90901 - kumho weekly site meeting no 23.pdf

I020 Rev 11.09.08

HBP PROJECT MANAGEMENT LTD. 4A Ben Van Don Street, Ward 12, Dist.4, HCMC, Vietnam. T: (84-8) 3826 9775 F: (84-8) 3826 9776 E: [email protected] Vietnam Licence No 011043000203. Registered Office: 2-4-6 Dong Khoi Street, District 1, HCMC, Vietnam

124 NOVALAND SUNRISE PLOT V Construction Site Meeting No. 23

Main Contract Works KUMHO ENGINEERING & CONSTRUCTION

Date: 1st September 2009 at 9.00am in Novaland Sales Office Present: Name Company Hugo Weijermars Novaland (NVL) Van Viet Son Novaland (NVL) Sam Stevenson HBP James Hardie HBP Ray Catterson HBP John Ianitto HBP Nguyen Tien Dung HBP Baik Seung Weon Kumho E&C (KUMHO) Joe Brendon Kumho E&C (KUMHO) Shin Jin Hoon Kumho E&C (KUMHO) Je Il Keun Kumho E&C (KUMHO) Rommel S. Santos Kumho E&C (KUMHO) Nguyen Thanh Long Davis Langdon & Seah (DLS) Apologies: Peter Woolger HBP MINUTES OF CONTRACTORS SITE MEETING NO. 22 The minutes of previous site meeting No. 22 were accepted as a true record/ with the following amendment/s None

Item Description Date Req. Action

23.1.0 SAFETY / SECURITY 15.1.1 Mr. Choi and Mr. Huu are now on site for half a day each.

However, Mr. Choi will be on site full time from 7th September 2009. Mr. Dieu with an Electrical background is now on site full time. Security will need to be adopted such that Kumho take over entire site mid September 2009 partial take-over will happen from 6 September. Kumho to raise issues regarding handover at coordination meeting on Thursday. Kumho have submitted details of security company to HBP for review however full security plan by that company is required. Promised by Friday 4th September.

Soonest

3/09/2009

4/09/2009

KUMHO

Kumho

Kumho

HBP Project Management Ltd. Project No.124 Novaland Sunrise City Plot V

KUMHO ENG & CONS - CONSTRUCTION SITE MEETING No. 23

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17.1.2 Kumho to carry out site safety induction courses on a weekly basis for their staff / workers. As the previous dry run for Site Induction had in fact been more of a presentation of a Safety Plan, the dry run to be re-done Thursday 3rd September at 15:00. All staff on to be re-run again Monday 7th September 2009 at 8 a.m. in site office car park area. Once workers have been inducted, they are to wear a blue cross on their safety helmets.

3/09/2009

4/09/2009

KUMHO

19.1.1 The Site office separation from the actual site. Initially by a chain

link fence installed by 4 Sept 2009. The Kumho proposed long term alternative will be completed by 25 Sept. Kumho will also have to provide some separation at GL-11, prior to their start of other works in the area GL-11 to river boundary.

04/09/2009

06/09/2009

KUMHO

20.1.2 Electrical safety is abysmal plastic bags being used to protect

cable joints. Kumho have said that this will improve The Electrical Engineer had a meeting with Ray at 14:00 Friday 21 Aug, where the problems of previous electrical safety were highlighted.

31/08/2009

KUMHO

20.1.3 Safety statistics board to be erected (safe manworking hours, lost

time accidents, etc.). Shop drawing to be submitted for approval Wednesday 26 August (at the latest still not received), along with method for calculating statistics. To be installed by Friday 4th September

4/09/2009 KUMHO

21.1.1 NVL instructed Kumho that their general workers are not to use

the office toilets. To this end Kumho to submit logistical plan for workers toilets location, when arrival, etc. Received. Kumho informed they would arrive on site 14 September. NVL/HBP stated this is too far too late as workers arrive on site 7th September.

14/09/2009

KUMHO

21.1.3 Kumho and HBP asked that NVL discuss with Him Lam to have

both access roads / barriers open, so as to reduce the factors, which may cause an accident. This also included designated pedestrian access.

