material and warehousing is narrow on site • Tie-in impact to the existing production• Separation fence (for both external and internal work)• Pipe-line protection• Underground pipeline protection• Crane Work• Fire Protection on construction site• Fall down Protection on construction site• Edge Protection• Rubbish and Pollution control• Dust protection• Site Security and Access control• Plant fire Loop blocked and lost function

page 13

HSSE Management

Quality Management

The Quality Control Manager will implement quality procedures and will conduct regular inspect and audit, including activities:

QA (Quality Assurance)• Tebodin TQS as Guideline (Tebodin Quality System)• Project Quality Plan• Manage Jianli (Local Quality Supervision Company)

QC( Quality Control):• Design quality control• Procurement quality control• Construction quality control• Document quality control

Project Progress Control Progress Control

Milestone Summary Schedule (Level 1) EPC Level Schedule (Level 2)

• Permitting schedule• Procurement Schedule • Construction Schedule• Long Lead items• T&C schedules• Start-up schedules

Detailed Construction Schedule (Level 3)Weekly Working Plan

Project Cost Control Cost Control

EPC Cost BaselineLog changes Change Order ControlMonitor DeviationAction and Forecast

Area of Concerns

1. Permitting

2. Interface of Landlord

page 17

Questions

▪ Any questions?

page 18

always close

2.3 Information and Document ContentMeeting Management

Meeting Schedule

frequency for each meeting is described as below:

Project and program control meeting – once a week Design coordination meeting – once a week Site construction meeting – once a week Site safety meeting – once a week Procurement meeting – once a month Change control meeting - once bi-week

2.1 Information and Document ContentMeeting Management

General

o Agendao Requesto Meeting scheduleo Meeting minuteso Distribution matrix

Pre-construction Meetings

Construction stage meetings

2.1 Information and Document ContentTechnical Report

Internal review Client for approval

Project Weekly Report

EHS, Engineering Quality, Procurement Cost control Schedule and Progress Risk Site photos

Note:Submission date on each Monday for last week

2.1 Information and Document ContentProject Monthly Report

EHS, Engineering Quality, Procurement Cost control Schedule and Progress Risk Site photos

Note:Submission date within 1st week of next month.Cut date is end of current.

3. Procurement Management Bidder Long List PreparationPre-qualification Bidder short listPreparation of inquiryBiddingBid Clarifications Evaluation Team Set UpBid EvaluationAuthorization to Order ExpeditingCritical Equipment / Critical Delivery TimeVendor DocumentsInspectionProject Procurement ReportPayment Control

1.Bidding