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... A Chelsea Original

EXPRESSION OF INTEREST

Contents Foreword page 5 Introduction 6 Key Themes 8 Competition Process 10 Background and Context 13 Project Essentials 16 Prospective Teams 17 Site Information 19 Budget 20 Anticipated Programme 21 Submission Form 23 Submission Requirements 24 Selection Criteria 27 Competition Requirements 28 PQQ 31

Declaration Form 43

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

16.

Expression of InterestThe Cadogan Café Competition

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Aerial photograph of the Duke of York development taken from the west. The existing café is to the

left of the running track.

Image by Adam Parker Photographer

Expression of Interest Expression of InterestThe Cadogan Café Competition

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From the Chief Executive of the Cadogan Estate

It is now ten years since the re-development of the Duke of York Square from a closed

military barracks to a mixed-use scheme including shops, restaurants, flats, offices, a

school, a gallery of modern art and a public space. The Duke of York Square has become

an established and a much-loved quarter within Chelsea and the King’s Road.

Our management of the scheme reflects our extensive property holdings in the area and

our long-term business approach, which is to ensure, wherever possible, that we contribute

to the attraction and success of the wider area, both for visitors and the local community.

It has become increasingly clear that the extremely popular café, positioned in the heart

of the scheme, has the potential to make a further contribution to the success of the area.

To achieve this, we need an exceptional and innovative design, infusing the space with

excitement whilst also connecting with, and relating to, the surrounding environment and

community.

The competition provides us with the opportunity of presenting the challenges of the

redevelopment of the cafe to a wide group of architects which will, hopefully, result in a

range of design solutions from which we will identify the best approach. This is a novel

approach for us and one we are very excited about.

Hugh Seaborn, Chief Executive of the Cadogan Estate

1. Foreword


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The Duke of York development, focused on its new square, was completed in the early

millennium to much acclaim. It embodied many of the ideals identified by the recently

published Urban Taskforce Report ‘Towards an Urban Renaissance’ and was described, at

the time, by Lord Rogers as ‘the first successful square in London designed specifically for

public use’.

Pioneering in many respects, the development opened up to the public, a former military

site located just off the famously-vibrant King’s Road. It was also the first new public

square created in London’s West End for over a century.

With a skillful blend of retail, residential and commercial uses combined with a successful

integration of historic and contemporary buildings, The Duke of York Square created a new

urban quarter. It was further enhanced through the relocation of the Saatchi Gallery to the

former Royal Military Asylum on the site not long after completion; this cultural addition

strengthening the development’s credentials as an integrated mixed-use campus.

The project was intended to be elegantly recessive, a development which melds seamlessly

into its surrounding urban fabric rather than flaunting its contemporary qualities. Its

architecture is intentionally a deliberate backdrop or a stage for the actors in the play of

public and civic life that occupy it.

The café, the subject of this competition, is sited at the very heart of the project. The

existing building, described by The Architects’ Journal as, ‘a transparent temple to the

cappuccino’ sits, sentinel-like, by the main thoroughfare to the Saatchi Gallery. A neat essay

in proportion and rhythm, it reflects the rest of the Duke of York Square buildings, without

establishing any very definite identity.

Despite this issue, it has become extraordinarily popular and overwhelmed with visitors,

creating a practical problem of how it can be developed to meet this demand and raising

the question of what should replace it.

2. Introduction


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It is the client’s intention that while the proposed building should fit within the architectural

setting, it should bring new qualities and energy to the ensemble, both during the day and

at night, refreshing and influencing the Square and the buildings around it.

The site, in a prime position in one of London’s most sophisticated districts, deserves a

world-class design, innovative and striking, which enhances the public’s experience of the

space, lifting spirits and creating a lively sense of atmosphere.

In this sense it should be a Chelsea original.


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The Cadogan Estate is not seeking the already well-established architect, rather it is keen

to identify and support emerging talent and in doing so act as a client patron in the classic

sense.

It is looking for a team with a fascination for innovative construction techniques and

logistics, an interest in the art of place-making and an eye to keeping disruption to a

minimum.