NVL

21.1.4 NVL instructed Kumho to submit full details for ventilation of the

basement during excavation. Currently only minimum details / sketches have been included in the method statement. This to include equipment, calculations. Kumho informed that they are waiting for details from their sub-contractor.

3/09/2009 KUMHO

22.1.1 Kumho were instructed that the shown safety team is far too small.

This particularly so given the top down construction, different Kumho



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areas of works, long working hours (potentially 24/7).

22.1.2 Kumho were instructed to submit their proposed pass system by Monday 31 August. To show pass levels, access system to various locations. This had been forwarded to HBP by e-mail. NVL requested a copy.

31/08/2009 Kumho

22.1.3 Kumho were instructed to have their Clinic operational by start of

work Thursday 3 September. 3/09/2009 Kumho

22.1.4 NVL instructed that Kumho is to have full PPE for their workers.

HBP stated that this should include proper ear protection, not just ear plugs. HBP also asked if any of this had yet been purchased, as it is required as from 6th September, 5 days away.

Note Kumho

23.1.1 Kumho M&E Staff

CVs had been submitted, but by e-mail rather than formally as instructed. HBP pointed out that CVs for M&E staff did not show the persons specific specialties Kumho had informed that the Electrical Manager will be on site on 14th August to start shop drawings for ground slab. Kumho confirmed this is now full time from the beginning of September. 1 x Electrical Engineer is now on site. As Kumho would have to install temporary electrical works as from 7th September the full time presence of MEP staff is now urgent. This is also required for temporary fire fighting systems. From the MEP meeting that morning, Kumho had started submitting some paperwork.

Note

Urgent

Kumho

Kumho

23.1.2 Kumho advised that a nurse had been interviewed the previous

day. HBP asked on the progress of the Clinic, which is now urgent

urgent Kumho

23.1.3 NVL instructed that there is now 2 pages of safety issues. If they

are not in place by the morning of Saturday, 5th September Kumho will be instructed to stop the works and this at their costs.

5/09/2009 Kumho

23.2.0 PROGRESS / PROGRAM STATUS

1.2.1 Preliminary Master Construction programme To be noted that

the mass barrette piling is advancing ahead of programme and now the area from GL-11 to the River Boundary will be available from 6 September. Kumho advised they would start Monday 7th September. Kumho to present a sequence of joining the kingposts in that area

7/09/2009

KUMHO



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at the next Tuesday 1 September meeting. This was not done. This to take into account work going on in that area at the diaphragm wall.

1.2.2 Kumho kingpost programme All 36 kingposts now on site. 221

No. kingposts have been installed. The manufacture of the main body of kingpost is now complete - 72 extension pieces with shear studs are now have been fabricated. 10 have been extended. 10 spare on site with 22 more arriving evening Sunday 6th September.

ONGOING KUMHO

9.2.1 The three party agreement Kumho / BSV / NVL for kingpost

installation has now been signed and distributed to all parties. Vietnamese version has been modified and is ready for signing.

NOTE NVL BSV

Kumho

17.2.1 NVL requested that Kumho change their construction sequence to match the selling strategy of NVL this has been investigated by NVL and reissued as the target programme for the structures. Kumho to develop an overall target master construction programme for the structures based on the current 3 month rolling programme and the NVL targets for the structures as above. Further to this As Plot X is due to start early July 2010:

1. NVL propose to move their Sales and Administration from the current building on plot X into levels 1 to 5 of tower V5.

2. Kumho to do a program of how this can be achieved. 3. Interiors basically completed. 4. At that time exterior facades must be finished. MEP can be

temporary if necessary.

