9' - litchfield council meetings an… · 8c dirt girl presentation by barbara...

MINUTES OF THE ORDINARY MEETING OF THE LITCHFIELD COUNCILHELD ON THURSDAY 9'" OCTOBER 2014

AT COUNCILCHAMBERS,BEES CREEK ROAD, FREDS PASS

Present Allan McKay MayorVictor Statham Councillor/South WardMike Bowman Councillor/EastWardJudy Cole Councillor/CentralWardlian Wilson Chief Executive OfficerDerrickTranter GovernanceManagerDiane Chellingworth Corporate Service ManagerMike Alarcon General ManagerInfrastructure and

Planning

Andrew Farrell Property ManagerBarbara Heales Education OfficerMarlene Watt Council Secretary

Public: Peter Wyatt Departmentof Local GovernmentLucia English Bendigo Bank

Debbie Garraway St John AmbulanceMark Ferguson St John AmbulanceS. Wallner 35 Barker Road Howard Springs

Rikki Saltmarsh Howard Springs

Mr Geoff Casey 40 Reedbeds Road

1. OPENING OF MEETING:

The Mayor, Allan McKay opened the Meetingat 6.32 p.m. welcomingmembersof the public.

2. CONFLICTOF INTEREST: Nil

3. APOLOGIESAND LEAVE OF ABSENCE:

Deputy Mayor, Councillor MathewSalter.

The Mayor asked Councillorsif they had any objection to bringing item 8 Public Forum forwardfor discussion now. Councillorsagreed to Public Forum being brought forward unanimously.

This is page 1 of 15 of the Minutes of the Ordinary Meetingheld T rs a 9THO TOBER 2014

MAYOR CHIEF EXECUTIVE OFFICER

8. PUBLIC FORUM (OVERVIEWONLY)

8a Community Issues - Petitions Nil

The Mayorasked members of the publicgallery if they would like to address the meeting. MrWallner advised he had come along to find out what is happeningabout his long ongoing dog

problem and gave a brief overview. The Chief Executive Officer advised the he was unaware ofthe problem and would follow up Mr Wallner's concernsand report back as soon as possible.Mr Wallner provided his email address.

Mr Casey advised that he was still waiting for a response from Council on his long ongoingdriveway problem and wanted to know why Council could just not fix the problem. The Chief

ExecutiveOfficer advised that it had been to a Council Meetingwith the General ManagerofInfrastructure and Planning advising that it was to be followed up by the General Manager,Projects Manager. The Chief Executive Officer advised Mr Casey he would report back to him

as soon as possible.

Mr Casey left the meetingat 6.45 p.m.

8b Delegation from St John and Bendigo Bank Re: Defibrillatorsrequestfor funding:

RepresentativesLucia English from Bendigo Bank, Debbie Garraway and Mark Ferguson from St

John Ambulance provided Council with an overviewof the proposal to have eight defibrillators

throughout the municipality in areas wherethere are concentrated gatherings of people. They

advised that Bendigo Bank is providing funding for four and they are seeking Councils supportto provide the other four. Discussiontook place on suggestions where the defibrillatorscouldbe placed around the municipality,the possibilityof vandalism, the ongoing costs in regards tomaintenanceand the life of the batteries which would be borne by St Johns.

Mr. Wallner left the meetingat approx6.50 p.m.

The representationadvised that an education program would be rolled out through the schools

with Taminmin College and Humpty Doo Primary School alreadycompleting the program. The

Mayor thanked the representativesfor attending tonight and advised that Council woulddiscuss the matter later in the meeting.The representationthanked Council for their time and left the meeting at 6.55 p.m.

This is page 2 of 15 of the Minutes of the Ordinary Meeting held Thur * OCTOBER 2014


8c Dirt Girl Presentationby Barbara Heales - Council's EducationOfficer

Barbara Heales, Councils Education Officer provided Council with a further presentationandinformation on the Dirt Girl Presentation. The Mayor thanked Barbara for her informativepresentation.