A creative exploration of the project is strongly encouraged and teams should outline

ideas on an additional programme of use(s) and user(s) that will give the café a unique

identity that raises it above that of an everyday coffee shop. This should help to foster

community engagement and connection. We encourage competitors to form interest-

ing collaborations from a wide array of disciplines, including artists. Designers should be

aware of the Royal Borough of Kensington and Chelsea’s recently-announced cultural

place-making strategy (see page 17).

3. Key Themes


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The project’s key themes encompass:

• Exemplary design: innovative and striking

• Sustainable design which relates to the high-quality, historic setting

• Cultural place-making

• The needs of both locals and visitors

If selected the team’s proposal for the building should include:

• A configuration to provide for circa 100 covers (60 outside and 40 inside)

• A dynamic covering for the outside users

• Strong indoor and outdoor connection

• Back of house facilities located underground to maximise activity and transparency

The intention behind the EOI stage is to identify a team with which Cadogan can work

constructively, and engage with, throughout the creative and construction process and

who can deliver an innovative and exciting project to both time and budget.

The following document sets out the requirements of this two-stage competition process.

At this stage, the Expression of Interest, we are not seeking a design but an explanation

behind the proposed composition of your team, an approach to the issues at hand and a

reaction to the emerging brief.


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The Cadogan Estate wishes to appoint an expert design team to reinterpret the current

café offer at the heart of the unique Duke of York Square setting. The Estate is determined

to develop the site in a sustainable way, in keeping with the ethos of the rest of the Square.

It seeks a design team capable of realising this project in ways that combine imagination

and verve with economy and sustainability.

Malcolm Reading Consultants (MRC), an independent expert organiser of design

competitions, will lead and administer a two-stage competition on behalf of the Estate.

This will result in the selection of a winning team and design, who will be appointed to

develop their design and to deliver the project.

The two-stage design contest is comprised of:

Stage 1:

An international call for participation—an Expression of Interest (EOI)—that is aimed at

attracting technically competent and professional teams to register their interest in the

project, as described in this document. A shortlist of five to seven of the best teams will be

selected to move to Stage 2. Successful and unsuccessful teams will be contacted by MRC

prior to the commencement of Stage 2.

Stage 2:

The shortlisted teams will be asked to produce a concept design. A comprehensive brief

will be issued to these teams, as well as detailed information about the site. This stage

may also require visits to projects completed by each of the shortlisted teams. A technical

panel will review the entries and a final jury will conduct interviews prior to a winner

being announced. A public exhibition of the shortlisted teams will be held prior to the jury

meeting.

4. Competition Process


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An honorarium of £5,000 will be awarded to each of the unsuccessful shortlisted teams

following the selection of the winner.

MRC is running this competition for the Cadogan Estate. Any questions should be

directed to MRC and not to the Cadogan Estate. Contact details can be found later in this

document.


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1

2

1 & 2 The site in use as the

Territorial Army headquarters

in the 1990’s as seen from the

King’s Road

Images by Paul Davis + Partners


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5.

History...

The Duke of York Square site, amounting to 2.5 Hectares in total, is the former home of the

Duke of York’s regimental barracks and other supporting facilities. As a military installation

it presented a hard, unanimated façade to the predominantly lively King’s Road.

Unlike many military estates the Duke of York’s site contained a great many quality, and

historically important, buildings and structures. The main buildings on site were in the

Palladian tradition by the architect John Sanders (1768-1826), a one-time pupil of Sir John

Soane. These include the Royal Military Asylum (1801-03), now the Saatchi Gallery, and

the former Chapel (1824). Also noteworthy is the running track, overlooked by the central

portico of Sanders’s Asylum building and laid out during the Second World War, where

Chris Chataway and Roger Bannister trained for the first sub-four-minute mile. Towards the

end of its military existence the site was home to the Territorial Army Headquarters.

At the end of the last millennium, following a strategic review by the Ministry of Defence,

the site became available for redevelopment. The Cadogan Estate emerged as the

preferred purchaser because of its long-term residential and commercial property interests

in the area, its experience in mixed-use development and the re-purposing of existing

buildings and its financial strength.

The resultant development, carried out between 2001 and 2006, was for a phased, £120

million mixed-use scheme of cultural, residential, retail and commercial facilities.

