87th air base wing ms. karen thorngren flight chief, 87 cons business processes
TRANSCRIPT
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87th Air Base Wing
Ms. Karen Thorngren
Flight Chief, 87 CONS
Business Processes
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2“WIN AS ONE”
Contract Process Lifecycle
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3“WIN AS ONE”
…as soon as we identify the “need”.
When do we start planning for an acquisition?
It All Starts With Planning
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4“WIN AS ONE”
Stakeholders
CUSTO
MER
BIDDIN
G
PUBLIC
LEGAL
CONGRESSCONTRACTING OFFICER
TAXPAYER
REQUIREMENTREQUIREMENTxx
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5“WIN AS ONE”
Acquisition Planning
Overall concept and plan for acquiring supplies & services to meet the government’s requirements in the most effective, economical and timely manner.
Considers all aspects such as contracting, logistics, risk management, cost, etc.
The customer describes their need in the form of a purchase request with supporting documentation
• performance work statement, independent government estimate, specifications/drawings, etc.
The procurement team, which may include technical, financial, security, and legal, provide inputs to the development based on the nature of the need.
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6“WIN AS ONE”
Defining Our Requirements
While the customer and procurement team initially develop the requirement documents, it’s the Contracting Officer’s responsibility to ensure the final description:
The requirement should:
• Promote full & open competition or maximum practicable competition.
• Include only absolutely necessary restrictive provisions or conditions.
• Be defined in terms that enables and encourages offerors to supply commercial items or services.
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7“WIN AS ONE”
How We Research The Market
Internet, PRO-Net, GSA Advantage, etc.
Catalogs and product literature
Publishing formal requests for information
Reviewing results of recent market research for similar or identical requirements
Contacting industry for market capabilities
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8“WIN AS ONE”
Contract Process Lifecycle
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9“WIN AS ONE”
Sources of Supplies or Services
Prior to soliciting a requirement, consideration is given to the following:
• Required sources of supplies and services as identified in FAR Part 8
• Agency directed sources For example: AFWay/NETCENTS (mandatory for IT supplies &
services)
• Agency (Air Force) or other Federal strategic contracts
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10“WIN AS ONE”
Not Everything is Fully Competed
Set-asides for Small Business
Contracting with the Small Business Administration
• The 8(a) Program
Service-Disabled Veteran-Owned Small Businesses
HUBZone
Statutory exemptions
• Only one responsible source
• Unusual and compelling urgency
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11“WIN AS ONE”
How We Advertise (Solicit)
Federal Business Opportunities (FBO)
• Consistent posting of acquisition related documents
• One-stop electronic searching and identification
• Automatic email notification
• Reliable and transparent interface
GSA eBuy
• Part of a suite of tools which complements “GSA Advantage!” on-line shopping service
• Allows ordering activities to post requirements, obtain quotes, and issue orders
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12“WIN AS ONE”
Contract Process Lifecycle
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13“WIN AS ONE”
Interactions During Evaluation and Award
Proposals are evaluated based on the criteria stated in the solicitation
“Best Value” Continuum
• Relative importance of cost/price may vary with other factors
Common methods of evaluation:
• Lowest price Typical for commercial commodities
• Price and Past Performance Significance of each factor identified in solicitation
• Price, Past Performance, and other technical factors Again…significance of each identified in solicitation
Lo
Hi
Complexity
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14“WIN AS ONE”
Posting Contract Awards
Award notices are synopsized using the same government point of entry (GPE) on which solicited
• FedBizOpps Requirements solicited via FedBizOpps and awarded at an
amount over $25K are posted
• GSA eBuy All GSA eBuy awards are posted on GSA eBuy
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15“WIN AS ONE”
QUESTIONS?