a g e n d a - pctpapctpa.net/sprta/agendas/2013/december/december_agendapacket.pdf · 2013/14...

A G E N D A

299 Nevada Street · Auburn, CA 95603 · (530) 823-4030 · FAX 823-4036

City of Lincoln · City of Rocklin · City of Roseville · Placer County

Wednesday, December 4, 2013 10:45 a.m.

Board of Supervisors Chambers

175 Fulweiler Avenue Auburn, California 95603

A. Flag Salute

B. Roll Call

C. Approval of Minutes: June 26, 2013 Action Pg. 1

D. Agenda Review

E. Public Comment

F. Regional Transportation and Air Quality Mitigation Fee

Allocation Request for SR 65/Placer Parkway/Whitney Ranch Parkway Interchange

Action Pg. 4

G. Cooperative Agreement for SR 65/Placer Parkway/Whitney

Ranch Parkway Interchange Action Pg. 10

H. Nevada Station Operating Budget for 2014 and 2015 Action

Pg. 11 I. Selection of Chair and Vice Chair for 2014 Action

Pg. 14 J. Executive Director’s Report

K. Board Direction to Staff

Board of Directors Meeting Agenda SOUTH PLACER REGIONAL TRANSPORTATION AUTHORITY December 4, 2013 L. Informational Items Info 1. Technical Advisory Committee Minutes: a. August 13, 2013 Pg. 15 b. September 10, 2013 Pg. 17 c. October 8, 2013 Pg. 19 d. November 12, 2013 Pg. 21 2. Quarterly Financial Statements (under separate cover) 3. Newspaper Article Pg. 23

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SOUTH PLACER REGIONAL TRANSPORTATION AUTHORITY MINUTES

JUNE 26, 2013

The South Placer Regional Transportation Authority met on Wednesday, June 26, 2013 at 10:55 a.m. at the Placer County Board of Supervisors Chambers, 175 Fulweiler Avenue, Auburn, California. ATTENDANCE: Greg Janda Celia McAdam

Paul Joiner Shirley LeBlanc Susan Rohan Luke McNeel-Caird Kirk Uhler Sue Sholtis

APPROVAL OF MINUTES Chair Uhler noted none of the Board Members in attendance this morning attended the October 24, 2012 Board meeting, yet they were being asked to approve those minutes. Celia McAdam indicated she was advised by legal counsel that it is permissible for Boardmembers to vote on minutes of a meeting you did not attend, but it is up to the Boardmembers to do so. We would need three positive votes to approve these minutes. Upon motion by Rohan and second by Joiner, the Board approved the minutes of the October 24, 2012 meeting as submitted, with Janda abstaining. AGENDA REVIEW None. PUBLIC COMMENT None. CONSENT CALENDAR Upon motion by Rohan and second by Joiner, the Board unanimously approved the consent calendar as submitted. COMPREHENSIVE UPDATE OF THE REGIONAL TRANSPORTATION AND AIR QUALITY MITIGATION FEE PROGRAM FOR 2013 Celia McAdam asked the Board to approve a Letter of Task Agreement with Fehr and Peers Associates to conduct a comprehensive update of the Fee Program. Normally the Board is asked annually to consider an inflationary increase to the Fee Program, but from time to time the Board considers a comprehensive update to ensure the fees are appropriate. The Board has adopted comprehensive updates in 2006 and 2009, though there have been no inflationary increases since 2009. In previous discussion on inflationary adjustments, the Board directed staff to consider conducting a comprehensive update in 2013 or 2014. The Technical Advisory Committee has indicated they would like to see a comprehensive update due to projects starting to come online and the need to update project costs. We may also want to consider as part of this comprehensive update whether we want to add any other

