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People Readiness TransformationPeople Readiness Transformation

Meeting the needs of the present without comprising the Meeting the needs of the present without comprising the ability of future generations to meet the needs of the future.ability of future generations to meet the needs of the future.

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AGENDAAGENDA

eMS Requirement and Guidance

Benefits and Imperatives

The real reason: Sustainability/Soldier Training

The eMS Model, Policy and Parts

eMS Metrics

The Integrated Team

The Environmental Quality Control Committee (EQCC)

Ties to Other Metrics

Leadership Support

Summary

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MissionMission

To acquire, manage, and distribute ARNG resources; To acquire, manage, and distribute ARNG resources; develop and administer policies and programs; and develop and administer policies and programs; and serve as the "Channel of Communication" between the serve as the "Channel of Communication" between the Army and the National Guard of the States, Territories Army and the National Guard of the States, Territories and the District of Columbia for the ARNG Environmental and the District of Columbia for the ARNG Environmental Program.Program.

Primary ARNG Environmental Program GoalPrimary ARNG Environmental Program Goal

Through effective environmental management, Through effective environmental management, enable maximum sustained use of training enable maximum sustained use of training lands and facilities to train soldiers! lands and facilities to train soldiers!

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•Provide Environmental Stewardship:Provide Environmental Stewardship:•Integrated environmental support to eliminate actual or potential environmental regulatory, policy or encroachment impacts to military training, testing or readiness.

Executive Order 13148 “By December 31, 2005, each agency shall implement an environmental management system at all appropriate facilities…”

The part of our overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, achieving, reviewing and maintaining our environmental policy.

Environmental Management Systems —Environmental Management Systems —a requirement and a smart thing to doa requirement and a smart thing to do

Definition (ISO 14001)

Goal (EO 13148)

Through development and implementation of environmental management systems, each agency shall ensure that strategies are established to Support environmental leadership programs, policies, and procedures and that agency senior level managers explicitly and actively endorse these strategies.

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E.O. 13148 … By December 31, 2005, each agency shall implement an environmental management system at all appropriate agency facilities based on facility size, complexity, and the environmental aspects of facility operations….

HQDA has generated a proposed listing that is being coordinated for input and concurrence.

The installation list may be revised based on feedback from the States and territories as they determine the scope of their individual EMS programs.

The installation list will define for the Army and EPA who has to comply with the eMS requirements of E.O. 13148.

192 Installations Army-wide currently included

The ARNG will implement at a minimum at the state / territory level and at selected major training sites at the discretion of

each State Adjutant General.

What is an appropriate Army/ARNG facility?What is an appropriate Army/ARNG facility?

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eMS GuidanceeMS GuidanceExecutive Order (EO) 13148, “Greening the Government Through Leadership in Environmental Management” (April 2000)

DASA(ESOH) Action Memorandum describing eMS requirements (13 July 2001)

HQDA Memorandum describing eMS requirements (06 August 2001)

DOD Policy describing eMS requirements (05 April 2002)

DOD Policy describing eMS metrics (30 January 2003)

HQDA Memorandum provides DA eMS policy (10 July 2003)

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Supports the Army’s Mission and Transformation. Supports and enables sustainable installations and operations

which help to ensure long term use of training and maneuver areas.

Proactive vs. reactive (compliance based to system based management) - improved performance with reduced liability.

Environmental risk ownership – process owners take responsibility for their environmental impacts.

More effective targeting of environmental management resources to reduce mission impacts and improve environment.

Promotes our environmental ethic and stewardship commitment.

Promotes a stronger working relationship with community and regulators - Improved public image.

Benefits of an eMSBenefits of an eMSBenefits of an eMSBenefits of an eMS

eMS facilitates integration of environmental management into all missions and business practices.

