a business case for implementing
TRANSCRIPT
1
A Business Case for Implementingthe Uniform Federal Policy for
Quality Assurance Project Plans
The EPA Region 2 Experience
2
Region 2 Contacts
Robert Runyon, Chief, DESA-HWSB
(732) 321-6645 or [email protected]
Linda Mauel, Chief, DESA-HWSB-HWSS
(732) 321-6766 or [email protected]
3
Information Resources
http://www.epa.gov/region02/qaRegion 2 Quality Assurance program
http://www.epa.gov/fedfac/documents/quality
assurance.htmClick on Quality Assurance for UFP documents
http://www.epa.gov/region02/qa/documents.htmQuality Assurance Guidance and SOPs
4
Uniform Federal Policy
Intergovernmental Data Quality Task Force (IDQTF) (2000)DOD, DOE, EPA
Environmental Quality SystemsANSI/ASQ E4 (2004)
5
Uniform Federal Policies
Components: Organizational Specification
Quality Systems (UFP-QS 2003)Quality Management Plan (EPA QA/R-2 2001)
Project SpecificationSystematic Planning Process (EPA QA/G-4 2006)Dynamic work plan (ITRC Triad 2003)QAPP (UFP-QAPP 2005)
6
UFP Documents
UFP-Quality System (UFP-QS) A high level management document stating
QA Policy of the Organization
If UFP is adopted by a Federal Agency, a Quality System is Required
Look-- documents based on ANSI/ASQ E-4!!
7
UFP-QAPP Documents
PART 1: UFP-QAPP Manual - Provides instructions and guidance on QAPP
content and preparation PART 2A: QAPP Workbook
-Use not mandatory -Facilitates ease of compiling information and review
PART 2B: QA/QC Compendium -Lists required QC activities for the CERCLA process
Minimum set of requirements
-Other Programs (e.g. RCRA) can use the compendium if agreed by all parties
8
UFP-QAPP
Easy promotes consistency reduces amount of text
Cost Effective QA requirements based on data use minimizes re-mobilization
Faster Preparation/Review/Approval systematic planning/graded approach
Defendable data criteria are decision dependent
9
How is this Different?
Project Team - Planning thru Data Usability
Use of Worksheets - Readily Accessible
Data Review tied to Project Needs
RPM ensures process is followedQAPP must be signed!
10
Systematic Planning
Group effort to balance cost vs. amount of data
needed to make decision Understand how the data will be used Ensure you get what you pay for by defining
project needs in detail Knowing what was not delivered and why
Better planning may add cost at the beginning of the project
11
Road to Success
CHANGE
RESISTANCE
COMPLIANCE
Implementation
12
Keys to Success
Management Support
Information/Knowledge
Project Manager Buy-In
Institutional Constraints
13
Keys to Success
Management Support:
Briefing of Regional Haz. Waste Program Mgrs
Policy Buy In
Joint Implementation Strategy
Regional Order
All Superfund, RCRA, Brownfields
14
Keys to Success
Information/Knowledge
TRAINING
For Managers--On-line course
For PMs/POs--Regional ½ day course
For Implementers/Agency Reviewers--On-site, intensive 2-3 day course
15
Keys to Success
Technical Assistance
QA Open House/Help Sessions
Site/Project specific participation (graded approach)
Contractor specific feedback (meetings/conf. calls)
16
Keys to Success
Institutional Constraints
Funding-front loaded for
process: planning takes longer
project: additional participants
Language for AOCs, IAGs, Contracts
17
Success in Region 2 Implementation
Review documents in the context of UFP requirements
Track Implementation at the regional level via Management Accountability Systems
Compile feedback for improvements/modifications
18
Region 2 Staged Approach
Superfund sites and Federal Facilities
Brownfields
RCRA sites
19
Initial Success in Region 2
FY’06 FY ’07:
50% reduction of EPA FTE devoted to QAPP review
20% increase in QAPP submittals
20
Initial Success in Region 2
More than doubled use of UFP in 2007 for Superfund & Federal Facilities as a result of implementation strategy
2007 UFP Non-UFP
Quarters 1&2 12 24
Quarters 3&4 27 11
21
Continued Success in Region 2
UFP Compliance for SF/FF continues to grow:
* 1st Half of 2009
Reviewers saw an 80% decrease in the number of revisions prior to QAPP approval
Fiscal Year UFP Non-UFP Ratio
2007 39 35 8:7
2008 42 24 2:1
2009* 27 5 5:1
22
Continued Success in Region 2
Implementation has begun for Brownfields as well, for which the compliance is not yet mandatory, but steadily growing each year.
* 1st half of 2009
Fiscal Year UFP Non-UFP Ratio
2007 2 40 1:20
2008 6 42 1:7
2009* 12 23 1:2
23
Continued Success in Region 2
Region 2 contractors prepare 100% UFP compliant QAPPs
10% reduction in FTE devoted to QAPP preparation once familiar with UFP format
Decrease in revisions is attributed to use of logical tables and generic formatting versus text alone.
24
Next Steps for UFP-QAPP
Feedback IDQTF survey users and contractors
Are they using the UFP format? If yes, how can we make it better? If no, why? What are the barriers?
IDQTF data collection and streamlining workgroups will incorporate the changes into a national streamlined UFP-QAPP
Region 2 will implement these changes as well
25
Information Resources
http://www.epa.gov/region02/qaRegion 2 Quality Assurance program
http://www.epa.gov/fedfac/documents/quality
assurance.htmClick on Quality Assurance for UFP documents
http://www.epa.gov/region02/qa/documents.htmQuality Assurance Guidance and SOPs
26
Region 2 Contacts
Robert Runyon, Chief, DESA-HWSB
(732) 321-6645 or [email protected]
Linda Mauel, Chief, DESA-HWSB-HWSS
(732) 321-6766 or [email protected]