A Day in the Life of a Payroll ManagerNCSC Product CertificationPayroll Anytime, Anywhere!

Welcome!

A Day in the Life

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Welcome!

Two payroll managers

of midsize companies

discuss: Responsibilities Concerns Outsourcing

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Introduction

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Introduction

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Calculations

Payroll Steps

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Gather time and attendance data

Input data

Calculate gross, deductions and net

Verify data

Perform garnishments

File and deposit taxes

Create G/L reports

Create on-demand checks

Reconcile issued paychecks with bank

11

22

33

44

55

66

77

88

99

New Hires

Personal Information– Name– SSN– Deductions

New Hire Reporting

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Time Collection

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Pay Rates

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Taxation

Child care (up to $5,000) Disability benefits (employee contributions) Life insurance (group plans under 50k) Medical/dental/health plans (employer contribution) Wages paid after death

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Circular E

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Taxes

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Garnishments

Interpretation of garnishment ruling Calculation of garnishment amount Prioritization (for multiple garnishments) Timeliness of depositing the garnishment in the

appropriate account or writing the check

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Producing Paychecks

Pay Bonuses Non-monetary

compensation (tickets, gift certificates, etc.)

FSA plan reimbursement

401(k) disbursement Severance pay Travel and expense

reimbursement Moving expenses Cash advances

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Compliance

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Specific record keeping

proceduresDocumax

The Fair Labor Standards ActThe Fair Labor Standards Act

Compliance

Payment of the minimum wage

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Overtime pay

Restrictions on the employment of children

Pay deductions for:Cash or merchandise shortagesEmployer-required uniformsTools of the trade

Record keeping

Each state Multi-J

Compliance

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Sophisticated Spreadsheet

Programmed payroll solution

Exempt vs. Non-Exempt

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Overtime paid retroactively

Programmed payroll solution

How Can ADP Help?

Consistently enforce rounding and OT rules based on client instruction

Maintain necessary documentation

Provide updates on the latest payroll tax law changes

Perform garnishments Tax reporting for multiple

states

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Welcome!