a e tendering demo

�

E Tendering DemoWebsite https://mahatenders.gov.in

1. User Creation2. Tender Creation 3. Tender Publishing 4. Tender Corrigendum5. Technical Bid Opening6. Forfeit EMD7. Technical Evaluation8. Financial Bid Opening9. Financial Evaluation10. Award Of Contract

�

Procurement FunctionalitiesTender Bidding Bid Opening & Evaluation

Department User Creation

Tender Creation

Tender Publishing

CorrigendumFreeze Bid Submission

Tender Search

Bid Document Uploading

Tender Document Download

Payment ofTender Fee/ EMD

Technical Bid Opening

Technical Evaluation (Offline)

Financial Bid Opening

Financial Evaluation

Communication & Publication of Award

Information

Presentation on -

�

Department User

creation

� Org nodal logs in Org nodal logs in

with user id and

password

�

Click Login

�

Enter the

password and

click ok

1. Click here to 1. Click here to create users

Org nodal can create dept nodal, org user, dept user, div user and sub div user

2. Click here

� Select this to Select this to create department

user

Personal details page 1

�

Click next

Personal details page 2

�

If you tick this check

box, the user became

dept nodal

�

1. Check here to

assign the roles for

department user

2.Click for submit

�

Click here to take print out of user list

Here the department user has been created and password is

sent by mail

�

Mail for department user,with

user id and password

�

End of department

User creation

�

DSC Registration of

Department User

�

2. Enter the password 2. Enter the password which was received by

mail

1. Dept user

logs in

�

During first time login system will ask to change password

Enter the new

password

click submit

�Password is changed

successfully, intimation mail is send to dept user

� Dept user logs Dept user logs in with the new

password

�

Click here to DSC

registration

�certificate registration

Click here to signing

certificate registration

�

Select the

and click ok

Select the appropriate name

and click ok

�

Enter the token password and click ok

�

Signing certificate registered successfully

�

Click here to Encipherment

certificate registration

�

Select the

and click ok

Select the appropriate name

and click ok

�

Encryption certificate Encryption certificate registered

successfully

�

After DSC registration , the dept user getting all the

menus

�

Click here to view the profile

�

Personal details

�

Click here to edit the profile

�

Edit Profile personal details


�

Click next



�


�

Click here to change the password

�

Click submit

� Dept user logs Dept user logs in with the new

password

�

Click Login

�

Click here to view the Click here to view the DSC information

�Click here to see the

information

Click here to see the certificate

information

DSC Details

�

Certification Details

Certification Details

�

Click here to sign out

�

End of Dept. User DSC

Registration

�

Tender

Creation

�

1. Dept user logs in with login id and password

2. Click Login

�

1.Click here to

create a new

tender or at step 2

2.Click here

Entry of Cover content details

Click here to add contents

1.Type the doc description

2.Select the

type

2.Select the document

type

3.Click save

3.Click save

Here, the content has been saved

1.Like wise

and click save

1.Like wise type the document description and click save

Here, three contents have been saved

2.Edit the contents

2.Edit the contents

3.Delete the content

4.Click Next

Here, two contents have been saved in 1st

cover

Likewise, Click here to add contents in 2nd cover

1.Type the doc description and select doc type

2.Price bid

xls format

2.Price bid should be in xls format

3.Click save

3.Click save

Here, finance doc saved in xls type Click Next

Here, 2 contents saved in 1st cover and 1

content in 2nd cover

Click nextClick next

documentUpload NIT document

Click here to upload NIT Document

Click BrowseClick

Browse

Select the NIT file

Select the NIT file

1.Click here

document

1.Click here to sign the document

1.Click ok

2.Click save

2.Click save

Click here to Click here to verify the nit

document

Click here to Click here to delete the document

1. Click here to

document

1. Click here to view the

uploaded NIT document

the 2.Click the check box

click save

1. Here the action is getting changed

to verified

2. Click next

Click here to upload the doc

1.Select the doc type

2.Click on Browse

tender document

2.Click on Browse to upload the

tender document

2.Select the document

3.Click Open3.Click Open

1. Enter the

description

1. Enter the Document description

to sign the doc1. Click here

to sign the doc

1.Click ok

2.Click save

2.Click save

Click here to Click here to Upload more

documents

1.Select the doc type