Background and Context


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Views of the existing café in the Duke of York Square

Images by Adam Parker Photographer


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…Present Day

Now a popular haunt of fashionistas, visitors and locals, the Duke of York Square, located

opposite the John Lewis Department Store Peter Jones, provides a relaxed atmosphere,

as well as terrific shopping; with more than 30 retail units and a choice of six cafes/

restaurants all with external seating. Its fusion of original historic buildings mixed with

new classical design creates a beautiful mini-district, offering opportunities for social

stimulation and relaxation. The Saatchi Gallery, a must-see on the London circuit, draws

international and culturally-minded visitors to the area.

For more information on the Square, visit www.dukeofyorksquare.com

The Cadogan Estate

Originally established more than three hundred years ago, the Cadogan Estate today

controls 93 acres of one of the capital’s most exclusive neighbourhoods, spanning Chelsea

and stretching deep into Knightsbridge. The Estate comprises over 3,100 flats, nearly 200

houses, more than 330 shops and stores and 500,000 sq ft of office space. It takes a long-

term interest in the quality of the environment, seeking to maintain the vibrant culture and

quality of life in Chelsea as exemplified by the recent developments of the new concert hall

at Cadogan Hall, and the public realm aspects of the Duke of York Square development.

To find out more about the Estate and its history, please visit www.cadogan.co.uk


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The project should deliver:

• A new café to provide for circa 100 covers (60 outside + 40 inside).

• Strong indoor/outdoor connection to add life year-round.

• A dynamic covering for outside users.

• A basement area to house prep area, storage, toilets, staff wash/change area, rubbish,

stair and hoist in order to maximise ground level seating/activity and transparency.

• Visible location and great place to watch the world go by.

6. Project Essentials


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The Cadogan Estate encourages EOIs from multi-disciplinary teams which should include,

but are not limited to, architects, a structural engineer, a building services engineer and a

cost consultant. The team must be led by an architect who will act as the lead consultant.

Additional skills may be proposed in your submission if you feel they are necessary.

Competitors should note within their response any other specialist team members they

would like to include in their team and who they believe will be necessary to complete

the commission, for example, artists or landscape architects or product suppliers. Teams

responding to this EOI must have the necessary expertise to complete the project within

the project constraints, which include: design, budget, programme and site constraints.

A creative and artistic exploration of the project is strongly encouraged and teams should

be aware of the Royal Borough of Kensington and Chelsea’s recently-announced cultural

place-making strategy. 1 It is likely that the building/structures may require innovative

approaches to offsite, prefabrication and component techniques. The Cadogan Estate

would be keen to see this reflected in the teams’ relevant expertise in this area.

The form of construction procurement for the café is yet to be determined. It is currently

anticipated that the selected team will be required to provide full design services for the

building from RIBA stages B-L. It should be noted that the Cadogan Estate may choose

to transfer responsibility for the development of the design to a contractor, at RIBA

stage D or E, and the team may work for the Estate or the contractor, depending on the

circumstances. The Cadogan Estate intends to call on the expertise of the selected team to

determine the most sensible procurement method.

The Cadogan Estate reserves the right to determine the final composition of the design

team appointed as the winner and this may include the appointment of consultants that

are not suggested within the competitor’s bid. For the avoidance of doubt, this is to ensure

the correct mix of skills and expertise and will not be imposed unreasonably.

1 Please refer to the following link to access the document: http://www.rbkc.gov.uk/leisureandlibraries/culture/artsservicenetworkingandtrainingevents.aspx Once on the above page please click on ‘Cultural Placemaking Proposals’, subscribe and then the document can be accessed.

7. Prospective Teams


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Constraints diagram by Paul Davis + Partners


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The site is located on the south side of the King’s Road in Chelsea, in the heart of Duke of

York Square adjacent to the Saatchi Gallery.

The site at present consists of a café building now occupied by a Gelateria Valerie with out-

door seating to the west. The occupier of the future café is yet to be determined.

Please see the diagrams on the previous page and the photo on the page 4.

A full site information pack, together with survey information and the brief will be made

available to the shortlisted practices at the next stage.

8. Site Information


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9.

The total project costs are estimated to be £2,000,000 (including construction, fit-out,

fees, VAT and associated costs).

Further information on the budget will be given at the next stage of the competition.

