a complete guide to your majestic wedding …moderndestinationweddings.com/wp-content/wedding...a...

www.majestic-resorts.comA Complete Guide to your Majestic Wedding

Modern Destination Weddings 1-866-369-1882 http://ModernDestinationWeddings.com

Majestic (Civil or Catholic) US$1750.00Symbolic US$1250.00

• On-site wedding planners facilitating all of your wedding plans both prior to arrival and during your stay• Several ceremony locations to choose from, starting with our beautiful white sand beach, a magnificent wedding

gazebo or our on-site chapel• Room upgrade for the Bride & Groom^

• Early & Late check/In - out for the Bride & Groom^

• Services of a Civil Judge/Priest or wedding coordinator to perform the ceremony (based on type of package required)• Beautiful Wedding Cake• 1 tropical flower table arrangement• Tropical bouquet for the bride and boutonniere for the Groom• Steaming of Grooms tuxedo and Bride’s gown• Sound system and simultaneous translation of the ceremony if needed• Marriage Certificate in Spanish delivered by DHL (For Civil / Catholic ceremonies)• Champagne for the group after the Ceremony• Romantic Candle light dinner with champagne

for the couple• Romantic breakfast in your room• Complimentary 25 minutes massage for the couple

and use of humid area• Basket of fruit in your room during your stay• Bottle of champagne in the room

twice during your stay• Room service included for the couple• Additional services also available please inquire^Subject to Availability. You can upgrade your choice of chairs for the ceremony to white Tiffany chairs, please ask your wedding coordinator for supplement applying and availability.

How to earn your FREE Wedding Package?Purchase 15 rooms for a 7 night stay or 105 room nights and our Majestic Wedding Package is FREE.

Required Documents for ceremonies:- Symbolic: copy of your marriage certificate / marriage license- Catholic: please inquire your wedding coordinator - Civil: • Photocopy of birth certificate + translation in Spanish and legalization • Single status declaration + translation in Spanish and legalization • Original divorce decree / widowhood cert. (if applies) + translation in Spanish and legalization• Photocopy of passports (couple and 2 witnesses – non relatives)

Documents to be legalized by the Dominican Embassy / Consulate in your Country (except passports) Couples will bring all the original documents with them to the hotel and those won’t be given back to couples since the Judge will keep them for their records.

*If you come from USA or a European Country part of La Hague agreement your documents must also be Appostilled (All except for passports)

The Catholic ChurchPrivateFunctionColonial Gazebo Beach Ceremony Elegance Gazebo

Wedding Packages

1

NEW Upgrade your wedding package with a video for only US$550.00 Includes: • Majestic Video of your photo session • 1 HD Camera • 10-20 minutes video • 1 Printed DVD


Once you have your wedding confirmed and the Wedding Package you will be choosing, we offer you the option to customize your wedding day with a variety of additional services available to create your personal wedding and make your dream day come true!

Flowers A selection of arrangements are available with an additional cost, prices provided on this list are for arrangements made with tropical flowers, should you have any other request please let us know and we’ll be happy to get a quote for you.

Upgrade Bride’s Bouquet *Rates Upon request(From Majestic Wedding Package)

Bridesmaids / Maid of Honor Bouquet $45.00 eachBoutonnieres $7.00 eachBasic Centerpiece $58.00

(1 included in the Wedding Package)Pin Corsages $25.00Wrist Corsages $35.00Bag of Rose petals $10.00 (basket not provided)Flowers for the cake (tropical) $5.00 each

Photography / Video We work with two companies Tropical Studio for Photography and Cores Films for Video. We have enclosed a selection of their packages for your planning purposes. You will also see as part of the information provided our Policy regarding outside service providers including Photographer / Video companies which includes a fee of US$300.00 (each) to access our Properties.

