Invoice processing – a crucial stake

Cost control at every stage is one of the main missions of any organization with an ambition to strive for success. As such the processing of incoming invoices has long been a major focus of attention, as a labor-intense and expensive business operation, yet critical to efficient cash flow management and audit-ready bookkeeping. Its timely execution also has financial repercussions with suppliers and, by extension, with every partner of the organization. All in all, processing an invoice costs an average of €9.501, while 49% of the overall administration time is spent on data entry into your accounting systems2.

For years, I.R.I.S. has been helping its partners deal with those issues thanks to automated Invoice Processing. It is now time for more.

21st century business: faster, mobile, integrated, unified

Our increasingly technological corporate world adds new challenges to those previous considerations, as accounting data needs to be extracted, validated and integrated into the company’s approval workflows and back-end systems faster and more securely than ever.

One of the first answers is mobility – a concept with a bright future, pushed into the professional world thanks to Cloud computing - nothing less than a revolution in the workplace.

A document management pioneer, I.R.I.S. complements those promising technologies by bringing invoice capture to the Cloud with IRISCloud™ Invoice, offering benefits such as:

4 Dealing with the multiple channels incoming invoices may come from today (paper, email, MFPs and more).

4 Allowing for approval workflows to be carried out from mobile devices anytime, anywhere.

4 Granting faster access to accounting information.

4 Integrating mobility naturally into existing business processes.

I.R.I.S. S.A. : Rue du Bosquet 10 1348 Louvain-la-Neuve Belgium Tel.: +32-(0)10-45 13 64 Fax: +32-(0)10-45 34 43 info@irislink.com www.irislink.com

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© Copyright 2011 I.R.I.S. s.a./n.v.All rights reserved for all countries. I.R.I.S., the names of I.R.I.S. products, the I.R.I.S. logos and the logos of I.R.I.S. products are trademarks of I.R.I.S. All other names and products mentioned are trademarks or registered brand names of their respective owners.

A complete solution for invoice processing… in the Cloud! IRISCloud™ – a global Cloud computing strategyby I.R.I.S.

Cloud computing brings an ideal environment for mobile devices, as an online service that doesn’t require any installation or maintenance – just an internet connection. It is available anytime, anywhere and doesn’t depend on the device’s processing power. Success is immediate. Mobile devices quickly go from private use to professional use in leading industries of various fields, such as accounting, audit and law firms, industry, and more.

Still the entrance of devices limited by bandwidth and memory in the Document Management world is a complex challenge. This brand-new and promising market needs pioneers, and I.R.I.S. answers with its one-of-a-kind hyper-compression technology, and its comprehensive experience in all the facets of Document and Business Process Management, offering advanced functionalities for mobile devices, such as:

4 Invoice Processing.

4 Text Recognition, Document Creation & Compression.

4 Digital Mailroom.

4 Document and Business Process Management.

IRISCloud™ – a new, mobile vision of the workplace

The IRISCloud™ platform is aimed at offering a new, more efficient and more pleasant way of working by allowing professionals to use their tablet to:

4 Access the company’s repository through easy navigation.

4 Find documents with full text search according to their user rights and roles.

4 Perform workflow tasks assigned to them.

4 Select favorite documents or folders and synchronize them for offline consultation.

4 Edit and annotate documents thanks to versioning.

4 Distribute documents and notify co-workers.

4 Enjoy seamless integration to the company’s ECM systems.

4 … all the while in a secure environment thanks to the I.R.I.S. Data Centers.

Scanning, Automatic

Data Extraction,

Invoice Circulation

& Approval, Export

to ERP, Archiving

and more!

When the Cloud meets Document Management

IRISCloud™ Invoice comes with a unique value proposal structured around a complete solution, from scanning to export to back-end systems such as ERP, Document Management Systems, Accounting applications, and more.

As Cloud computing doesn’t require any local installation, the solution is very easy to deploy. Using it couldn’t be easier either, since Web access makes it available from any device, including Android or iPad tablets.

Key features

IRISCloud™ Invoice is developed exclusively from I.R.I.S. proprietary technologies, maintained by I.R.I.S.’ professional services teams. As such, it gathers a unique blend of expertise.

4 A variety of upload mechanisms• from any scanner (directly into the Cloud or piloted by I.R.I.S.’ scanning client, connected to the

Cloud).• from any MFP.• from email.• through file upload.

4 Advanced workflows for data capture and invoice approval• thanks to the most accurate invoice recognition engine on the market.• able to process invoices from Europe, Australia and the USA.• able to deal with multiple VAT rates (sales tax).• featuring unique technologies for the processing of line items.

4 Sophisticated Web access featuring user-friendly interfaces for• classification (if not performed previously).• data extraction and validation.• approval workflows: included (ex: accounting validation, line item dispatch, payment approval,

invoice release, requests for credit) or customizable on request.• consultation: search, view, annotate, email invoices, or send hyperlinks.• administration: workflow execution monitoring, Manage users & groups, Perform advanced

searches.

4 Advanced distribution and consultation• easy connection to a variety of ERPs.• generation of hyper-compressed PDF and PDF/A files.• secure storage in dedicated servers at the I.R.I.S. data centers.

Possible extensions

IRISCloud™ Invoice is a complex solution that combines invoice processing and classification, based on a 100% scalable and customizable private Cloud approach that can be expanded well beyond the Accounts Payable department, to accommodate any current or future need.

4 Workflow customization for both Data Capture and Approval.

4 Private Cloud with one dedicated server per customer, with multiple data center services options (backup, security levels, and others).

4 Integration into third-party applications through a variety of APIs (.NET, Java, Web services...) with many possibilities with regards invoice/batch upload, search, download, Master data upload, workflow edition and user management.

The key benefits

4 Reduce invoice processing times and costs even further thanks to the benefits of mobility.• Invoice Capture and Approval workflows accessible anytime anywhere (incl. Android

and iPad tablets).

4 Enjoy the highest recognition rates with the most complete solution on the market.• non-template based.• line items management (recognition and approval).• support of multiple VAT rates (sales tax).

4 Improve supplier relationships.

4 The highest recognition rates with the most complete solution on the market.

4 Keep your bookkeeping audit-ready at all times.

4 Increase security for sensitive and classified information.• secure and distributed access to data capture and invoice approval over HTTPS.

4 Bank on previous investments and plan for the future.• fully integrated with any scanning device and back-end systems.• fully scalable and customizable.

4 Benefit from years of expertise with I.R.I.S.’ Professional Services.• fast implementation and optimized support.• broad bandwidth.• limited risks.

4 Improve staff productivity and satisfaction.

A private Cloud,

scalable approach

that adapts to your

needs and grows with

your organization

Optimize cash flow

management with

better visibility on

invoice payments

The highest

recognition rates

with the most

complete solution on

the market

ERP,Databases

Accountingapplications

ECMsystems

IRISCloud™• Search, view, annotate• Send invoices by email• Or send hyperlinks

Classification, Indexing & Validation

Import Distribution & Consultation

Easy online validation

Line items, multiple VATs…

International recognition

Supplier, invoice#, amounts…

Approval Workflow

Customer Reference

Description Amount

Date

047-324871

30/03/201130/03/2011

511,13 $

36,27 $

511,13 $ 36,27 $

Montant

047-324871

30/03/2011

Reference

Date

Supplier ID

Amount

ERP

3

Browser Applications Email

@Mail

CalendarMP3

Address

Paper • MFP scanner • Online scan

Electronic • File upload • From email • From your system