8/19/2002 CIS Faculty Retreat 1

CIS Faculty Retreat

August 19, 2002CIS Conference Room

8:30 - 4:00(Dutch Treat LUNCH)

8/19/2002 CIS Faculty Retreat 2

Retreat Agenda 8:30 Session #0 - Kick-Off: Coffee, Lunch Order 9:00 Session #1 - CIS Vision 10:00 Break 10:15 Session #2 - Governance / Amendments 11:30 Working Lunch 12:00 Session #3 - Committee Assignments 1:00 Break 1:15 Session #4 - FAMU Performance Measures 2:15 Session #5 - Faculty Performance Planning 3:00 Break 3:15 Session #6 - Fall 2002 Advisement/Assignments 4:00 Dismissal

8/19/2002 CIS Faculty Retreat 3

Greetings

Welcome BackReturning Faculty (from internships)

Jason Black -- Navy, Orlando Bobby Granville -- NASA/JPL, California

New Faculty Jean Muhammad Aubrey Rembert

8/19/2002 CIS Faculty Retreat 4

Greetings

New Arts & Sciences Dean Dr. Larry Rivers Dr. Henry Williams, Assistant for

Math/SciencesDepartmental Team

Bobby Granville -- Associate Chairman Ken Riggs -- Graduate Director Usha Chandra -- Coordinator, Science major Malcolm Barnes -- Coordinator, Business major

8/19/2002 CIS Faculty Retreat 5

Today’s Goals

Present amendments to By-LawsEstablish committee assignmentsDiscuss strategies for achieving FAMU

performance measuresEstablish performance expectations for

each faculty member tied to CIS goals and FAMU performance measures

Establish research expectations for graduate faculty members

8/19/2002 CIS Faculty Retreat 6

Session #0 -- Kick-Off

END OF SESSION

8/19/2002 CIS Faculty Retreat 7

Session #2 -- Governance

START OF SESSION

8/19/2002 CIS Faculty Retreat 8

Governance

RolesParticipation in Decision MakingShared ResponsibilityClear Communication Channels

8/19/2002 CIS Faculty Retreat 9

Governance -- Committees

Executive

Curriculum

Undergraduate

Graduate

Adopted Proposed

Executive

Advisor to ChairAppeals/GrievancePersonnel/EvalsPolicy & Procedures

Graduate

MSES P&PStudent ServicesCurriculumResearch

Facilities &Systems

Usage MonitoringNeeds Assessment

Long-Range PlanningResource Scheduling

Undergraduate

Curriculum StandardizationQTs/Assessment

Reg/Graduation P&P

8/19/2002 CIS Faculty Retreat 10

Governance -- Committee Configuration

CurriculumSub-Committee

Executive

Chairman

Undergraduate

Coordinator(s)

Graduate

Graduate Director

Facilities &Systems

Assoc Chairman

QTsQTsQTsQTs QTs

8/19/2002 CIS Faculty Retreat 11

Executive CommitteeIn-Basket

Procedures for Appeals/Grievances2002-2003 Faculty Performance

Objectives 2002-2003 Faculty Performance

DocumentationMerit-Pay/Performance Bonus CriteriaIntervention/Recognition/Reprimand

Policy & Procedures

8/19/2002 CIS Faculty Retreat 12

Undergraduate CommitteeIn-Basket

Standardization Syllabi / common exams / common

pacing Textbooks / courseware

Course Leveling ABET Assessments

8/19/2002 CIS Faculty Retreat 13

Graduate CommitteeIn-Basket

Student Recruitment Target institutions Website

Research Seminar SeriesSupport Program Consultant

Curriculum Review / Revision Core Competency Areas

8/19/2002 CIS Faculty Retreat 14

Facilities & SystemsIn-Basket

User Surveys / Service EvaluationProblem TrackingDemand Forecasting (1, 2, 3 terms)Equipment Maintenance/Reorder

ScheduleOffice/Classroom Identification

8/19/2002 CIS Faculty Retreat 15

Session #2 -- Governance

END OF SESSION

8/19/2002 CIS Faculty Retreat 16

Session #3 -- Committee Assignments

START OF SESSION

8/19/2002 CIS Faculty Retreat 17

Committee Assignments -- Ground Rules

Minimize number of committees committee assignments per faculty

member number of communication steps towards

decisionEstablish meeting schedule/calendarEmpower Quality Teams

8/19/2002 CIS Faculty Retreat 18

Committee Assignments -- Ground Rules

Assignment Spreadsheets

Open Positions At-large member of Executive Committee

Coordinator of Facilities & Systems Committee

Meeting Calendar

8/19/2002 CIS Faculty Retreat 19

Session #3 -- Committee Assignments

END OF SESSION

8/19/2002 CIS Faculty Retreat 20

Session #4 -- FAMU Performance Measures

START OF SESSION

8/19/2002 CIS Faculty Retreat 21

FAMU Performance Measures

Nine measures related to FTIC and transfer student recruitment,

retention, graduation rates Research productivity in #papers, research $$ Customer satisfaction Service to public schools

