8-11 october 2020 hotel grand chancellor, hobart tasmania · barista cart $8 000 2 full page 1 1 1...

8-11 October 2020Hotel Grand Chancellor, Hobart Tasmania

INVESTMENT OPPORTUNITIES Investment Opportunities

INC.

MEDICINE

ASSO

CIATION AUSTRAL

ASI

AN

MIL

ITARY

INVITATION FROM THE PRESIDENT

On behalf of the AMMA council it is my great pleasure to welcome you to the 2020 AMMA Conference.

Our theme this year is Before the next mission. Preparing for conflict and disaster.

Whether you are a sponsor or an exhibitor, the 2020 conference looks to presenting an enthusiastic audience to share your products and services. We have seen a significant increase in delegate engagement and have received great feedback on the variety and diversity of our exhibitors.

We recognise your commitment and support as it plays an integral role in the success of the AMMA Conference and the association. The conference provides the opportunity to reunite with many of our long-term sponsors as well as welcoming new ones to the 2020 conference in Hobart. We have designed a variety of sponsorship packages to ensure you get the best value for your investment. Whether your focus is on driving awareness through extensive branding or building relationships through face-to-face interaction, our sponsorship team is more than happy to discuss how to best tailor a package to suit your objectives.

Hobart is a world-class destination with its captivating history, picturesque harbour, rugged mountains, gourmet food and wine experiences and hip arts and cultural scene – the city has something for everyone.

We look forward to welcoming you to Hobart in Spring 2020!

Geoff Robinson, AMMA President

THE AUSTRALASIAN MILITARY MEDICINE ASSOCIATION

The Australian Military Medicine Association was established in May 1991, however, in October 2012 a resolution was approved to rename the Association the Australasian Military Medicine Association. It is an independent, professional scientific organisation of medical and allied health professionals with the objectives of:• Promoting the study of military medicine• Bringing together those with an interest in

military medicine• Disseminating knowledge of military medicine• Publishing and distributing a journal in military

medicine• Promoting research in military medicine

INC.

MEDICINE

ASSO

CIATION AUSTRAL

ASI

AN

MIL

ITARY

2

3

DELEGATES BY PROFESSION• Academics• Anaesthetists• Clinicians• Dentists• Doctors• General Practitioners • Nurses• Paramedics• Pharmacists• Psychologists• Surgeons

REASONS YOU SHOULD PARTNER WITH AMMA IN 2020• Lead the agenda on key industry issues by submitting

an abstract for presentation. We encourage informative and relevant submissions from our sponsors and exhibitors regarding the projects their organisation is working on within the military medicine sector.

• Engage and connect with Australian Defence Force leaders working in all facets of military medicine, directly relevant to your target market.

• Exclusive branding opportunities including the Welcome Reception, Delegate Satchel, Name Badge & Lanyard, Conference App, At Ease Lounge, Keynote Speaker Session, Conference Dinner, Barista Cart and Wi-Fi.

• Build relationships with delegates at key social functions• Generating extensive new leads and grow relationships

with potential and existing customers.• Increase your brand awareness before, during and after

the conference through EDMs, venue signage, website, conference app and program opportunities.

FAST FACTS• 8-11 October 2020

• Hotel Grand Chancellor, Hobart

• 500+ Australian and International delegates expected to attend**

• 20+ organisations expected to showcase their products and services at the Exhibition** Expected delegate numbers are based on historical fact and are not guaranteed

4

PROGRAM AT A GLANCE

Thursday, 8 October

Pre-Conference Workshops

Exhibition Bump In

Friday, 9 October

Conference Sessions

Exhibition

Welcome Reception

Saturday, 10 October

Conference Sessions

Exhibition

Exhibition Bump Out

Conference Dinner

Sunday, 11 October

Half Day Conference Session

KEY CONTACTS

Theni Kuppusamy

Conference Manager

Leishman Associates

P: +613 6234 7844

E: [email protected]

Sandra Leathem

Sponsorship & Exhibition

Leishman Associates

P: +613 6234 7844


Jodi Stevens

AMMA Association Manager

Leishman Associates

P: +613 6234 7844


5

2019 AMMA Sponsors & Exhibitors

“There was a good flow of traffic, great networking opportunity and very beneficial for brand recognition. ”Dana Supramaniam, MEDIQUIP