Budget


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10. Anticipated Programme

JULY AUG SEP OCT NOV

1. COMPETITION LAUNCHED

2. EOI PERIOD

2. SUBMISSION OF EOIs

3. SHORTLIST AND ISSUE OF COMPETITION INFORMATION

4. TENDER PERIOD

5. SITE VISIT

6. FINAL SUBMISSION BY SHORTLISTED TEAMS

7. ASSESSMENT, INCLUDING INTERVIEWS

8. WINNER ANNOUNCED

5 JULY

30 NOV

20 AUG

20 SEP

27 SEP

12 NOV


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KEY DATES

Competition launched 5th July 2012

Submission of EOIs 20th August 2012

Shortlist and issue of competition information 20th September 2012

Site visit to Duke of York Square site 27th September 2012

Final submissions by shortlisted teams 12th November 2012

Assessment, including interviews 27th–29th November 2012

Winner announced 30th November 2012

Planning application Summer 2013

Earliest anticipated date of Commencement of Construction Spring 2014

Earliest anticipated date for Project Completion Spring 2015


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11.

Competitors MUST complete the following form and attach it to the FRONT of all copies of

their submission:

Cadogan Café Competition

Registration number:

(Competitors will have received this by registering for the competition on the website)

www.malcolmreading.co.uk/architecturalcompetitions/cadogancafe

Name of Team Lead:

Names of all Collaborators:

Company Name Role (e.g. architect, landscape architect)

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Submission Form


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12.

Competitors are asked to produce the responses to Parts 1 - 4 as a bound A4 document.

All responses must be in the order shown below.

1) PQQ questions

Questions should be submitted electronically and in hard copy. Please see Section 15.

Teams may change the layout if they wish, but the format and order must remain the same.

There is a Word version of the PQQ available for download online, should competitors

prefer to use this.

www.malcolmreading.co.uk/architecturalcompetitions/cadogancafe

Format: A4, hard and electronic copy in PDF format (to be completed by lead consultant

only).

2) Team composition

We are looking for interesting team collaborations to undertake this project. Please tell us

why you have brought together the disciplines you have and why you think the team will

deliver a successful project.

Please provide a one-page summary of details for each of the principal consultant firms

who will form part of your team. The team, as a minimum, must include an architect, a

structural engineer, a building services engineer and a cost consultant. Please provide

details of any other consultants who are vital to your design approach and state who will

be the lead for the team. Please note that teams composed of both emerging architects

and established consultancies will be looked upon favourably.

Format: One side of A4 for each discipline, hard and electronic copy in PDF format.

Submission Requirements


25

3) Relevant projects

Please provide a précis of your approach to similar challenges on previous projects and

how you have worked to maximise value for the client. This should include analysis of

programme, budget and buildability.

The lead consultant should demonstrate the practice’s approach and expertise to similar/

relevant projects and why the company is appropriate for this commission. Please describe

your approach to the site problems and design solutions for one past project, either built

or otherwise.

The other team members should provide no more than one side of A4 outlining projects

they have completed.

Both the lead consultant and other team members should identify:

• Client name, email address and contact number.

• Date of project completion.

• Previous experience of working as a team, where possible with the team members

proposed in this EOI.

• Anticipated and final budget.

• Anticipated and final duration of the project.

• Aspects of the design or design approach that are relevant or showcase equivalent

challenges to the Cadogan café project.

Illustrations and sketches should be used where appropriate. Client references may be

taken up.

Format: A4, hard and electronic copy in PDF format.


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4) Press

Each competitor should also provide a 150-word snapshot of the practice or collaboration

that can be used for press in the event of the team being shortlisted. In addition, up to

three high-resolution images of representative projects should be provided for the same

reason. These will only be used in any press announcements, and should be submitted with

the EOI submission.

Submission Details

Please return seven hard copies and one electronic copy (either on a memory stick or CD)

of your submission to:

Malcolm Reading Consultants

Fourth Floor

10 Ely Place

London EC1N 6RY

Submissions must be sent securely in a single package, clearly marked:

Cadogan Café Competition

Submissions must be received by 14.00 on Monday 20th August 2012.

All copies of the submission MUST display the form (page 23) on the front and be clearly

marked with your registration number.


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The following criteria will be used to select a shortlist:

1. Ability to meet essential financial and business standards for the commission, based

on Part 1 of the Submission Requirements (10%).

