a complete · 2017. 1. 19. · northumberland, tyne and wear nhs foundation trust 1 appendix 2 –...
TRANSCRIPT
Northumberland, Tyne and Wear NHS Foundation Trust 1 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
A Complete
NTW Nursing Strategy 2014 - 2019 Delivering Compassion in Practice Professional Nursing Portfolio
Northumberland, Tyne and Wear NHS Foundation Trust 2 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Content Page
Description Page No:
Introduction 1
Section One : Personal Information 3
Section Two : Revalidation Checklist of Requirements and Supporting Evidence
4
Section Three : Practice Hours 6
Section Four : CPD 8
Section Five : Practice Related Feedback 10
Section Six : Written Reflective Accounts 11
Section Seven : Reflective Discussion 13
Section Eight : Confirmer Discussion 15
Section Nine : Triennial Review Checklist of Requirements and Supporting Evidence
20
Section Ten : Index of Evidence 25
Section Eleven : Witness Testimony 27
Section 12 : Miscellaneous 28
Section 13 : Annual/Triennial Review of Mentor Qualifications and Performance
29
Northumberland, Tyne and Wear NHS Foundation Trust 1 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Introduction
From April 2016 the requirements for revalidation will become effective and replace the
current requirements for renewal set out in the PREP (Post Registration Education and
Practice Standards) Handbook. This will mean that every three years at the point of
renewal of registration, nurses and midwives will need to show that as a professional
they are living the Code’s standards of practice and behaviour.
Revalidation is about promoting good practice; building on the existing renewal process the focus is on;
Up to date practice and professional development
Reflection on the professional standards of practice and behaviour as set out in the Code, and,
Engagement in professional discussions with other registered nurses or midwives
In meeting the requirements of revalidation you will need to provide evidence that you have met a range of requirements, designed to show that you are keeping up to date and that your practice is safe and effective in line with the Code. Creating and developing a portfolio The NMC strongly recommend that you keep evidence that you have met the requirements of revalidation in a portfolio and provide a useful definition; A portfolio is a compilation of materials that exemplifies your beliefs, skills, qualifications, education, training and experiences. It provides insight into your personality and work ethic. All in all, it is a representation of your professionalism Clark University Creating a portfolio is the simplest way of keeping everything together. It will;
Help you know what you still need to complete
Bring clarity to both your reflective and confirmer discussions
Help you be prepared if the NMC needs to see your supporting evidence as part of the verification process
It will also be helpful in your appraisal discussions Your portfolio should:
Contain evidence of how you meet the requirements of revalidation
Be a live document developed over the three years before you are required to revalidate
The NMC have also provided a checklist to make sure you have all the information in your portfolio before you have a discussion with your confirmer or submit your application.
Northumberland, Tyne and Wear NHS Foundation Trust 2 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
In the Trust’s Nursing Strategy Delivering Compassion in Practice Strategic Aim 6:
Supporting positive staff experience we committed to implementing a nursing portfolio.
This professional nursing portfolio is designed to enable you to maintain evidence that
you have met NMC revalidation requirements.
We will continue to add sections to this portfolio in line with ongoing development of
core and specialist competency frameworks which will support career and development
pathways. The frameworks are designed to support you in the consistent demonstration
and ongoing development of your knowledge, skill, behaviour and judgement in practice
and will support you in meeting revalidation requirements by enabling you to prepare;
Five pieces of practice related feedback
Five written reflective accounts
Reflective discussion
Confirmation discussion
Northumberland, Tyne and Wear NHS Foundation Trust 3 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section One: Personal Information
Name
NMC PIN Number
Revalidation Renewal Date
Workplace
Manager
Professional Registrable Qualifications (e.g. RMN; RNLD; RGN)
Initial Qualification
Date Gained
Subsequent Qualification
Date Gained
Recordable Qualifications (e.g. Diploma / Degree/Mentorship)
Qualification Gained
Date Gained
Qualification Gained
Date Gained
Qualification Gained
Date Gained
(Please add rows as necessary)
Northumberland, Tyne and Wear NHS Foundation Trust 4 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section Two
Revalidation Checklist of Requirements
and Supporting Evidence
It is important that you understand your responsibilities in relation to revalidation and prepare for renewal. Revalidation is the responsibility of nurses and midwives themselves not their employer. You are the owner of your revalidation process.
