7 characteristics of ideal document management system - dms
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7 Characteristics of Ideal (DMS) Document Management System
DMS Document Management System
What is DMSDocument Management System?
What is DMS - Document Management System?
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
DMS is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents.
This system should be capable of keeping a record of the various versions of the documents created and modified by different users (history tracking).
What is DMS - Document Management System?
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
Document management softwaremakes it easy for businesses tocombine paper and digital files andstore them. File formats supported canrange from:
Word documents, Excel spreadsheets, PowerPoint presentations, PDF files, etc.
Document Management processes areessential to ensure statutory or regulatorycompliance, such as tax declarations,conformation to various standards, such asISO, FDA, etc.
Such requirements demand easy traceabilityof documents and audit trail of documentcreation, access, modification, approval andsubmission.
What is DMS - Document Management System?
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
Document management is essential is all sectors: Commercial Businesses Banking Non-Banking Finance & Insurance Government & Non-Government Education Healthcare Research & Development Construction & Real Estate, etc.
Documents stored in a documentmanagement system such as procedures,work instructions, and policy statements—provide evidence of documents undercontrol.
Failing to comply could cause penalties, lossof business due to con-conformance ornon-compliance, or irreparable damage to abusiness's reputation.
What is DMS - Document Management System?
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
Integrated document management comprises the technologies, tools, and methodsused to capture, manage, store, preserve, deliver and dispose of 'documents' acrossan enterprise.
In this context 'documents' are any of a myriad of information assets includingimages, office documents, graphics, and drawings as well as the new electronicobjects such as Web pages, email, instant messages, and video.
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Document Management SystemIs this how your DAILY MANAGEMETof DOCUMENTS looks like?
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
Would you feel better if it looked like this?
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
FIND A SUITABLE DMS TODAY!
7 Characteristics to look for in a Document Management System
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
Access to your organized documentsshould not be limited to a single device.It is important to ensure the software iscompatible with all devices includingdesktops, laptops, smartphones, andtablets. With modern technology, thereis no reason that applications areunavailable for any of these devices.
Cross-platform functionality
#1
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
The ability to scan documents into adatabase one at a time is an extremelydaunting task and a major waste oftime. When selecting a documentmanagement system, ensure thesoftware has the ability to queue upmultiple documents for scanning. Thiswill allow you to complete the taskquickly while still maintaining a highlevel of readability.
Document Scanning Capabilities
#2
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
An ideal document management systemcontains a powerful document searchengine that searches through documentcontent and gives you quick results andallows you to quickly retrievedocuments.
Powerful Search Features
#3
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VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
The software interface should be simpleand easy to navigate. Not everyone istechnologically inclined, so the simplerthe software, the better.
Easy-To-Use Interface
#4
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
Look for a DMS solution that can beeasily understood by all employees tosave time and the money spent ontraining in the new system. Ideal DMSshould provide role based informationand alerts based on documents.
Increases productivity
#5
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
Security is one of the most criticalaspects of a document managementsystem. The ideal software will providea high level of documents encryptionand role based access. There should bea folder hierarchy and options for folderprivacy.Maximum
Security
#6
VIENNA Advantage DMShttp://www.viennaadvantage.com/dms-overview.php
Document Management System
An ideal document management systemhas an inbuilt enterprise level BusinessProcess Management and WorkflowAutomation that automatically routesthe documents to their destination. Alsoit allows you to create your ownprocesses and manage them howeveryou like.
Model your own processes
#7
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If you want to have a closer look at our DMS solution see the
GETTING STARTED DMS VIDEO
or find more about its
ENTERPRISE LEVEL FEATURES
VIENNA Advantage DMS is an Enterprise level DMS
VIENNA Advantage DMS can be installed on premises, on your private cloud or on the Enterprise Cloud offeredby VIENNA Advantage. Its web based mobile client is light enough to run on mobile devices such as tablets andenables you to be in control of your documents from anywhere and still offering you're the full power.
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