Failure to measure up => loss of $millionsFold into faculty/department performance

goals

8/19/2002 CIS Faculty Retreat 22

Performance Measures -- Implications

Enhancement of Teaching to improve retention, graduation, customer satisfaction

Student support servicesMeasurement of student behavior

utilization (computing/tutoring/attendance) baseline data on recruit/retain/graduate teacher/departmental evaluations

8/19/2002 CIS Faculty Retreat 23

Performance Measures -- Implications

Enhancement of Advisement to improve placement in right course ASAP! increase progression thru major early intervention for struggling students encourage change of major

Revision of admittance policy Premajor Transfer requirements

8/19/2002 CIS Faculty Retreat 24

Performance Measures -- Implications

Increase Research collaboration, interdisciplinary individual proposal submission collaborative/team proposal submission

Public Service FAMU DRS a focus school Other south-side schools Collaborative education-oriented projects

8/19/2002 CIS Faculty Retreat 25

Performance Measures -- Implications

Community College Articulation TCC a target school Course offering on their campus (e.g.,

Discrete) Recruiting trips within 100 mile radius

Faculty Performance Objectives Identify activity x performance measure Let’s cover them all!!

8/19/2002 CIS Faculty Retreat 26

Session #4 -- FAMU Performance Measures

END OF SESSION

8/19/2002 CIS Faculty Retreat 27

Session #5 -- Faculty Performance Goals/Planning

START OF SESSION

8/19/2002 CIS Faculty Retreat 28

Performance Objectives

2001-02 Baseline Teaching Research Service Individual/Departmental “where we are”

Self Assessment (not used in 2002-03) Room for growth/improvement Areas of focus

8/19/2002 CIS Faculty Retreat 29

Performance Objectives

2002-03 Plan Specific as possible Linked to departmental initiatives Linked to FAMU performance measures Linked to personal growth for tenure /

sustained performance

Roll Up into CIS Response to Performance Measures

8/19/2002 CIS Faculty Retreat 30

Performance Objectives

2002-03 Plan Basis for 2002-03 performance evaluation Prototype Best done at end of spring term Basis for periodic review throughout year

Periodic Review & Reporting At minimum, end of Fall term Reporting upon achievements Monthly Status reports wrt Plan

8/19/2002 CIS Faculty Retreat 31

Performance Objectives

Plan + Performance to Plan Objective Data Merit Bonuses Recommendations for awards

Data at “fingertips” to respond quickly

8/19/2002 CIS Faculty Retreat 32

Session #5 -- Faculty Performance Goals/Planning

END OF SESSION

8/19/2002 CIS Faculty Retreat 33

Session #6 -- Fall 2002 Advisement / Assignments

START OF SESSION

8/19/2002 CIS Faculty Retreat 34

Advisement / Assignments

Advisement is Job #1 Rest of Week Critical for New Students! Customer Service Mandate Post Hours Minimum 6 hours / day

Intervention as Needed

8/19/2002 CIS Faculty Retreat 35

Advisement / Assignments

Override Policies Computer Engineering 1st Priority CSG 1160 (4 sections)

Graduation Documentation Required for CGSEntry into Major Documentation Required

First Day Class Attendance Required

SASS Registration / Administrative Drops

8/19/2002 CIS Faculty Retreat 36

Advisement / New Students

180 New Students Many Impressive!! Recruit into Science major

Orientation planned for Sept 11 in Charles Winterwood Theatre (~6 PM)

Welcome and be helpful

8/19/2002 CIS Faculty Retreat 37

Advisement / New StudentsSCIENCE

MINIMUM 200 360 610 12 7 11 10 12AVERAGE 493 500 993 18 18 19 18 18MAXIMUM 780 760 1430 25 27 31 29 27MEDIAN 500 480 940 18 18 19 18 18STD.DEV. 121 87 190 3 4 4 5 4

Count 117 117 117 110 110 110 110 110

BUSINESSMINIMUM 200 330 610 12 11 11 10 12AVERAGE 473 490 963 18 18 19 18 18MAXIMUM 730 730 1360 24 26 31 29 27MEDIAN 480 480 930 19 19 19 19 19STD.DEV. 116 83 185 3 4 3 5 3

Count 63 63 63 60 60 60 60 60

OVERALLMINIMUM 200 330 610 12 7 11 10 12AVERAGE 486 496 982 18 18 19 18 18MAXIMUM 780 760 1430 25 27 31 29 27MEDIAN 480 480 940 18 18 19 18 18STD.DEV. 119 86 188 3 4 4 5 3

Count 180 180 180 170 170 170 170 170

8/19/2002 CIS Faculty Retreat 38

Assignments

Adjuncts CGS coverage Glen Ray a mid-level course

Graduate Thesis Credits 5% per student -- up to 2X Recommended term of prospectus +

term of thesis

8/19/2002 CIS Faculty Retreat 39

Assignments

Uncovered Upper Level courses

Uncovered Graduate courses

Negotiation for overload $$ rates

8/19/2002 CIS Faculty Retreat 40

Session #6 -- Fall 2002 Advisement / Assignments

END OF SESSION