2. Technical and professional capability of the proposed team, including the

communication of ideas and composition of team, based on Part 2 of the Submission

Requirements (45%).

3. Overall experience and examples of previous work, including the ability to deliver to

specification, budget and programme, based on Part 3 of the Submission Requirements

(45%).

Selection Criteria13.


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Only candidates who respond in accordance with the submission requirements may

be considered. During the Expression of Interest stage, the Cadogan Estate staff, its

consultants and project team members should not be contacted, as this may lead to

disqualification from the competition.

Receipt of Expressions of Interest

Expressions of Interest will be received up to 14.00 hours (BST) on Monday 20th August

2012.

Please ensure that your submission is delivered no later than the appointed time. The

Cadogan Estate may not consider your submission if it is received after the deadline.

Questions

All enquiries relating to the competition should be addressed to Malcolm Reading

Consultants, the independent competition organisers appointed to manage the process.

Do not contact the Cadogan Estate or any member of staff directly.

Questions should be emailed to: [email protected]

A question and answer log will be compiled and uploaded to the website on a regular basis:

www.malcolmreading.co.uk/architecturalcompetitions/cadogancafe/downloads

14. Competition Requirements


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Permissions

The Cadogan Estate reserves the right to make use of all presentation materials submitted

in any future publication about the competition, exhibition or website. Any use will

be properly credited to the competitor and the competitor warrants that the material

submitted comprises solely their own work or that of any member of a consortium

submitting a PQQ response. This non-exclusive licence is irrevocable, shall survive the

competitor’s exit from the tendering process and is royalty-free.

Language

The official language of the competition is English. All entries must be in English, including

all additional information.

Financial data

Any financial data provided must be submitted in, or converted into, pounds sterling.

Where official documents include financial data in a foreign currency, a sterling equivalent

must be provided.

Insurance

The Cadogan Estate and Malcolm Reading Consultants will take reasonable steps to

protect and care for entries but neither organisation will insure the proposals at any time.

Competitors are urged to maintain a complete record of their full entries and be able to

make this available at any time should adverse circumstances require this.

Deviations

Only submissions that meet the basic criteria of entry will be considered. Information or

supplementary material, unless specifically called for in subsequent communication, will

not be considered by the assessors.


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Amendments to the Expression of Interest

The Cadogan Estate may, at any time prior to the submission date, amend the Expression

of Interest (EOI), and Malcolm Reading Consultants (MRC) shall notify all competitors of

any such amendments. If MRC issues any circular letters to competitors during the EOI

period to clarify the interpretation to be placed on part of the documents or to make any

changes to them, such circular letters will form part of the EOI. Accordingly, all competitors

will have been deemed to take account of these in preparing their submission.

Overseas competitors

Overseas competitors should note that, for Customs purposes, no commercial value should

be assigned to any postal or courier documentation for the EOI. This may cause your

submission to be delayed and returned to you unopened.

Site visits, photos and drawings

Competitors are welcome to visit the site, but at this stage of the competition there will be

no formal site visits.

Competition materials

All material which is submitted as part of your response to the EOI will be retained by the

Cadogan Estate and will not be returned to participants.


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15. PQQ

Submission requirements

The Cadogan Estate has authorised Malcolm Reading Consultants to issue the following

pre-qualification questionnaire (PQQ) on their behalf as part of the tendering process for

the Cadogan Café Competition.

The PQQ should be completed for the lead consultant only.

Please answer all of the following questions. Failure to answer the questions may result

in disqualification from the process. Please ensure that your submitted answers are in the

order given, with clear indications of any appendices/supplementary information.


