Event Agenda

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8:00 am – 9:00 amRegistration

9:00 am – 10:30 amPresentation

10:30 am – 11:00 amQ&A Session

11:00 am – 12:00 pmNetworking

Registered tour attendees depart for

SWIFT Research Center. Lunch on your own.

Event Goals

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Introduce SWIFT team

Discuss procurements types

Share information about SWIFT Program

Share information about doing business with HRSD

Provide networking opportunities

Today’s Speakers

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LaurenZuravnsky

HRSD, SWIFT Chief of Design & Construction

StephanieAtienza

HRSD, Strategic Procurement Analyst

BruceHusselbee

HRSD, Director of Engineering

BoBodniewiczAECOM, SWIFT Program Manager

Event Agenda

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01 Introduction to HRSD and CIP

SWIFT Initiative Background

Overview of SWIFT Full Scale Implementation Program

HRSD Procurement Process

Questions and Answers

02

03

04

05

06

07

Networking

Research Center Tours*pre-registration required

Introduction to HRSD and CIP

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LaurenZuravnsky

HRSD, SWIFT Chief of Design & Construction

StephanieAtienza

HRSD, Strategic Procurement Analyst

BruceHusselbee

HRSD, Director of Engineering

BoBodniewicz

AECOM, SWIFT Program Manager

About HRSD

Raw sewage was discharged to open area waterways and ditches before HRSD was created in 1940.

MissionWe protect public health and

the waters of Hampton Roads by treating wastewater

effectively.

VisionFuture generations will inherit clean waterways and be able

to keep them clean.

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HRSD Service Area

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HRSD provides service to 18 cities and counties of

southeast Virginia, an area of over 3,087 square miles.

We operate 9 major treatment plants and 7 smaller plants in eastern Virginia with a combined wastewater treatment capacity of

249 million gallons per day.

Treatment Plants

9 James River Treatment Plant

Political subdivision of the Commonwealth of Virginia

Fast Facts

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More than 500 miles of pipe, 6-66 inches in diameter

Governing Body: Governor-appointed commission

Population Served: 1.7 million

More than 100 pump stations

Combined capacity of 249 million gallons per day

• 10-Year $2.8 Billion Program• Major Regulatory Programs

– Inflow & Infiltration Abatement– Nutrient Reduction– SWIFT

• SWIFT Program is $1.8 Billion• 180 separate projects in CIP• 100 active projects at any time • CIP updated annually (Each May)• CIP available at: www.hrsd.com

HRSD’s Capital Improvement Program

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HRSD Engineering Organizational Structure

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Director of Engineering

Asset Management

Design & Construction

Planning & Analysis

SWIFT Program Organizational Structure

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HRSD SWIFT Leadership Team

Potomac Aquifer Recharge Monitoring Laboratory

Chief of Design & Construction -

SWIFT

Program Manager –AECOM / Hazen & Sawyer

Potomac Aquifer Recharge Oversight Committee

(PAROC)

HRSD Procurement Process

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• Public policies pertaining to governmental procurement from non-government sources.

• Public procurement goals:– High quality goods & services at reasonable cost– Fair and impartial manner– All vendors have access to public procurement– Open process clear to vendors

• Best value procurement allowed for procuring goods and non-professional services

• Competitive negotiation allowed for professional services• Competitive bidding allowed for construction contracting• Design-Build services – competitive negotiation with a fixed price

Virginia Public Procurement Act (VPPA)

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• Director of Engineering is responsible for procurement of professional and non-professional services related to the study, design, construction, real estate and property acquisition associated with capital improvement or facility projects

• Chief of Procurement is responsible for the purchase, rent, lease or otherwise acquiring goods, professional and non-professional services, and certain construction services

• Except for small purchases (< $10,000) and certain easement acquisitions, no employee has the authority to enter into any purchase agreement or contract except the Chief of Procurement or the Director of Engineer or as designated by the General Manager

HRSD Procurement Policy

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• Competitive negotiation for professional services• Competitive bidding for construction contracting• Competitive negotiation with fixed price for Design-Build services for