2.Click on Browse

tender document

2.Click on Browse to upload the

tender document

2.Select the BOQ

1. Enter the

description

1. Enter the Document description

3.Click Open3.Click Open

to sign the doc4. Click here

to sign the doc

1.Click ok

2.Click save

2.Click save

2. Click here to Verify the BOQ documents

1. Click here 1. Click here to delete the document

2. Click here to Check the BOQ format

1. Click here to

document


uploaded BOQ document


click save

2. Likewise click here

documents

2. Likewise click here to Verify the Tender

documents

1. Click here to

document

1. Click here to view the uploaded

Tender document


click save

1. Here, action is getting changed to verified for

both documents

2. Click for next

1Final Summary Page 1

2Final Summary Page 2

Click here to Click here to view the tender

details

Tender Details Page 1

Tender Details Page 2

�

End of Tender

Creation

�

Tender Publishing

Click here to

tender

Click here to Publish the

tender

1. Click here to see 1. Click here to see the published

tenders

3. Click

view

3. Click here to view

2. List of published

tenders

�

1. Click here

tenders

1. Click here to see latest

active tenders

2. After publishing, the tender is getting scrolled in the home page

�1.List of latest

active tenders 2.Click here to view

the NIT document

3.Click here to

view sign property

of NIT doc

�

Tender details page 1

�

Tender details page 2Click here to see

document

Click here to see the nit

document

Click here to see and download the tender documents

�

Tender documents can be download through guest account or bidder id registered earlier

�

End of Tender Publishing

�

Dept User Logs in

� Enter the token password and

click ok

�

Click here to create

corrigendum

�

1. Enter the tender id

2. Click submit

�

1. List of published tenders 2. Click here to

corrigendum

2. Click here to add

corrigendum

�

Click ok for confirmation

�

Corrigendum before bid opening

�

Click here to

details

Click here to view the tender

details

�


�

1. Select the

corrigendum type

1. Select the appropriate

corrigendum type

�1. Enter the

title here

1. Enter the corrigendum

title here

2. Click next

Date Corrigendum

Date Corrigendum

�Date change page

Click next

�

1. Click here to upload the corrigendum

document for date change

2. Document selection

�

1. Signing the document

3. Click save

2. Click ok

�

1. Here the date corrigendum has

been saved successfully

2. Click next

�Corrigendum List1. Enter the

title here


title here

2. Click here to

corrigendum type

2. Click here to select the

corrigendum type

3.Click next

3.Click next

FEE Corrigendum

�Tender fee page.Change the fee as req’d

Click next

�List of published Corrigendums


document for Fee change


�


2. Click save

�

Here the fee corrigendum has

been saved successfully

Click next

�

Corrigendum for BOQ Change

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3. Click next

�uploadBOQ upload

1. Click here to upload the revised BOQ for

BOQ change

2. BOQ

selection

2. BOQ Document selection

�

1. Signing the

document

1. Signing the revised BOQ

document

2. Click save

2. Click save

�

Here new boq is saved

Two documents (Boq, doc should be uploaded for boq corrigendumTwo documents (Boq, doc should be uploaded for boq corrigendum

�


document for boq change


�

3. Click save


2. Click for ok

�

Here the both

saved

Here the both documents are

savedClick next

�

Corrigendum for Technical bid

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3. Click next

�

1. Click here to upload the corrigendum document for

technical bid change


�

2. Click save

2. Click save


�

Here the

been saved

Here the corrigendum document has

been saved

Click next

�

Corrigendum for Financial bid

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3. Click next

�


Financial bid change


�

2. Click save


�

Here the

been saved


been saved

Click next

�

Corrigendum for Bid Openers change

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3.Click next

3.Click next

�

Bid Openers change pageSelect 2/3 bid openers shown

Click next

�


bid openers change


�

2. Click save


�

Here the

been saved


been saved

Click next

corrigendum for bid openers will not appear in the

tender site

�

Corrigendum for Terms & Conditions

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3.Click next

3.Click next

�

1. Click here to upload the corrigendum document for terms & conditions change


�

2. Click save


�

Here the

been saved


been saved

Click next

�extensionCorrigendum for Technical bid opening time extension

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3.Click next

3.Click next

�

Critical dates page.Change of bid opening date only.