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projects. McAdam noted the $95,000 cost for this update would be part of the administrative budget. Upon motion by Joiner and second by Rohan, the Board unanimously approved the Letter of Task Agreement #13-01 with Fehr and Peers Associates to develop a comprehensive update of the Regional Transportation and Air Quality Mitigation Fee Program for 2013. FY 2013/14 ADMINISTRATIVE BUDGET Celia McAdam presented the budget recommendation, which includes the cost of the comprehensive update discussed in the previous agenda item. She clarified the cumulative administrative costs allocated over the last 12 years is approximately $91,000 a year, well below the $150,000 average allowed in the Joint Powers Authority agreement. Staff recommends approval of the FY 2013/14 administrative budget. Upon motion by Joiner and second by Rohan, the Board unanimously approved the FY 2013/14 budget for the administration of the South Placer Regional Transportation Authority. FIRST AMENDMENT TO THE TIER II MEMORANDUM OF AGREEMENT (MOA) FOR DEVELOPMENT IMPACT FEES Celia McAdam noted this item is a follow up to the October 2012 presentation to this Board. McAdam provided a brief summary of the fee deferral program, which would allow the deferral of a small portion of Tier II fees to stimulate economic development. Implementation of this program requires an amendment of the Tier II MOA be approved by each of the member jurisdictions. McAdam noted there has been extensive work by all of the participating jurisdictions’ attorneys on drafting this amendment, which now has unanimous staff concurrence and is expected to be considered by each of the jurisdictions’ governing bodies within the next two months. This deferral was proposed by the City of Roseville and Scott Gandler is present to answer any questions. EXECUTIVE DIRECTOR’S REPORT Celia McAdam reported in reviewing the Joint Powers Agreement (JPA) for SPRTA it specifies that this Board is to meet at minimum quarterly. Over the years we have realized that there are not items sufficient to warrant the Board to meet quarterly. McAdam asked for Board input to either amend the JPA amendment or could there be consensus on meeting on a quarterly basis, recognizing how busy schedules are for Board Members and not wanting to meet just to meet. Chair Uhler suggested conducting electronic meetings and inquired whether there is any opinion that has been given as to meeting that minimum threshold of meeting quarterly. Would concurrence by all four jurisdictions that a meeting is not necessary constitute meeting that quarterly threshold? McAdam will run this excellent idea by our legal counsel to see if that would meet the requirement and will convey the resultant opinion to Board Members. Paul Joiner inquired whether there is a requirement to meet or is there a requirement to schedule quarterly meetings. McAdam believes the JPA states the Board is to meet no less than quarterly.

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Greg Janda asked whether there was a fiscal impact to modifying or amending the JPA. McAdam responded it would require staff time and perhaps some legal costs would be incurred. Janda expressed his support of the electronic meeting suggestion if that would fulfill the requirement as stated in the JPA. McAdam reported there are no agenda items for the next scheduled Board meeting in July. Our next probable Board meeting would be August 28. Meeting adjourned at 11:12 a.m. _____________________________ _______________________________ Celia McAdam Gabriel Hydrick, Vice Chair Executive Director

REGIONALTRANSPORTATIONAUTHORITY

City of Lincoln City of Rocklin City of Roseville Placer County

_________________________________

299 NEVADA STREET ▪ AUBURN, CA 95603 ▪ (530) 823-4030 ▪ FAX 823-4036

TO: Board of Directors DATE: November 20, 2013 FROM: Celia McAdam, Executive Director SUBJECT: REGIONAL TRANSPORTATION AND AIR QUALITY MITIGATION FEE

ALLOCATION REQUEST FOR SR 65/PLACER PARKWAY/WHITNEY RANCH PARKWAY INTERCHANGE

ACTION REQUESTED

1) Adopt Resolution #13-01 to allocate $850,000 of Regional Transportation and Air Quality Mitigation Fees to the City of Rocklin for the SR 65/Placer Parkway/ Whitney Ranch Parkway Interchange; and

2) Concur that the City of Rocklin’s funding for construction of Phase 1 of the SR 65/Placer Parkway/Whitney Ranch Parkway Interchange constitutes the City’s contribution to the Placer Parkway.

BACKGROUND The Regional Transportation and Air Quality Mitigation Fee Program ("Fee Program") includes $10 million for the Placer Parkway, of which $5 million has been allocated. Meanwhile, under the terms of the Tier II Memorandum of Agreement (MOA) adopted by all SPRTA member jurisdictions, fees of $485 million will be generated over time with all but $5 million of the proceeds designated for the construction of the Placer Parkway. Under the MOA, SPRTA is designated as the administrator of these funds. DISCUSSION The City of Rocklin is ready to move forward with the first phase of the SR 65/Placer Parkway/Whitney Ranch Parkway Interchange, which is to provide access to the east side of SR 65 as shown in Attachment 1. Staff has worked closely with the City to ensure that all of the construction will also be necessary for the final interchange, and there is no “throw away”. Phase 2 of the interchange will widen the overcrossing, add a southbound offramp from SR 65 to Placer Parkway/Whitney Ranch, and add required high occupancy vehicle (HOV) bypass ramps. These remaining improvements, shown in Attachment 2, will be built as a first step in the Placer Parkway construction. Allocation Request As part of this effort, it was determined there is an economy of scale to do the underpinnings for a full width overcrossing as part of the first phase project. Specifically, by spending another $850,000 to provide now, we would achieve a long term savings of approximately $1 million in the future. As no funds have yet been generated by the Tier II Development Fee, this would, however, require an allocation of SPRTA fees to cover the additional costs.