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SupportSupport ReadinessReadiness

Enhance the Well-Being of ArmyEnhance the Well-Being of Army PeoplePeople

Enable/UndergoEnable/Undergo TransformationTransformation

The Army’s/ARNG’s Environmental The Army’s/ARNG’s Environmental Program ImperativesProgram Imperatives

Being good stewards Being good stewards

Protecting the landProtecting the land

Complying with the law Complying with the law

The Army/ARNGThe Army/ARNGdoes this by…does this by…

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eMS/ Functional Integration

*P2/Pursuit of Excellence

Acceptance & Compliance

Tolerance

Denial

Sustainable Operations

Adapted from ALCOA Presentation, “Our Story,” Pentagon, March 2001

Evolution of Environmental ManagementEvolution of Environmental Management

* P2 = Pollution Prevention

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Achieving Installation Sustainability —Achieving Installation Sustainability —a smarter way of doing businessa smarter way of doing business

Army Environmental SustainabilityArmy Environmental Sustainability

Sustainable OperationsSustainable Operations

Sustainable Land ManagementSustainable Land Management

Sustainable InfrastructureSustainable Infrastructure

Environmental Management Systemsare a tool to help achieve Sustainability

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While there is a concurrent Installation Sustainability Program initiative being developed at some Army installations to fulfill the VCSA's requirement, the ARNG intends to use the eMS process to develop our management strategy and to determine long-term goals and objectives.

A Sustainable Installation…A Sustainable Installation…"the long-term goal""the long-term goal"

VCSA memorandum, Subject: Installation Environmental Compliance, dated 15 FEB 2002

2. Unless they are addressed in a proactive manner, environmental issues can lead to serious training restrictions and adverse mission impact. I expect each of you to develop and implement a formal management strategy that supports long-term mission sustainment. At a minimum, this strategy will focus on compliance, pollution prevention, and conservation to provide a mechanism for identifying new opportunities and defining ways to meet our stewardship responsibility as an integral part of our mission to maintain a trained and ready Army. This strategy will also include measurable goals and objectives.

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Environmental Environmental Management SystemsManagement Systems

Fundamental Needs ofFundamental Needs ofHealthy OrganizationsHealthy Organizations

The eMS Model… 5 Major PartsThe eMS Model… 5 Major Parts

Plan - Do - Check - ActPlan - Do - Check - Act

Motivating Force

Direction

PerformanceTowards Goals

ProcessImprovement

Diagnosis andRe-Vectoring

ContinualImprovement

EnvironmentalPolicy

Planning

Implementationand Operation

Checking & Corrective Action

Management Review

ContinualImprovement

Mission Priorities

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The eMS Model per ISO 14001The eMS Model per ISO 14001The eMS Model per ISO 14001The eMS Model per ISO 14001

4.5.1 Monitoring & Measurement4.5.2 Preventive & Corrective Action4.5.3 Records4.5.4 eMS Audit

4.5.1 Monitoring & Measurement4.5.2 Preventive & Corrective Action4.5.3 Records4.5.4 eMS Audit

4.4.1 Structure & Responsibility4.4.2 Training & Awareness4.4.3 Communication4.4.4 Documentation4.4.5 Document Control4.4.6 Operational Control4.4.7 Emergency Preparedness

4.4.1 Structure & Responsibility4.4.2 Training & Awareness4.4.3 Communication4.4.4 Documentation4.4.5 Document Control4.4.6 Operational Control4.4.7 Emergency Preparedness

4.2 Define Policy4.2 Define Policy

4.3.1 Identify Aspects and Impacts

4.3.1 Identify Aspects and Impacts

4.3.2 Legal and other Requirements

4.3.2 Legal and other Requirements

4.3.3 Identify Objectives and Targets

4.3.3 Identify Objectives and Targets

4.3.4 Establish Program4.3.4 Establish Program

4.4 Implementation and Operation

4.4 Implementation and Operation

4.5 Checking and Corrective Action

4.5 Checking and Corrective Action

4.6 Management Review4.6 Management Review

4.2 b) Continual Improvement 4.2 b) Prevention of Pollution4.2 c) Compliance with laws, regulations and other requirements

Products, Services, and

Activities PlanPlan

Do Do

CheckCheck

ActAct

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Audits (EPAS and CLRT) Planning documents Permit monitoring Measurement Emergency preparedness &

response Some training and records Environmental and quality

policies Procedures & work

instructions

…it’s just that sometimes the parts don’t work together, fail to interact with other parts of the installation or simply aren’t effective!