19/08/2009 KUMHO

18.2.1 Kumho submitted detailed three month lookahead programme on

5th August. This has been reviewed and commented on twice by HBP / NVL. Kumho have resubmitted just before the meeting today 26th August 2009. A quick glance by NVL noted that several items had slipped by up to 2 weeks, which is unacceptable. To be updated and re-submitted 7th September

7/09/2009

Kumho

18.2.2 Kingpost extensions 10 posts have been completed 2 in progress. Kumho must improve their planning and organisation for this work. Bachy Soletanche / HBP / NVL are continuing to criticise the Kumho performance on this item this must be addressed to ensure Kumho can continue to advance these works. Reports had been received for NDT on the first 2 completed, the reports on the test for the next 4 to be submitted. The testing of welding for 10 to date had been received by HBP to be forwarded to NVL.

soonest

HBP



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21.2.1 Kumho to submit method statements as follows: 1. Capping beam Friday 21 August received and now being

studied 2. Ground Floor Slab Tuesday 14 September 3. Monitoring (revision) 3 September 4. Deep Well (revision) 4 September 5. Top down revision received, being checked by HBP

21/08/2009

14/09/2009

KUMHO

21.2.2 Rebar the T40 is now ready for delivery. Kumho advised that all

rebar for the capping beam would arrive at Plot W, 7 & 8 Sept. 7/09/2009 KUMHO

21.2.3 Concrete NVL advised Kumho that they need to discuss with

their suppliers about tentative quantities. soonest KUMHO

21.2.4 Official handing over of installed kingposts from BSV to Kumho

Handover process to start 3rd September. Any kingpost, which Kumho are unwilling to accept to be discussed between NVL/HBP/Kumho.

3/09/2009 HBP KUMHO

21.2.5 Formwork NVL instructed Kumho to submit full details where

manufactured, who designing, when design will be completed, manufacture times, when on site, Kumho person responsible. Still required. The 2 proposed subcontractors for Sub-structure had done presentations at 09:00 and 11:00 respectively on Friday 27 August. Kumho assured that while each was supplying their own formwork, it is the same type.

27/08/2009

KUMHO

22.2.1 NVL expressed real concerns about Kumho progress to date.

Many, many items are not being addressed. Kumho

23.2.1 Capping Beam NVL asked Kumho to inform:

Man-power who many workers for various activities? - start on rebar 8th September.

Rebar percentage cut & bent each day? for capping beam complete 10th September.

In Plot W when electricity on for machines 7th September pad being poured 3rd September.

Kumho to submit program, procurement schedule, manning schedule at meeting 11:00 Thursday, 11th September

11/09/2009

Kumho

23.2.3 MEP for Capping beam both shop drawings and material

submittals required urgently. MEP Engineers need to be on site so as to discuss with HBP the systems required within the capping beam.

urgent Kumho



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23.2.4 Kumho to submit

23.4.0 REQUEST FOR INFORMATION SCHEDULE

19.4.1 Kumho did not submit schedules of outstanding RFIs at this meeting. To be done after meeting Previous submittals were not updated as per Peters discussion with Kumho. Also item 20.4.1 below was not complied with, as all RFIs were on the one register. The real concern is that no MEP RFIs have been received on the DD drawings. Kumho to reply on this 26

1/09/2009

26/08/2009

Kumho

Kumho

20.4.1 RFIs regarding the Design Development drawings to start being

submitted. On RFI forms, but with separate number, register and prefix to Construction RFIs.

19/08/2009 HBP / KUMHO

23.5.0 PAYMENT / VARIATION REGISTER

14.5.1 BOQ DLS have proposed the initial layout NVL have replied

on basement items. Balance to be forwarded Note NVL /

DLS

19.5.1 IPC #1 had been received and being reviewed by DLS. Comments back by 4th September

4/09/2009 DLS

22.6.1 NVL directed Kumho to submit a cash flow diagram for the next

6 months. Received Note

23.6.1 BSVs claim for installing kingposts had been received, but

would not be approved by NVL until each individual kingpost had been signed off between HBP/BSV/Kumho. This to start 3rd September

3/09/2009 HBP/ BSV/

Kumho

23.6.0 QUALITY ASSURANCE ISSUES

7.6.1 Registers for shop drawings, material approvals, RFIs, were

submitted by Kumho at meeting. See item 19.4.1 above A weekly QA / QC meeting to be held each Friday at 10:00. Kumho M&E Engineer/manager to attend.