Cocktail Hour/PartyDepending on the time of your ceremony adding a Cocktail Hour to your wedding eventcould be a nice touch for your guests. You may have a non private Cocktail Hour ineither our Piano Bar (upper lobby), or on the Terrace of our Beach Restaurant(both options available at each hotel). Drink service will be provided by theregularly scheduled staff within the regular bar service hours, a selection ofHors d’oeuvres is available for purchase. Please request rates, options andavailability at your earliest convenience to confirm your preferred location!

2Modern Destination Weddings 1-866-369-1882 http://ModernDestinationWeddings.com

Wedding Dinner Options

1) A Non Private Reception Dinner is available in a section in one of our restaurants, with a setmenu for your group at no additional cost for up to 60 guests. Restaurant availability is subject to the discretion of the resort and group size.* To ensure the comfort of all guests we must maintain consistent programming of musical entertainment in our restaurants. As a result our restaurant/wedding staff are unable to accommodate requests to change/delete or lower the volume of our regularly scheduled music programs during wedding events or dinner receptions. Thank you for your understanding.

Non private dinner cost in the restaurant for a group of more than 60 guests$10.00 per person (from guest 61 and up)

2) A Private Reception Dinner is also available in any of the following locations (Parrots Barwhich is a pool bar that can accommodate up to 50 guests, Wet Bar which is a pool bar that can accommodate up to 100 guests, Beach (on the sand) and Ballroom).

The four locations mentioned are available at both the Majestic Colonial and Majestic Elegance. Private reception dinners will have a per person supplemental fee.

Private dinner at Parrots bar, Wet Bar or Ballroom $70.00 per personPrivate dinner at the Beach (on the sand) $82.00 per personPrivate dinner kids (0 – 3) no costPrivate dinner kids (4-12) Half price (from price provided for each location above)

Included in the per person rate: location, basic set up in white (round tables with white linens, chairs with white covers), buffet dinner and national open bar, drinks will also be available during dinner.

If you plan to have a private dinner, without a reception afterwards please estimate a maximum of 3 hours. Dinner will be available to start at 6:30 p.m. at the earliest (either private or non private)• Upgrade your open bar to premium for dinner (3 hours) $24.00 per person

*We can also assist you to book a private reception on a Boat (off property) – Information available upon request.

Parrots Bar MCPresidential Suite MCParrots Bar MC

Private Reception Asadito ME Sea & Sea ME


Private Reception Party Options

The following options are available to be added to your private reception dinner or for those groups having their non private dinner in one of our restaurants but wanting to have a private party afterwards to add the perfect touch! A great way to thank your guests for joining you on this special occasion!

We offer the following locations: Parrots Bar, Wet Bar, Beach or Ballroom. These locations are available to be booked between 6:30 p.m. and 11:00 p.m. Please note all events must finish by 11:00 p.m. in all open air loca-tions. Our Disco opens at 11:00 p.m. everyday to continue your celebration.

1) Private Reception Party (Custom) With the below options, you can rent one of our locations for a fee (3hours maximum) and add your choice of drink package to create the perfect reception based on your needs. This alternative is only available if purchased in conjunction with drink package.

Wet Bar / Parrots Bar / Ballroom $300.00Beach (on the sand) $400.00Mini Open Bar $6.00 per person per hourNational Open Bar $10.00 per person per hourPremium Open Bar $18.00 per person per hour (for

the first hour, following hours at $14.00 per person per hour)Cocktail Package $6.00 per person per hourGin Station $7.00 per person per hourLiquor available by the bottle Priced by requestCorkage fee $10.00 per bottle (75cl / 1L) Bartender fee US$10.00 per bartender / per hourMusic Options See Music Services / Audiovisual Opts

Beach PartyPrivate Reception


2) Private Reception Party (Package) With this option you will have included the following items:Location, basic set up in white (round tables with white linens, chairs with white covers), sound system (available to play your own music on CD, iPod or Laptop) and National Open bar up to 60 guests.