Rocklin’s Contribution to Placer Parkway Under the provisions of the Tier II MOA and land uses identified therein, the City of Rocklin development is not required to provide any contributions to the Tier II Development Fee. The City of Rocklin has proposed that contribution to the Placer Parkway in the form of the construction of Phase 1 of the SR 65/Placer Parkway/Whitney Ranch Interchange will constitute the City’s share (see Attachment 3). Staff has reviewed both requests and recommends approval, with TAC concurrence. CM: ss

RESOLUTION NO. 13-01

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH PLACER REGIONAL TRANSPORTATION AUTHORITY

ALLOCATING REGIONAL TRANSPORTATION AND AIR QUALITY MITIGATION FEE PROGRAM FEES TO THE SR65/PLACER PARKWAY/WHITNEY

RANCH PARKWAY INTERCHANGE

WHEREAS, the South Placer Regional Transportation Authority ("Authority") was formed to provide for the coordinated planning, design, financing, acquisition, determination of the timing of construction, and construction, of certain transportation improvements located in the area of jurisdiction of the Authority; and

WHEREAS, the Authority adopted the Regional Transportation and Air Quality Mitigation Fee to finance specified transportation facilities, as specified in Authority Resolution #02-06 dated April 10, 2002; and

WHEREAS, the Capital Improvement Program has specified a total contribution

to the Placer Parkway as $10 million; and WHEREAS, the City of Rocklin is providing funding and is the lead agency for

construction of Phase 1 of the SR65/Placer Parkway/Whitney Ranch Parkway Interchange, which will provide access to the east side of SR 65. Phase 2 of the interchange will provide the remaining portions of the interchange needed for full access to Placer Parkway on the west side of SR 65; and

WHEREAS, it has been determined there is a significant cost savings of future

dollars by including the substructure for the ultimate overcrossing width for the Placer Parkway access as part of Phase 1 project; and

NOW, THEREFORE, BE IT RESOLVED THAT the Authority allocates $850,000 to the City of Rocklin for expenditure for the additional substructure for a future widening of the overcrossing of SR 65 at Placer Parkway/Whitney Ranch Parkway Interchange.

Passed and Adopted by the Board of the South Placer Regional Transportation Authority, this 4th day of December, 2013, by the following vote on roll call: AYES Board Members: NOES Board Members: ABSENT Board Members: _______________________ Gabriel Hydrick, Vice-Chair ATTEST: _______________________ Celia McAdam, Executive Director

City of Rocklin

October 24, 2013

Celia McAdam

Executive Director

Placer County Transportation Planning Agency

299 Nevada Street

Auburn, CA 95603

Re: Highway 65/Whitney Ranch Interchange in Rocklin

Dear Celia,

3970 Rocklin Road Rocklin, California 95677-2720

RECEIVFD OCT 28 2013

PCTPA

o 1 916.6;25.5000 F I 916.625.5095

TTY I 916.632.4013 www.rocklin.ca.us

This letter is in follow up to my letter of September 9, 2013 and our conversation this morning

as we spoke in reference to the above stated project. As previously stated, the City of Rocklin is

moving forward a project to complete portions ·at the Placer Parkway, specifically a large

portion of the interchange at Highway 65 and Whitney Ranch.

The City of Rocklin is prepared to underwrite the cost of the improvements heretofore

presented. Based on the language of the Placer Parkway MOU and in consideration of a fair and

equitable cost sharing arrangement, and to bring clarification to ·the issue, the City is not

seeking a reimbursement of construction cost, but rather seeks an understanding that the

improvements to be undertaken by Rocklin shall constitute our fair share apportionment for

the interchange construction.

Sincerely,

Ricky A. Horst

City Manager

cc: City of Rocklin, Oepartm.entof Public Services

City of Rocklin, 'Office of the City Engineer


TO: Board of Directors DATE: November 20, 2013 FROM: Celia McAdam, Executive Director SUBJECT: COOPERATIVE AGREEMENT FOR SR 65/PLACER

PARKWAY/WHITNEY RANCH PARKWAY INTERCHANGE ACTION REQUESTED Authorize the Executive Director to negotiate and sign, with attorney concurrence, a Cooperative Agreement with Caltrans for Phase 2 of the SR 65/Placer Parkway/Whitney Ranch Parkway Interchange. BACKGROUND The City of Rocklin plans to construct the first phase of SR 65/Placer Parkway/Whitney Ranch Parkway Interchange in 2014, which will provide access to the east side of SR 65. Placer County is currently leading the efforts to construct the second phase of the SR 65/Placer Parkway/Whitney Ranch Parkway Interchange, which will provide access to the Placer Parkway on the west side of SR 65. SPRTA administers $10 million from the Regional Transportation and Air Quality Mitigation Fee Program ("Fee Program") and $480 million from the Tier II Memorandum of Agreement (MOA) adopted by all SPRTA member jurisdictions, for the planning and construction of Placer Parkway. Section 5c of the Tier II MOA states “construction of the Placer Parkway should generally proceed by starting at SR 65 and proceeding in a westerly direction.” DISCUSSION Phasing of the interchange requires a design exception from Caltrans. To grant that exception, Caltrans has requested assurance through a cooperative agreement that the remaining phase of the project, which includes the construction of the SR 65 southbound off-ramp, ramp meters, and high occupancy vehicle (HOV) bypass lanes, will be completed in a timely manner. The cooperative agreement between SPRTA and Caltrans would reaffirm the current Tier II MOA policy to construct Placer Parkway from SR 65 towards the west and allow the City of Rocklin to proceed with construction of the first phase of the SR 65/Placer Parkway/Whitney Ranch Parkway Interchange. The SPRTA TAC has concurred with this approach. Staff is requesting Board approval to negotiate and sign, with attorney concurrence, a cooperative agreement with Caltrans. CM:LM:ss