“Healthcare Imaging Services attended the AMMA conference for the first time this year. The mix of delegates was very interesting with many diverse groups from across the broad defence community. The conference had a nice mix of formal presentations and events interspersed with informal breaks allowing numerous networking opportunities. The live feed from the presentations into the exhibition hall was great for being able to hear the speakers whilst being in the exhibition hall. ” Elizabeth Croft, Healthcare Imaging Services, Healius Limited

“AMMA provides a great opportunity to network with Defence Health professionals, industry colleagues and academia to better understand how military medicine is evolving. To listen to the current issues and challenges ensures our future work is tailored to overcome these and to deliver the best possible outcomes for Defence.”James Evans, CSC, Leidos Australia

The Experts in Hygiene

6

2020 AMMA Overview of Investment Opportunities

Sponsorship packages are linked to key events or opportunities within the conference program. All prices shown are in $AUD and are inclusive of GST.

Packages available

Speaking Opportunity

Website, App, Handbook,

EDMs, Venue signage etc

Exclusive Branding

Opportunities

Targeted Networking Opportunity

Advertisement in the

Handbook

Electronic Brochure

Registration Dinner Tickets

Exhibition Space

Delegate List

Principal Sponsor $23 500 1 5 min Dinner

� � � Full Page 2 x JMVH

� 3 7 2 �

Welcome Reception $12 500 1 5 min Welcome

� � � Full page � 2 2 1 �

Delegate Satchel $10 000 1 � � Full page � 2 2 1 �

Barista Cart $8 000 2 � � Full page � 1 1 1 �

Name Badge & Lanyard $7 000 1 � � Full page � 1 1 1 �

Conference App $7 000 1 � � Full page � 1 1 1 �

At Ease Lounge $7 000 1 � � Full page � 1 1 1 �

Conference Wi Fi $7 000 1 � � Full page � 1 1 1 �

Keynote Speaker Session $5 000 2 � � Half page � 1 1 �

Speakers’ Lounge $4 000 1 � � Half page � 1 1 �

Refreshment Break $2 000/day 2 � � � �

Photography Award $2 000 1 � � � �

Best New Presenter Award $2 000 1 � � � �

Best Other Ranked Presenter $2 000 1 � � � �

Best Presentation by a Junior Officer $2 000 1 � � � �

Exhibition Package $4 500 Multiple � � 2 1 �

7

PRINCIPAL SPONSOR $23,500 INC GST

Promotion• Exclusive sponsorship and acknowledgement as the AMMA Conference Principal Sponsor• Verbally acknowledged throughout the conference as Principal Sponsor• One full page advertisement in the conference handbook (finished artwork to be supplied by sponsor)• Two full page advertisements in the Journal of Military and Veteran’s Health (finished artwork to be supplied by sponsor)• Company logo and profile in the conference handbook, app and website (including link)• Logo recognition in all conference promotional material including venue signage• Delegate list – Name, Organisation, City, Country• 1 x electronic brochure (conference app)

Registration & Exhibition• Three full conference registrations including all day catering, Welcome Reception and Conference Dinner• Four additional tickets to attend the Conference Dinner• One 6m x 2m exhibition booth

Exclusive Sponsorship of the Conference Dinner • Opportunity to welcome guests to the Dinner (5 minutes maximum)• Recognition as the Principal Sponsor on dinner menus and signage at the Conference Dinner• Opportunity to provide corporate merchandise for all dinner tables (at sponsor’s own expense)• Sponsor’s own signage prominently displayed at the Conference Dinner venue (maximum of 2 pull up banners to be

displayed)

With a substantial investment like this, we understand the need to deliver the highest return on investment possible. As such, we would like to encourage you to speak with us further to ensure that the benefits included in this sponsorship package are in line with your corporate marketing strategy.

8

WELCOME RECEPTION $12,500 INC GST

Promotion• Exclusive sponsorship of the Welcome Reception• An opportunity to welcome delegates to the Welcome

Reception (5 minutes maximum)• Sponsor’s own signage prominently displayed at the

Welcome Reception venue (maximum of 2 pull up banners to be displayed)

• Opportunity to provide sponsor-supplied promotional item to each Welcome Reception guest

• One full page advertisement in the conference handbook (finished artwork to be supplied by sponsor)

• Company logo and profile in the conference handbook, app and website (including link)

• Logo recognition in all conference promotional material including venue signage

• Delegate list – Name, Organisation, City, Country• 1 x electronic brochure (conference app)

Registration & Exhibition• Two full conference registrations including all day

catering, Welcome Reception and Conference Dinner• One 3m x 2m exhibition booth

DELEGATE SATCHEL $10,000 INC GST(Available until 31 July 2020 to meet printing deadlines)

The Delegate Satchel Sponsorship is one of the most effective packages for ongoing brand exposure. Each year, our satchels are one of the conference items that delegates take home – many still have a satchel from every year that they have attended!