4. ACCEPTINGOR DECLININGLATE ITEMS:

4.1 PA14/LGANT/143LI LGANT- CONFERENCE, GENERALMEETING AND AGMTHURSDAY 6TH AND FRIDAY 7T" NOVEMBER, 2014:

It was resolved that Council accept the late item, 4.1 PA14/LGANT/143LILGANT- Conference,General Meeting and AGM, Thursday 6th and Friday 7'" November, 2014 under Policy andAdministration Matters item 10.4

MOVED: M. BOWMANSECONDED: V. STATHAMCARRIED

4.2 PA14/ALGA/002LI ALGA- NATIONAL LOCAL ROADSAND TRANSPORT CONGRESS

12th to 14th NOVEMBER 2014 -TAMWORTH - NSW

lt was resolved that Council accept the late item, 4.2 PA14/ALGA/002LI ALGA -National LocalRoads and Transport Congress, 12th to 14th November2014, under Policy and AdministrationMatters Item 10.5

MOVED: V. STATHAMSECONDED: M. BOWMANCARRIED

4.3 PW14/SLMP/001LI ROAD SEALINGPROGRAM

This is page 3 of 15 of the Minutes of the OrdinaryMeeting held Th 9T OCTOBER 2014


It was resolved that Council accept the late item, 4.3 PA14/SLMP/001LI Road Sealing Program,

under Planning and Works Matters Item 11.5

5. NOTICE OF MOTION: Nil

6. CONFIRMATION OF MINUTES

6.1 Minutes of the OrdinaryMeeting held Thursday 11th September2014

The Mayor called for confirmationof the Minutes of the OrdinaryMeeting held Thursday 11'h

September, 2014.

It was resolved that the Minutes of the Ordinary Meeting held Thursday11'" September2014

are confirmed in full by full Council.


7 BUSINESS ARISING FROM THE MINUTES: Nil

9. CHIEF EXECUTIVEOFFICER'SREPORT

It was resolvedthat the Chief Executive Officer's Report be noted.

MOVED: M. BOWMANSECONDED: J.COLECARRIED

The Chief Executive Officer provided Council with an overview of the current situation.

CouncillorJudy Cole thanked the Chief Executive Officer for his positive attitude at the FredsPass Reserve Board Meeting.

This is page 4 of 15 of the Minutes of the Ordinary Meeting held Thu I" OCTOBER 2014


9.1 PA14/LGANT/110: LGANT- PROPOSED CHANGESTO THE CONSTITUTION

It was resolved that Council approves the Council Delegate to vote in favor of the changes

proposed to the LGANT constitution,that

a) the Executive be increased by one (1) to nine (9) membersb) the position be open to all member councilsto both nominate and vote forc) the election process for the President be confirmed in the Constitutiond) the new position be filled under the 'casualvacancy' provisions of the Constitution


lt was resolved that Council appoints the Mayor as a proposed delegatefor nomination to thecasual vacancy on the Executive of the Local Government Association of the NorthernTerritory if called at the Annual General Meeting in November, 2014.


9.2 PA14/TRCA/007 SEPARATION OF THORAKREGIONALCEMETERY BUSINESS

lt was resolved that Council acts as a Board in accordancewith the CemeteryAct 2013 and

reports on Thorak Cemeterymatters in a separate meetingthat is to be held at the conclusion

of the Council Ordinary Meetings.

MOVED: J. COLE

SECONDED: V. STATHAMCARRIED

Rikki Saltmarsh left the meeting at 7.45 p.m.

This is page 5 of 15 of the Minutes of the Ordinary Meeting held T rs 9" OCTOBER 2014

MAYOR CHIEF EXECUTIVEOFFICER

9.3 PA14/CAM/006: MEETING SCHEDULE FOR ORDINARYMEETINGS OF COUNCIL

lt was resolved that Council pursuantto Section 58 (1) of the Local Government Act 2012OrdinaryMeetings of Litchfield Council will be held from 6.30 pm in Council'sChambers, on thethird Thursday of the Month except for Decemberwhen the Meeting will be held on the secondThursdayof the Month and January when the Meetingwill be held on the 4th Thursday of theMonth.

MOVED: V. STATHAMSECONDED: J.COLECARRIED

10. GOVERNANCEREPORT:

It was resolved that Council notes the key issues listed in the Governance Report being:-1. Common Seal Report2. Electoral Review- advertisedSaturday 20th Septemberfor publiccommentwith

closing date 22"d October 20143. Parkin Road -that Place Names Committee be requested to include Fly Creek as

a suburb through which the road travels. Google Maps and Navigation equipmentall find Fly Creek and Parkin Road. There is no need to seek a name change.