Many parts of eMS are currently in place…Many parts of eMS are currently in place…

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“Implementation” metrics: Initial milestones in the continual improvement process

DoD-defined minimum necessary to meet E.O. 13148 goal at each appropriate facility with DA suspense dates:

An environmental policy statement (consistent with DoD and Component eMS policies) - 30 Sept 03

A self-assessment - 30 Mar 04 A written implementation plan with defined dates,

identified resources, and organizational responsibilities for implementing an eMS - 30 Sept 04

A prioritized list of aspects - 30 Mar 05 Appropriate installation personnel have received

awareness-level eMS training - 30 Mar 05 Completed at least one management review in accordance

with the installation’s documented procedure for recurring internal eMS management review - 31 Dec 05

eMS Implementation MetricseMS Implementation Metrics

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eMS MetricseMS Metrics The Way Ahead ….The Way Ahead ….

NGB-ARE working with the Environmental Advisory Board NGB-ARE working with the Environmental Advisory Board eMS committee will provide guidance, assistance and tools eMS committee will provide guidance, assistance and tools to complete each metric.to complete each metric.

NGB-ARE will provide eMS information and guidance to the NGB-ARE will provide eMS information and guidance to the state state Management Representative and Environmental Management Representative and Environmental ManagerManager (your eMS champions) to coordinate eMS (your eMS champions) to coordinate eMS completion. completion.

Metric completion must be reported to the NGB-ARE POC Metric completion must be reported to the NGB-ARE POC as each metric is completed; NGB-ARE will in-turn report as each metric is completed; NGB-ARE will in-turn report metric completion status to DA/DoD. metric completion status to DA/DoD.

* All state ARNG management representatives should be designated and * All state ARNG management representatives should be designated and names provided to NGB-ARE at this time! State Environmental Managers names provided to NGB-ARE at this time! State Environmental Managers will be furnished a copy of all correspondence to ensure state receipt.will be furnished a copy of all correspondence to ensure state receipt.

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eMS Metric #1 - Due 30 Sep 03eMS Metric #1 - Due 30 Sep 03

Develop an Develop an Environmental Policy Environmental Policy StatementStatement

NGB’s policy statement NGB’s policy statement should help to shape should help to shape yours. yours.

When completed, When completed, forward your policy forward your policy statement to NGB-ARE.statement to NGB-ARE.

The policy statement The policy statement must include minimum must include minimum required content as required content as outlined in the next outlined in the next slide.slide.

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Environmental Policy …Environmental Policy … ISO 14001 requirementsISO 14001 requirements Top Management [Leadership] shall define Leadership] shall define

environmental policy and ensure that it:environmental policy and ensure that it: is appropriate to the nature, scale and environmental

impacts of the state’s/ installation’s activities, products or services [aspects];

includes a commitment to continual improvement and Pollution Prevention;

includes a commitment to comply with relevant legislation and regulations, and to other requirements to which the organization subscribes;

provides the framework for setting and reviewing environmental objectives and targets;

is documented, implemented and maintained and communicated to all employees;

is available to the public; addresses overall mission enhancement (DA purpose

for adopting eMS)

RequiredContent

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eMS Metric #2 - Due 30 Mar 04eMS Metric #2 - Due 30 Mar 04

Perform a Self-AssessmentPerform a Self-Assessment NGB-ARE working with the Environmental Advisory NGB-ARE working with the Environmental Advisory

Board eMS committee recommends the " Board eMS committee recommends the " Gap Analysis Scoring Sheet " as the ARNG self-assessment tool. " as the ARNG self-assessment tool.