Click next

�

1. Click here to upload the corrigendum document for Technical bid opening time

extension


�

3.Click save


2.Click ok

�

Here the

been saved


been saved

Click next

�

Corrigendum for Other terms changes

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3. Click next

�


other changes


�

3. Click save


2. Click ok

�

Here the

been saved


been saved

Click next

�

Publishing the corrigendum

�

1. Click here to publish the

corrigendum

2. List of corrigendum’s to be

published3. Click here to

publish the corrigendum

�

Corrigendum Tender details page 1

�

Corrigendum Tender details page 2

Click here to publish the corrigendum

�

1. Click here to see 1. Click here to see the published corrigendum's

2. List of published corrigendum’s

Click to view corrigendum

details

�

1. Published corrigendum’s are getting scrolled in

home page

2. Click here to see the latest active corrigendum’s

�

1. List of published corrigendum's

2. Click here to

corrigendum

2. Click here to see the details corrigendum

�Corrigendum details page 1

� Corrigendum details page 2

�

Click this tender

�

It indicates the tender contains 3 corrigendum's


�Tender details page 2

�

1.Click latest

active tenders

2.Here the icon

this tender

2.Here the icon

indicates

corrigendum for

this tender

�

1.Click here to view 1.Click here to view

the corrigendum

details

�Cancellation of

tender before bid opening

�

Corrigendum for cancellation of tender

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3. Click next

�

1 Click here to upload the corrigendum document for

cancellation


�

3. Click save


2. Click ok

�

Here the

been saved


been saved

Click next

�


corrigendum

2. Click here to publish the cancelled

corrigendum

�


�

1. Click here to see 1. Click here to see the published corrigendum’s


�

1. Corrigendum for Cancellation of tender is scrolling

here

2. Red mark indicates tender

cancellation

�Cancellation of

tender after bid opening

�Corrigendum for cancellation of tender

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3.Click next

3.Click next

�


cancellation


�

3. Click save


2. Click ok

�

Here the

been saved


been saved

Click next

�


corrigendum

2. Click here to publish the cancellation

corrigendum

�


�

1. Click here to see the published corrigendum’s


�

TENDER STATUS FOR CANCELLATION

�

1.Click here to see

the corrigendum

details

1.Click here to see the status of the cancelled tender

�

Corrigendum details page 1

�


1.Click here to see

document

�

Corrigendum document

�

Retendering after bid opening

�

Corrigendum for Retendering

1. Enter the

title here


title here

2. Click here to

corrigendum type


corrigendum type

3.Click next

3.Click next

�


retender


�

2.Click save


�

Here the

been saved


been saved

Click next

�

1. Click here to

corrigendum

1. Click here to publish the retender

corrigendum

2. Click here to publish the Retendering

corrigendum

�


�

1.Click here to see 1.Click here to see the published corrigendum’s

2. List of published corrigendum’s

�

TENDER STATUS FOR RETENDER

1.Click here to see

the corrigendum

details

1.Click here to see the status of the cancelled tender


1.Click here to see

document

Corrigendum document

�

MAILS when corrigendums are published

eTendering System Government of Tamil Nadu Date: 13-08-2008

Sub: Intimation of the cancellation of the tender - test-cancel-before

Dear Mr/Mrs. sasit,

With reference for the tender reference number: Test/cancel-before .It is informed that due to administrative reasons, the tender has been cancelled .

Thank you for the interest shown in the participation of the tender.

In case of any clarifications & feed back, you may email [email protected] to us to serve you better.