REGIONALTRANSPORTATIONAUTHORITY

City of Lincoln City of Rocklin City of Roseville Placer County

_________________________________


TO: Board of Directors DATE: November 20, 2013 FROM: Celia McAdam, Executive Director SUBJECT: NEVADA STATION OPERATING BUDGET FOR 2014 AND 2015 ACTION REQUESTED Approve Nevada Station Building Operating Budget for 2014 and 2015 as shown in Attachment 1 and certify that this budget includes required bond payments.

BACKGROUND In December 2003, PCTPA completed the purchase of the Nevada Station office building at 299 Nevada Street in Auburn to house the Agency’s operations. In doing so, the Agency has also become a landlord, charged with the responsibility of operating and maintaining the building, negotiating commercial leases and resolving property and tenant issues. Because of certain powers needed to obtain bond financing that are not specifically held by PCTPA, the South Placer Regional Transportation Authority (SPRTA) agreed to be the conduit for the financing of the purchase of the Nevada Station. Under this arrangement, SPRTA is listed as the official owner of the building and fully leases it to PCTPA. PCTPA, in turn, handles all management, operations, maintenance, rental collection, and bond payments. Once the bonds have been fully repaid, SPRTA will sell the building to PCTPA for $10. Budget for the operations of the Nevada Station property is on a calendar year basis, adopted biannually. Under the terms of the ownership arrangement, the budget is approved by both SPRTA and PCTPA. The overall economy has continued to affect the occupancy and lease rates at the Nevada Station. The largest hits came in 2009 and 2010, and while, the situation has improved significantly, revenues received in 2012 and 2013 were still slightly less than budgeted. While operating expenses remained low and cash transfers to improvements were suspended, PCTPA has transferred a total of $175,000 from agency reserves over the last 4 years to maintain required debt service payments. DISCUSSION The budget to actual figures for 2012 and 2013 (as estimated through 12/31/2013), as well as the proposed annual budgets for 2014 and 2015, are shown in Attachment 1. The financial outlook for Nevada Station has improved recently, as we have long term tenant leases on nine of the ten office suites. This allows us to project an increased rental income for 2014 and 2015. Staff has used conservative assumptions about the leasing of the one remaining unoccupied office vacancy, assuming a 2014 occupancy at

reduced market rates. The net result projects that the Nevada Station will roughly break even through the next two years. Wells Fargo Bank, which services the bonds, requires that the Agency certify that bond payments are included in the building’s operating budget. These are included accordingly, and staff recommends the Board’s certification and approval of the Nevada Station Operating Budget. Long Term Outlook Staff has been talking to several public finance experts about our options to improve the long term financial situation for the Nevada Station. The key date in this discussion is December 2013, after which the bonds for the Nevada Station can be redeemed. It has been noted that PCTPA’s current bond rating of A-, up from an initial rating of BBB+, should work in our favor. The ability to repay the existing bonds would provide several options to find better financing at a lower rate. While reissuing the bonds is one option, PCTPA is working with our attorney to determine what other options we can pursue, such as a private placement (direct loan), leaseback agreement, or other mechanism. Early discussions would indicate that, based on terms currently available in the market, we may be able to save approximately $50,000 to $60,000 per year in financing costs over our current bond payments. This would be enough to not only stabilize the financial situation, but also allow us to quickly repay the PCTPA loans. Alternatively, we always have the option to sell the building. Staff will be continuing to work on improving the short and long term budgetary situation for the Nevada Station and developing long term financial options for the Board’s consideration as we reach the December 2013 bond redemption date. CM:sl

NEVADA STATION ‐ OPERATING BUDGET Item H

2012 & 2013 ‐ BUDGET TO ACTUAL Attachment 1

2014 & 2015 ‐ PROPOSED BUDGET

BUDGET ACTUAL BUDGET

ACTUAL

(estimated)2014 2015

GROSS INCOME ‐ PROJECTED

TENANT RENTAL INCOME 280,827 254,546 287,810 258,577 278,396 285,256

INTEREST INCOME ‐ 359 ‐ 1,513 ‐ ‐

LESS: 5% VACANCY & CREDIT LOSS (7,387) ‐ (7,568) ‐ (6,910) (7,066)