10a. POLICYAND ADMINISTRATIONMATTERS:

10.1 PA14/CSR/004: COMMON SEAL USAGE REPORT

lt was resolved that Council note the Common Seal Usage Report for July 2014.


This is page 6 of 15 of the Minutes of the Ordinary Meeting held Th O TOBER 201


10.2 PA14/ARMC/002 AUDIT AND RISK MANAGEMENTCOMMITTEE

It was resolved that Council approve the backdatingof the appointmentof Mayor Allan McKay

to the Committee.

MOVED: J. COLE


10.3 PA14/IC/001 FREDS PASS BOARD APPOINTMENT

lt was resolved that Council lay the matter on the table.


10.4 PA14/LGANT/143LI LGANT- CONFERENCE, GENERALMEETING AND AGMTHURSDAY6TH AND FRIDAY 7'" NOVEMBER, 2014:

It was resolved that the Mayor and CEO will be attending LGANT's- Mayors and PresidentsForum, and the CEO's Meeting, to be held on Wednesday5th November, 2014 followed by theConference, General Meeting and Annual General Meeting to be held at Darwin City Council onThursday6th and Friday 7th November2014 which will be attended by the Mayor, CEO,

Councillors Cole and Statham.Deputy Mayor, Councillor Mathew Salter to be contacted to see if he wishes to attend.


10.5 PA14/ALGA/002LI ALGA - NATIONALLOCAL ROADS AND TRANSPORTCONGRESS

12th tO 14th NOVEMBER 2014 -TAMWORTH- NSW

This is page 7 of 15 of the Minutes of the OrdinaryMeeting held OCTOBER 2014


It was resolvedthat Council support the Mayor's and Chief Executive Officer'sattendance atthe National Local Roads and Transport Congress to be held on 12-14th November,2014 in

Tamworth.

MOVED: J. COLE


The Governance Manager, DerrickTranter left the meetingat 8.00 p.m.

11. PROJECTSOFFICE REPORT:

It was resolved that Council notes the Projects Office Report.


11.1 PW14/Rl/001: GIRRAWEEN ROAD ANGLESEYROAD INTERSECTION

It was resolved that Council constructs a roundabout at an estimatedcost of $2.5 million andthe Project be funded with the approved $850,000grant from the National Black Spot Program

and the estimated $1,650,000 from 2015 - 2016 Roads to Recovery Funding.


11.2 FR14/WRE/001LI WASTEAND RECYCLING EDUCATION- DIRT GIRL

lt was resolved that Council approves the purchaseof a 3 year subscription at a cost of $7,500,

fundingto be provided from the Contingency Fund, and Council supports resourcesfor the DirtGirl World Get Grubby Program.

This is page 8 of 15 of the Minutes of the Ordinary Meeting held T rs a I" OCTOBER 2014


MOVED: J. COLE


11.3 FR14/RG/054: HOWARDSPRINGS BMX TRACK PROJECT

lt was resolved that Council provides $50,000 of funding to be taken from the InfrastructureReserves to complete the BMX Track at Howard Springs to an adequate standard and fit forpurpose.

MOVED: J. COLE

SECONDED: M. BOWMANCARRIED

11.4 PW14/RFWL/001LI: WADHAM LAGOON OUTLETCULVERTS

It was resolved that Council approvesthe Wadham Lagoon OutletsCulverts Project to proceed usingfunding originally approved for the Wadham Lagoon Flood MitigationPlan, to an amount of $50,000tobe taken from infrastructureReserves.

MOVED: M. BOWMANSECONDED: V. STATHAM

CARRIED

11.5 PW14/SLMP/001LI ROAD SEALING PROGRAM

It was resolved that in accordancewith the level of traffic, Council advise that the Road Reseal programis amended in accordancewith the following list:-

This is page 9 of 15 of the Minutes of the Ordinary Meetingheld Th 9T" OCTOBER 2014


RevisedResealedList 2014 -2015

Road Name Budget$ Length CurrentStatus Revision

BeddingtonRoad 90,000 3,458 Outstanding ConfirmedBees CreekRoad 21,000 300 Completed Confirmed

Bowerbird Place 7,977 142 Outstanding ConfirmedBrant.Road

.103,963 2,900 Completed Confirmed

CurrawongDrive 10,663 1,250 Completed ConfirmedDodson Road. 26)?5 450 Outstandirig Remove'd