32

1 Organisation’s Name

2 Trading Name (if different)

3 Address of registered office

Address

Telephone

Fax

E-Mail

4 i. Company Number or alternative EU

registration number (if applicable)

ii. Date of registration

5 Contact name for queries in connection

with this questionnaire

Name

Position in organisation

Address

Telephone

Fax

E-Mail

6 Emergency Contact

Name/Number

7 Location of office likely to administer the

contract

(if different from above)

8 Status of organisation

e.g. Public limited / Private limited / Private

Sole Trader / Part of Corporate Group /

Joint Venture / Partnership / Consortium /

Other (please specify)

Organisation Details


33

9 Provide full details of any parent,

subsidiary or affiliated companies

including name and registered office

address

10 VAT Registration No.

11 Please provide a copy of your certificate

of enrolment on the professional or trade

register under the conditions laid down

by the laws of the Member State in which

you are established (for example the UK

Register of Companies) and the number

of years in business, or declaration of

oath, or solemn declaration

12 If your organisation is a company,

please list the names of your majority

stakeholders

13 Does any employee or officer of your

organisation currently have any personal

or professional connection with the

Client, or had any prior involvement with

the Client which might preclude their

eligibility for performing this contract?

[YES/NO]

If ‘YES’, please give details.

14 Please disclose any potential conflicts of

interest

e.g. contracting services or partners

associated property/construction

companies, contracts/agreements or

interest in systems or material suppliers.


34

15 If you are applying on behalf of a

consortium, please:

a. provide names, addresses and

organisation details for each consortium

member;

b. identify roughly which part(s) of the

contract each consortium member will

deliver

16 Submit a brief history of your organisation

(max. 300 words).

17 The Cadogan Estate will disqualify any

supplier at this stage who

a. is bankrupt or is being wound up, where

his/her affairs are being administered by

the court, where he/she has entered into

an arrangement with creditors, where he/

she has suspended business activities or is

in any analogous situation arising from a

similar procedure under national laws and

regulations;

b. Is the subject of proceedings for a

declaration of bankruptcy, for an order for

compulsory winding up or administration

by the court or of an arrangement

with creditors or of any other similar

proceedings under national laws and

regulations;

c. has been convicted by a judgment

which has the force of res judicata in

accordance with the legal provisions of the

country of any offence concerning his/her

professional conduct;


35

d. has committed any act of grave

professional misconduct;

e. has not fulfilled obligations relating

to the payment of social security

contributions in accordance with the legal

provisions of the UK;

f. has not fulfilled obligations relating to

the payment of taxes in accordance with

the legal provisions of the UK;

g. is guilty of serious misrepresentation in

supplying the information required under

this Section or has not supplied such

information;

h. has been the subject of a conviction for

participation in a criminal organisation;

i. has been the subject of a conviction for

corruption;

j. has been the subject of a conviction for

fraud;

k. has been the subject of a conviction for

money laundering.

Please confirm whether any of the above

applies to your organisation or its directors

or any other person who has powers of

representation, decision or control of the

Organisation.

[YES/NO]

Where the answer is ‘YES’, please provide

details.


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Financial Details

18 Please state the name(s) and

address(es) of your banker(s). This is

only required from the lead consultant.

19 Who is the person in your organisation

to whom any financial enquiries should

be addressed?

Name

Position in organisation

Address

Telephone

Fax

E-Mail

20 Division Actual and Anticipated annual

turnover

Last Year 2011

Current Year 2012

Next Year 2013

21 Division Actual and Anticipated

operating profit

Last Year 2011

Current Year 2012

Next Year 2013

22 If applicable, Group Financial Annual

Turnover

2010

Last Year 2011

Current Year 2012

23 Has your organisation met the terms

of its banking facilities and loan

repayments (if any) during the past

year?

[YES/NO]

If ‘NO’ what were the reasons and what has been

done to put things right?


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24 Has your organisation met all its

obligations to pay its creditors and staff

during the past year?

[YES/NO]

If ‘NO’ please explain why not.

25 Please provide one of the following:

a. A copy of your most recent audited

accounts (for the last 3 years if this

applies)

b. A statement of turnover, profit and

loss account and cash flow for the most

recent year of trading

Please note the Cadogan Estate will seek independent financial advice from an internet

business and consumer credit information provider to assist in its evaluation. Organisations

that are new to the market or are less than two years old are required to submit other

adequate information to demonstrate their economic and financial standing.


38

26 Detail the number of personnel currently

directly employed in your organisation which

will be directly responsible for performing this

Contract

Partners/Director

Professional Staff

[Inc. Contract Mgrs]

Company Structure

Staff Capability

27 Generally what professional qualifications and

technical experience do staff hold for the type

of work now contemplated by the Cadogan

Estate?

28 Does your organisation operate a training

policy?