You should ensure you maintain an up to date knowledge of NMC standards and guidance all of which can be found at www.nmc.org.uk. The NMC have also set up a revalidation microsite which can be found at www.nmc.org.uk/revalidation In meeting the revalidation requirements and keeping your evidence you must not record any information that might identify an individual, whether that individual is alive or deceased. This means that all information recorded must be recorded in a way that no patient, service user, colleague or other individuals can be identified from the information. For example any notes or reflections must not include;
The name of any individual
The date of any incident or event referred to
The particular ward or place where the event occurred or
Descriptions of unique circumstances where an individual could be identified from the circumstances
Any information extracted from employer data (such as complaints logs) must be extracted in a way that no information identifying an individual is obtained, used or recorded. For example you must not forward works emails to your personal account or download and take copies of Trust’s records. The NMC have provided the following forms which you may retain electronically please note we have included them in this portfolio however you should be aware that the templates may be updated by the NMC and you should regularly check via www.nmc.org.uk ;
Practice hours log template (recommended)
CPD Template (recommended)
Reflective Accounts Form ( mandatory )
Reflective Discussion Form (mandatory )
Confirmation Form (mandatory)
Revalidation Checklist of Requirements and
Supporting Evidence
Northumberland, Tyne and Wear NHS Foundation Trust 5 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Requirement Supporting Evidence You must practise a minimum of 450 hours over the three years prior to renewal of your registration
You need to maintain a record of practice hours you have completed. This will form part of the discussion you have with your confirmer and you will also need to have this information available I the event that the NMC wish to verify your application. Your records should include;
Dates of practice
Number of hours undertaken
Name and address of your organisation
Scope of practice
Work setting
Description of the work you undertook
Evidence of practice hours (such as timesheets, role profiles or job specifications)
You must have undertaken 35 hours of Continuing Professional Development relevant to your scope of practice in the three years since your last renewal or you joined the register Of those 35 hours of CPD at least 20 must have included participatory learning
You must maintain accurate and verifiable records of CPD including;
CPD method ( for example self-learning , course , on line seminar)
Brief description of the topic and how it relates to your practice
Dates the CPD was undertaken
Number of hours and participatory hours
Identification of the part of the Code most relevant to the CPD
Evidence of the CPD activity
You must have obtained five pieces of practice related feedback
Notes of the content of the feedback and how it has been used to improve your practice. This is also helpful when preparing reflective accounts. You must ensure notes do not include any personal data see NMC Guidance How to Revalidate with the NMC
You must have prepared five written reflective accounts.
Five written reflective accounts that explain what you have learnt from your CPD activity and /or feedback and /or an event or experience in your practice, how you changed or improved your work as a result and how this is relevant to the Code. You must use the NMC form and make sure your accounts do not include any personal data see NMC Guidance How to Revalidate with the NMC
You must have had a reflective discussion with another NMC registrant, covering your five written reflective accounts
A reflective discussion form which includes the name and NMC PIN number of the NMC registered nurse that you had the discussion with as well as the date you had the discussion. You must use the NMC form provided. You must ensure the discussion summary section does not contain any personal data.
Health and Character Declaration
Registrants will make these declarations as part of their on line revalidation application. You must use the NMC form provided.
Professional Indemnity; you must declare that you have or will have when practising appropriate cover under an indemnity arrangement
Evidence to demonstrate that you have appropriate indemnity arrangements in place. You must use the NMC form provided.
Demonstrate to an appropriate person that you have met the revalidation requirements
A confirmation form signed by your confirmer. You must use the NMC form provided.
Northumberland, Tyne and Wear NHS Foundation Trust 6 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section 3: Practice Hours
Purpose How to meet
requirements
What you need to tell the NMC in your online
application
What your Confirmer will need to see
Practice hours are designed to help registrants maintain safe and effective practice and keep their skills up to date
Registrants;
can only count hours undertaken whilst registered
Must meet practice hours in a role which requires you to rely on your skills knowledge and experience of being a registered nurse. This includes
nurses who rely on their skills knowledge and experience of being a registered nurse but are in roles where their employment contract does not expressly require them to be registered with the NMC.