Dombey Court 25,800 340 Outstanding ConfirmedEugene Rdad' . ;56,846 1,045 Completed CdnfirinedEvan Road 42,736 712 Outstanding Confirmed

FlìidlersRoaè_

i É80 l?0 Comlileted Confirmed

Fred Pass Reserve 33,607 2,000 Completed ConfirmedFred Pass Road . ,70,000 1,800

.Outstanding Confirmed

Frlabird Crescent 21,701 440 Outstanding Confirmed

GirraweenRoad 45,00Ó 1,700 Completed Confirmed

Heron Court 14,280 Completed Confirmedî·Ïille'R 75í$7 7,?ÒÌÏ Õut?iå^ndi*n dEffr?seKensington Road 26,761 457 Outstanding Removed

KlausRoad 19 220 Completed ,Confirmed

Magpie Road 31,483 800 Outstanding Confirmed

MalaCoùrt ^8,9?0 151 Completed ConfirmëdMcaulayRoad 18,621 378 Completed Confirmed

IVièlÜlänsDifv 9?632 1,350 Complete ConfirmédOrmskirkRoad 18,647 227 Outstanding Removed

Oscarroad 29,978 532 Outstanding ConfirmedPelly road 47,002 352 Outstanding ConfirmedPioneerDrive 240,000 3,200 Outstanding Confirmed

RidleyRoad 70,640 Outstanding Removed

SchomburgkRoad 22,638 330 Outstanding Confirmed

Scott Road 9,673 165 Outstanding Removed

Stevens Road 48,474 708 Outstanding RemovedStrangewaysRoad 39,300 Outstanding Confirmed

Sunter Road 76,318 2,228 Outstanding Confirmed

ThomasRoad 45,000 3,680 Outstanding Confirmed

Turnbling Waters 22,434 330 Outstanding Confirmed

Westall Road 29,114 300 Completed Confirmed

WhitewoodRoad 56,000 620 C r ConfirmeFisher Road 850 Outstanding ConfirmedBalance to be allocated 27,283

Total $ 1,824,000

MOVED: J. COLE

SECONDED: V. STATHAM

CARRIED

This is page 10 of 15 of the Minutes of the Ordinary Meeting held T rsda 9" O BER 2014


12. INFRASTRUCTUREAND PLANNINGREPORT:

It was resolvedthat Council notes the Infrastructureand Planning Report.


13. CORPORATE SERVICESREPORT:

It was resolved that Council notes the CorporateServices Report.


13.1 FR14/FIN/010 FINANCIAL REPORT

lt was resolved that Council note the contentsof the Financial Report for September 2014.

MOVED: J. COLE


13.2 FR14/AU/004 ANNUALFINANCIALSTATEMENTS FOR 2013/14

It was resolved that Council approves the Risk Management and Audit Committee's

recommendation to endorse the 2013/14 Annual Financial Statements.(Comprising ofLitchfield Council General Purpose Financial Report and Thorak Regional CemeterySpecial

PurposeFinancial Report).


13.3 FR14/CGF/001: ST JOHNS DEFIBRILLATORS - REQUESTFOR CROWD FUNDING

WITH BENDIGO BANK (COOLALINGA& RURAL DISTRICTS)

This is page 11 of 15 of the Minutes of the OrdinaryMeetingheld Th 9 O OBER 2014


It was resolved that Council agrees to provide $9,200 for the Litchfield CommunityAutomatedExternal Defibrillator Project in conjunctionwith the Bendigo Bank with funding from theCommunitySupport Budget.

MOVED: V. STATHAMSECONDED: J.COLECARRIED

13.3 RECREATION RESERVES: Nil

14. REGULATORYSERVICESREPORT:

It was resolved that the Corporate Services Report be noted.


15. MAYORSAND ELECTEDMEMBERS REPORT:

15a MAYORS REPORT- OCTOBER Nil

15b PA14/WR1/010North Ward - Deputy Mayor/CouncillorMathew Salter Nil

15c PA14/WR3/010 East Ward - Councillor Mike Bowman Nil

15d PA14/WR4/010South Ward - Councillor Vic Statham Nil

15e PA14/WR2/010 Central Ward - CouncillorJudy Cole

Councillor Judy Cole tabled her report;

Council CommitmentsDate Event CommentsSept/Oct20145/10/14 Mobile Council Office at The mayor and I set up a

Coolalinga mobile office at Coolalinga

shops on Saturday.Therewere many people whostopped mostly chasing up

This is page 12 of 15 of the Minutes of the OrdinaryMeetingheld T sday " O BER 2014

? ? G B B ? ? ? 5 5 ? B ? ? 5 5 $ $ g g $ $ $ & G ? ? 5 0 0 0 5 ? ? B B ? 4 $ # # Y Y U S S O O Y Y ?


old issues. I followed thatwith a visit to a resident in

Bees Ck Rd after he

complainedabout rubbishon a neighboringblock.