TOTAL EFFECTIVE INCOME 273,440 254,904 280,242 260,090 271,486 278,190

OPERATING EXPENSES ‐ PROJECTED

ACCOUNTANT/ATTORNEY 1,200 2,556 1,200 ‐ 500 500

CARPET CLEANING 500 ‐ 500 ‐ 200 200

ELEVATOR MAINT/LICENSE 3,200 3,928 3,200 3,178 3,500 3,500

FIRE EXTINGUISHERS 100 100 100 ‐ 100 100

GARBAGE DISPOSAL 2,500 2,628 2,750 2,781 3,600 3,700

GUTTER CLEANING 250 ‐ 250 250 250 250

HVAC MAINTENANCE 1,000 560 1,000 1,678 1,000 1,000

INSURANCE 4,250 3,194 4,500 3,399 3,500 3,750

JANITORIAL SERVICE 3,500 4,080 3,500 3,243 3,000 3,500

LANDSCAPING SERVICE 4,000 3,870 4,000 4,675 5,100 5,500

LIGHTING 150 229 150 ‐ 100 100

LOCKSMITH 500 148 500 82 150 150

MANAGEMENT FEE (PCTPA ADMIN) 8,000 5,384 7,000 6,336 6,500 7,000

MISC REPAIRS & EXPENSES 2,500 230 2,500 4,648 4,000 3,000

PAINTING ‐ EXTERIOR ‐ ‐ ‐ ‐ ‐ ‐

PARKING LOT PAVING ‐ ‐ ‐ ‐ ‐ ‐

PCWA 1,800 1,786 1,800 1,907 2,000 2,250

PG&E 4,000 2,403 4,250 2,079 2,250 2,500

PHONE (ELEVATOR) 250 385 250 402 400 450

PLUMBING / ELECTRICAL 1,200 780 1,200 965 1,000 1,000

REAL ESTATE TAXES 5,000 4,488 5,000 2,723 2,500 2,500

RESTROOM SUPPLIES 1,250 832 1,500 1,644 1,800 2,000

ROOFING ‐ ‐ ‐ ‐ 150 150

SECURITY 1,250 599 1,250 504 600 650

SEWER FEES 3,000 3,015 3,000 3,057 3,100 3,250

WINDOW WASHING 600 625 600 ‐ 650 650

TOTAL OPERATING EXPENSES 50,000 41,820 50,000 43,553 45,950 47,650

NET INCOME 223,440 213,084 230,242 216,537 225,536 230,540

NON‐OPERATING EXPENSES

DEBT SERVICE (Principal + Interest) 226,880 226,465 227,050 226,646 226,238 230,038

BOND ADMIN FEE 2,200 2,200 2,200 2,200 2,200 2,200

MISC. NON‐OPERATING ‐ 676 ‐ 704 750 750

LEASE COMMISSIONS 2,500 ‐ 1,250 4,467 1,250 1,250

TENANT IMPROVEMENTS 5,000 ‐ 1,500 1,500 1,500 1,500

BOND COUNSEL 500 ‐ 500 ‐ 500 500

TOTAL NON‐OPERATING EXPENSES 237,080 229,341 232,500 235,517 232,438 236,238

TRANSFER FROM PCTPA RESERVES 10,000 ‐ ‐ 10,000 ‐ ‐

MANAGEMENT FEE DUE TO PCTPA ‐ 5,384 ‐ 6,336 ‐ ‐

NET OPERATING CASH FLOW (LESS VACANCY & CREDIT LOSS ADJUSTMENT) (3,640) (10,873) (2,258) (2,644) 9 1,368

2012 2013 PROPOSED BUDGET

Nevada Station Actual 12-13 and Budget 14-15, 11/22/2013


TO: SPRTA Board of Directors DATE: November 21, 2013 FROM: Celia McAdam, Executive Director SUBJECT: SELECTION OF CHAIR AND VICE CHAIR FOR 2014 Action Requested Designate the representative from the City of Lincoln to act as Chair and the representative from the City of Rocklin as Vice Chair for 2014. Discussion Subsection c.(1) of Section 7 of the Joint Exercise of Powers Agreement among the Authority’s member entities provides that a Chairperson shall be elected from among the membership of the Board to preside over the meetings of the Board. At the February 2008 SPRTA Board meeting the following officer rotation schedule was adopted:

Placer County City of Lincoln City of Rocklin City of Roseville

Under this adopted rotation, the representatives from the City of Lincoln and the City of Rocklin would become Chair and Vice Chair, respectively, effective January 1, 2014. CM:ss

SOUTH PLACER REGIONAL TRANSPORTATION AUTHORITY Technical Advisory Committee Meeting Minutes

August 13, 2013 ATTENDANCE: Ray Leftwich, City of Lincoln

Amber Conboy, Placer County Public Works Rich Moorehead, Placer County Public Works Dave Palmer, City of Rocklin Scott Gandler, City of Roseville Rhon Herndon, City of Roseville Celia McAdam, PCTPA Luke McNeel-Caird, PCTPA Sue Sholtis, PCTPA