Practice hours should reflect current scope of practice and do not have to relate to your original field of practice when you first joined the register however you comply with the Code : recognising and working within the limits of competence
Scope of practice can include direct clinical care; commissioning; management ; education ; policy; research consultancy; quality assurance
If you have practised for less than the required number of hours you must successfully complete an NMC approved return to practice programme before the date of your application for renewal
When you apply for revalidation, you need to declare that you have met the practice hour’s requirement. You do not necessarily need to record individual hours of practice you can describe them in terms of standard days or weeks. If you have worked in a range of settings you will need to set them out individually. You only need to inform the NMC about the most recent hours you have undertaken to meet the minimum 450 hours. You will also be asked to;
Whether you are currently practising
Where you undertake practice including details of your scope of practice and work setting
If you are not currently practising where you undertook your most recent practice including scope of practice and work setting
NMC provide a practice hour’s log template
The Confirmer will need to see;
Written evidence that the nurse has practised for the minimum number of hours
Evidence may include a contract of employment; timesheets, job specification and role profiles
Only hours relating to nursing count but this can include non – clinical roles such as management, education and policy
If a nurse has not practised for the required number of hours the confirmer must be satisfied that they successfully
Northumberland, Tyne and Wear NHS Foundation Trust 7 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Guide to completing practice hours log
To record your hours of practice as a registered nurse
and/or midwife, please fill in a page for each of your
periods of practice. Please enter your most recent
practice first and then any other practice until you reach
450 hours. You do not necessarily need to record
individual practice hours. You can describe your practice
hours in terms of standard working days or weeks. For
example if you work full time, please just make one entry
of hours. If you have worked in a range of settings please
set these out individually. You may need to print
additional pages to add more periods of practice. If you
are both a nurse and midwife you will need to provide
information to cover 450 hours of practice for each of
these registrations.
Work setting
Ambulance service
Care home sector
Community setting (including district nursing and community psychiatric nursing)
Consultancy
Cosmetic or aesthetic sector
Governing body or other leadership
GP practice or other primary care
Hospital or other secondary care
Inspectorate or regulator
Insurance or legal
Maternity unit or birth centre
Military
Occupational health
Police
Policy organisation
Prison
Private domestic setting
Public health organisation
School
Specialist or other tertiary care including hospice
Telephone or e-health advice
Trade union or professional body
University or other research facility
Voluntary or charity sector
Other
Scope of practice
Commissioning
Consultancy
Education
Management
Policy
Direct patient care
Quality assurance or inspection
Registration
Nurse
Midwife
Nurse/SCPHN
Midwife/SCPHN
Nurse and Midwife (including Nurse/SCHPN and Midwife/SCPHN)
Dates: Name and
address of
organisation:
Your work
setting (choose from list above):
Your scope
of practice (choose from list above):
Number
of hours:
Your
registration (choose from list above):
Brief description of your work:
(Please add rows as necessary)
Practice Hours Log Template
Northumberland, Tyne and Wear NHS Foundation Trust 8 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section Four: Continuing Professional Development
Purpose
How to meet requirements
What you need to tell the NMC in your online application
What your Confirmer will need to see
As a professional you have a duty to keep your professional knowledge and skills up to date through continuous process of learning and reflection. The CPD requirements are designed to help nurses and midwives to maintain safe and effective practice, to improve practice or develop new skills where a gap has been identified and to respond to changes and advances in nursing. Participatory learning reduces professional isolation through engagement while increasing skills and awareness
The NMC does not prescribe the particular type of CPD activity as they believe registrants are best placed to decide what learning activity is beneficial to their scope of practice. Participatory learning must
be face to face
Types of learning activity
could be;
Structured learning
Accredited higher education or training
Masterclass
Mandatory training
must be relevant to
the individuals
scope of practice
i.e. mental health
act ; safeguarding ;
child protection not
Fire/Health and
Safety
Learning events such as conferences
Reading and reviewing publication
Enquiry based research/clinical audit
Peer review activities
Coaching and
mentoring
You must maintain accurate records of your CPD activities as this will form part of your discussion with your confirmer and you will also need to have this information available should the NMC wish to see it for verification.
You need to declare that you have met the CPD requirement
Suggested evidence to retain
Certificate of completion, notes , learning outcomes
Evidence of application to practice
Copies of publications read, review notes including practice related outcomes
Evidence of peer review including notes, observations and outcomes
Evidence of mentoring /coaching including notes, observations and outcomes
NMC have provided a CPD template
The Confirmer will need to see evidence that you have undertaken at least 35 hrs of CPD including 20 hours of participatory learning All CPD must be relevant to your scope of practice A Confirmer must see accurate records of ;
CPD method
A description of the topic and how it relates to your practice
Number of hours
Which part of the Code it relates to
The Confirmer is not being asked to assess the quality of the CPD undertaken
Northumberland, Tyne and Wear NHS Foundation Trust 9 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Guide to completing CPD record log
Examples of learning
method
Online learning
Course attendance
Independent learning
What was the topic?
Please give a brief outline of the key points of the
learning activity, how it is linked to your scope of
practice, what you learnt, and how you have applied
what you learnt to your practice. You may wish to
use the reflective accounts format to record as
you go the way in which you have used CPD to
inform and improve your practice
Link to Code
Please identify the part or parts of the Code relevant to the CPD.
Prioritise people
Practise effectively
Preserve safety
Promote professionalism and trust
Please provide the following information for each learning activity, until you reach 35 hours of CPD (of which 20 hours must be participatory). For examples of the types of CPD activities you could
undertake, and the types of evidence you could retain, please refer to Guidance sheet 3 in How to revalidate with the NMC.
