7 “ behind the scenes of fundraising a – 15 leadership seminar wilmot community centre, new...
TRANSCRIPT
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“Behind The Scenes of Fundraising
Irene Blight, Fundraising Facilitator
A – 15 LEADERSHIP SEMINARWilmot Community Centre, New Hamburg, Ontario
May 6, 2012
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Presentation Overview
Review of the Lion’s Mission & Vision, Purpose and Code of Ethics
Fundraising 101
Sponsorship Do’s & Don’ts
Brainstorming
Committees
Planning & Reporting
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Vision StatementTo be the global leader in community and humanitarian service.
Mission StatementTo empower volunteers to serve their communities, meet humanitarian needs, encourage peace and promote international understanding through Lions clubs.
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LIONS INTERNATIONAL PURPOSE
Encourage service- minded people to serve
their community
Coordinate activities & standardize Club administration
Take an active interest in the civic, moral & cultural welfare of
community
Promote principles of good government &
citizenship
Unite clubs in bonds of friendship, fellowship
& understanding
Encourage efficiency & promote high ethical
standards
Organize, charter & supervise service clubs
Provide a forum for open discussion of all
matters of public interest
Create & foster spirit of understanding
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LIONS CODE OF ETHICS
SHOW FAITH, GIVE
INDUSTRIOUS APPLICATION TO THE END, MERIT A REPUTATION FOR QUALITY OF SERVICE;
SEEK SUCCESS BUT ACCEPT NO
PROFIT OR SUCCESS AT THE
PRICE OF MY OWN SELF-RESPECT
TRUE TO SELF, RESOLVE DOUBTS AGAINST MYSELF; BEAR IN MIND OBLIGATIONS AS A
CITIZEN, GIVE UNSWERVING LOYALTY IN WORD, ACTION, DEED; CAREFUL IN
CRITICISM; LIBERAL WITH PRAISE; BUILD UP NOT DESTROY
GIVE FREELY OF MY TIME, LABOUR & MEANS; AID OTHERS BY GIVING SYMPATHY
TO THOSE IN DISTRESS, MY AID TO THE WEAK AND MY SUBSTANCE TO THE NEEDY
FRIENDSHIP AS AN END,
NOT A MEANS; TRUE FRIENDSHIP DEMANDS
NOTHING BUT ACCEPTS
SERVICE IN THE SPIRIT IS WAS GIVEN
CODE OF ETHICS
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PROFESSIONAL FUNDRAISING CODE OF ETHICS GUIDELINES
(AFP)The Association of
Fundraising Professionals
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COMMUNITY BURNOUT
DISENGAGEMENT
NOT KNOWING COMMUNITY NEEDSSTRIFE WITHIN THE COMMUNITY
EVENT NOT WELL ORGANIZEDDID NOT DELIVER WHAT WAS PROMISED
TOO MANY OF THE SAME EVENTS
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An Effective Way To Bring New Ideas to the Table is the use of Brainstorming
94% improvement in ability to think of good ideas after brainstorming training session
TIRED OF DOING THE SAME THINGOVER & OVER & OVER…..?
“No one of us is as smart as all of us thinking creatively.”
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BRAINSTORMING RULES
1. List the possibilities- quantity over quality- wild ideas welcomed- hitchhike on another’s idea- no criticizing, eye rolling,
groans, sighs, etc.
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2. Look at the list - Any non-starters?- Look at what might work
-any interesting ones?-can any be combined?
- Prioritize
BRAINSTORMING RULES
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3. Move through the list - Set rules
-be open-minded-deal with one idea at a time
- Refine the list- Clarify ideas
BRAINSTORMING RULES
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BRAINSTORMING RULES
4. Agree on an option - Is it practical?- What are the details that
need to be considered to successfully implement?
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CHOOSING YOUR FUNDRAISER
1. Check the community for similar events.
2. Does the event have an opportunity to grow?
3. Does it have the opportunity to feed off other events or traditions?
Do your Homework!