This tool can be located on GKO at: This tool can be located on GKO at: Installations, Logistics and Environmental/Environmental Programs/Environmental Management Systems (EMS)/EMS Document Library/EMS Tools and Examples/ EAB recommended self assessment tool.xls

The self-assessment will provide you with gap analysis of The self-assessment will provide you with gap analysis of your eMS requirements to determine where work is your eMS requirements to determine where work is required. required.

Send your completed Gap Analysis Scoring Sheet to Send your completed Gap Analysis Scoring Sheet to NGB-ARE to indicate metric completion.NGB-ARE to indicate metric completion.

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eMS Metric #3 - Due 30 Sep 04eMS Metric #3 - Due 30 Sep 04 Develop a written Implementation PlanDevelop a written Implementation Plan

A draft template for the eMS Implementation Plan was provided by NGB-ARE at the FY03 National Environmental Workshop in March 2003.

This tool can be located on GKO at: Installations, Logistics and Environmental/Environmental Programs/Environmental Management Systems (EMS)/EMS Document Library/EMS Tools and Examples/ EMS Implementation Plan Template

The purpose of the Implementation Plan is to map the specific steps (who, what, where, when) to develop your eMS and identify resource requirements….funding, personnel, etc.

While developing your plan, consider cross functional team input, timelines, training, metrics, etc.

When completed, send your written plan to NGB-ARE to indicate completion of the metric.

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eMS Metric #4 - Due 30 Mar 05eMS Metric #4 - Due 30 Mar 05 Determine your Aspects and ImpactsDetermine your Aspects and Impacts

This is the toughest and most important task: This is the toughest and most important task: … it requires the right team (the activity … it requires the right team (the activity owners) ... by evaluating all of the owners) ... by evaluating all of the activities/processes that occur, you can determine the activities/processes that occur, you can determine the aspects and actual or potential impactsaspects and actual or potential impacts

The team … requires participation of shop personnel, The team … requires participation of shop personnel, facility air/water permit owners, hazardous waste facility air/water permit owners, hazardous waste disposal personnel, training and range personnel, etc.disposal personnel, training and range personnel, etc.

Starts with development of many aspects and Starts with development of many aspects and potential impacts (maybe hundreds);Ends with a potential impacts (maybe hundreds);Ends with a determination of your Significant Aspects and determination of your Significant Aspects and Impacts (1 to teens) for which you will develop Impacts (1 to teens) for which you will develop objectives and targets for improvement. objectives and targets for improvement.

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Aspects and ImpactsAspects and Impacts Activities, products or services = The things we do: washrack Activities, products or services = The things we do: washrack

operations, refueling, parts cleaning, hazardous material/waste operations, refueling, parts cleaning, hazardous material/waste storage, pesticide use, grazing, tree cutting, earth-moving, storage, pesticide use, grazing, tree cutting, earth-moving, construction, training, range operations, etc. construction, training, range operations, etc.

Aspects = Environmental aspects of activities, products or Aspects = Environmental aspects of activities, products or services we can control or influence to determine which have an services we can control or influence to determine which have an actual or potential impact or the environmentactual or potential impact or the environment

Impacts = A change to the environment, good or bad, resulting Impacts = A change to the environment, good or bad, resulting from our activities, products or servicesfrom our activities, products or services

Significant Aspects and Impacts (A/Is)Significant Aspects and Impacts (A/Is) The few significant A/Is you choose (normally 1 to 10)The few significant A/Is you choose (normally 1 to 10) Candidates for where to focus improvementsCandidates for where to focus improvements

Objectives and Targets (Overall goals and quantifiable, Objectives and Targets (Overall goals and quantifiable, measurable detailed performance requirement)measurable detailed performance requirement)

Establish performance improvement metricsEstablish performance improvement metrics Do what you say you will do!Do what you say you will do!