Each Friday

All

14.6.1 Kingpost out of position in barrette P7-BR01 Arup have

requested further info (position at B2) available after excavation. Needs input from Archetype also.

NOTE KUMHO

17.6.1 QA / QC personnel Manager Mr. Park now on site full time.

Draft ITPs are slowly being submitted by e-mail for comment. ITP for legal requirements (decree 209) had been discussed at QA / QC meeting held at 2pm on Friday 14th August 2009.

Kumho



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HBP had forwarded sample ITPs to Kumho, but only general construction ITPs. In these the reference to Electrical, Plumbing & Mechanical only was to ensure the relevant MEP ITPs had been completed. Kumho to give urgency in formulating and submitting MEP ITPs. In progress now.

Urgent

KUMHO

20.6.1 Concrete trial mixes Holcim, Lefarge, LePhan will be used

mix designs submitted for Holcim and Lefarge (HBP and Arup had responded with comments). Trial mixes to be batched at the suppliers yard and samples for heat, slump and cube strength taken on site. Also to include retention time. Kumho will set up cube tank on site. HBP informed that trial mixes need to take place urgently as 28 days was required, before any concrete could be poured on site. Status as follows:

Lafarge - trial done, but 1 truck rejected because cement below specified content

Holcim design approved trail 3rd September 08:30. LePhan design approved trail 4th September 08:30.

Urgent

Kumho

20.6.2 Certificates of weld tests for all 10 kingpost connections to date

had been received. NOTE Kumho

22.6.1 Kumho were instructed to submit a samples schedule by 13:00

Friday 28 August. This not done promised by 3rd September. General Construction and MEP to be separate.

3/09/2009 Kumho

23.8.1 As QC/QA Manager, Mr. Slim Park to attend Site meetings Each

Wednesday Kumho

23.8.0 DESIGN / DRAWING ISSUES

19.8.1 Refer to design development drawings in RFI section above.

Note the 6 weeks for Kumho to raise queries will expire mid September.

Mid September

Kumho

23.9.0 SITE ESTABLISHMENT

1.9.4 Site establishment drawings HBP have returned need further

development. Currently only general details. 26/08/2009 KUMHO

8.9.1 Tower crane foundation - the favoured option to enhance the

existing structure will now be developed Kumho advised that the type of tower crane had been selected and with the 3rd party independent check, will be submitted at 13:00 Tuesday 1 September 2009. Brochure also required.

1/09/2009 KUMHO



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17.9.1 Kumho have submitted new site organisation chart for approval.

M&E staff need to be on site earlier. HBP expressed serious concern at the lack of slots for MEP supervisors. Site Organisation chart to be resubmitted every month or at significant changes of staff. Is to show responsibilities of key people

Each month

KUMHO

20.9.1 Cover (rain protection) over one stairway to be installed.

Kumho advised this would be completed by 16 September 16/09/2009 KUMHO

23.9.1 NVL instructed Kumho to submit manning plan by Friday 11th

September 11/09/2009 Kumho

23.13.0 CONSTRUCTION ISSUES

1.13.1 Next meetings:

Weekly Safety meetings Tuesdays at 09:00. Weekly Coordination meetings Thursdays at 10:00. Safety Induction course Friday 28 Aug at 9:00 a.m. Separated

into both English and Vietnamese QA/QC meetings Fridays at 10:00 a.m. IPC commercial meetings Wednesdays at 11:00 (if and when

required) M&E introduction Meeting Thursday 27 August at 14:00,

thereafter Tuesdays at 10:00.

Note ALL

4.13.1 Kumho had less than 1 weeks before their main construction

starts. Method statement for top down construction, Kumho had again resubmitted, but still very little explanative text.

NVL advised that unless respective Method Statements were at B status, then NVL will not allow Kumho to proceed with the works. This at Kumhos cost.