Promotion• Exclusive sponsorship of the AMMA Delegate Satchel

(logo recognition on conference satchel along with the AMMA logo)





Registration & Exhibition• Two full conference registrations including all day


9

NAME BADGE & LANYARD $7,000 INC GST Promotion• Exclusive sponsorship of Delegate Name Badges and

Lanyard including logo recognition on each Delegate Name Badge and Lanyard along with the conference logo





Registration & Exhibition• One full conference registration including all day


BARISTA CART (TWO OPPORTUNITIES AVAILABLE) $8,000 INC GST This package allows your company to brand the barista cart area with your company logo, marking the whole area as your own.

Promotion• Naming rights to one of the Barista Carts at AMMA• Opportunity to brand the Barista Cart area - 2 pull up

banners & promotional material within the area• Opportunity to supply corporate branded aprons and

coffee cups• One full page advertisement in the conference handbook

(finished artwork to be supplied by sponsor)• Company logo and profile in the conference handbook,

app and website (including link)• Logo recognition in all conference promotional material

including venue signage• Delegate list – Name, Organisation, City, Country• 1 x electronic brochure (conference app)


catering, Welcome Reception and Conference Dinner• One 3m x 2m exhibition booth located close to the

Barista Cart

10

CONFERENCE APP $7,000 INC GSTOur Conference App continues to grow in popularity with delegates accessing the program, speakers’ biographies, and exhibitor information through the system. The Conference App sponsor will enjoy a banner ad on the front page of the App which delegates will access each day of the conference - a great package for continued exposure.

Promotion• Exclusive sponsorship of the Conference App• Sponsor’s icon on the home page of the app, with a

direct link to your website• Logo recognition on the landing page and banner• One full page advertisement in the conference handbook






AT EASE LOUNGE $7,000 INC GSTExclusive sponsorship of the At Ease Lounge. The lounge will screen the plenary sessions and provide relaxed seating to view the presentations.

Promotion• Exclusive sponsorship of the At Ease Lounge• Opportunity to place promotional material on the lounge

furniture• Opportunity to play a promotional video of your product

or services during the breakout sessions• 1 x pull up banner to be displayed in the At Ease Lounge• One full page advertisement in the conference handbook






11

CONFERENCE WiFi $7,000 INC GSTThe conference WiFi provides excellent exposure for your business as delegates log on using your customised password.

Promotion• Exclusive sponsorship of the WiFi service throughout the

conference • The landing page will be your company home page• One full page advertisement in the conference handbook






KEYNOTE SPEAKER (TWO OPPORTUNITIES AVAILABLE) $5,000 INC GST Promotion• Exclusive sponsorship one of the Keynote Speakers at

the conference• Organisation logo to appear on the screen during the

session• Half page advertisement in the conference handbook




Registration • One full conference registration including all day

catering, Welcome Reception and Conference Dinner

12

SPEAKERS’ LOUNGE $4,000 INC GSTIn 2019, we had over 100 presenters at our conference. Each of these presenters load their presentations in the Speakers’ Lounge and many of them stayed in the area to catch up on emails, have a coffee, or to charge their devices.

Promotion• Exclusive sponsorship of the Speakers’ Lounge• Organisation logo displayed in the Speakers’ Lounge

area• Opportunity to place one pull up banner around

Speakers’ Lounge (to be provided by sponsor)• One half page advertisement in the conference

handbook (finished artwork to be supplied by sponsor)• Company logo and profile in the conference handbook,



Registration • One full conference registration including all day

catering, Welcome Reception and Conference Dinner

REFRESHMENT BREAK (TWO OPPORTUNITIES AVAILABLE) $2,000/DAY INC GSTOur delegates work up an appetite conferencing all day and meal times bring them all back into one central place.