The 80% Solution: See next slideThe 80% Solution: See next slide

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Aspects and Impacts in DetailAspects and Impacts in Detail Example Aspects and ImpactsExample Aspects and Impacts

ActivityActivity AspectsAspects ImpactsImpactsParts Cleaning Use of solvents Ozone creation due to VOC emissions Spills that can affect drinking waterVehicle Washing Use of water Depletion of water resources Spills that can affect drinking waterTroop Housing Use of natural gas/ Depletion of natural gas/ fuel oil (heating) fuel oil Use of electricity Increased air emissions due to power generation Road Maintenance Soil disturbance Increased air emissions Weapons Firing Use of propellants Groundwater other munitions contamination constituents Air emissions

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eMS Metric #5 - Due 30 Mar 05eMS Metric #5 - Due 30 Mar 05

eMS Awareness TrainingeMS Awareness Training Every employee/soldier should be aware of:Every employee/soldier should be aware of:

The eMS policyThe eMS policy

What eMS is and where they fit into eMSWhat eMS is and where they fit into eMS

What environmental training they needWhat environmental training they need

Their specific environmental job requirementsTheir specific environmental job requirements

Whom to contact for helpWhom to contact for help

Leaders should have executive trainingLeaders should have executive training Distribute this briefing to the senior leadership, Distribute this briefing to the senior leadership, EQCC, Directorate Chiefs, Unit Commanders, etc.EQCC, Directorate Chiefs, Unit Commanders, etc.

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eMS Metric #6 - Due 31 Dec 05eMS Metric #6 - Due 31 Dec 05

Conduct a Management ReviewConduct a Management Review TAG, D/ATAG, EQCC, selected leadership review :TAG, D/ATAG, EQCC, selected leadership review :

Objective and target completion Objective and target completion

Finding from EPAS and CLRT auditsFinding from EPAS and CLRT audits

Installation Corrective Action Plan completion Installation Corrective Action Plan completion

Regulatory enforcement actions and root causesRegulatory enforcement actions and root causes

Suitability of eMS in regard to changing conditionsSuitability of eMS in regard to changing conditions

Concerns of internal/external stakeholders Concerns of internal/external stakeholders

And provide policy and guidance regarding new And provide policy and guidance regarding new policies, requirements, goals, and objectives, etc to policies, requirements, goals, and objectives, etc to ensure continual improvementensure continual improvement

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eMS focuses on activities and processes… eMS focuses on activities and processes…

““Build the Right Team”Build the Right Team” eMS requires an integrated team effort to:eMS requires an integrated team effort to:

determine aspects and impacts determine aspects and impacts develop the plan develop the plan implement the plan implement the plan achieve the goalsachieve the goals

* * Train the team early so they understand eMS and their rolesTrain the team early so they understand eMS and their roles

The eMS management representatives and The eMS management representatives and environmental management personnel will:environmental management personnel will:

champion the eMS program champion the eMS program provide technical expertise and assistanceprovide technical expertise and assistance

but they are not the process ownersbut they are not the process owners (shop, facility, (shop, facility, range, training area, logistics and aviation personnel)range, training area, logistics and aviation personnel) who will develop aspects/impacts, implement eMS who will develop aspects/impacts, implement eMS and meet objectives.and meet objectives.

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VCSA Guidance on EQCCsVCSA Guidance on EQCCs

VCSA memorandum, Subject: Installation Environmental Compliance, dated 15 FEB 2002

3. Commanders will use their Environmental Quality Control Committees, in accordance with AR 200-1, as a tool to manage their Environmental Program. In addition to ensuring that environmental issues are integrated throughout the installation, these committees provide an excellent forum for developing and executing Installation Corrective Action Plans, reviewing progress toward achieving goals and objectives, and directing valuable resources. Installation Commanders will ensure that their environmental plans cover at least 5 years and include resource requirements.