Dates:
Method Please describe the methods you used for the activity:
Topic(s):
Link to Code:
Number of hours:
Number of participatory
hours:
Total: Total:
(Please add rows as necessary)
CPD LOG TEMPLATE
Northumberland, Tyne and Wear NHS Foundation Trust 10 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section 5: Practice Related Feedback
Purpose
How to meet requirements
What you need to tell the NMC in your online application
What your Confirmer will need to see
Practice related feedback is intended to encourage nurses to be more responsive to the needs of patients and service users, and those who care for them, by seeking feedback from those they work with and care for, and using that feedback to make improvements to their practice
The NMC recommend registrants obtain feedback from a variety of sources for example;
Feedback from service users, carers, or students as part of your day to day practice
Feedback from colleagues
Complaints
Team performance reports
Serious event reviews
Feedback through annual appraisal
Types of feedback
Feedback can be about your individual practice or about team, ward or organisational practice – you need to be clear about the impact the feedback had on your practice
Formal or informal
Written or verbal
Positive or constructive The NMC recognise that organisations already collate feedback in a variety of ways. You must seek consent to access or use employer’s information. If you chose to solicit feedback directly from colleagues; service users or carers you must make clear how you intend to use this information and that no information used will identify individuals
You need to declare that you have met the feedback requirement in your online application You are advised to maintain notes of the content of the feedback and how it has been used to improve practice. This is also helpful when preparing the reflective accounts requirement You may wish to use the reflective accounts format to record as you go the way in which you have used CPD to inform and improve your practice
Evidence that satisfies the Confirmer that you have obtained five pieces of practice related feedback and the way you have used this to improve your practice
Northumberland, Tyne and Wear NHS Foundation Trust 11 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section 6: Written Reflective Accounts
Purpose
How to meet requirements
What you need to tell the NMC in your online application
What your Confirmer will need to see
Encourages registrants to engage in reflective practice so that they can identify any changes or improvements they can make to their practice based on what they have learnt. Raises awareness of the Code and encourages nurses to consider the role of the Code in their practice and professional development
The NMC have provided a form which must be used to record your five reflective accounts. You are asked to gather and reflect on feedback from a variety of sources, using it to improve your practice and performance. You must have prepared five written reflective accounts in total, in the three year period since your registration as last renewed or you joined the register They should be based on CPD/feedback/event or experience in practice ( or combination of each) and how they relate to the Code The written reflective account should include;
What did you learn from CPD activity, feedback or experience
How have you changed or improved your practice as a result
How is it relevant to the Code
Please note see Guidance Sheet 1 NMC How to Revalidate for advice on how to ensure notes do not contain any information that might identify individuals (patients or colleagues)
You need to declare that you have met the requirement for written reflective accounts
You are not required to submit a copy to the NMC however you must retain a copy and evidence to inform your reflective discussion and to show your confirmer
Five written accounts as described in requirements recorded on the NMC form
Northumberland, Tyne and Wear NHS Foundation Trust 12 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Reflective Accounts Form
You must use this form to record five written reflective accounts on your CPD and/or practice-related feedback
and/or an event or experience in your practice and how this relates to the Code. Please fill in a page for each of
your reflective accounts, making sure you do not include any information that might identify a specific patient,
service user or colleague. Please refer to our guidance on preserving anonymity in Guidance sheet 1 in How to
revalidate with the NMC
Reflective account:
What was the nature of the CPD activity and/or practice-related feedback and/or event or experience in your practice?
What did you learn from the CPD activity and/or feedback and/or event or experience in your practice?
How did you change or improve your practice as a result?
How is this relevant to the Code?
Select one or more themes: Prioritise people – Practise effectively – Preserve safety – Promote professionalism and Trust
Northumberland, Tyne and Wear NHS Foundation Trust 13 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section 7: Reflective Discussion
Purpose
How to meet requirements
What you need to tell the NMC in your online application
What your Confirmer will need to see
Cultivates a sharing reflective culture that focuses on improvement by requiring registrants to discuss their professional development and improvement and by ensuring that registrants do not practise in professional isolation
You must discuss your written reflective accounts with an NMC registrant as part of a reflective discussion This should be someone you frequently work with or someone from a professional network or learning group. You do not need to work with them on a daily basis and you do not need to undertake the same type of practice or the same part of the register. It is up to you to decide the most appropriate person. If your confirmer is a NMC registrant your reflective discussion can form part of your confirmation discussion. If your confirmer is not a Registered Nurse you will need to have a reflective discussion with an NMC registrant before your confirmation discussion with your confirmer Discussions should be face to face and you should not discuss patients, service users or colleagues in a way which can identify them without their express consent. Visit www.nmc.org.uk/revalidation for further information of reflective discussions.