Local Public Bodies • Construction management services to follow the VPPA for Local Public

Bodies – competitive negotiation with a not to exceed (guaranteed maximum) price

• Public-Private Education and Infrastructure Act (PPEA) – unsolicited proposal or request for proposals and negotiation of agreement

• Negotiated agreement to real estate acquisitions

Engineering Procurement Methods

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A B C D E F G

Request forQualifications

Issue Request For ProposalDocuments

Shortlist Proposal Period

Evaluation & Interviews

Best Value Selection

CommissionApproval

RFQ Submission RFP Technical Proposal Contract Cost Limit

2 months 8 months

Request ForQualifications Request For Proposals

Two-Step Quality Based Selection for Design-Build

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Sustainable Water Initiative for Tomorrow

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LaurenZuravnsky

HRSD, SWIFT Chief of Design & Construction

StephanieAtienza

HRSD, Strategic Procurement Analyst

BruceHusselbee

HRSD, Director of Engineering

BoBodniewicz

AECOM, SWIFT Program Manager

Current state of wastewater in Hampton Roads

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Treated water currently discharged to area waterways withno beneficial use.

SURFACE WATER 80%

GROUND WATER 20%

Sustainable groundwater; multiple regional benefits

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SWIFT has the potential to address multiple environmental and economical challenges for the region, related to over use of the Potomac Aquifer.

GROUND WATER 20%

Advanced Water Treatment

SURFACE WATER 80%

Multi-Phase SWIFT DevelopmentPilot and demonstration scale operations provide foundational support to future SWIFT development

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2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 20302014 2015

1 2 3

4 5

6

ca. 1:2,000 scale Pilot Facility

ca. 1:15 scaleResearch Center

> 100 MGD SWIFT Build Out

Program Management Team

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Chief of Design & Construction - SWIFT

Program ManagerOwner’s Technical Advisor

Conceptual DesignIntegrated Planning

Program ControlsPreliminary Engineering

Construction Admin/Inspection

SWIFT Full Scale Implementation Program (FSIP)

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LaurenZuravnsky

HRSD, SWIFT Chief of Design & Construction

StephanieAtienza

HRSD, Strategic Procurement Analyst

BruceHusselbee

HRSD, Director of Engineering

BoBodniewiczAECOM, SWIFT Program Manager

Major SWIFT FSIP Project Locations

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James River TP (16 MGD)York River TP (10 MGD)Boat Harbor TP (PS)Nansemond TP (33 MGD)Virginia Initiative Plant (VIP) (38 MGD)Army Base TP (PS)Williamsburg (8 MGD)

Anticipated Procurement TimelineJames RiverSpring 2020

(up to 4 contracts)

NansemondFall 2020

(up to 4 contracts)

York RiverSummer 2021

(up to 4 contracts)

Boat HarborWinter 2022

(up to 3 contracts)

Virginia Initiative Plant/Army Base

Fall 2023(up to 6 contracts)

WilliamsburgWinter 2027

(up to 3 contracts)

HRSD SWIFT Program Schedule – FY20 CIP

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2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 20322017

WB

JRYR

NP/

BHVI

P

SWIFT FacilityRecharge Wells

AB to VIP Transmission

SWIFT Facility, Nutrient Reduction Improvements, Recharge Wells

SWIFT Facility

Recharge Wells

James River Improvements Program

SWIFT Facility

Recharge Wells

VIP SWIFT Site Work

Recharge WellsSWIFT Facility

WW Upgrades

James River Crossing

Boat Harbor PS

• WIFIA• VCWRLF

– Davis-Bacon– NEPA– NHPA– American Iron and Steel– M/WBE

• WQIF POTENTIAL

SWIFT Supplemental Funding

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How to Do Business with HRSD

