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SAP POS Connectivity: ERP Outbound SAP Best Practices for Retail (US) SAP Best Practices

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Page 1: 771 Scen Overview en US Outbound

SAP POS Connectivity: ERP Outbound

SAP Best Practices for Retail (US)

SAP Best Practices

Page 2: 771 Scen Overview en US Outbound

Scenario Overview – 1

Purpose SAP POS Connectivity: ERP Outbound is about downloading information from

SAP ERP system to the SAP POS system using SAP PI system. Information download includes the PLUs, Mix & Match, Promotions, Categories, Departments, etc.

SAP ERP uses IDoc format while SAP POS supports only flat files. The conversion from IDoc format to flat file will be handled by SAP PI.

Benefits Enable Distributed Retailing in retail stores with store POS systems linked to the

central SAP system Ensure data consistency between SAP system and POS systems by

determining which data has changed up to the current date and which data has changed during the configured runtime.

Provide current data to the stores by automatically distributes data at specific intervals to the POS systems

Enhance processing by formatting data specifically for individual stores, which means each store only receives data that is relevant to that store.

Increase performance with the option of using several servers to format data simultaneously.

Purpose and Benefits:

Page 3: 771 Scen Overview en US Outbound

Scenario Overview – 1

Key process flows covered SAP POS Inbound and Sales Processing Article Download Promotion Price and Discounts Download Merchandise Category Hierarchy Download Merchandise Category Discounts Download Bonus Buy Promotions Download Full Initialization of Article and/or Promotion Information

Purpose and Benefits:

Page 4: 771 Scen Overview en US Outbound

Scenario Overview – 2

Required SAP EHP3 for SAP ERP 6.0 SAP POS 2.0

Company roles involved in process flows Administrator Retail Promotion Planner Retail Pricing Manager Store personnel Cashier

SAP Applications Required:

Page 5: 771 Scen Overview en US Outbound

Scenario Overview – 3a

ERP Outbound and Sales Processing Download Assortment List to POS Server Update Master Data into Store Database Update Master Data into POS Xpress Inquire PLU in POS Xpress Sell PLU in POS Xpress

Article Download Download Articles to POS Sell PLUs in POS Xpress

Promotion Price and Discounts Download Create Promotion Price and Discounts Download Item Level Promotion to POS Inquire Item Level Promotion in POS Store Manager Sell PLU in POS Xpress

Merchandise Category Hierarchy Download Download Mdse Category Hierarchy to POS Inquire Department Hierarchy in POS Store Manager

Detailed Process Description:

Page 6: 771 Scen Overview en US Outbound

Scenario Overview – 3b

Merchandise Category Discounts Download Download Mdse Category Assortment List to POS Create Merchandise Category Discounts Download Mdse Category Discounts to POS Sell PLU in POS Xpress

Bonus Buy Promotions Download Download Assortment List for Bonus Buy to POS Create Bonus Buy Promotion Download Bonus Buy Promotion to POS Inquire Mix Match in POS Store Manager Sell PLU in POS Xpress

Full Initialization of Article and/or Promotion Information Create Start/End Marker Program Execute Start Marker (99 record) Full Initialization Download Execute End Marker (trigger file) Download Full Bonus Buy Promotions

Detailed Process Description:

Page 7: 771 Scen Overview en US Outbound

Process Flow Diagram

ERP Outbound and Sales Processing

Ad

min

istr

ato

r

Download Assortment List

Update Store DatabaseS

tore

P

ers

on

ne

lC

as

hie

r

Update POS Xpress

Sell PLU in POS Xpress

Inquire PLU in POS Xpress

PLUTXN.ASCXREFTXN.ASC

NEWPARM.TRG

BACKOFF.DB

PLUDATA.PLUAUXKEY.AKY

Page 8: 771 Scen Overview en US Outbound

Process Flow Diagram

Article Download

Ad

min

istr

ato

r

Download Articles

Update Store DatabaseS

tore

P

ers

on

ne

lC

as

hie

r

Update POS Xpress

Sell PLU in POS Xpress

PLUTXN.ASCXREFTXN.ASC

NEWPARM.TRG

BACKOFF.DB

PLUDATA.PLUAUXKEY.AKY

Page 9: 771 Scen Overview en US Outbound

Process Flow Diagram

Promotion Price and Discounts Download

Re

tail

P

rom

oti

on

P

lan

ne

r

Create Promotion

Update Store Database

Ad

min

istr

ato

rC

as

hie

r

Update POS Xpress

Sell PLU in POS Xpress

Inquire Promotion in

POS Store Manager

PLUTXN.ASCPROMOTXN.ASCNEWPARM.TRG

BACKOFF.DB

PLUDATA.PLUPROMO.PRO

Activate Promotion

Download Promotion

Sto

re

Pe

rso

nn

el

Page 10: 771 Scen Overview en US Outbound

Process Flow Diagram

Merchandise Category Hierarchy Download

Ad

min

istr

ato

r

Download Mdse Hierarchy Category

Update Store Database

Sto

re P

ers

on

ne

l

Inquire PLU in POS Xpress

DEPTTXN.ASCGROUPTXN.ASC

CATTXN.ASCNEWPARM.TRG

BACKOFF.DB

Page 11: 771 Scen Overview en US Outbound

Process Flow Diagram

Merchandise Category Discounts Download

Re

tail

P

rom

oti

on

P

lan

ne

r

Create Promotion

Ad

min

istr

ato

rC

as

hie

r

Update POS Xpress

Sell PLU in POS Xpress

PROMOTXN.ASCNEWPARM.TRG

BACKOFF.DB

PLUDATA.PLUAUXKEY.AKYPROMO.PRO

Activate Promotion

Download Promotion

Sto

re

Pe

rso

nn

el

Download Mdse Category

Assortment List

PLUTXN.ASCXREFTXN.ASC

NEWPARM.TRG

Update Store Database

Page 12: 771 Scen Overview en US Outbound

Process Flow Diagram

Bonus Buy Promotions Download

Re

tail

P

rom

oti

on

P

lan

ne

r

Create Bonus Buy Promotion

Ad

min

istr

ato

rC

as

hie

r

Update POS Xpress

Sell PLU in POS Xpress

MIXMATCH.ASCPLUTXN.ASC

NEWPARM.TRG

BACKOFF.DB

PLUDATA.PLUAUXKEY.AKY

MIXMATCH.MIX

Download Promotion

Sto

re

Pe

rso

nn

el

Download Assortment List

PLUTXN.ASCXREFTXN.ASC

NEWPARM.TRG

Update Store Database

Inquire Mix Match in POS

Store Manager

Page 13: 771 Scen Overview en US Outbound

Process Flow Diagram

Full Initialization of Article and/or Promotion Information

Create Start/End

Marker Program

Ad

min

istr

ato

r

Download Bonus Buy Promotions

PLUTXN.ASCXREFTXN.ASCLINKTXN.ASC

PROMOTXN.ASC

BACKOFF.DB

NEWPARM.TRG

Activate Program

Execute Start Marker

(99 record)

Full Initialization Download

Update Store Database

Execute End Marker

(trigger file)

MIXMATCH.ASCPLUTXN.ASC

NEWPARM.TRG

Page 14: 771 Scen Overview en US Outbound

ERP Outbound Diagram

Download from SAP ERP to SAP POS

Page 15: 771 Scen Overview en US Outbound

ERP Outbound Process

Master Data Download

POS FOR RETAIL

IDOCfrom R/3

IDOCfrom R/3

PI Plug In

PI Plug In

PI Content

IDOC AdapterIDOC

Adapter

XMLXMLXMLXML

XML ARTSXML ARTS

File AdapterFile Adapter

Mapping Mapping

iihiuiuijij

hij 123kjj 87oko 898jiou 1233

iihiuiuijij

hij 123kjj 87oko 898jiou 1233

iihiuiuijij

hij 123kjj 87oko 898jiou 1233

iihiuiuijij

hij 123kjj 87oko 898jiou 1233

StoreStore

Download of Master Data…

Page 16: 771 Scen Overview en US Outbound

ERP Outbound Technical Overview

Assortment List(WBBDLD03)

ItemMaintenance

GMPluTxn

Price GMPromoTxn

GMPluTxn2

GMXrefTxn

GMLinkTxn

GMPriceTxn

Material group master (WPDWGR01)

ItemHierarchyMaintenanceGMCatTxn

GMGroupTxn

GMDeptTxn

Bonus buy conditions (WPDBBY01)

MixmatchMessage

GMMixMatch

Assortment List(WBBDLD03)

GMPluTxn

Triggerfile

GMPluTxn

Triggerfile

Triggerfile

Triggerfile

Intermediate Format(IXRetail)

GM StoremySAP ERP

SAP ERP Outbound (PI Integration)

Page 17: 771 Scen Overview en US Outbound

ERP Outbound Dataflow

Interface MappingERPAssortmentListToGMStore

SAP (GM) POSa b c ed Flat File

a - PLUTXN.ascb - XREFTXN.ascc - LINKTXN.ascd - PROMOTXN.asce - newparm.trg

PI

ERPIDocWBBDLD.WBBDLD03

Message MappingERPAssortmentListToIXRIMandPrice

Message MappingIXRIMandPriceToGMStore

Message TypePrice

Message TypeItemMaintenance

(File Adapter)

(IDoc Adapter)

(RFC Destination)

(FTP Server)

Message Typea - GMPluTxnb - GMXrefTxnc - GMLinkTxnd – GMPromoTxne - GMTriggerFile

SAP ERP Outbound – Assortment List

Page 18: 771 Scen Overview en US Outbound

ERP Outbound Dataflow

Interface MappingERPMaterialGroupToGMStore

SAP (GM) POSa b c d Flat File

a - DEPTTXN.ascb - GROUPTXN.ascc - CATTXN.ascd - newparm.trg

PI

ERPIDocWPDWGR.WPDWGR01

Message MappingERPMaterialGroupToSAPIXItemHierarchy

Message MappingSAPIXItemHierarchyToGMStore

Message TypeItemHierarchyMaintenance

(File Adapter)

(IDoc Adapter)

(RFC Destination)

(FTP Server)

Message Typea - GMDeptTxnb - GMGroupTxnc - GMCatTxnd - GMTriggerFile

SAP ERP Outbound – Material Group Master

Page 19: 771 Scen Overview en US Outbound

ERP Outbound Dataflow

Interface MappingERPBonusBuyToGMMixMatch

SAP (GM) POSa b c Flat File

a - PLUTXN.ascb - MIXMATCH.ascc - newparm.trg

PI

ERPIDocWPDBBY.WPDBBY01

Message MappingERPBonusBuyToIXRetail

Message MappingIXRetailToGMMixMatch

Message TypeMixmatchMessage

(File Adapter)

(IDoc Adapter)

(RFC Destination)

(FTP Server)

Message Typea - GMPluTxnb - GMMixMatchc - GMTriggerFile

SAP ERP Outbound – Bonus Buy Conditions