You need to declare that you have had a reflective discussion with another NMC registered nurse You must ensure that the nurse with whom you had the reflective discussion signs the NMC form and records their name, PIN number and email, the date the discussion took place and a summary of the discussion.
Your confirmer will need to see a completed and signed NMC form showing that you have discussed your reflective accounts with another NMC registered nurse The Confirmer can be the reflective discussion partner if they are a registered nurse The Confirmer is not making a judgement as to the quality of the reflective discussion they are confirming that they have seen the completed NMC form which demonstrates that this has taken place This completed form must be signed by both yourself and your reflective discussion partner
Northumberland, Tyne and Wear NHS Foundation Trust 14 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Reflective Discussion Form
You must use this form to record your reflective discussion with another NMC-registered nurse or midwife about your five written reflective accounts. During your discussion you should not discuss patients, service users or colleagues in a way that could identify them unless they expressly agree, and in the discussion summary section below make sure you do not include any information that might identify a specific patient or service user. Please refer to Guidance sheet 1 in How to revalidate with the NMC for further information.
To be completed by the nurse or midwife:
Name:
NMC Pin:
To be completed by the nurse or midwife with whom you had the discussion:
Name
NMC PIN
Email address
Professional address including postcode:
Contact Number
Date of Discussion
Short summary of discussion:
I have discussed five written reflective accounts with the named nurse or midwife as part of a reflective discussions
I agree to be contacted by the NMC to provide further information if necessary for verification purposes
Signature:
Date:
Northumberland, Tyne and Wear NHS Foundation Trust 15 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section 8: Confirmation
Purpose
How to meet requirements
What you need to tell the NMC in your online application
What your Confirmer will need to see
Encourages line managers to regularly consider and discuss how their staff are maintaining and developing their competence and improving their practice Increases professionalism by making nurses more accountable for their practice Provides additional assurance that the registrant has met the revalidation requirements Encourages a culture of sharing, reflection and improvement Helps reduce professional isolation
The confirmation process involves having a face to face discussion about your revalidation with an appropriate confirmer. The NMC strongly recommends this is your line manager. If your line manager is not an NMC Registered Nurse you can seek confirmation from another healthcare professional that you work with and who is regulated in the UK i.e. a Doctor; Pharmacist. However the NMC recommend where ever possible registrants should seek to obtain confirmation from another NMC registered nurse. If your confirmer is an NMC registrant your reflective discussion can form part of the confirmation discussion. If they are not you will need to have your reflective discussion with an NMC registered nurse before your confirmation discussion with your confirmer
The NMC have provided a form you must use to record your confirmation. Your confirmer will need to complete and sign this form You are required to keep the completed and signed form. You need to declare that you have obtained confirmation from an appropriate confirmer who has agreed to be contacted by the NMC if necessary for verification purposes. You will be asked to enter the name, NMC PIN number, email, professional address and postcode of your confirmer. You will be asked to confirm you have regular appraisal and whether you have a line manager who is an NMC registered nurse so that the NMC can understand the level of support which was available to you in completing your revalidation application Where the confirmer is not an NMC registrant you will need to provide details of their profession and registration and their regulatory body
You will need to meet with your confirmer and have a face to face discussion about your revalidation. As part of the discussion you will need to provide evidence that you have met the revalidation requirements This can form part of your
annual appraisal
Northumberland, Tyne and Wear NHS Foundation Trust 16 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Purpose How to meet
requirements
What you need to tell the NMC in your online application
What your Confirmer will need to see
As part of the discussion you will demonstrate to the confirmer that you have complied with all of the revalidation requirements; except professional indemnity arrangement and health and character as set out in the guidance The NMC recommend that registrants obtain their confirmation during the final 12 months of the three year registration period to ensure that it is recent. If your confirmation was obtained earlier the NMC may ask you to explain why The NMC have provided further guidance for confirmers which can be found in the Trust Nursing SharePoint or by going to www.nmc.org.uk
Northumberland, Tyne and Wear NHS Foundation Trust 17 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SC-PGN-03 - Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
CONFIRMATION FORM
You must use this form to record your confirmation
To be completed by the nurse or midwife:
Name:
NMC Pin:
Date of last renewal of registration
or joined the register:
I have received confirmation from (select applicable):
A line manager who is also an NMC-registered nurse or midwife
A line manager who is not an NMC-registered nurse or midwife
Another NMC-registered nurse or midwife
A regulated healthcare professional
An overseas regulated healthcare professional
Other professional in accordance with the NMC’s online confirmation tool To be completed by the confirmer:
Name:
Job Title:
Email address:
Professional address
including postcode:
Contact number:
Date of confirmation discussion:
Northumberland, Tyne and Wear NHS Foundation Trust 18 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
If you are an NMC-registered nurse or midwife please provide:
NMC Pin:
If you are a regulated healthcare professional please provide:
Profession:
Registration Number for regulatory body:
If you are an overseas regulated healthcare professional please provide:
Country:
Profession:
Registration number for regulatory body:
If you are another professional please provide:
Profession:
Registration Number for regulatory body:
Northumberland, Tyne and Wear NHS Foundation Trust 19 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Confirmation Checklist of
Revalidation Requirements
Practice Hours
You have seen written evidence that satisfies you that the nurse or midwife has practised the
minimum number of hours required for their registration
Continuing Professional Development
You have seen written evidence that satisfied you that the nurse or midwife has
undertaken 35 hours of CPD relevant to their practice as a nurse or midwife
You have seen evidence that at least 20 of the 35 hours include participatory learning
relevant to their practice as a nurse or midwife
You have seen accurate records of the CPD undertaken
Practice-Related feedback
You are satisfied that the nurse or midwife has obtained five pieces of practice-
related feedback
Written Reflective Accounts
You have seen five written reflective accounts on the nurses or midwife’s CPD and/or practice-related feedback and/or an event or experience in their practice and how this relates to the Code, recorded on the NMC form
Reflective Discussion
You have seen a completed signed form showing that a completed and signed form showing that the nurse or midwife has discussed their reflective accounts with another NMC-registered nurse or midwife (or you are an NMC-registered nurse or midwife who has discussed these with the nurse or midwife yourself).
I confirm that I have read Information for Confirmers; NMC-registered nurse or midwife has demonstrated to me that they have complied with all of the NMC revalidation requirements listed above over the three years since their registration was last renewed or they joined the register as set out in Information for Confirmers
I agree to be contacted by the NMC to provide further information if necessary for verification purposes. I am aware that if I do not response to a request for verification information I may put the nurse or midwife’s revalidation application at risk
Signature Date
Northumberland, Tyne and Wear NHS Foundation Trust 20 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section Nine
Triennial Review Checklist of
Requirements and Supporting Evidence
The Trust is required by the NMC to meet the Standards to Support Learning and
Assessment in Practice (NMC 2008) which include:
Placement providers are responsible for triennial review of mentors to ensure
that those who continue to meet the NMC’s mentor requirements remain on
the local register (NMC 2008)
To be maintained on the local register the individual must have evidence of having:
Mentored at least two students within the three year period/and or demonstrate equivalent experience with other learners
Participated in annual updating - to include an opportunity to meet and explore issues with other mentors.
Mapped ongoing development in their role against the current NMC mentor/practice teacher standards.
Therefore, to be deemed to have met all requirements needed to be maintained on the local register as a mentor, sign-off mentor or practice teacher, evidence that demonstrates completion of the above is required. In meeting the NMC requirements and keeping your evidence you must not record any information that might identify an individual, whether that individual is alive or deceased. This means that all information recorded must be recorded in a way that no patient, service user, colleague or other individuals can be identified from the information. For example any notes or reflections must not include;
The name of any individual
The date of any incident or event referred to
The particular ward or place where the event occurred or
Descriptions of unique circumstances where an individual could be identified from the circumstances
Northumberland, Tyne and Wear NHS Foundation Trust 21 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Triennial Review Checklist of Requirements and Supporting Evidence
Requirement Supporting Evidence
Mentored at least two students within the three year period.
Completion of mentor activity record or equivalent. Evidence of summative or formative assessment, in a mentor or co mentor capacity with a variety of students/staff including:
Nursing students from all fields (specific placements or supervised visits)
Allied health students including Occupational Therapists, physiotherapists etc.
Foundation degree students, preceptee’s medical students, paramedic students, appraisals etc.
Participated in annual updating Dashboard evidence/ certificate of attendance. CPD hours
Mapped ongoing development in their role against the current NMC mentor/practice teacher standards
As outlined in the mentor /practice teachers standards – please see below which includes examples of appropriate evidence
Mentor/Practice Teacher Standards
Competency Domain Examples of evidence
Establishing effective working relationships
a) Demonstrate an understanding of factors that influence how students integrate into practice settings
b) Provide ongoing and constructive support to facilitate transition from one learning environment to another
c) Have effective professional and inter-professional working relationships to support learning for entry to the register
Written evaluation of involvement of PLT. Attendance at mentor development sessions
Witness testimony that confirms team working and relationship building skills
Preparation of students experience on placement
Induction/ Orientation within 1st week
Working groups or meetings eg practice learning team
Student evaluations of mentor
Facilitation of learning
a) Use knowledge of the student’s stage of learning to select appropriate learning opportunities to meet their individual needs
b) Facilitate the selection of appropriate learning strategies to integrate learning from practice and academic experiences
c) Support students in critically reflecting upon their learning experiences in order to enhance future learning
Strategy for achievement in different stages of students mentored
Implementation of timetables/pathways to maximise the amount of students within the placement
Enhancing the quality of the learning available.