Community ActivitiesDate Event CommentsJune201422/9/14 Freds Pass Reserve Board lian Wilson and the Mayor

attended the Boardmeeting to discussinfrastructure.Thechanges to the constitutionwere discussedfollowing

user group consultation.1/10/14 Litchfield Orchid Club Sadly I missed the ASGM

in Septemberbut

congratulationsto the newBoard and look forward toanother great year.Planning occurred for theChristmasparty. GreatOrchidswith over 70 plantspresent...DELIGHTFUL!!!

CommentsWhat a great holiday my husband and I have had wandering around Europe. How can youexplain the wonders of our history in those glorious buildings other than incredible.

We arrived back on 21 Septemberand it was straight back to work with a Freds Pass Boardmeeting.A frank and open consultation process has occurred in my absence to discuss thechanges to the constitution and how that all fits into the vision for the future. There are excitingtimes ahead for Freds pass reserve. I have also been busy preparing for a Howard ParkReserve meeting next week wherewe are working really hard to get the unfinished projectssafely completed.

The mayor and I sat at the mobile Council Office at CoolalingaShops on Saturday. Thank youto everyone who stopped and had a chat and shared their views about sub divisions andplanning for our area. We appreciate all of your feedback. I have two issues that need some

This is page 13 of 15 of the Minutes of the OrdinaryMeetingheld T ursda 9 OCTOBER 2014


serious work. The first is the spaghetti lines that are all over the rural region that may be anissue for residentsor Council if PowerWaterprivatizes. Council needs to work with the localMLA to get this issue sorted and the residentswill also need to start writing letters to theMinister. This will need to be a combined 3 tiered effort to even get it on the radar.

The second issue is excessivedumping on blocks. This is not your normal constructionareas oroccasionalcar body. There are blocks out there that are fence to fence dump zones and arehazardous. This is a concern to the neighbors and the community in general. I will bring thisissue up at the Council meeting but believe there are limited actions that can be taken.

Judy ColeCentral Ward, Litchfield Council

Genera discussion took place in relation to the spaghetti lines and rubbish on private land block

16. URGENTGENERALBUSINESS - OCTOBER Nil

Peter Wyatt left the meeting at 10.10 p.m.

17. CONFIDENTIALMATTERS:

ADJOURNMENTOF PUBLIC MEETING: (For Confidential Matters)That pursuant to Section 65 (2) of the Local GovernmentAct and Regulation 8 of the Local

Government (Administration Regulations) the meeting is closed to the public to consider theConfidential Items of the Agenda.

17.1 FR14/RTP/202: RATES REIMBURSEMENT- CONFIDENTIAL- 10017010

It was resolved that Council approvehalf the interest to be written off $2,596.50 as per Section163 of the Local Government Act.

MOVED: J. COLE


17.2 FR14/RTP/206: RATES REIMBURSEM ENT- CONFIDENTIAL - 10041952

It was resolved that Council approvethe interest to be written off $2,500.00 as per Section 163

of the Local GovernmentAct.

This is page 14 of 15 of the Minutes of the Ordinary Meeting held T y 9" OCTOBE 14



17.3 FR14/RTP/207: RATES REIMBURSEMENT- CONFIDENTIAL - 10002053and10001733

It was resolved that Council approvethe Waste Charge be written off $1,046.02as per Section163 of the Local Government Act on assessment100020S3and is made exempt from furtherwaste charges.


18. NEXT MEETING: THURSDAY20'" NOVEMBER 2014

19. CLOSEOF MEETING The Meetingclosed at 10.45 p.m.

MINUTES CONFIRMED20TH NOVEMBER 2014

M R CHIEF EXECUTIVE OFFICER

This is page 15 of 15 of the Minutes of the Ordinary Meeting held Thur ay T" CT ER 2014


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