Allocation - $850K – Placer Parkway/Whitney Ranch IC Dave Palmer will be providing backup information for the $850K allocation request for the additional underpinning for future widening of the overcrossing for the SR 65/Placer Parkway/Whitney Ranch IC. Placer Parkway/Whitney Ranch IC Reimbursement Agreement Celia McAdam noted SPRTA TAC members had agreed to consider reimbursing Rocklin for the SR 65/Placer Parkway/Whitney Ranch IC. After discussion among TAC members, it was agreed that more information was needed, and to bring this item back to SPRTA TAC members at the September meeting for discussion. Tier II MOA Amendment Approval Status McAdam commented this amendment has been approved by all pertinent jurisdictions and we are currently gathering signatures on the document. Update Placer Parkway Toll Lane Study McAdam mentioned circumstances have changed since the 2005 Placer Parkway Toll Lane Study wherein it was decided this project could not be done due to terms of access restrictions. With the new Tier II fees McAdam felt this study could be worth revisiting, and asked for TAC members’ feedback. It was agreed McAdam would distribute the 2005 study electronically for TAC members to revisit and we will readdress this topic at our September TAC meeting. Project Cash Flow Update Celia McAdam distributed an updated cash flow study to TAC members, which included the good news of having $300,000 more than expected with the close of our FY 2012/13 books. This additional money allows covering all the projects we are anticipating. McAdam mentioned we may want to look at other allocations or advancing reimbursements to Roseville (Sierra College Blvd.) and Placer County (Auburn/Folsom Road.) Rhon Herndon suggested penciling in the Louis/Orlando Road Transfer Point project, which is a multi-jurisdictional project. Herndon will check with staff to see if Roseville

prefers to escalate reimbursement for Sierra College Blvd. or move forward with consideration of the Louis/Orlando Road Transfer Point project. Rich Moorehead proposed the SR 65 widening project be added to our list of projects for allocation. Other Issues Celia McAdam distributed Fehr & Peers’ 2013/14 SPRTA fee update schedule to TAC members, which update will be finalized next spring. Scott Gandler remarked Roseville is currently updating three fee schedules – for Highway 65, Tier II and SPRTA. McAdam suggested for consistency to bring any suggestions for cost savings to our September TAC meeting for discussion. Sarah Brandenberg from Fehr & Peers will be attending that meeting. Meeting adjourned at 2:35 p.m.


September 10, 2013 ATTENDANCE: Ray Leftwich, City of Lincoln

Amber Conboy, Placer County Public Works Ken Grehm, Placer County Public Works Rich Moorehead, Placer County Public Works Rick Forstall, City of Rocklin Dave Palmer, City of Rocklin Rhon Herndon, City of Roseville Sarah Brandenberg, Fehr & Peers Brandon Haydu, Fehr & Peers Katie Jackson, Fehr & Peers Celia McAdam, PCTPA Luke McNeel-Caird, PCTPA Sue Sholtis, PCTPA

Placer Parkway/Whitney Ranch IC Reimbursement Agreement and Allocation Request A letter from Rocklin City Manager Rick Horst dated September 9 was distributed regarding SR 65/Placer Parkway/Whitney Ranch Interchange construction estimates. There was discussion regarding Rocklin’s fair share and how much SPRTA would allocate towards this project. Celia McAdam proposed 11% as delineated in the original SPRTA fees for the eastern section. Discussion ensued regarding previous discussions with Rocklin city management on Rocklin’s financial contributions to the Placer Parkway. Various issues, including equity amongst jurisdictions, various ways of calculating “fair share”, and the impact of Caltrans requiring Rocklin to build a more substantive interchange because of the Placer Parkway. Based on the discussion, McAdam will put numbers to scenarios and options of fair share for the TAC members to consider at next month’s meeting, noting that any allocation would need four affirmative votes to be approved. Update Placer Parkway Toll Lane Study Celia McAdam stated that we received an estimate of around $40,000 to update the Placer Parkway Toll Lane Study. McAdam asked TAC members if they want to move forward with this update. Rich Moorehead suggested having legal counsel bless this approach and determine that the Tier II fee approach would make a substantive difference on toll lane feasibility. McAdam will check with legal counsel and we will revisit this item next month.