Witness testimony/mentor reflective accounts re progression of student. Schedule for reviewing progress
Evidence on assisting with critical reflection
Inductions
Anonymised learning contracts and timetables Account of how mentor encouraged the learner to manage their own learning, incorporating different learning styles at different stages
Details of learning outcomes
Northumberland, Tyne and Wear NHS Foundation Trust 22 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Mentor/Practice Teacher Standards …continued
Competency Domain Examples of evidence
Assessment and accountability a) Foster professional growth, personal development and accountability through support of students in practice
b) Demonstrate a breadth of understanding of assessment strategies and the ability to contribute to the total assessment process as part of the teaching team
c) Provide constructive feedback to students and assist them in identifying future learning needs and actions. Manage failing students so that they may enhance their performance and capabilities for safe and effective practice or be able to understand their failure and the implications of this for their future
d) Be accountable for confirming that students have met, or not met, the NMC competencies in practice. As a sign-off mentor confirm that students have met, or not met, the NMC standards of proficiency in practice and are capable of safe and effective practice
Examples of action plans which address particular learning needs
Reflective account of dealing with a challenging learner or one with additional support needs
Witness Testimony from colleague or student
Record of discussion with students to achieve evidence of their learning through use of simulation/examples
Attendance at and reflection on mentor related activities that focus on assessment
Range of evidence produced by student
Anonymised assessment documentation demonstrating feedback
Witness testimony of meetings with learners, other mentors
Anonymised assessment tools, e.g. T.C.C. L.M.C., DOPS etc
Record of observation of clinical skills practice
Records of assessment of the underpinning knowledge of the competencies
Support and WT from PPF re action plans
Other:
Evaluation of learning
a) Contribute to evaluation of student learning and assessment experiences - proposing aspects for change resulting from such evaluation
b) Participate in self and peer evaluation to facilitate personal development, and contribute to the development of others
Through 1:1discussion demonstrates knowledge of the course requirements and assessment strategies
Review of their role for a particular student Involvement in developing and using local evaluation tools relating to the placement
Reviewing evaluation data and, where required, implementing changes
Action plans to address concerns re the quality of placement/learning opportunities
Action plan review
Application of quality standards to the placement
Involvement with E.A.P. placement
Northumberland, Tyne and Wear NHS Foundation Trust 23 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Mentor/Practice Teacher Standards …continued
Competency Domain Examples of evidence
Create an environment for learning
a) a) Support students to identify both learning needs and experiences that are appropriate to their level of learning
b) Use a range of learning experiences involving patients, clients, carers and the professional team, to meet defined learning needs
c) Identify aspects of the learning environment which could be enhanced - negotiating with others to make appropriate changes
d) Act as a resource to facilitate personal and professional development of others
A WT from manager, student or colleague
Student evaluations – how could future learning be enhanced
Teaching – formal or informal (PLT). Inductions
Development and examples of teaching/ learning resources
Facilitation of inter-disciplinary learning
Involvement in Educational audits
Context of practice
a) Contribute to the development of an environment in which effective practice is fostered, implemented, evaluated and disseminated
b) Set and maintain professional boundaries that are sufficiently flexible for providing inter-professional car
c) Initiate and respond to practice developments to ensure safe and effective care is achieved and an effective learning environment is maintained
Attendance at and reflection on mentor related activities, e.g. Mentor development sessions, link mentor meetings, mentor updates
Attendance at and reflection on study days, training events, conferences or seminars that focus on learning and development or are pertinent to the role of the mentor
Written report, reflective account or witness testimony of involvement in the management of change within the placement area, particularly in relation to learning
Discussion or reflective account demonstrating knowledge and understanding of current healthcare and educational policies e.g. ‘Standards to support learning and assessment in practice’ (2010), Mentor Policy etc
Involvement with practice/ learning development
Reading newsletters or e-bulletins from NMC or NTWFT
Annotated documents related to learning and development
Northumberland, Tyne and Wear NHS Foundation Trust 24 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Competency Domain Examples of evidence
Evidence-based practice
a) Identify and apply research and evidence-based practice to their area of practice
b) Contribute to strategies to increase or review the evidence-base used to support practice
c) Support students in applying an evidence base to their own practice
Witness testimony of application of EBP
Membership of clinical groups
Participation in research and/or audit
Literature search and review, relevant to area
Presentation or attendance and reflection on study days, conferences or seminars/Journal Club
Demonstration of use of web-based learning resources
Leadership a) Plan a series of learning experiences that will meet students defined learning needs
b) Be an advocate for students to support them accessing learning opportunities that meet their individual needs - involving a range of other professionals, patients, clients and carers
c) Prioritise work to accommodate support of students within their practice roles
d) Provide feedback about the effectiveness of learning and assessment in practice
Clinical/Education meetings etc.