Promotion• Exclusive sponsorship of the Refreshment Break for

one day of the conference (morning tea, lunch, afternoon tea)

• Signage acknowledging your sponsorship on the catering stations

• Opportunity to place promotional items on the catering stations (materials to be provided by sponsor)




13

BEST NEW PRESENTER SPONSOR $2,000 INC GSTPromotion• Exclusive sponsorship of the Best New Presenter Award• Organisation logo printed on relevant Award certificate• Company logo and profile in the conference handbook,



BEST PRESENTATION BY A JUNIOR OFFICER SPONSOR $2,000 INC GST

Promotion• Exclusive sponsorship of the Best Presentation by a

Junior Officer Award Sponsor• Organisation logo printed on the Award certificate• Company logo and profile in the conference handbook,



BEST OTHER RANKED PRESENTER SPONSOR $2,000 INC GSTPromotion• Exclusive sponsorship of the Best Other Ranked

Presenter Award• Organisation logo printed on relevant Award certificate• Company logo and profile in the conference handbook,



PHOTOGRAPHY SPONSOR $2,000 INC GSTPromotion• Exclusive sponsorship of the Photography Award• Organisation logo printed on relevant Award certificate• Company logo and profile in the conference handbook,



These awards will be presented at the conference dinner. If you would like to take the opportunity to present the award in person, please purchase a full conference registration which includes entry to the conference dinner.

AMMA Award Packages

14

ADVERTISING

ADVERTISEMENT CONFERENCE HANDBOOKFULL PAGE $500

ELECTRONIC BROCHURE CONFERENCE APPFULL PAGE $250

The Journal of Military and Veterans’ Health is the official journal of the Australasian Military Medicine Association www.amma.asn.au. It is a peer reviewed journal dedicated to supporting the publication of research and information on military medicine and veterans’ health, recognising that the impact of military service translates into health effects on military personnel long after they retire. It provides and promotes information for those health professionals who are working in, researching or have an interest in the unique facets of medicine and health of military personnel and veterans.

advertising opportunitiesINC.

MEDICINE

ASSO

CIATION AUSTRAL

ASI

AN

MIL

ITARY

Various advertising opportunities available

for both online and printed magazines.

Please contact Jodi Stevens AMMA Secretariat Tel: 03 6234 7844 Email: [email protected]

15

ExhibitionTaking an exhibition booth is a great way to position your organisation, connect with conference delegates and promote your products and services. All conference lunch and refreshment breaks will be held in the exhibition area to ensure a high traffic flow of delegates.

The floor plan for the exhibition will be forwarded as soon as it is finalised. Exhibitors will be given the option of choosing their exhibition space in the order that bookings are received. Please note the floor plan is subject to change at the discretion of the venue or the conference organisers at any time.

Standard 3m x 2m Exhibition Booth

Early Bird Valid until 30 April 2020 $4,200

Standard From 1 May 2020 $4,500

EXHIBITION FEATURES• One 3m x 2m (2.4m high) shell structure booth• White melamine back and side walls• Organisation name on fascia board • 2 x 120w spot lights• 1 x 4amp/100w power outlet

Please note that no furniture is included as part of the

exhibition package

PROMOTION & REGISTRATION• Company logo and profile in the conference handbook,


including venue signage• Two exhibitor registrations including daily catering and

Welcome Reception (does not include the Conference Dinner)

• Delegate list – Name, Organisation, City, Country

• 1 x electronic brochure (conference app)

EXPO TASExpo Tas (https://expotas.com.au/) are the build partners for the AMMA Exhibition and they will coordinate the building of your booth directly with you (ie name on fascia, hire of furniture, AV equipment etc). A custom-built stand will need to be approved by the venue 6 weeks prior to the conference (application form available from Leishman Associates).

16

PUBLIC LIABILITY INSURANCEAustralian regulations require all exhibitors to have adequate Public Liability Insurance cover based on a limit of indemnity to the value of $10,000,000 or above. This refers to damage or injury caused to a third party/visitor on or in the vicinity of, an exhibition stand. Exhibitors are required to submit their Public Liability Insurance Certificate when they confirm their booking.

APPLIANCE TESTING All electrical appliances and leads used on site must comply with the Australian Standard AS/NZ 3760:2010, which requires the appliance to be inspected, tested and tagged. Items that do not comply will not be permitted to be used onsite. Electrical items such as switchboards, cables and outlet fittings must comply with the Australian electrical wiring standard AS/NZS 3000:2007 and be installed by a qualified A grade electrician. Note: Double adaptors will not be permitted onsite, instead power boards with overload cut off are permitted. The venue is at liberty to check that the electrical appliances that you bring onsite are appropriately tagged.

