95 ordinary meeting 4 - cairns regional council · 11-09-2019 · balaclava road upgrade (stage 2)...

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Agenda – Ordinary Meeting 11 September 2019 - #6165626

ORDINARY MEETING

11 SEPTEMBER 2019 4

PROJECT LAUNCH APPROVAL – BALACLAVA ROAD UPGRADE – STAGE 2 Natasha Murray | 50/5/60 | #6168233 RECOMMENDATION: That Council: 1. Approves the Project Launch Approval (PLA) for the upgrade of Balaclava

Road, with a Project Launch Budget (PLB) of $1.55M and an Approved End Date (AED) of 30 June 2020, noting that the works excluding Ergon lighting and tree planting will be completed prior to Christmas 2019.

2. Delegates authority to the Chief Executive Officer in accordance with the

Local Government Act 2009 to enter into contracts, negotiate and finalise any and all matters relating to this projesct subject to Council’s procurement practices and policies.

EXECUTIVE SUMMARY:

This report seeks Project Launch Approval for the upgrade of Balaclava Road between Watson Street and Mulgrave Road in Earlville. The project will result in an enhancement to the streetscape as well as improved safety for vehicle and pedestrian movements. The works will involve an upgrade to kerb and channel, road pavement, footpath and street lighting, as well as tree planting to achieve an attractive boulevard affect. The project is proposed to be funded through the Works for Queensland (W4Q) program Round 3 ($750,000) and the Roads to Recovery (R2R) 2019/20 – 2023/24 program ($800,000). Civil construction works are planned to commence from 23rd September 2019 through to early December 2019. Street Lighting upgrades are anticipated to be undertaken within the next 6 months (dependant on Ergon resources), and tree planting in January 2020 to align with the wet season. BACKGROUND:

Balaclava Road is identified as a Sub Arterial Road in Council’s Road Hierarchy classification system, carrying approximately 10,000 vehicles a day at the Mulgrave Road end and 5000 vehicles per day at the western end. The road is currently one lane in each direction with a wide shoulder to accommodate parking and bicycles. It primarily has residential frontages with the exception of a child care centre, butcher, convenience store, and a School.

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Historically, Balaclava Road was a boulevard of trees with a very attractive streetscape. Over the years trees have been removed for various reasons and not replaced. The condition of the kerb and channel and pavement have also deteriorated, and the footpath is considered substandard in relation to current standards. Lighting levels are currently low and in need of upgrade for the classification of the road. In order to address these deficiencies a proposal has been developed to combine all the necessary infrastructure upgrades as a single Streetscape Improvement project, which also includes tree planting. The overall project will enhance safety as well as amenity in the street. Stage 1, which was the section between Irene Street and Watson Street, was completed as part of Council’s 2018/19 CAPEX program. COMMENT:

The upgrade of Balaclava Road from Watson Street to Mulgrave Road will consist of the following elements:

Kerb and channel renewal on both sides Renewal and widening of the existing footpath on the north side Pavement renewal works including a full asphalt overlay Street Lighting upgrade Tree planting.

The civil works will be undertaken by Cairns Works Construction and sub-contractors. Traffic movements will be controlled during construction to ensure the safety of vehicles and pedestrians. Any works that may have a considerable disruption to vehicle and pedestrian movements around the school will be undertaken in school holidays. OPTIONS:

Option 1 – recommended option That Council approves the Project Launch Approval for an amount of $1,550,000 with an Approved End Date of 30 June 2020. Or Option 2 Council does not approve the Project Launch Approval and not proceed with the project at this time. FINANCE:

The total budget allocation for this project is $1,550,000 which is fully funded through external grants including the Works for Queensland (W4Q) program Round 3 ($750,000) and the Roads to Recovery (R2R) 2019/20 – 2023/24 program ($800,000).

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CONSULTATION:

A consultation letter was sent to affected properties on 20 August 2019 (#5909069). Property owners/ occupiers have been requested to contact Council prior to 6 September 2019 should they have any feedback. ATTACHMENTS:

Attachment 1 – Project Launch Approval – PT20003 W4Q3 Balaclava Road Upgrade Stage 2 (#6014421) Attachment 2 – Public Consultation Plan (#6169086)

Helius Visser Manager – Infrastructure Planning

Bruce Gardiner General Manager Infrastructure Services

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Attachment 1 - Project Launch Approval – PT20003 W4Q3 Balaclava Road Upgrade Stage 2 (#6014421)

1 PROGRAM NAME DM# 0

PROJECT NAME

PROJECT NUMBER

INTERNAL/EXTERNAL

DEPARTMENT

UNIT

ASSET CLASS

2

It is recommended that

Comment

3

4 Proposed PLA date PIA 11/09/2019 PPA 11/09/2019 PDA 11/09/2019 PLA 11/09/2019

Milestone 1

Milestone 2

Milestone 3

Milestone 4

Milestone 5

Proposed end Date (PF) PIA 30/06/2020 PPA 30/06/2020 PDA 30/06/2020 PLA 31/05/2020

5

Source PIA PPA PDA PLA

Revenue $0 $0 $0 $0

Developer Contributions $0 $0 $0 $0

Other (please specify) $0 $0 $0 $0

Operations $0 $0 $0 $0

Grants $1,550,000 $1,550,000 $1,550,000 $1,550,000

Total $1,550,000 $1,550,000 $1,550,000 $1,550,000

GRANT ID

NEW/RENEWAL/UPGRADE

Infrastructure Services

Strategic Planning

ASSET NUMBERRoadway

Approved End Date (AED) - refer to Section 4

0/01/1900

0/01/1900

Consultation finalised

Construction commence

Balaclava Road Upgrade (Stage 2)

FINANCIAL INFORMATION

PROJECT FUNDING SOURCES

Grant Funding Agreement DM#

Internal

BRANCH

Date

6/09/2019

23/09/2019

30/12/2019

Balaclava Road Upgrade (Stage 2)

0

SECTION E

PROJECT LAUNCH APPROVAL

PROJECT DESCRIPTION

Project Drivers / Objectives

Surburban enhancement of streetscape including minor road widening, footpaths and lighting - from Gordon Street east to Mulgrave Road

Provide safe pedestrian movement, lighting and parking.