Evidence of cascading information related to learning and development within or across departments
Evidence of planning/organisation student placement
Witness testimony of mentor acting as an advocate for learners
Critical Incident related to learning and development
Organisation of training events to meet the needs of students and other mentors
Northumberland, Tyne and Wear NHS Foundation Trust 25 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section 10
Index of Evidence
Please use to identify individual pieces of evidence you wish to use to demonstrate
achievement of mentor/practice teachers standards. The evidence can be cross referenced
to demonstrate achievement of both revalidation and triennial review. It is helpful to order
evidence chronologically to aid cross referencing. For example if using witness testimony
number 7 in index it may look like WT.
Revalidation
Requirements
Evidence location
Evidence location
Evidence location
Evidence location
Evidence location
Confirmer Signature
Practice hours
CPD–35hrs Total
Practice related Feedback
Written reflective accounts
Reflective discussion
Mentor standards
Evidence location
Evidence location
Evidence location
Evidence location
Evidence location
Peer mentor Signature
1 a)
b)
c)
2 a)
b)
c)
3 a)
b)
c)
d)
Northumberland, Tyne and Wear NHS Foundation Trust 26 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Mentor standards
Evidence location
Evidence location
Evidence location
Evidence location
Evidence location
Peer mentor Signature
4 a)
b)
c)
d)
5 a)
b)
c)
d)
6 a)
b)
c)
7 a)
b)
c)
8 a)
b)
c)
d)
Appraiser/Line Manager Signature
Date
Northumberland, Tyne and Wear NHS Foundation Trust 27 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section Eleven
Witness Testimony
Witness testimony can be used to demonstrate achievement of requirements
Date Location
Testimony/Evidence gathered Related Competencies
Witness Name
Signature
Mentor Name
Signature
Northumberland, Tyne and Wear NHS Foundation Trust 28 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section Twelve Miscellaneous
Please place other evidence collected for Revalidation or triennial review in this section in,
chronological order and numbered; for example - attendance at or minutes of meetings etc.
In meeting the NMC requirements and keeping your evidence you must not record any
information that might identify an individual, whether that individual is alive or deceased. This
means that all information recorded must be recorded in a way that no patient, service user,
colleague or other individuals can be identified from the information. For example any notes
or reflections must not include;
The name of any individual
The date of any incident or event referred to
The particular ward or place where the event occurred or
Descriptions of unique circumstances where an individual could be identified
from the circumstances
Any information extracted from employer data (such as complaints logs) must be extracted in
a way that no information identifying an individual is obtained, used or recorded. For example
you must not forward works emails to your personal account or download and take copies of
Trust’s records.
Northumberland, Tyne and Wear NHS Foundation Trust 29 Appendix 2 – NTW Professional Nursing Portfolio – V01 – Issue 1 – May 16 Part of SA-PGN-03 (NTW(HR)09) Nursing Revalidation-Triennial Review (NMC)-(NTW(HR)09 – Staff Appraisal Policy)
Section Thirteen
Annual/Triennial Review of Mentor Qualifications and Performance
Name Mentor Sign-off Mentor
Review Date
Requirement
The mentor:
Suggested Evidence of Achievement
Achieved?
Yes No
1. Can demonstrate development mapped against current NMC mentor standards
Record of mapping exercise self-assessment documentation peer review documentation personal development plan
2. Has attended an annual update which Included: - discussion of assessment and supervision issues - validity and reliability of judgements made in challenging circumstances - programme requirements - NMC registration requirements - mentor accountability
Mentor passport attendance record mentor update attendance at moderation peer review
3. Has mentored a minimum of two students in preceding three years
Peer review documentation record of mentor activity reflective diary
Action Plan (if required):
Detail of action(s) to be taken (to include completion dates):
Reviewed on (date)
Review result
Example: mentor had not attended an update within the previous twelve months action: attend annual update within two months. To be reviewed 20.06.07.
20.06.07
Attended on 30.05.07, evidence available. PPF informed -to reinstate on database. Reviewer signature
Mentor Name
Mentor Signature
Reviewer Name
Reviewer Signature
Designation