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A central on-line HR database

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Human

Resource

Payroll

Self

Service

Learning

Management

Performance

Management

System

HR

MI

S

Human ResouRce managementInfoRmatIon system

A central on-lineHR database

….for a professional public service committed to excellenceMinistry of Civil Service and Administrative Reforms

Republic of Mauritius

Ministry of Civil Service and Administrative Reforms2

Rationale for a HRMIS

With the new orientation towards a performance-based and results-oriented public service and also in view of reforms initiatives put in place, Human Resource Management in the public service is called upon to adopt a more strategic approach and bring added value to an organisation. To play its role effectively, the HR function needs to take maximum advantage of the potential of ICT capabilities in enhancing administrative efficiency, timeliness and ensure quality service to management and employees. In this regard, the Ministry of Civil Service & Administrative Reforms has, as one of its major reforms initiatives, embarked on the integrated HRMIS project.

“The HRMIS will consist of a central on-line database of all public officers

”

� Simplify and make easy the transactional aspects of Human Resource (HR) issues, ranging from recruitment to retirement to decrease the administrative burden

� Facilitate workforce management (attendance, leave) and performance management at all levels

� Enhance the line of communication/interaction across the civil service (both inter and intra Ministries/Departments)

� Avoid duplication of work through the availability of timely and accurate on-line information from a centralised database on public officers;

� Facilitate review and re-engineering of business processes (HR, Financial Operations, etc)

� Enable financial transactions relating to payroll, pensions, passages to be effected in a more coordinated and cost-effective manner

� Relieve senior officials from routine works to focus more on strategic issues

� Facilitate the analysis of data for monitoring and strategic planning as well as informed decision making at various levels

� Enable a judicious allocation and use of resources (human and financial) across the service (Optimisation of resources)

� Empower employees to access their personal details and also facilitate their interaction with the HR Division through employee self-service applications

3Ministry of Civil Service and Administrative Reforms

Objectives of the HRMIS

Month/Year

1. Post Applied for..................................................................................................................................

.............................................................................................................................................................

Ministry/Department...........................................................................................................................

Date of Advertisement/Vacancy Circular............................................................................................

Previous Posts Applied for1..........................................................................................................

2..........................................................................................................

Phone No : Office................................ Home........................ Mobile............................ Email address :.......................................

Date of Birth

Age

Place of Birth.......................................................................................................

Nationality....................................... Certificate No. (If Naturalised).................................................& Date.....................................

REPUBLIC OF MAURITIUS————

PUBLIC SERVICE COMMISSION

Application Form P.S.C. Form 7

2. National Identity No.

Result...........................

Aggregate.....................

Subject

Grade

..............................................................................................

..............................................................................................

..............................................................................................

..............................................................................................

..............................................................................................

..............................................................................................

..............................................................................................

Index No.

Exam. Centre No.

4. SECONDARY ORDINARY LEVEL

State whether Cambridge S. C. or Cambridge G.C.E. or London General Certificate of Education (Ordinary Level)

.......................................................................................................................................................................................................

Subject

Grade

..............................................................................................

..............................................................................................

..............................................................................................

..............................................................................................

..............................................................................................

..............................................................................................

..............................................................................................

Month/Year

Index No.

Exam. Centre No.

Marital Status : Married

Single Other :.....................................................

Title Mr Mrs

Miss Ms

Read carefully the enclosed Notes

& Instructions to candidates

before filling this form

FOR OFFICIAL USE

INDEX No.(in block letters)

Other Names :......................................................................................................................................

Maiden Name (if applicable) :.............................................................................................................

3. Residential Address :

(in block letters)

Surname :............................................................................................................................................

(in block letters)

Result...........................

Aggregate.....................

.............................................................................................................

.............................................................................................................

.............................................................................................................

Height Chest Weight Grading

............................................................................................................................................................................................

4 Ministry of Civil Service and Administrative Reforms

H R M I S i n t e r fa c i n g w i t h o t h e r C o m p u t e r i s e d Sy s t e m s :

Processing of appointments and promotions will be faster as basic information on public

o�cers will be available with a click of a button.

RecruitmentSystem

Automatic update of leave and passage accounts with automatic feeding of

employees’ attendance into the HRMIS.

ElectronicAttendance

System

Automatic computation of passage and pensions of o�cers thus enabling early

payment to bene�ciaries.

Passage &PensionSystems

Processing Expenditure monitoring will become more e�cient and e�ective with on-line feeding of information to the TAS.

TreasuryAccounting

System(TAS)

A more e�cient annual budgeting system with respect to the HR component.

E-BudgetingSystem

RecruitmentSystem

H R M I S

5Ministry of Civil Service and Administrative Reforms

Re c r u i t m e n tTr e a s u r y Acco u n t i n g

E - B u d g e t i n gPa s s a g e & Pe n s i o n

E l e c t r o n i c A t t e n d a n ce

H R M I S i n t e r fa c i n g w i t h o t h e r C o m p u t e r i s e d Sy s t e m s :

Processing of appointments and promotions will be faster as basic information on public

o�cers will be available with a click of a button.

RecruitmentSystem

Automatic update of leave and passage accounts with automatic feeding of

employees’ attendance into the HRMIS.

ElectronicAttendance

System

Automatic computation of passage and pensions of o�cers thus enabling early

payment to bene�ciaries.

Passage &PensionSystems

Processing Expenditure monitoring will become more e�cient and e�ective with on-line feeding of information to the TAS.

TreasuryAccounting

System(TAS)

A more e�cient annual budgeting system with respect to the HR component.

E-BudgetingSystem

RecruitmentSystem

H R M I S

6 Ministry of Civil Service and Administrative Reforms

HRMIS Modules

The HRMIS will be an integrated system comprising five Oracle based modules namely:

HR

MIS

MO

DU

LES

HumanResource

An efficient and effective management of human resources, including strategic human resource planning.

Payroll

Monthly payroll of employees to be generated through the system. Operations will be done automatically without the need for variation forms.

Self Service

Public officers to access their personal records (basic, leave accounts, passage accounts, salary drawn) without, however, the possibility of amending any record. Amendments, if any, will be done by HR Division upon request of the employee.

LearningManagement

Employees as well as the HR Division will have the possibility to better coordinate training activities. This module will also enable sharing of lessons, knowledge etc.

PerformanceManagement

System

On-line monitoring of performance of employees and will provide valuable information to supervisors and management to take appropriate decision - e.g training of low performers.

Interconnection of modulesAll the five modules will be interconnected and this will enable management

to have access to updated information on employees at real time.

Ministry of Civil Service and Administrative Reforms 7

Benefits of HRMIS

� Centralised Control

� Centralised Repository of HR transactions

� Online HR Processes

� Reduce the use of paper transactions

� Employees’ empowerment through Self Service

� Decentralised HR tasks 9 Update of Employee Personal information (controlled) 9 HR transactions affecting payroll

� Enabling strategic HRM

Integrated HRMIS Solution Map

TreasuryAccounting

System

Interfaces

PensionSystem

PassageBene�t

Public Service Commission

Disciplined Forces Service

Commission

e-Budgeting

Attendance

Employee Self Service Layer

LeavesManagement

LearningManagement

PerformanceManagement Core HR

Core Applications

Core Payroll

Centralised Database Layer

Ministry of Civil Service and Administrative Reforms Level 7, New Government Centre, Port Louis, Republic of Mauritius

Tel: (230) 201 3259, Fax: (230) 211 9546Email: civser@mail.gov.mu

Website: http://civilservice.gov.mu

Printed by the Government Printing Department - January 2014