$1,550,000

31/05/2020

RECOMMENDATION

6014421

Division 4 - Terry James

CLIENT INTERNAL

Infrastructure Planning

Upgrade

0

0

COUNCIL DIVISION

PROJECT STATUS DOCUMENT (DM#)PT20003

PROJECT MANAGEMENT FRAMEWORK

Comment:(include any budget transfer required)

CLIENT EXTERNAL (Full Name)

W4Q & R2R

CEO

Project Launch Budget (PLB) - refer to Section 10

approves the Project Launch Approval (PLA) for project PT20003

Practical completion

0

0

Milestone (Outline major milestone activities and their forecast completion)

PROJECT APPROVAL DOCUMENT

0

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6

Cost to Mitigate

$0

$48,500

$0

$0

7

Client Representative

Deliverer Representative

Project Manager

Other

0

n/a

9

10

Initial Budget Estimate Submission 750,000$ PIA 1,550,000$ PPA $1,550,000 PDA $1,550,000

Phase Contingency (incl. in Total)

INITIATE P

PLAN P

DESIGN $30,000 $1,000 P 100

DELIVERY $1,515,000 $48,500 P 100

FINALISE $5,000 $500 P 100

1,550,000$ 50,000$

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Year 1 Year 2 Year 3 Years 4-5 Years 6-10 TOTAL

$1,550,000 $0 $0 $0 $0 $1,550,000

$1,550,000 $0 $0 $0 $0 $1,550,000

$1,550,000 $0 $0 $0 $0 $1,550,000

$1,550,000 $0 $0 $0 $0 $1,550,000

ITD 2018/19 2019/20 2020/21 2021/22 TOTAL

$0 $750,000 $0 $0 $750,000

$8,401 $1,541,599 $0 $0 $1,550,000

-$8,401 -$791,599 $0 $0 -$800,000

$0

$30,000

$1,515,000

$5,000

$1,550,000

$1,550,000PROJECT LAUNCH BUDGET (PLB) REQUIRED

VARIATIONS IN THE ORIGINAL BUDGET VS PLB

Additional funding ($800,000) sourced from R2R allocation

Estimate at PIA (or previous year budget a l locations)

Estimate at PPA

Estimate at PDA

Estimate at PLA

Comment:

In Progress

Not Started

Not Started

PROCUREMENT ARRANGEMENTS

Outline the procurement arrangements to be followed or those that have been followed for the project. This relates only to the substantive components of the project.

Cairns Works will be engaged to undertake the construction works.Lighting design consultant procured through Local Buy.Ergon Energy engaged directly to undertake power pole relocations and street lighting works.

REVISED PROJECT BUDGET ESTIMATE (Outline the details for each main project phase) at Launch Approval

TotalP (Accuracy)

$0

REVISED PROJECT BUDGET ESTIMATE (Outline the details for each main project phase) at Launch Approval

Project Phase Estimate / Cost

Complete

Natasha Murray

Description of Risk

AED not achievedSevere wet weather event

RISKS- Describe any additional risks identified after the PDA

(Outline the major risks associated with the project which may impact on delivery of the scoped project on time and on budget)

Impact of Risk

RESPONSIBLE OFFICERS

Helius Visser

0

0 0

Complete as much civil works as practical prior to wet season. AED also allows for suitable wet weather contingency

0 0

Latent conditions Construction cost overruns

0

0

Proposed Solution

Adopted Budget

PLB

VARIATIONS IN THE ORIGINAL BUDGET VS PLB

Allow suitable contingency

TOTAL

0

MINIMUM ENERGY PERFORMANCE STANDARDS FOR CAPITAL WORKS PROJECTS

Does the design and construction comply with Council’s Minimum Energy Performance Standards?

n/aSupporting Document Number DM#

COUNCIL GENERATED WASTE

Will this project produce Council generated waste? (i.e. excavation, demolition)

YSupporting Document Number DM#

8

Status

Complete

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12

13

14

Name:

Position:

Signature: Date: 29/08/2019

Name:


Name:


Approved by Council

Submitted to

Date

File Number

Document Number:

DM# if applicable

Report to Counci l Meeting 11 September 2019

Consultation Plan

DM# if applicableDM# if applicable

ATTACHMENTS

50/5/60

YDoes a report need to go to Council? i.e. over CEO delegation

#6168233

Ordinary Meeting

(as per Capital Expenditure Delegations)

Submitted for Approval by Project Manager:

Endorsed by Branch Manager:

11 September 2019

APPROVAL

Has PLB for this Project been included in the 10 year Capex Projections? Y

NHave the major underlying contracts been reviewed by Council's legal advisors?

(If no, outline below how contracts have been drafted)

n/a

Endorsed by General Manager:

Natasha Murray

Acting coordinator Strategic Planning

Helius Visser

Bruce Gardiner

YAll necessary planning and other statutory approvals have been identified and/or responsibility for obtaining such approvals has been allocated.

LEGAL REVIEW OF UNDERLYING CONTRACTS

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Attachment 2 – Public Consultation Plan (#6169086)

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95 ordinary meeting 4 - cairns regional council · 11-09-2019 · balaclava road upgrade (stage 2)...

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