Urgent KUMHO

11.13.1 A meeting was held with the proposed civils contractor had

submitted brochure for A Sueng. Contract price agreed, with contract documentation being finalised. Will be signed end week 4th September. The structural frame subcontractor - Kumho advised that this would be split between Doosong and Seoyong. Kumho to submit: how this will be broken up, how equipment will be shared, etc., Presentation had been done to NVL/HBP Friday 28 August. This to be followed by the same with NVL board. NVL to

4/09/2009

3/09/2009

KUMHO

KUMHO



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confirm timing 3 September. NVL

21.13.1 Kumho were advised that part of Plot W would be available to

them until end of 2009, to establish rebar bending yard and storage. See items under section 2 above.

Note Kumho

23.20.0 OTHER MATTERS

2.20.2 Generator and Lift Supply are the main long lead items details

of lifts will be required for cores and basements during the top down construction to be prioritised in middle of August after resolution of Substructure / Superstructure Subcontractors being addressed on three month look-a-head programme.

14/08/2009 KUMHO

8.20.1 Kumho to start to submit lists for approval as follows:

1. MEP priority after 2 & 3 submittal mid September?? 2. Substructure award currently expected end August 2009. 3. Superstructure award now expected beginning

September 2009. 4. Interior Decoration and Architectural finishes - later.

Kumho must get HBP / NVL prior approval as per section as per 3.1b of the Letter of Acceptance main contract. Now being shown on 3 month rolling programme. Kumho to submit details for items 2 & 3 above on morning 7th September, so they can be discussed between NVL/HBP/Kumho 13:30 Tuesday, 8th September

7/09/2009

Kumho

Kumho

22.20.1 NVL/HBP stated that the appointment of an MEP subcontractor

is now urgent (shop drawings for the Ground Floor Slab, materials submittals, site electricity, etc). Kumho advised that it would be 1 month before they could do this and that in the interim they would use their sub-contractor from Asiania Plaza. They were instructed, that if this is the case they are to submit brochures, CVs, organisation chart by midday Thursday 3rd September. Kumho advised that they will propose their permanent MEP Sub-contractor at the beginning of October.

3/08/2009

01/10/2009

Kumho

Kumho

22.20.2 NVL instructed Kumho to submit their pre-qualification

procedures for selecting the MEP Contractor. 31/08/2009 Kumho

11.20.1 Kumho must include all the subcontractors for supply and install

contracts listed in appendix 5 of the letter of award. This was supposed to have been resubmitted in mid August 2009, but not yet done. Also to be addressed on three month lookahead programme.

14/08/2009 KUMHO



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13.20.3 Kumho staff from other projects now starting to arrive -

submittals and resolution of key issues still needs further input from Kumho support staff. Now require CVs, organisation chart update, including exactly who is responsible for key items (i.e. currently Capping beam, Ground Floor Slab, Kingpost extension, various procurements).

26/08/2009 KUMHO

16.20.1 Further topographical survey received 19 August 2009 and has

been distributed by HBP to Kumho, Arup and Archetype. HBP had compared with both Kumho & BSV to find only minimal discrepancies. .

28/08/2009 KUMHO

19.20.1 Kumho confirmed that one overall local surveyor company will

be employed directly by Kumho for all surveying for the building to be submitted for approval HBP / NVL. Bench Marks had been handed over to Kumho in June.

Note

KUMHO

21.20.1 Kumho to submit a detailed Procurement Schedule. This to also

show when items are to be submitted for approval, when to be approved by, latest ordering dates, where from, shipping times, when on site, who responsible. Kumho advised this is being done by Mr. Choi. Again to be split General Construction and MEP

4/09/2009 KUMHO

22.20.3 NVL advised Kumho that they now need to look at the Curtain

Walling, because of long lead times. NVL to forward e-mail to HBP about 3 potential suppliers.

Kumho

22.20.4 Kumho to reply to DLS comments about their insurance. 3/09/2009 Kumho

22.20.5 Because of public holiday, next meeting to be 13:30 Tuesday, 1

September 2009.

23.20.1 Kumho staff are invited by NVL to party to be held in NVL sales

office, 18:00 Thursday 10th September Note

DATE OF NEXT MEETING Time 09:00 am on Wednesday 9th September 2009 Venue HBP / NVL Site Office Distribution: Novaland, HBP, KUMHO E&C, DLS, BV

90901 - kumho weekly site meeting no 23.pdf

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