Wet Bar / Parrots Bar/ Ballroom / Disco $500.00 per hour (max. 60 guests)Beach $600.00 per hour (max. 60 guests)Guests over 60 $10 per person per hour

Presidential Suite

Our Presidential Suite (Majestic Colonial) is also perfect for private events. Please contact your wedding coordinator to confirm availability of the room. The rate to rent the room for one night will be $1000.00 with a $500.00 non refundable deposit required at time of booking.

Private dinner at Presidential Suite $70.00 per personPrivate Reception Party (Package) $800.00 Per hour (max. 60 guests)

Other options for private reception party (Custom) are available, please inquire

Music Services / Audiovisual options

Below you will find a list of the most popular services and equipment requested for wedding events. Please note these services are only available for Private Reception Dinners or Party’s

Sound system (1 speaker, mixer, microphone) $290.00DJ & MC / Sound System (1-4 hours) $550.00Additional Hour $130.00DJ & MC / Sound System / 2 Robotic Lights (1-4 hours) $750.00Additional Hour $130.00DJ & MC / Sound System / 4 Robotic Lights (1-4 hours) $900.00Additional Hour $130.00

Presidential Suite MC Private Reception


Screen & Projector $290.00Screen $80.00Projector $240.00Dance Floor 10x10 feet $230.00Dance Floor 16x16 feet $400.00Light Cube/Cones (each one) $52.00Par Led 64 (each one) $25.00Robotic Lights (each one) $100.00Multi color Panels (each one) $30.00CDJ Pioneer CDJ 350 (each one) $140.00Wireless Microphone (each one) $30.00Smoke Machine (each one) $50.00Technician Service (per hour) $30.00Romantic Dominican Trio $300.00 per hourSaxophonist $350.00 per hourCaribbean Band $1200.00 (2 sets x 45 minutes)

Decorations

As part of your wedding package we will provide basic set up for the ceremony including chairs with white covers for all your guests, white tulle for Beach or Gazebo locations and a signing table with white linen. We also provide our basic set up for private receptions. If your dinner is non private, the decor provided will be that which is included in the regular dinner service of the restaurant; We have a list of available décor packages to customize your ceremony or event. Each location / event will require the purchase of its own décor package. Décor Packages and / or all of the items provided are for use during the specified times and are rented items, if items are removed, guests will be charged a purchase fee (including all centerpieces). In the event you plan to bring your own decorations, a set up fee will apply. Please indicate to our decorators who do the set up if you want those items to be packed and returned to you, we will do so. Otherwise if you decide to do the set up yourselves and you are interested in bringing those items back home with you, please make sure you assign someone in your group to pack up everything as soon your event is finished. Neither Majestic Resorts nor the staff may be held responsible of any items lost.


Decoration Packages

Decoration Package for the ceremony (sashes for the chairs, colored tulle for the gazebo, white aisle runner and crystal vases with artificial flowers for the aisle) Up to 40 guests $406.00

($5.00 per person for each additional guest over 40)

White Dream ceremony package (white aisle runner, 8 hooks with white pomander balls, white table, white veil for the gazebo and white folding chairs)Up to 40 guests $550.00


White Deluxe ceremony package (3D white aisle runner, 8 hooks with white veils and white pomander balls, white table, white veil for the gazebo and white tiffany chairs)Up to 40 guests $700.00

($10.00 per person for each additional guest over 40)Marine Decoration Package for the ceremony (Aqua sashes and tulle for the gazebo, white aisle runner and shells for the aisle, shell garland for the gazebo) Up to 40 guests $500.00


Events Decoration Package #1 (chair sashes, 3 table runners and 3 centerpieces) Up to 20 guests $290.00

($5.00 per person each additional guest over 20)

Events Decoration Package #2 (chair sashes, 3 table runners, 3 centerpieces, printed menus and charger plates) Up to 20 guests $464.00


Events Decoration Package #3 (Tiffany Chairs, chair sashes, 6 table runners, 6 centerpieces, printed menus and charger plates) Up to 40 guests $1160.00