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THE EVENT COMMITTEE
•The Event Committee has the approval to move ahead with preparations to deliver a successful fundraiser.
•The Committee must follow club principals and ethics and abide by the code of fundraising ethics
Event & Budget Approved by
Club
•Respect for roles within the committee and assigned tasks is paramount.
•A committee member should not interfere with another's role unless they have cleared it with that committee member and informed the Chair.
Committee
•To limit unnecessary use of regular meeting time, the Chair or designate is spokesperson.
•The report should include any request for budget increases and the reason why or another concern that might adversely effect the event and request for assistance from the general membership
Reporting Back
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COMMITTEE STRUCTUREKey Roles
• The Chair
• The Treasurer/Secretary
• Media/Communications
• A strong committed committee
Function
• A good chair has a clear desk but knows everything
• Keeps committee on track and on budget
• Setting time lines/develop media relations, etc.
• Could possibly be a sub-committee to meet event needs
• Willing to work/be focused for the duration of the event/fundraiser
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THE PERFECT COMMITTEE
• TIME & ENERGY• COMMITMENT• COMMON SENSE &• GOOD JUDGEMENT• RESPECT FOR GROUP PROCESS• CENTREDNESS• OPENNESS• A SENSE OF HUMOR
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COMMITTEE BREAKDOWN
• JOHNNY / JANEY ONE-NOTE• OVERLOADED• DEVIL’S ADVOCATE• THE AUTHORITY FIGURE• OFF THE WALL ARTIST
Adapted from “Board Membering,” Karl Mathiasen.
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ORCHESTRATE YOUR EVENT
• Run through the event from - beginning to end
- end to beginning• Never assume anything plan for
everything• Assumption (makes an ass of
you and me)• Have a backup plan!
• Set your event time lines and stick to them
• Deal with issues as they unfold
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RECORD/ARCHIVE INFOKEEP A RECORD OF YOUR EVENT
The report becomes a resource and a valuable tool that can be utilized by the organization to evaluate the event:
• volunteer participation• sponsors• feedback from public or the committee• ratio of $ raised / to dollars earned• volunteer work load • the fundraising goal.
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SAMPLE PLANNING FORMEvent Name
Chair/LeadCommittee
MembersWhenTime
WhereDescription
Cost
Delivery Set-up
Event Kit
Rehearsal
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SAMPLE BUDGETFUNDRAISER PROJECT: TOTAL
INCOME
Fees Admission
Sponsorships Company
CompanyIn-Kind Sponsorships Business
IndividualTOTAL INCOME $0.00
EXPENSES Cost per Item # Item Total Start-up Cash/Funds TotalVenue Name
Total
Supplies xxx
xxx
Total
Advertising Paper 1
Media /TV Promotions Paper 2
Total
Lunch xxxx
xxxx
Total
Craft Supplies xxx
xxx
Total
Other xxx
Total
TOTAL EXPENSES $0.00
PROFIT / LOSS $0.00
What a budget does:• Helps committee
realistically price entry to the event;
• Serves as a tool for review/evaluation;
• Measures each goal, task, time frame and outcome;
• Provides a method to evaluate the results by comparing actual;
• Provides comparison to the previous year’s results if yearly;
• Shows current year results;
• Serves as tool for future projections;
• Evaluates success level comparing goals versus actual
• Shows need for improvement or change.
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SAMPLE SUMMARY REPORTING FORM
NAME OF FUNDRAISERProject LeadMax BudgetStart / Finish DateLocation[s]Participation Numbers
Members Non-Club VolunteersYouth Volunteers
Attendance NumbersBrief Project Description
Successes
Challenges
Recommended Changes
Activities Left to Do
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SAMPLE ARCHIVE FORM
TRACK WHAT YOU DO EACH YEAR
2012
Fundraiser Name Project Lead Details # Volunteers Start/Finish Date