ADDITIONAL TICKETS & REGISTRATIONSAll staff on site must be registered to attend either by utilising your complimentary registration or by purchasing an additional exhibitor registration for $600 each, which includes:• Daily catering• Attendance at conference sessions• Attendance at the Conference Welcome Reception

Conference dinner tickets may be purchased separately online.

This Exhibitor/ Sponsor Pass is significantly reduced from the standard delegate fee as recognition of your company’s support of the event. Please note there is a maximum of two additional exhibitor registrations per sponsor or exhibitor.

1. Definitions

Event means the event referred to in the online Booking Application Form. Exhibition/Sponsorship means the exhibition and/or sponsorship as detailed in the online Booking Application Form. GST means GST within the meaning of the GST Act. GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as amended).

Us/We means Leishman Associates Pty Ltd (ACN 103 078 897) as Conference Managers representing the Conference Committee and the Host Organisation. You means the entity submitting the Booking Application Form to sponsor and/or exhibit.

2. Application

You will submit the online Booking Application Form for the Exhibition/Sponsorship.

3. Approval

The Exhibition/Sponsorship will be confirmed upon return to You of the approved Booking Application Form, together with a tax invoice for the full amount of the Exhibition/Sponsorship fee, 50% of this total is payable within 14 days. The deposit is non-refundable and will be deducted from the booking fee. Your company logo and profile will only feature on the conference website once this deposit has been paid.

4. Payment

Upon payment of the deposit, You will receive a tax invoice for the balance of the Exhibition/Sponsorship fee. Payment of the balance of the fee is due and payable 30 days prior to the commencement of the Event. All online Booking Application Forms received within 30 days of the commencement of the Event must include full payment of the booking fee. Only once payment has been made in full will your logos and profiles be placed on Event collateral. Due to printing deadlines, You will not be guaranteed inclusion on Event collateral if payment of the booking fee is not received 30 days prior to the Event.

All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by You prior to the commencement of the Event.

5. Cancellation

In the event that You cancel your Exhibition/Sponsorship, your deposit will not be refunded. In the event that You cancel your Exhibition/Sponsorship more than 90 days before the Event, You will receive a 25% refund of the Exhibition/Sponsorship fee. In the event that You cancel within 90 days of the Event, You will not receive any refund. Any monies outstanding at cancellation will need to be paid in full.

6. Changes

Once your Exhibition/Sponsorship has been confirmed and accepted, a reduction in Sponsorship/Exhibition space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of your Exhibition/Sponsorship at Our discretion. Any space not claimed one hour before the Event commences and will be reassigned and no refund will be payable to You.

We reserve the right to rearrange the floor plan and/or relocate any Exhibition/Sponsorship without notice to You. We reserve the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirmed sponsors and exhibitors.

7. Stands

If You intend to utilise a custom built exhibit stand, We must be advised of the full details and dimensions a minimum of six weeks prior to the commencement of the Event. All display construction requires our approval.

8. Assignment/Shared Packages

You are not permitted to assign, sublet or apportion the whole or any part of Your sponsorship package or booked space except upon our prior written consent. Shared sponsorship and exhibition packages will result in one set of benefits only being

available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage and registration benefits.

9. Insurance

Public Liability insurance to a minimum amount nominated in the event sponsorship prospectus must be taken out by You. A copy of the certificate of Insurance currency must be provided to Us a minimum of four weeks prior to the commencement of the Event.

10. Exclusion

All information supplied to You in relation to the Event is accurate to the best of our knowledge and belief and does not constitute a warranty and any inaccuracy or mistake will not entitle You to cancel your booking without penalty. All estimates of attendee/delegate numbers attending the Event are estimates only, and You agree that We are not responsible for any discrepancy in these estimated attendee/delegate numbers.

11. Marketing

We will use your information to send you updates and other news about this Event. We will only pass on your information to reputable third party official contractors of the Event for the purpose of assisting you with your participation.

12. GST

All amounts paid or payable under these terms and conditions are inclusive of any GST which may be applicable to any supplies made by either party under this Agreement. To the extent GST is applicable to any amount paid or payable in respect of a taxable supply made under or in connection with this Agreement, subject to that party receiving a valid tax invoice for GST purposes from the other party in respect of the supply before the time of payment.

EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONSThe following terms and conditions apply to your application to sponsor and/or exhibit:-

8-11 october 2020 hotel grand chancellor, hobart tasmania · barista cart $8 000 2 full page 1 1 1...

Documents