SPRTA Comprehensive Fee Update Sarah Brandenberg distributed a handout regarding the 2013-2014 SPRTA fee update. Brandenberg outlined the components of the update and the proposed process and schedule. There was discussion regarding the 2009 fee adoption. Celia McAdam noted Creekview and Sierra Vista have been approved, as have Lincoln and Rocklin’s General Plans. Noting that Sierra College Blvd. segments are the only ones fully funded by the fee, we may need to look at costs of several of those segments. In response to a question by Rhon Herndon, Brandenberg stated that Mark Thomas Co. provided the current Sierra College Blvd cost estimates. McAdam noted the projected $30M was not actually expended on the Lincoln Bypass project. Should we reduce this number or keep collecting for Phase 2B? Another option would be to shift Lincoln Bypass dollars to West Wise Road or Nelson Lane IC. These projects could be counted as part of the Lincoln Bypass. Now is the time to think about these options. Brandenberg indicated now is the time to test these issues early on. McAdam asked TAC members if anyone was thinking of adding a new project. Ken Grehm suggested the SR 65 Widening Project. McAdam mentioned potentially augmenting Placer Parkway funds a bit. Grehm proposed the 80/65 IC project, which is mutually beneficial to all jurisdictions. There was discussion about the horizon year for this update. Brandenberg responded 2025 was the horizon date. McAdam was skeptical that we will build out before 2025, noting we need to collect enough fees to pay for all the projects in the fee program. Grehm suggested 2035 as a more realistic horizon date. TAC members agreed to 2035 as the horizon year. Brandenberg noted SR 65 and Placer Parkway are flat fees per DUE since they are regional projects. They are still working with the 2008 South Placer Model. Brandenberg wants to take a look at overall growth since 2008. We could look at fees collected since 2008 to get a general sense of growth that has occurred. This would document why we are still utilizing the 2008 model and validate why we don’t need to use a newer model. TAC members concurred with this approach. Brandenberg will document roadway networks, arrange meetings to review assumptions and return at our November TAC meeting. Other Items Celia McAdam stated we received a letter from the County notifying SPRTA that they are starting to expend funds on the Auburn-Folsom Road project. Ken Grehm clarified that the County is not expecting to receive reimbursement for this project right away. Meeting adjourned at 2:42 p.m.


October 8, 2013 ATTENDANCE: Amber Conboy, Placer County Public Works

Rich Moorehead, Placer County Public Works Scott Gandler, City of Roseville Rhon Herndon, City of Roseville Celia McAdam, PCTPA Luke McNeel-Caird, PCTPA Sue Sholtis, PCTPA

Update Placer Parkway Toll Lane Study Celia McAdam reported that she discussed whether there was a substantive difference between Tier II fees and other fees with legal counsel, as regards the Toll Lane Study. It was determined there were not enough changes to warrant an update and recommended not proceeding further at this time. Potential New Project: I-80 Ramp Improvements Celia McAdam noted Rhon Herndon proposed a new project for the Comprehensive Fee Program update. Herndon indicated within the past couple of months Caltrans has activated ramp metering on I-80 and SR 65, and there are two locations in Roseville that are cuing back excessively due to single lane meters – slip ramps on Douglas Blvd./WB I-80 and Atlantic Street/WB I-80. There is a need to widen these onramps to at least two lanes; three with a HOV lane. The bridge over the creek would need to be widened at the Atlantic Street location which would add to the cost of that project. McAdam noted 75% of the fees for the I-80/Douglas IC came from Roseville and the rest from Granite Bay. The Atlantic location may be similar in that a substantial amount came from Roseville. Herndon indicated Roseville is willing to pay for their fair share. It was determined that Roseville staff will bring back cost projections for these onramp widenings to present to TAC members at the November meeting. Herndon indicated another potential regional project to add to the fee update would be the Louis Orlando Transfer Point. McAdam indicated that could be considered under the $7million set aside for transit capital improvements, but the jurisdictions would need to agree to spend funds on this project and determine when to fund it. McAdam inquired if Placer County had a transit related project they would like to have funded. Rich Moorehead indicated he would check with staff and report back on this issue. McAdam stated another transit related project would be the Third Track Rail Project and/or funds for the Roseville station relocation. McAdam asked Roseville staff to consider their transit project priorities.

Other Items Luke McNeel-Caird reported Fehr & Peers is working on land use information for the comprehensive fee update. They should have information to present to the TAC at either our January or February meeting. Celia McAdam indicated Rocklin has not provided the information to continue discussion on the Whitney Ranch IC Reimbursement agenda item this month. McAdam further reported we will conduct our next SPRTA Board meeting on December 4. Meeting adjourned at 2:54 p.m.


November 12, 2013 ATTENDANCE: Amber Conboy, Placer County Public Works

Ken Grehm, Placer County Public Works Rich Moorehead, Placer County Public Works Dave Palmer, City of Rocklin Scott Gandler, City of Roseville Rhon Herndon, City of Roseville Celia McAdam, PCTPA Luke McNeel-Caird, PCTPA Sue Sholtis, PCTPA