We wish you all the best,

Click here to login eTendering System

Thanks, Tender Inviting Authority

�

End of Corrigendum Publishing

�

Tender Opening

�

1.Technical Bid Opening

�

inBid opener 1 Logs in

1. Enter the

Password

1. Enter the Login id and

Password

2. Click login

Click Login

Click Tenders

opening

Click Tenders under Bid opening

Here, This table

opened today

Here, This table consists the list of

tenders going to be opened today

Click this View option to open

the tender

Tenders that are not opened on the specific

date listed below

Click the help

guides

Click the help for bid opening

guides

Click here to

of 1 bid opener

Click here to decrypt the key of 1st bid opener

Names of the bid openers

Bid opening Bid opening process flow

steps

Click ok

Click ok

Here, red

green

Here, red light turns to

green

Bid opener 2 Logs inBid opener 2 Logs in

Click Login

Click Tenders

opening

Click Tenders under Bid opening

Click View option to open

the tender

Tenders that are not opened on the specific

date listed below

Bid opener 2 decrypts

Click ok

Click here to

Bids

Click here to open the

Bids

Here, Both bid openers become green & online

�

Click on

Briefcase for Bidders

Document Opening

Here, two online bids are received. Both are in locked position

This table shows a withdrawn bid

Click here to open the 1st Bid

3. Click here to open

by one

3. Click here to open the bid document one by one1. List of bid docs

submitted by bidder in 1st cover

2. Click here to view the paid information

Click here to see the

document

Click here to see the exemption document

2. Click here to open the bid document

1. List of bid docs submitted by bidder in 1st cover

1. Click here 1. Click here to view the document

2. Verifying

document

2. Verifying the

document

Update the

submit

Update the comments and click

submit

Click here to open the 3rd document

2. Verifying

document

2. Verifying the

document

1. Click here 1. Click here to view the document

Update the

click submit

Update the comments and

click submit

All the documents are verified and accepted

Click here to see the non sensitive documents

�1. List of non sensitive

documents uploaded by the bidder at the time of bid

submission

view the document2. Click here to

view the document

�

Verify the document

Click next

Now the non sensitive documents are verified

1. Here, the 1st bid has been opened1. Here, the 1st bid has been opened

2. Likewise, click here to open the 2nd bid

Here the fee documents Here the fee documents has been verified and

accepted for 2nd bidder

Click here to

document

Click here to Verify the technical

document

2. Verifying the document

1. Click here

document

1. Click here to view the document

Update the

click submit


click submit

Click here to open the 3rd document

2. Verifying the document

1. Click here

document

1. Click here to view the document

Update the

click submit


click submit

1. Here all the documents are verified

and accepted

2.Click next

1. Here the two online bids are

opened

2. Click next

Click ok for confirmationClick ok for confirmation

This table consists of online bids and one withdrawn bids.

Page 1

Update the Bid Opening Summary

Page 2

1. Click here to upload the

summary document

1. Document Signing

2. Click Submit2. Click Submit

1. Here the

has been saved

1. Here the Technical bid opening summary has been saved

4. Click Next

process

4. Click Next to end the bid

opening process


summary

2. Click here to view the bid opening

summary

3. Click here to edit

summary

3. Click here to edit the bid opening

summary

Verifying the bid

summary

Verifying the bid opening

summary

Here, the status Process-I completed, indicates that the Technical bid opening is over for this tender