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LaurenZuravnsky

HRSD, SWIFT Chief of Design & Construction

StephanieAtienza

HRSD, Strategic Procurement Analyst

BruceHusselbee

HRSD, Director of Engineering

BoBodniewicz

AECOM, SWIFT Program Manager

HRSD Organizational Structure

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Director of Communications

Director of Engineering

Director of Finance

Director of Information Technology

Director of Operations

Director of Water Technology and

Research

Director of Talent Management

Director of Water Quality

Commission General Manager

Commission Secretary

Asset Management

Design and Construction-

NS

Design and Construction-

SSPlanning and

Analysis

Accounting Business Intelligence

Customer Care Center Procurement

Asset Management Facility Maintenance Finance

Design & Construction Automotive Accounting

Planning & Analysis Carpentry & Machine Shop Customer Care Center

Water Tech & Research Treatment Plants Information Technology

Central Environmental Laboratory Small Communities Human Resources

Water Quality – Technical Services Interceptors Organizational Development

Industrial Controls Safety Electrical & Energy Management

Pretreatment, Pollution and Prevention Condition Assessment Communications

HRSD Work Centers

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Answering servicesAppraisal servicesAsphalt services and road repairsAutomotive parts and servicesChemicals: specialty, small bulk and bulkCoatings and inspection servicesCollection servicesConstruction (new, upgrades, rehabilitation, replacements): buildings, pipeline, pump stations, structures, treatment plantsDiving services and underwater repairsElectrical equipment, supplies and servicesRemediation ServicesFabrication Services: fiberglass and metalFacility Maintenance: concrete, doors, windows, elevator, fencing, flooring, HVAC, roofing, waterproofing, etc.Financial Services

Types of Goods, Services and Annual Contracts

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Fuel: small bulk and bulkIndustrial cleaning and janitorial servicesIndustrial equipment and supplies:

Air compressors, blowers, material handling equipment, pumps, etc.

Instrumentation equipment and related servicesLaboratory instrumentation and suppliesLawn maintenance servicesPest control servicesPipe repair and replacement servicesPipe, valves, fittings and related suppliesStone, sand and gravel supplyTank cleaning, inspection services and repairsTechnology: computer hardware, software and consulting servicesWastewater pumping and hauling servicesVehicles and heavy equipment

• Small Dollar Purchase (less than $10k)– No Competition – Use HRSD Corporate Credit Card

• Informal Competitive Solicitation – Request for Quote “RFQ”

• Formal Competitive Bid (over $100k)– Invitation to Bid “IFB”

• Formal Competitive Negotiations – Request for Proposals “RFP”

Procurement Methods

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Goods

Services

Annual Contracts

Fiscal Year 2019: July 1, 2018 through June 30, 2019

HRSD Annual Contract Spend

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How do we advertise our opportunities?Automated email notifications based on commodity codesPost online at www.hrsd.com

What does this mean for you?Register as a Supplier in our online systemTell us about your company by selecting appropriate commodity codes

How to Do Business with HRSD

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Responding to Solicitations

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• Solicitation due date and special meeting dates.• Required submittal information and documents• Terms and Conditions

REVIEW

• To attend scheduled site visits and meetings to learn more about the project and present questions. • Note: Site visits may also provide subcontractor opportunities.

• To request clarifications. • To set aside time to prepare submission.

• Note: Do not wait until the due date to begin the submission.

PLAN

• Complete, accurate, and organized submissions.• Acknowledge all amendments.• Avoid including qualifying statements and contingencies.• Review cost information for accuracy and calculation

SUBMIT

Information and Resources Available at www.hrsd.com: • Current Procurement Opportunities• Design and Construction Standards• Oracle ERP Online System

– (New Supplier Registration, Login, How-to-Guides)• Procurement Resource Links

– Virginia Department of Small Business and Supplier Diversity (SBSD)– Carolinas-Virginia Minority Supplier Development Council (CVMSDC)

If you need help:• ERP Help Desk: erphelp@hrsd.com or 757-460-7318

Information and Resources

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Questions and Networking

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Attendee Categories

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Contractor

SWaM

Designer

Equipment Supplier/Vendor