Events Decoration Package #4 (White Folding Chairs, chair sashes, 6 table runners, 6 centerpieces, printed menus and charger plates) Up to 40 guests $900.00



Chair sashes – various colors $5.00 eachTable Runners – various colors $18.00 eachLinens – various colors $25.00 eachColored tulle for beach or gazebo $150.00White Aisle runner for ceremony $100.003D White Aisle runner for the ceremony $120.00Avant Garden Chairs (white folding) (min. 30) $300.00

(each additional over 30 will be $8.00)Tiffany Chairs (min. 30) $700.00

(Each additional over 30 will be $15.00)Tea light + holders $30.00 (20 of them)Tiki Torches $15.00 (each)White Table (for cake or sweets) $60.00 (each)Charger Plate (silver or gold) $1.50 (each)Gabardine napkins $1.50 ( each)Linen napkins $2.50 (each) Centerpieces part of Events Decoration Packages (May not be substituted)

Charges for professional decorators: if you plan to bring your own decorations but you don’t want to get involved with the set up we offer you this Service.

Ceremony set up:

Up to 20 guests $150.0021 – 50 guests $190.0051 – 80 guests $250.0080 – 100 guests $300.00

Final Touch

Now that we’ve covered many of the important things for your wedding day, we would like to suggest a few additional options that you may find useful and / or interesting.

Day pass for your wedding guests staying offsite of Majestic Resorts to attend your wedding $50.00 per person (Colonial or Elegance)Regular day pass Majestic Colonial $90.00Regular day pass Majestic Elegance $100.00Service fee for outside Photographer and / or Videographer / Provider $300.00 eachExecutive Tent $465.00Fire Dancing Show (8 minute show) $550.00Cigar Roller (One hour exhibition + 40 cigars) $450.00 ($5.00 each additional cigar)

8

Reception set up:

Up to 20 guests $190.0021 – 50 guests $225.0051 – 80 guests $300.0080 – 100 guests $350.00


What every bride should know when planning her wedding at Majestic Resorts

What do we do next after the wedding date and time is confirmed by our wedding coordinator?

Once you receive the confirmation you will have a lot of questions. This is the moment for you to start working on all the wedding details. With this assistance of the Wedding Department and this document you will be planning your special day and event. You will be sent a Wedding Guide to help you make your plans. We ask that you complete this Wedding Guide and return it, to your wedding coordinator at least 30 days prior your arrival; this will allow us adequate time to finalize everything for your special day!

Who will we work with to coordinate our wedding plans?

You will be working with one of our Wedding Coordinators on-site in Punta Cana, by email / phone who will assist you throughout the planning process.(primarily via email) Your wedding coordinator will help you make your plans and they will look after special requests and any specific details that you have in mind for your special day! Upon arrival you will be assigned a wedding coordinator to work with you on your wedding day who will contact you with a letter to arrange a meeting.

Is there a time that I must be on the island before the wedding?

No there is no time restriction but we always recommend couples arrive 2-3 days before the wedding to have enough time to meet with the wedding coordinator and reconfirm all the information.

Would we be able to receive some kind of a discount on the wedding package price?

We cannot remove items or offer discounts on the wedding package, however if you book 15 rooms or more for 7 nights each you will get the wedding package for free. Whenever possible we suggest you request a group booking at the on-set of your booking process via your travel agency, so that you can secure the rooms that you will require for your friends and family. A group reservation will also help you secure the best possible rates.

How long typically is the ceremony?

Around 15 minutes. If you are having a catholic ceremony it will be between 30 – 60 minutes.

What does the basic ceremony set-up include?

The basic ceremony set-up includes the gazebo or beach gazebo with white tulle, chairs with white covers and a table with white linens with the tropical centerpiece part of the wedding package.

Is there a wedding ceremony rehearsal?

No, complete details will be explained during our meeting, and of course the wedding coordinator will be with you dur-ing the ceremony. We recommend you meet with your wedding party to give them an update following our meeting.