[YES/NO]

If ‘YES’, please provide a copy of the

policy including the name(s) and qualifica-

tions of nominated Training Officer(s).


39

Company Policies

29 Please provide details of your

organisation’s approach to risk

assessment, a copy of your organisation’s

health and safety policy and details

of any declaration, information or

instruction issued by your organisation to

protect the health and safety of staff at

work.

30 Have any formal notices been issued

or legal proceeding been taken against

your company by the Health and Safety

Executive or the local authority enforcing

body in the last 3 years?

31 Does your organisation have a written

equal opportunities policy to avoid

discrimination?

[YES/NO]

If ‘YES’, please enclose a copy of the policy

document.

32 Does your Company have an

Environmental policy?

[YES/NO]

If ‘YES’, please enclose a copy of the policy

document.

33 Is your Company registered under ISO

14001 or equivalent?

[YES/NO]

34 Please provide details of any quality

assurance accreditation held by the

office that would be responsible for

the contract (e.g. ISO, BS, IIP etc.).

Please enclose certificates. If no formal

accreditation is held, please describe

relevant quality assurance policy and

procedures.


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35 Please submit details of your

memberships of any other relevant

industry/trade associations, bodies etc.

36 Give details of any court cases or

legal disputes involving the company

during the last 3 years and any current

and known future court cases or legal

disputes.

37 Have you had any contracts terminated

(in whole or in part) for poor

performance in the last 3 years, or any

contracts where damages have been

claimed by the relevant client?

[YES/NO]

If ‘YES’ please give details

38 Do you have a complaints procedure? [YES/NO]

If ‘YES’ please enclose a copy. If no, please en-

close a statement detailing how your organisa-

tion deals with complaints.

39 Where applicable, would the consortium

or the ultimate holding company be

prepared to guarantee your contract

performance as its subsidiary?

[YES/NO/NOT APPLICABLE]


41

40 Please provide details of your organisation’s insurance protection.

The insurance policy should be appropriate for the services required by the Cadogan Estate

(for example public liability, employer’s liability, professional indemnity).

The selected lead consultant will be required to hold Professional Indemnity, Employers’

Liability and Public Liability cover of no less than £2 million, in order to be appointed.

Applicants without this level of insurance will, however, not be penalised at this stage

providing they are able to procure the required level of insurance if necessary. Where

details are not available, please confirm you are able to provide a broker’s confirmation in

relation to insurance cover.

There is no need to include insurance certificates at this stage.

Public Liability

Insurer

Indemnity Value

Employers Liability

Insurer

Indemnity Value

Professional Indemnity

Insurer

Indemnity Value

41 Give details of insurance claims involving

the company during the last 3 years and

any current and known future claims.

Insurance


42

Use of Information

42 Candidates must adhere to the

requirements of the Data Protection Act

1998 (the 1998 Act).

a. Does your organisation have a Data

Protection policy?

[YES/NO]

b. Is your organisation registered with the

Information Commissioner in accordance

with the 1998 Act?

[YES/NO]

If ‘YES’, what is your DPA registration number?

NB Where responding on behalf of a

consortium these details should be

provided for each consortium member.

Declaration

43 Please print off and complete Section 16, the Declaration on page 43 of this document and

enclose an electronic and hard copy with your submission.


43

16. Declaration

The following declaration should be completed by each team’s lead for the project. A

declaration form for each team member organisation should be provided and attached.

I / we certify that the information supplied in the questionnaire and any supporting

documents is accurate and valid to the best of my / our knowledge. I / we will

immediately bring to the attention of the Cadogan Estate any change in company

circumstances which would alter the responses given to the questions on this form. I / we

accept that my / our response is a bona fide expression of interest and that the Cadogan

Estate and its Selection Committee may rely on the information provided in my / our

response. I / we understand that false information could result in my / our exclusion from

the selection process at any stage.

I / we have no objection to the information given on this form being held in the Estate

database and being circulated to staff.

I / we confirm (please tick) that our submission includes:

1. Completed Parts 1-4 of Section 12 Submission Requirements

2. CD Rom or memory stick with PDF files (obligatory)

Signed _______________________________________________

Name ________________________________________________

Position in firm ________________________________________

For and on behalf of ____________________________________

Date _________________________________________________

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