�

End of Technical Bid

Opening

EMD Forfeit after Technical Opening

Search tender for EMD

forfeit

View Tender details

Click to Forfeit EMD

Click to view payment

details

Select bidder/s

Click to forfeit

bidder

Click to forfeit EMD of selected bidder

EMD forfeited successfully

�

Technical Evaluation

BID OPENER 1 LOGS IN

Dept user/Evaluator Logs in

�

Enter the token password and

click ok

Click for

Evaluation

Click for Technical

Evaluation

List of Tenders to be Technically Evaluated

Click here to view

1. List of bidders qualified in

Technical bid opening

2. Update the status and reasons

3. Here, the 3rd

bidder is Rejected

Updation of Committee member details and Recommendations

2. Click browse to upload the technical evaluation document

3. Select the document

1. Fix the date and time for financial

bid opening

1. Sign the document

2.Click for ok 3..Click save

over

Technical Evaluation is getting over

1. Click here to see the Technical

Evaluation Summary

Summary of Technical

Evaluation

2. Click here to print the tech

evaluation summary

�

End of Technical

Evaluation

�

2.Financial Bid Opening

�

inBid opener 1 Logs in

1. Enter the

Password

1. Enter the Login id and

Password

2. Click login

Click Login

Enter the

password and

click ok

under Bid openingClick Tenders

under Bid opening

Here the Process of tender is ready for Financial bid opening

Click View icon to open the tender

Click ok

Here, red turns Here, red turns to green

Bid opener 2 Logs in

Click Login

Enter the

password and

click ok

Click Tenders Click Tenders under Bid opening

Click View

the tender

Click View icon to open the tender

Click here to decryptClick here to decrypt


Click ok

1. Here, Both bid openers become green

& online

3. Click here to open the Bids

2. Click here, to see

if required

2. Click here, to see the tech bid

opening summary if required

�

Click on

Briefcase for Bidders

Document Opening

2. Click here to 2. Click here to open the 1st Bid

1. Here two online bids are ready for financial

bid opening

Click here to open the document

2. Verifying

document

2. Verifying the BOQ

document

1. Click here to

document


document


submit

1. Here, document has been accepted

3. Click next

2. Click here to see non sensitive docs if

required.

1. Here, Opened lock indicates 1st financial

bid is opened

2. Click here to Open 2nd financial bid

Click here to open the documentClick here to open the document

2. Verifying the BOQ

document

1. Click here to

document


document


submit

1. Here, document has been accepted

2.Click next

1. Here the all financial bids were opened

2. Click Next

Click ok for confirmation

1. List of bidders who

qualified

1. List of bidders who were financially qualified

2. Click here to generate the

chart

2. Click here to generate the Automatic BOQ comparison chart

Boq chart is generated. Click here to View BOQ chart

1. Comparisons of bidders with Lowest Rate


format

2. Click here to view comparisons in Excel

format

Click Next

1. Click here to Upload 1. Click here to Upload the summary

Financial Bid opening summary

Financial Bid opening summary

2. Click here

document

2. Click here to select the document

2. Click ok

1. Click here to 1. Click here to sign the

document

4. click next

1. Financial Bid opening summary has been saved here

2. Click here to view the financial bid opening summary document

3. click for edit

2. Click here to view the financial bid opening summary document

Here the financial bid opening is over

�

End of Financial Bid

Opening

�

FINANCIAL EVALUATION


Evaluator Logs in

�

Enter the token password and

click ok

Click Financial Evaluation

Click here to view

1. List of bidders ready 1. List of bidders ready for financial evaluation

1. List of bidders 1. List of bidders qualified in financial bid

opening

3. Update the Bid

rank, status and

Reasons

4. Here, the rank

L2 is Rejected 5. Click submit

2.Enter evaluator

value

Update Committee member details and Recommendations

1. Click browse to upload the Financial evaluation document

2. Select the document

1. Sign the recommendatio

n document

2. Click ok

save

3 click save

Financial Evaluation is getting over

2. Click here to see the Financial

Evaluation Summary

1. Click here to

req’d.

1. Click here to edit the financial

evaluation if req’d.

3. Click back to end the process.

Click the doc to see the recommendation of the

committee.

Summary of Financial

Evaluation

�

END OF FINANCIAL EVALUATION

�

Award Of Contract


Dept user/evaluator logs in

�

Enter the Token password and

click ok

Click AOC

Click the view button

Tenders ready for

AOC

Enter AOC details

Click browse to upload

the AOC doc

Select the AOC doc

1. Click

doc

1. Click here to sign

the AOC doc

2. Click ok

�1. List of bidders

qualified

1. List of bidders who were financially qualified

2. Select the bidder who is

going to be given AOC

3. Click save

�

Click here to see the AOC summary

�

AOC summary

1. Click

document

1. Click here to

view the award

document

2. Click to print the

AOC summary

3. Click to view the

help guide for AOC

�

END OF AOC

a e tendering demo

Documents