Why do I have to pay extra for my private reception when the hotel is all inclusive?

If you choose to hold a private reception this will be customized and decorated as you desire. The area/venue will be private for you and your guests. Staff will be provided and bar and/or personalized menu will be offered. This comes at an extra charge, as these programs are not part of our regularly scheduled events or prepared food and drink service.

Are we allowed to bring our own champagne for the toast / drinks for the reception?

Yes, but you have to pay a corkage fee of US$10 per bottle.


How many people do you seat at each table?

For private receptions we use round tables that can accommodate 8-10 guests each. ($) For dinner in one of our restaurants the set up will usually be one or two long tables for the group; however this will be confirmed upon arrival.

What happens if it rains?

We always have a PLAN B this will depend on your group size and available options. We will review our final plans for your event and required time-lines. Once finalized, we will present you with a document for final sign-off.

How do we pay for the wedding package or any supplemental fees?

No deposit is required. Payment will be done upon arrival after we meet, and prior to the ceremony. Payments may be made by cash or credit card.

Can I ship items to the resort?

Yes you can make shipments, however please note we cannot receive any goods more than one week in advance. Customs will most likely open all packages and along with the company you used for shipping you will need to take care of customs bill. We are happy to receive packages but we are not responsible for them arriving safely. The customs bill is the responsibility of the bride and groom. For that reason we suggest that you bring everything with you to avoid these extra charges.

What if I have guests that would like to attend my wedding but they will not be staying at the resort. How do we deal with that?

Please note this number can’t exceed 10% of the total of guests attending your wedding. They have to buy a day pass with a special rate for the wedding day in order to attend the wedding (They can access the Resort one hour before the ceremony and stay until the reception ends). Just let us know the names of those who are staying off-site and how their fee will be paid and please make sure they bring an ID since it will be required upon arrival. If they want to visit you on a different day the regular day pass rate will apply. If you have arranged private events involving fees for guest participa-tion these fees will be in addition to the day pass. ($)

Does the resort offer a transfer service to and from the airport for their guests? Does the resort have any pre-existing relationships with any of the airlines?

No, we don’t have transfers to the airport but if you make your travel arrangements through a travel agent or tour operator they can assist you with transfers in advance. In regards to airlines, please contact the travel agent/tour operator of your choice.

Do you have any ideas of group activities I can do with my guests during their stay at the resort?

Both of our resorts offer entertainment activities throughout the day and evening. Excursions may be purchased through your travel agency or tour operator, there are many to choose from in the area.


MC = Majestic ColonialME = Majestic Elegance

by Majestic Resorts

Do you have pictures of the event locations and details?

Yes we have an album, please visit the address below: https://picasaweb.google.com/1164935332197660700355

Will I receive a response to an email on the same day I sent it?

We are not office based and are in and out of the office constantly. We are on the move setting up and executing weddings on a daily basis. Much of our day is also spent meeting with brides and finalizing details or going over their event. We check emails as often as possible but due to the extremely high number of emails received it is not always possible for us to respond the same day. Emails are managed on a received and priority basis. We appreciate your patience.

Notes

In order for Majestic Resorts to host your wedding you must have room reservations confirmed at Majestic Resorts for your group.Your wedding ceremony location will be held in the resort of which you are staying. Please be avised that the Majestic Colonial and Elegance, do not have exchange privileges back and forth. The only shared facilities of our two properties are: disco, casino, sports bar, late snack bar, kids club, conference center and Catholic Chapel. Day passes must be pre-approved by wedding team prior to group arrival.

In the event that you maybe planning to have an outside service provider enter the property of Majestic Resort to provide a service or product to either you or guests on site, we request you contact your wedding coordinator in advance with the name of the company and service. We will confirm if this is an authorized provider to Majestic Resorts and the applicable supplemental fees that will be applied. Majestic Resorts cannot be held responsible for such providers.All rates are expressed in US dollars and include taxes and are subject to change without prior notice, including enclosed information.*Issued August 2013