SPRTA Comprehensive Fee Update Luke McNeel-Caird provided a handout from Fehr & Peers regarding efforts to update the SPRTA fees. There are currently two fee updates in progress - SPRTA and the Highway 65 JPA fees – so we are working to coordinate on these efforts to make this a more efficient process. Fehr & Peers is proposing to use 2011 as the base year model then update land use and roadway network to a 2013 base year. This approach would create a traffic model that can be used for the fee program update but not for other specific land development and transportation projects. Scott Gandler reported the City is updating their Capital Improvement Program (CIP) to 2035 and is conducting an interim update relying on the 2008 base year model and Creekview Specific Plan EIR. McNeel-Caird stated Fehr & Peers will prepare a 2013 and 2035 land use and roadway network technical memorandum for review at our January TAC meeting. TAC members concurred with this proposed approach and not moving forward with a more comprehensive validation process. Placer Parkway/Whitney Ranch/SR 65 IC Celia McAdam distributed a copy of the City of Rocklin’s October 24 letter which proposes they will underwrite the cost of the improvements for the SR65/Placer Parkway/Whitney Ranch Interchange, with the acknowledgement that this will constitute their contribution to the Placer Parkway project. Rhon Herndon asked for clarifications of what “the improvements” stated in the letter actually were. Ken Grehm inquired if they would change their thinking in the event of a major rezone at Whitney Ranch. Dave Palmer responded if there was a major rezone they would be collecting and contributing Tier II fees. McAdam noted an allocation for $850,000 for supplemental construction costs on the SR 65/Placer Parkway/Whitney Ranch Interchange will go before the SPRTA Board for approval at our December 4 Board meeting. TAC members concurred with these actions.

Luke McNeel-Caird indicated that the Project Development Team (PDT) meetings for the Placer Parkway and Whitney Ranch Parkway projects have been separated and there will be a Whitney Ranch PDT meeting conducted next week at PCTPA offices. Caltrans will provide comments on the project design by Friday. McAdam suggested and there was consensus by TAC members that SPRTA should be the signatory on the Cooperative Agreement. McAdam assured Rich Moorehead there were adequate SPRTA funds to fund the PS&E for Phase 1 of the Placer Parkway project. I-80 Ramp Improvements in Roseville In response to Celia McAdam’s inquiry about adding future projects in the fee program, Rhon Herndon had suggested widening onramps as a result of Caltrans’ requirement for ramp metering on I-80. Roseville is interested in adding two such projects, slip ramps on Douglas Blvd./WB I-80 and Atlantic Street/WB I-80. Herndon added we may want to consider additional projects up I-80 to meet Caltrans ramp metering requirements. TAC members supported analyzing these two projects for inclusion into the SPRTA fee program. Nevada Station 2014 and 2015 Operating Budget Celia McAdam distributed the 2014 and 2015 proposed budget for the Nevada Station building. McAdam noted that technically, SPRTA owns the building since SPRTA’s JPA includes the authority to purchase and lease real property which is why this budget must be approved by the SPRTA Board. We are in the process of checking into our options on refinancing the building. TAC members approved the proposed budget which will go to the SPRTA Board at its December Board meeting. Meeting adjourned at 2:43 p.m.

PRESS TRIBUNE SEPTEMBER 27, 2013

Placer supes approve Auburn Folsom Road widening contract

The Placer County Board of Supervisors has awarded a $5.6 million construction contract for the final phase of the Auburn Folsom Road widening project.

Flinding includes countywide traffic impact fees, South Placer ·Regional Transportation Authority fees and a state grant.

The board's action will allow construction to get underway late this fall on widening Auburn Folsom between Bell Drive and

-Douglas Boulevard iP. Granite Bay. Construction work is scheduled to be completed in 2016.

The board vated unanimously to award.the eori- . tract to Teichert'CI>nstruction.

''I am delighted ~o see us moving forward with the third and final phase, becaUse this project is critical for Granite Bay and other

"I am delighted to see us moving forward with the third and final phase, because this project is ~ritical for Granite Bay and other communities throughout the area." Kirk Uhler, Placer County supervisor

communities throughout the area,"Supervisor Kirk lJhlet said. "When the project is complete, motorists will be ableto travel alonga four-13@ tlJ.p;ro:ughfare,fH, the way . ftl)m Douglas Boulevar:d in Granite ti~y to Higb;w~y $Q in Sa~r~,, ment;Oeb'lltlty/' · ·

Auburn Folsom ·Road serves a~ ·a l,llajor transportation corridor between South Placer,~fllld

the Folsom area, attracting approximately 30,000 vehicles on a typical day.

Placer County's threephase project is focused on widening Auburn Folsom Road from Douglas to the Sacramento County line. The south phase from the county line to Woodchase Drive was completed in 2009, and the middle phase from Woodchase to Bell Drive was finished in 2011. As partofthe project, traffic signals were installed at A4burn Folsom and Fuller Drive in 2006.

In the final phas.e, dr~<l~ ,·,in\Prti)vements WiD bte:e:~~t:ted and a san Ju~. Water DistriCt waterline rep1aced·wl:@e Auburn :Nillsom Road is 1>~11- .W\4~ned. Hie· 4\$trict wi:Upt!{'y for water .:tine impl'dve,ments.

~Staff rep~rt

a g e n d a - pctpapctpa.net/sprta/agendas/2013/december/december_agendapacket.pdf · 2013/14...

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