Administrators Forum - February 11, 2014

2014Rice University Study

Office and Administrative Space

President’s Town Hall Meeting:

• “Space… on this campus is now unbelievably tight. It is too tight. In addition to that, it’s not clear that the space we have is optimally allocated,”

• “What tends to happen at Rice and other places … is once folks get space, they tend to keep the space whether or not it’s the optimal use.”

David Leebron

November 2013

Space as a Resource

President’s Town Hall Meeting:

• “Like other universities, we are going to have to get better at these kinds of things.”

• “We’ll be reviewing space around the campus to see how it’s allocated – which units might need a little less space, which units might need a little more – because if we can get more efficient, we can save money.”

David Leebron

November 2013

Utilization of Our Space Resource

President’s Town Hall Meeting:

“Just figure, roughly, $600 per square foot. So every time you find 1,000 square feet you thought you didn’t have, that’s $600,000 you don’t have to spend.”

David Leebron

November 2013

Cost of Space

Cost of Space

Recommendation:

The Vice President for Administration should undertake a campus-wide study of office and administrative space using the standards and principles in this report.

Goal of the Study:

Free up space to accommodate growth and emerging priorities in the short term, and to develop a long-term plan.

Scope of the Study:

Visual Survey of all office and administrative space, including:•South Campus•BRC•IBC Building•Memorial Hermann Medical Plaza Building

Scope of the Study:

• Over 654,200 Square Feet of Space

• 70 Buildings

• Over 2,900 Rooms

• ~19% of All Assignable Space

Schedule:

• Survey February 25 - May 2

• Data Analysis May 2 – May 22

• Report May 23

What to Expect:

• Access to your workspace

• Brief Interruption

• Photographs

Key Takeaways:

• Office Space Survey February to May

• Space is a resource

• Space is not FREE