"

"

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Environmental Quality Control Committees (EQCCs) are an extremely important component of the eMS Development and Implementation process and to ensure completion of environmental program requirements to enable soldier training and support mission accomplishment.

AR 200-1, Paragraph 15.11 requires Installations, Major Subordinate Commands and MACOMs (State HQs and NGB) to establish an EQCC to advise the command on environmental priorities, policies, strategies, and programs. EQCC members represent the operational, engineering, planning, resource management, legal, medical, and safety interests of the command, including tenant activities.

In addition, Army leadership ((DASA(ESOH) and ACSIM) expects reports on state EQCC involvement with eMSs and regulatory enforcement (ENFs/NOVs) action corrective actions.

The charter of the National Guard Army Range Sustainment Integration Council (NGARSIC) was modified so that the NGARSIC is also the NGB EQCC.

The Adjutant General's EQCCThe Adjutant General's EQCC

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Strategic Readiness System -Strategic Readiness System - Core CompetencyCore Competency - Provide Environmental Stewardship - Provide Environmental Stewardship

% installations meeting Environmental Quality Index for % installations meeting Environmental Quality Index for DoD Measures of Merit (MOMs)DoD Measures of Merit (MOMs)

% installations achieving low environmental risk rating % installations achieving low environmental risk rating based on Army Environmental Risk Model (AERM)based on Army Environmental Risk Model (AERM)

% installations meeting compliance site reduction % installations meeting compliance site reduction objectivesobjectives

% installations on track to meet their Environmental % installations on track to meet their Environmental Management System implementation planManagement System implementation plan

State Performance Indicator Reporting SystemState Performance Indicator Reporting System States must complete each of the 6 eMS metrics States must complete each of the 6 eMS metrics by the designated suspense dateby the designated suspense date

Ties to other MetricsTies to other Metrics

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Provide Provide Senior leadership emphasis and commitment as the foundation of your eMS

Communicate that commitment to your staff and throughout your state

Chair and/or keep abreast of your EQCC activities Appoint a management representative with the

energy, dedication and authority to achieve success Ensure the activity and process owners develop and

implement the program to enhance the mission Ask hard questions and and expect active

participation at all levels of the organization; every leader and soldier should be aware of your eMS program

How Can You Support eMS?How Can You Support eMS?How Can You Support eMS?How Can You Support eMS?

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SummarySummary Developing and implementing an eMS is required and Developing and implementing an eMS is required and a smart thing to do.a smart thing to do.

Leadership emphasis and involvement is the key to Leadership emphasis and involvement is the key to success.success.

The focus of eMS is on the mission while The focus of eMS is on the mission while simultaneously fulfilling our environmental steward rolesimultaneously fulfilling our environmental steward role

An integrated cross-functional team is importantAn integrated cross-functional team is important

Get the team trained in eMS early Get the team trained in eMS early (NGB sponsors centrally funded courses regularly)(NGB sponsors centrally funded courses regularly)

eMS helps to ensure sustained use of training eMS helps to ensure sustained use of training lands and facilities to train soldiers!lands and facilities to train soldiers!

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Questions and AssistanceQuestions and Assistance

Prepared by:Prepared by:LTC Jerry WalterLTC Jerry WalterChief, Environmental Programs Division Chief, Environmental Programs Division (NGB-ARE)(NGB-ARE)(703) 607-7963/4, DSN 327-7963/4(703) 607-7963/4, DSN 327-7963/4jerry.walter@ngb.army.miljerry.walter@ngb.army.mil

Please contact:Please contact:Your Environmental Program Manager Your Environmental Program Manager

or LTC Brian Rogersor LTC Brian RogersNGB-ARE Strategic Initiatives OfficerNGB-ARE Strategic Initiatives Officer

(703) 607-7991, DSN 327-7991(703) 607-7991, DSN 327-7991brian.rogers@ngb.army.milbrian.rogers@ngb.army.mil